Excel's NEW Checkboxes Are Incredibly Cool! Here's why
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- เผยแพร่เมื่อ 28 พ.ค. 2024
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In this video, I'll introduce you to the brand-new checkboxes in Excel. They're simple and much better than the old ways we used to do things. I'll take you through different ways to use these checkboxes, not just for keeping track of your to-do list. In fact, we'll be creating an interactive Excel dashboard using with the checkboxes.
⬇️ Download the file: pages.xelplus.com/checkboxes-...
Note on availability: The new Excel checkboxes are currently available in Office 365 beta version.
But first, I'll guide you step by step on how to use these checkboxes in Excel. You'll learn how to keep track of your tasks - then you'll learn how count the total number of checkboxes and also how to count the number of checked checkboxes and add it at the top of our Excel sheet. You'll then learn how to combine these checkboxes with formulas for smarter data analysis - I show the combination with the FILTER function in this example - Then you'll learn how to combine the state of the checkbox with conditional formatting, so that you can change the color and formatting of the entire row when an item is checked. Finally, you'll learn how to add a timestamp to a cell when a checkbox is checked. This is great for task and project management.
This video is perfect for beginners and for those who want to discover new features in Excel and also learn some dashboard tricks. I've made sure everything is easy to understand, with no complicated terms - just simple, clear steps that you can follow along.
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00:00 How to Insert Checkboxes in Excel
00:19 New Checkboxes in Excel Basics
03:23 Count Checked Checkboxes
07:05 Combine Checkbox with Formulas
08:39 Conditional Formatting with Checkboxes
11:02 Bonus! Add a Timestamp when Checked
14:00 Wrap Up
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#Excel
![[UNCUT] รัฐสั่งหยุดปล่อยคลื่น! แต่หยุดพลังปะทุ “น้องหญิง” ไม่ได้ I คนดังนั่งเคลียร์](http://i.ytimg.com/vi/RmQh47eIiV0/mqdefault.jpg)
Grab the file I used in the video from here 👉 pages.xelplus.com/checkboxes-new-file
I hope you like the video. Checkboxes are currently a Beta feature in Microsoft 365. Hopefully it will be rolled out soon to everyone.
Can you show us the consequences of using iterative calculations incorrectly
I really like your helpful tutorials ❤
How do I sign up to be able to use beta features?
Thank You Leila. I was just going to message you that the feature is not on my version of excel. (i do have the current version and get auto updates)
Were can we follow up on new releases to make sure the updates roll up?, I finally was abe to use the insert image on cell, really nice feature, but it took a while to be released with some minimal changes to the way you showed on your video
Been waiting 25 years for this
It truly was about time.
Frankly, I find it hard to applaud now, versus decades ago.
"We didn't have the technology 25 years ago for checkboxes"
Microsoft (probably) 😅
It finally works like you would intuitively think it does. 🎉
Totally
Love that it wasn't JUST about checkboxes, but included interesting elements of design and a few cool things you can do with checkboxes. I think this is one of your best videos.
Any idea why this is taking so long to be release? I have 365 for business and we still don’t have this yet I’ve seen questions on it online dated back in September of last year!
I wish all teachers were as good as you, Leila .... very clear, consise and useful instruction.
Excellent! I have been putting off some work involving checkboxes, and boy, am I glad I waited. This is a tremendous improvement. Thanks MS and Leila.
This would be a game changer for those who are still using Excel as dashboards. We are already using Power BI but I'll try to play with it once it's out. Thank you, Leila! ❤
Leila, I can't thank you enough. Not just for this, but for all the things I've learned from you over the years. Lady you rock!
A simpler method to count checked items.
Instead of:
=COUNTIF(C5:C13,true)
you can write:
=SUM(--C5:C13)
The double-minus converts TRUE's to 1's.
Hope this helps :-)
Alternative to the double minus, it is also possible to use the "N" function" :=SUM(N(C5:C13))
@@mustafamalik4211
not in this case 😞
=SUM(N(C5:C13)) will return a wrong solution!
