7 Things You're Doing WRONG⚡in Excel
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- เผยแพร่เมื่อ 27 พ.ค. 2024
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We've curated seven common Excel mistakes you might be making without even realizing it. More importantly, we offer practical solutions and better approaches to enhance your Excel experience. Whether you're a seasoned pro or a beginner, this video is packed with valuable tips that will transform the way you use Excel.
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📊 What You'll Discover:
▪️ External Links Mishaps: Learn the right way to copy sheets without unintentionally creating external links.
▪️ Manual Text Adjustments: Discover a more efficient method than manually adjusting text in cells.
▪️ Merge vs. Center Across Selection: Understand why merging cells in datasets isn't always the best choice and explore a smarter alternative.
▪️ File Structure Optimization: Get insights into organizing your Excel files more effectively.
▪️ The Pitfalls of Hiding Rows & Columns: Find out why grouping is often a better approach than hiding rows and columns.
▪️ Avoiding Hardcoding in Formulas: Learn the importance of referencing cells instead of hardcoding values in formulas.
▪️ The Power of Excel Tables: Embrace the advantages of using Excel tables for dynamic and automated updates.
00:00 7 Things You Should Never Do in Excel
00:26 Creating External Links
02:45 Manually Adjusting Text in Cells
03:59 Merging Cells
06:52 Poor File Structure
07:48 Hiding Rows & Columns
10:08 Hardcoding Values in Formulas
12:03 Not Using Excel Tables
14:52 Wrap Up
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Get your own copy of our Excel mistakes Cheat Sheet here 👉 pages.xelplus.com/excel-mistakes-cheat-sheet
I'm just flattered you think I'm only doing 7 things wrong
Even if I already know 90% of the material, the 10% new things I learn are always fantastic. Thanks Leila
Same! The center across colunms, and justify fill for text are going to be two nifty tricks that are going to help me take my sheets to another level
problem is the merged cells with the year dates in them should never have been unmerged and she never have to select across years ... she should be using cell ranges for the data ... as it is display page she was on NOT a calculation page ... she messed up big time ... excel first and foremost is a database ... thats right folks a database ... not a spreedsheet ... thats the maths you do on the database of information you have entered into the spreedsheet ... most of what she calls wrong is actually just NOT the way she was taught ... she never learned the old fashioned hand made spreedsheets and accounting books ... and so has no background in WHY things are done differently than the way she understands them ...
I agree.
i can bet that there is more really advanced excel users watching Leila's videos than those who just think they are advanced ;)
I am a self taught Excel user. I knew that I wasn’t taking advantage of Excel like I should, but after finding your channel I realize that I have a lot to learn. I find your teaching technique and examples are very good and I plan to go back in your lessons and relearn using the tips you provide..great job thanks!
Same here:)
Me too. 😅
I have never used the justify to spill text over cells - great tip. Many thanks Leila 👍
My pleasure!
@@LeilaGharani I feel like the job market for this is over saturated when I look at how many followers you have now 🤣🤣🤣🤣
Agreed...the other tips are great but are known by people that have used Excel for many years. I've always done that manually....not any more!
Thanks Leila, great selection of common mistakes. I am waiting for part 2 of this video.
This was a great tip indeed. Solved a huge problem for me.
You absolutely make my excel experience WAY BETTER on each video you upload every week!
I'm very greatful dear Leila.
Hi Leila, how do you create the Selection in the dashboard that is showed in you explanation about Groupy lines? 8:00
Mohammad stop speaking to women it is haram
@@felipesignorellireis7839 at 8:42 you see a "1" in cell C21, which changes as she changes the selection in the dashboard. She probably manually added a radio button with the options and linked it to cell C21, with a dynamic array formula (FILTER) just below it. See this other video of hers: th-cam.com/video/oSTgFUiRDGI/w-d-xo.html
@@fstorino ah ok. Thanks my friend. I will see it.
The external links issue has plagued me for years. Thank you for clarifying how this happens, how to prevent it and how to correct it. This is why I subscribed to your channel.
Thanks William!
I had a similar problem but when I go to break the external link I get errors as it cannot find the original document! I have a feeling I need to rebuild sheet from stratch!
@@markward8483 worksheet where the link is found is probably hidden
This is a big headache, MS is acting like terrorist when we do NOT want external links to be created in the first place. So If anyone needs external links to be created , then make it from paste drop down menu ... but hey, why would MS do that,right? they cant even make it simple to implement CTRL+SHIFT+V for PASTE AS TEXT feature .... google has it for years. crap
I also had similar issues which I tended to resolve by global search/replace. This is a much more elegant solution; thank you Leila, especially as it also catches the remote links in conditional formatting which is notoriously difficult to find without resorting to some sort of VB routine.
Simply put in two words... ABSOLUTELY BRILLIANT. Many thanks from Johannesburg, South Africa
I had no idea the first three things existed, but I've been wanting them for years. Of course, now I have to go back and changed all my sheets.
😊
One 'new' item for me, i.e. checking for external links, and 6 helpful 'reminders' ... for a total of 7 gems ... 👍👍
Thank you ... thank you ... thank you ....
My pleasure, Chris. Hope they'll come in handy at some point.
I am the only person in my company with any prior IT experience and everything you mention here, as well as many other basic problems, I come across daily. It's seems to be a never ending task adjusting and correcting all these sheets. Other sheets I refuse to touch as they have become so complex over the years it is easier to just start again with a blank page. I wish I could get everyone in the company to spend a couple of hours a week watching your channel. I watch a few now and then and manage to pick up a gem or two I didn't know. Keep up the good work there are plenty of people who benefit from your knowledge and generosity.
Wish this video was longer. Hope to see more of what we doing wrong in part two.
Check out these videos on my channel 👇👇
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One Minute Learning Series
Column Charts
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Sumif
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You are just wonderful Leila. Your calm and affectionate voice makes it more easier to understand. Thank you so much.
Although an extensive Excel user, I've learned a lot from your videos. Thanks Finally have something to contribute. Hidden numbers. Your comments are great. One additional - Name the cell that you will use in multiple cells. In your example, name 8% "InterestRate". When you include it in cells, it already is fixed with '$'. Also, you mention using 7 or 24 is okay. Those are still "magic numbers." Why 7? Instead, use Name Manager, define "DaysOfTheWeek" as "=7" Now your formula is divided by "DaysOfTheWeek" making it very clear what the 7 meant.
Thanks for sharing!
Great comment! Thank you
Somehow I prefer to also put the labels in a sheet 🤷♀️
Now I’m curious what happens with =7 (hard coded value), but not enough as to open the computer. It will have to wait till tomorrow
Yup, it doesn’t appear in the Name Box like the labels that are cell references.
I can see the benefit of having universal constants “protected” in Name Manager rather than at large in a sheet.
I guess it has advantages and disadvantages like most things in life :))
Yes, after the Mars Climate Observer became the Mars Crustal Observer due to a units conversion error, I replaced hardcoded values with named conversions.
I have a sheet named Conversions with entries like this:
Basic conversions:
Factor Value
Atm2pa 101325.0
atm2psi 14.6960
btu2j 1055.1
cal2J 4.1868
F2R 459.6699607
ft2m 0.3048
lb2kg 0.4536
psi2pa 6894.757
The values become named variables that can be used in formulas and I can then do complex conversions like:
Enthalpy 5.000 Btu/lb 11.63 kJ/kg
where the 11.63 value is =B33*btu2j/lb2kg/1000
Thus the conversions are documented in the formulas.
Epic as always!
I do have one thing to add on the edit links issue: If you "move or copy" a protected worksheet over to a new workbook, you won't be able to change the source to the destination workbook until you unprotect the worksheet. So if anyone runs into this and panics when the "Change Source" button is grayed out, just unlock the worksheet and carry on...
*IF, the worksheet you want to copy is protected and you don't know the password, just select the entire worksheet in the source file, then copy/paste all of it into a blank worksheet in the destination file, you can use Paste Special to paste formats, formulas, column widths, etc. to get an unlocked identical version of the locked source worksheet. Then Edit Links/Change Source, and you're good to go in that case as well.