Alternative methods that do work:
1) =SUM(1*(E2:E13))
2) =SUM((E2:E13)+0)
If by simpler you mean “sum” is shorter than “countif”, well…okay, but trivial. Otherwise, I would argue that it’s not simpler because the logic is not as obvious. If someone else was reading or debugging this formula they likely would have no idea what was going on. Also, I suspect the run time of your “sum” is longer than the “countif” - but I haven’t tested it. I’d be interested in seeing the results of that. But yeah, this is a nice trick to know.
I would definitely use SUMPRODUCT
Not a big fan of "--", any team "1*" out there?
It's remarkable how much information she can fit into 15 minutes. Well done!
WOW! I just finished slaving away for a client at creating a massive Risk Management risks selector using checkboxes (the old way) and assigning each one to a cell to I can record the true or false value and then do whatever I want with it from there. Now I see this and I smile and cry at same time.
For the next client. 😁
This looks like a great feature, and I was looking forward to following along with your turorial; Alas, my work and personal versions of Excel 365 do not have this option on the Insert tab. Is this just a feature I have to wait to be rolled out?
I don’t have to
I don’t have to
Same problem
SAME! I'm stuck 😞
This is a great tutorial. I plan on using it to keep track of a number of tasks that I have to complete to prepare for an upcoming surgery. I can see many uses for this type of tracking table. You explain things so well and it is easy to follow along..I had to update my version of MS 365 using the latest beta versions.
Great tutorial. Thanks so much Leila. This will help me switch from Outlook to-do or OneNote to the new Excel checkbox here. 😘
Aw man, I wish my job had this updated version of excel so I could tinker with impingement this.
Hi Leila. This is useful tool for repitative to do list of task which works well as a checkpoint to avoid missing key stuff. Thank you for your insighful and exciting work🤓
This is amazing! I work with a PM that uses colors to represent everything. When I need to work on her info as data, I have to go and copy out cells based on colors to export them. I got her to use the sheets, but this will give us just what we need (with a few tweaks). Thank you!
Whoosh.
Beyond my comprehension.
Thank you for trying to explain.
I really appreciate your skills.❤
WOW, this iterative calculation mode opens up a completely new world of possibilities (and trapdoors 😂)! Thanks heaps for drawing our attention to this!
True :) Glad you found it helpful.
Amazing! One step closer to the dream of non-volatile random numbers.
=LET(
cell_address,ADDRESS(ROW(),COLUMN()),
x,INDIRECT(cell_address),
IFS(
x=0,TEXTSPLIT(RAND() & ";" & cell_address,";"),
OFFSET(x,0,1)cell_address,TEXTSPLIT(RAND() & ";" & cell_address,";"),
TRUE,TEXTSPLIT(x & ";" & cell_address,";")
)
)
I have used them to calculate systems of differential equations, it works like a charm!
I have 365 but the checkbox is know where to be found
Thanks for this great video on checkboxes ✅ Leila. Excel just keeps getting better with time 😊
This checkbox functionality is so good! It’s been a constant frustration for me that learning and using checkboxes in Google Sheets takes about a minute to learn, but on Excel, it had the confusing and clunky developer tab. Now we’ve got simple checkboxes! Hooray!
It really was about time. Thanks for tuning in, Anthony!
Thank you Leila. Looking forward to using checkboxes.
I love your videos and tutorials! I discover all sorts of helpful features that makes MS applications more practical and applicable to my job, team and business. This is a great feature and business application example for my marketing team during NPD launch ready preparation. This check list cover will make it easy to turn my existing table of requirements into a checklist without using Tasks or Loop to tack outstanding elements within my product information hub. Love it and thank you!
Fantastic video, i love the new checkboxes! I want to use them to add a total monetary value to a column as products are ticked in a list in an invoice to create a total figure for the invoice.
The last trick is something that really amazed me. Thank you again Leila.
I love it too. It was actually one of our team members who came up with it. 🥰
This is so great! Looking forward to more of your topics. Glad I ran across you today!
Really cool video Leila !!! Targeted, Useful, Practical, Fun, all in one!!!!
This video is packed with tips. Pure gold!
Great explainer! I have passed it along to a coworker. Your timestamp technique is very interesting; I'm going to ponder this approach.
Very cool! I have been using Checkboxes in Google Sheets for a while. Nice to know it's in (or coming) to Excel as well. Great tutorial.
Cell iteration is an awesome tool, use it for a lot of modeling projects. Great video!
This new feature helped me to use as checklist with auto formatting. Really nice feature. Thanks Leila Gharani
Many times I have wished to be able to use the today() function to autofill and then remain as a timestamp. Well today() is that day! Thanks for pointing out the iteration setting. Just checked, and this works in Google Sheets as well. Very helpful video. Thanks!
This was one of your best videos. So well thought out. Learnt a lot. There is lot that you can learn when given a simple example. The most important thing is the practical uses of this in the workplace.
Glad you enjoyed it!
I love all your video tutorials, thank you very much!
I can't wait for the checkboxes to be rolled out. Absolutely fantastic tutorial!!
oooh, the time stamp trick! 😀 Thanks, Leila!
Great video! I don't have it in my version yet but I can think of several use cases. Thanks Leila!
Thank you, will implement right away for my monthly checklist
Thanks, Leila. Very good explanation.
You are a great presenter- I’ll be putting this to all kinds of use!
Dear Leila, This is the best and coolest checklist I've ever seen. I'm using it for various tasks at work. It's just magic. Thanks a lot for that.
You're very welcome!
@LeilaGharani, Thank you for this video. I was able to apply the timestamp trick you showed in the video and it worked!!!!! At first, I did it differently and each time I clicked the checkbox the whole time updated. But when I applied your method and applied iterative calculation check on it, it worked. Thank you, again.
Also, I was able to combine this checkbox on task done to my dynamic excel calendar. I have a separate sheet with tasks and dates (DDD, DD-MM-YYYY).
I have another sheet in the same workbook where I did a monthly calendar with a conditional Formatting highlighting Today's date which changes dynamically each day.
Beside the calendar I have a task list comprising of 10 tasks, a checkbox for completion, and a timestamp. I used the filter function to select tasks for the day from the task sheet to the calendar sheet and I tick them off when done.
Thank you once again for your lectures.
Fantastic, i always wondered about iterative calculations!
Too good, you have great skill to teach complex things in easy way.
AWESOME! Simply awesome! What a video! What an exceptional explanation! What an exceptional expert! Loved everything, Leila!
And you, who is reading this and have not even subscribed to this channel yet: you have the moral duty to subscribe right now! This is just a piece of magic that Leila can do with so many resources.
Thank you for sharing, Leila! This video might well be highly rated to be one of the bests you made so far!
I'm so glad you enjoyed the video! It's wonderful to hear such positive feedback. Your support means a lot to me!
Very cool stuff! and WOW on CHAR(10) for line breaks 🤯 - I ALWAYS learn smthg in your videos 😊
It was about time for XLS to catch up with SmartSheets with this feature. Great video !!
Apple Numbers has had checkboxes for many years. I use them daily for almost all sheets to be able to switch formulas on and off. Pretty useful. Happy for Excel users.
Yes but you have to suffer through using ios to use it, so it's better to not have checkboxes.
The checkboxes are really good, but my mind was blown with a couple of other examples you provided: the iteration setting, and placing a shape on top of cells and using transparency. Thank you so much for always providing such great examples to teach us!
Thanks, always helpful 😊
This was a *fantastic* video. Thank you so much!
Excellent video mam. Thank you for new and refreshing ideologies and options 🎉😊🙏
Thank you for the amazing content! Looking forward to having this functionality in a mac.
Thank you Ms Leila!
This is definitely useful for an Exam Moderation Form that my faculty have been wanting to design.
Thank you so much!
Our pleasure!
This is awesome, thanks Leila!!
Great tutorial. This is what a tutorial should be. Straight to the point, clear, correct phasing and in laymans’ term🫡
I LOVED the idea to timestamp checkboxes.
Very helpful, thank you so much!
Oh my goodness. I have been waiting for this! The lack of a real functional checkbox like this was leading me to use Google Sheets more than I would like, and now I can primarily use Excel!
Oh bummer. Got all excited about the feature only to find it hasn't been added yet.
Checkboxes were available years ago with EDITGRID (which Apple seems to have made totally invisible since they bought it around 2007 to make into “numbers”). They have been available in Google sheets quite a while too.