Also, if you get plagued by external links that you just can't seem to find, check into your Data Validation Drop Down lists and look for references to external sources. I've run into that one often too.
This is brilliant! These Excel tips are in the top, not many creators of content put them. Thank you Leila!
Refreshing Leila! Thank you!
Have learned it by trial and error and feel that people who are watching this video are lucky as they get readymade intelligence. Thanks, Leila for making me think in Excel.
Hi Leila, I'd like to thank you for all the material you provide us! I've started watching your videos in 2017 and took the Unlock Excel VBA and Macros course when I was still an Electrical Engineering undergraduate. The skills I've learned with you helped me a lot during my internship, and today I work as a planning engineer in a huge utility company in my country (Brazil). Your courses surely have been a great part of my success. Congratulations for your excel!ent work and thank you very much!
Simply great! Thank you Leila!
Although I retired after 40 year career in Marine Engineering, I love to learn as well as I love Excel! I wish I had this channel when I was working but I’m glad I found it now. Keeping up with the Kual kids now!
It's always a delight to watch your creations! The content depth and the speed of how you go about things seem to always match my expectations and information intake capabilities 😊
Center across selection?!! I never knew that was there! I'm definitely going to be using that now, thanks Leila! :)
Good tip about not using hard-coded numbers. In programming those are called "'magic numbers" and it's considered bad practice.
I absolutely despise merged cells. When Excel added that feature, I had to add a macro button for the center across cells function, since I use it so frequently.
The external links issued has bothered me for five years, I liked the other selections and use many of them but being able to update the external links is a great help.
wonderful. thanks for sharing. liked your "cell justify" tips.
Also, for variable, instead of referencing using an abolute cell reference, there is the option to Name the Cell whcich can also help clarify what variables are in a formula.
It can also be useful to name constants, so people looking at the formula can follow your thinking. And it will reduce the possibility of a constant being mistyped if used in multiple places.
Thanks for sharing!
Great hint about deleting table rows. I've been using Excel since 1993 (Ver.5) but still learning new things every day.
What you said, except back to Lotus.
Perfect - as always !!! Thank you Leila !!!
Helpful tips... Thanks Leila
The fixing of a group of cell within a formula is life changing for me. I knew I needed to do that, but didn't realize there was a shortcut key for it.
RE hardcoding values, another tip is to use consistent cell styles (home>styles). I'm "forcing" myself, colleagues, and clients to always format cells according to whether it's data input, calculation, or comments to help distinguish between hard-coded input and soft / calculated values. Makes the sheet also visually easier to understand.
Great video. Very helpful! Thanks!
Nice tips, Leila. Thanks!
Thank you Leila! You never fail to impress with every video by revealing something about Excel, that surprises us! Keep up the great work! 😊👍
Thank you! 😃
I watched the video expecting to get great tips, which was correct. Some I did know, some not.
Yet the most valuable thing to be was quickly referenced in the third tip when you double clicked format painter to apply formatting across multiple locations. I had no clue that existed. So I got 8 tips instead of 7. Thanks Leila.
Great to hear, Bob!
Amazingly helpful, thanks for sharing
Very useful tips. Thank you so much!
Hi Leila. Could you do a tutorial about using Connections and specifically "to Access"?
Referring to tip#6: “hardcoded” values
An even better idea is to put such a value (usually a parameter, such as: VAT, discount factor, local tax etc.) into an outstanding cell at the top of the worksheet [with its description] so that it can be easily seen and easily modified.
This, of course, is not applicable in cases where you have many parameters on the same sheet.
Unfortunately, there's no method to make sure that this parameter is being used in all the formulae in which it was meant to be used.
Very worthwhile. Thanks!
Great, great video and tips, as always! Thank you Leila!!
Some great advice there, Leila.
Regarding external links - they are annoying to work with! The biggest challenge is breaking them from the Edit Links window. Sometimes it’s impossible to find every last trace of them in a workbook. It’s a shame that clicking Break Link doesn’t do that for you!
True. Sometimes you get a lot of them hidden too in name manager. These can also end up making the workbook slower....