I could see myself making one of these to list tasks I have to do every once a few months. Very cool.
I did this with formulas, this is great!
Oh my word, finally! They were so behind google sheets it was bizarre! Great that they have finally caught up!
So true!
So much packed into one video! This is fantastic.
Glad you enjoyed it!
I haven't viewed one of your videos for some months now; but I am pleased to see the level of professionalism is still very high. I especially liked the little cameo ovals of you speaking.
VERY nice!
Welcome back! Glad you like our new features :)
Pretty cool! Can't wait for it to roll out to the desktop!
Amazing!Thank you
This is excellent! Thank you.
Hi Leila. Thanks a lot for your video about checkboxes. I learned a lot form you.
Glad it was helpful!
Powerful. I always enjoy your videos.
Omg always so beautiful Leila. Thank you for sharing ❤
Thanks Leila, Like you, I start to feel in love with CheckBoxes and I have more ideas 😉
You kill me with your last IFS function, I must learn and understand it
Frederic! Nice to see you here! Looking forward to your video on this.
Your awesome! I have purchased most of your courses. Keep up the good work!
Awesome, thank you for your support!
Great work Leila, by this tricks user can make use of it to determine how much task completed, date stamp (exclusive trick)
I've added knowledge. Thank you ❤
It would be nice if they had an "iterate" function so instead of an option that affects the whole workbook, you could control it at the cell level. It might be nice to revisit this to show how you could automatically add and remove items from your list.
With self referencing Lambda you can do something like that
yes, we must have "iterate" control depending on our needs, instead of globalization
As I said you can do it with Lambda.
Create a named lambda function that accepts at least two inputs, your value to be iterated on and an integer that you count down.
Do your thing with the value and decrease the counter by 1. Exit when you reach 0 or hit another exit criteria. Modify the values inside the function and let it call itself.
Done it with a formula to calculate pipe friction factor (funnily this is the gel letter Lambda in physics) which for the turbulent Colebrook function is iterative.
@@FreakAzoiydcould you be so kind to post the formula? Thanks
@@FreakAzoiydPlease how can we get the video or worksheet on how to get this thing done
Thanks for sharing Leila! Your the best ❤
You're so welcome!
Thank you so much for such a crystal clear explanation.
You're very welcome!
Amazing! Thanks for sharing.
Great way of demonstrating (work-along) this feature.
Thank you!
Maam You are Brilliant. The way you bundle with other options is superb
Thanks a lot
Thank you!
Nice one Leila. I signed onto Beta and, after a few attempts, was able to insert checkboxes as intended. I'm running 365 (2024) and the formula at the end (=IFS(C5=FALSE,"",D5="",NOW(),TRUE,D5) returned Circular Reference error, resulting in 0 (twice). Instead of giving into the temptation of giving in, I continued with the video and altered the Formula settiongs as you described. Now it works as intended. Many thanks.
Edit. I pasted a link to this video in my Worksheet for future reference. Just in case I forget how I achieved it.
Glad you got it sorted out!
Excellent tutorial!
I absolutely love this channel ❤️❤️❤️
So much knowledge sharing in one short but power packed video. Thanks, @LeilaGhairani.
Bravo! Pure genius. I feel so much smarter now.
Excellent Leila! As usual, very nice explanation. I am your big fan. Keep sharing your knowledge
Thank you! Will do!
you always give something unexpected way to use formula, that's why we love you videos.
That's so nice of you. Thank you so much!
Amazing as always!
Wonderful, thanks
Cool, good! Thanks Leila!
I learned how to use pen & paper to make a to do list then scratch the items off as they were completed. works well.
Fantastic video!
Great tutorial as always! Thank you Leila. Is there a way to add a field next to checkboxes that can track the username of the person checking the boxes?
thank you. by the way, you have well designed layout, nice type font
I can see myself using this as a teacher for my digital attendance sheets...Thank you !!
Another excellent explanation & the last one is awesome 👌... Iterative calculation.
Thanks for sharing 👍
Our pleasure!
Thank you Leila...
Ouch, I always used to go for visual basic to get my timestamp, now this is surely a lot lighter... I will try it soon for sure
Big thanks master, keep blowing our minds 🤯