At times, some external references exist in Name manager as well. Delete references from Name Manager (Ctrl F3 is shortcut) and your links would break easily after that.
Good tips. I love to use table, but sometimes it seemed to slow down the process when you have a more complicated formulas. Also, I never understand the concept of grouping. Can you do a video of grouping? What’s the purpose it? Thanks.
If you've ever used the Subtotals feature, the end result of that one is to create something like groups and subgroups for the data, allowing you to toggle between viewing the detailed entries within the data and viewing just the category totals (which an SQL user might call "rollups"). Groups work similarly, except they don't have the extra row, they just allows you to toggle visibility of data. (while leaving a visible marker on the side, as the video shows.)
loved these tips. thanks so much!
Thanks Leila! Really informative.
Very useful video Leila, now I can´t see any reason to use "merge" function anymore...can you any? Thanks!
Agreed I wish they would replace the merge button.
When it comes to hardcoding - ofcourse never within a formula, and it is also easy to spot which cells are a hardcoded number and which are the outcome of a formula by making a hardcoded input number blue compared to the standard black print.
Thank you. Valuable information and much appreciated.
Very informative & useful; Many Thanx !!
Great tips especially merging, justify and grouping. Thanks a lot Leila
Great tips - thanks very much!!
Fantastic video! Thank you!
Thanks for your all the tips.
You're tips are amazing. Simply amazing!
Really great useful tips. Thanks
Very helpful. Thanks a lot!
Thanks for our kind help Leila. I 've learned a lot of new things about excel.
Such a filled excitement watching your Excel tutorial videos! Such a productivity channel for my work and others. Thank you so much, Leila!
I knew a number of those practices, but the ones I learned are invaluable. As always, a joy to learn from Leila.
So helpful. Thanks!
Leila, I never fail to pick up tips from your presentations. They are excellent.
Thank you for taking the time to make them.
Thank you for the tips!
Lots of new learning, Thank you Ms. Leila
Great tips. I absolutely found the external links useful among others you've shown.
Awesome Leila, many thanks!
Thank you! this is very helpful!
Awesome, loved the Table - Chart tricks
Thanks Leila!!! You explain the topics well and very easy to understand.
This is really good stuff. Very helpful!
Great stuff! Thank you!
The text tips are just awesome!
Brilliant, keep up the good work!
Leila is the best as always! I did not know about the Fill/Justify and the Center Across Selection trick.
Lot of thanks to your channel!!
Thank you. This is very helpful.
Very informative as always. Many thanks Leila!
Awesome points Leila Jaan, thanks 🙏
Loooove these tips!! Thank you!
This is one of those videos from which one can get an instant boost in productivity. Just loved the selection/collection of tips used here.👏🏻
Lots of good info, thanks!
So many great tips!!
When I look at your video thumbnails and the titles, I click without any expectations thinking that "I probably know it all" attitude. But you smash my attitude with your content every time. I pick up at least one thing from your videos even if it is a simple topic or the tasks that I do on a day to day basis. Thank you @Leila Gharani. Truly appreciate it.
Wow, this was such an awesome set of instructions and tips. Thank you Leila!!
Excellent tips, very professional ... Good work..👍👍
I've been using Excel for decades,and usually think "there can't be anything new here to me!". And yet, you always manage to highlight features I was completely unaware of. Keep up the amazing work.
Thanks you for the excelent advices! Very useful!
The new ideas I got for formatting rocks! Very useful indeed! :) Thanks for this!
Thank you, useful tips.
Thanks Leila, every time you make a video I learn something!!! 👍
Thanks a lot, these are really helpful!
Amazing work as usual!
Love it! I learned a lot!
Good and useful tips here. A couple of things I didn't know about. Thanks.
Very helpful tips and tricks as always! Thanks for sharing and keep up the good work!
Great job!! Thanks!
Thanks for sharing Knowledge... It is very helpful
Thank you Leila! What a fantastic presentation!! You taught me alot today.
I really like the tip about searching for formatting using Find/Find Next/Find All... we normally think about searching for the content so this is a creative alternate way to think about the workbook content.
the first two examples is a life saver indeed....thanks leila!
Wow thanks for these!