How to Use Gmail Filters and Labels (Tutorial)
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- เผยแพร่เมื่อ 15 มิ.ย. 2024
- Using filters and labels in Gmail is a great way to reduce email in your inbox. By creating custom filters, you can have messages avoid your inbox altogether and make managing email so much simpler.
In this video, Scott Friesen shows you three different ways to apply filters in Gmail. He also gives you step-by-step instructions on how to set up filters and labels to help you be more efficient with your inbox.
00:00 Why Gmail filters & labels are important
00:39 Where to access Gmail filters
02:21 Gmail filter options & advanced search
03:39 How to filter a specific email address
05:19 Understanding Gmail filter choices
08:15 How to add Gmail labels to emails
11:11 How to change the color of Gmail labels
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Scott Friesen is a productivity specialist and founder of Simpletivity training and consulting. He is also a prolific public speaker, workshop leader, and time management coach.
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I implemented your tutorial today, after watching this video and I'm around 15 labels in and labelling has already organised so much of my Gmail Inbox. Thanks for this video! 😁👍
That is so great to hear, Salman. Thanks for watching and sharing your experience!
@DonaldJ Why don't you just use sorcery?
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I'm sure by now you've already been locked out of your gmail due to their "new, improved security" features that screw everyone over. If you still happen to have a functioning gmail, I strongly suggest you forward everything to another email account (non-gmail) for safe-keeping.
I'm shocked and stunned that I actually have watched a how to software video that is clearly spoken and understood. Thanks!
Thanks for the kind words, David.
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Mute les autres jours
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He was great.
THIS IS A GAME CHANGER THANK YOU. I no longer fear my inbox anymore, I could cry
I'm so glad that you found this helpful. Thanks for taking the time to share!
AMHN
This is the smartest YT video on this topic. Using the Google search bar to tame Gmail is genius.
Thanks, James!
Thank you! I'm seeing this three and a half years later and your information is still applicable and helped me! Thank you!
Absolutely brilliant tutorial in its simplicity. Goes at a steady space so is easy to follow, and having real world examples for the filters and labels made it easier to remember.
"Simplicity is the ultimate sophistication." - Leonardo da Vinci
Well said.
Not to mention time saving...
BRAVO BRAVO BRAVO! THIS HAS GOT TO BE ONE OF THE BEST SPOKEN, MOST ORGANIZED, EXTREMELY DETAILED, EASY TO FOLLOW, EXPLAINED, "HOW TO" VIDEOS I HAVE EVER WATCHED AND ACTUALLY LEARNED SOMETHING!! WELL DONE MY FRIEND, WELL DONE!!
Looks like this tutorial is one stop shop to fill my all the need to manage my gmails. I definitely will share with many others. Thank you.
Of all the tutorials about inbox labelling I’ve seen, this is the best one yet
Precise and to the point.
Excellent…well done
Thanks so much for the kind words, Reinhard. I'm so glad you enjoyed this video!
Thank you for your help. Being hearing impaired, I have a hard time understanding many of the "how to" videos. I love the way you spoke slower, clearly, easy to understand. Thank you again.
You are so welcome!
Love this video. Simple to follow. Changed the way I use my G-mail account.
Thank you! After many years of knowing about the feature I now know how to create filters!
I'm so glad that you could find this useful!
Great video... Saved me from deleting emails I received but haven't had time to open. Thanks!!!
Glad you enjoyed it, Edrei. Thanks for watching!
ZOWIE! Thanks so much for creating the best video online for organizing your Gmail! I've spent an endless amount of time watching other videos as I tried to figure out how to move gmail to folders and how to use filters and folders. I FINALLY got all my answers in your easy-to-follow-and-apply video. Thank you, thank you, thank you!!!! ☺
You are so welcome, Linda. Thank you for watching and sharing your feedback!
You just saved my life! New to gmail and organizing my mailbox has been a nightmare. In just 12 minutes, I think I got it! THANK YOU!
Fantastic!
more tutorials th-cam.com/video/w0JqxPyWAHM/w-d-xo.html
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Certainly one of the best tutorial on TH-cam.
This made my life easier. Thank you so much for the thorough explanation.
You are very welcome!
Entirely new to Gmail and I found your tutorial today very easy to apply. Thanks for the video
Glad it was helpful!
this guy just changed a lot of peoples lives. thank you.
Very helpful almost 3 years later. I work from home now (During the pandemic) and I'm not the most organized. Sifting through THOUSANDS of emails is incredibly daunting so thanks for this. Cheers.
Glad it was helpful!
You did a good job buddy . Thanks for uploading this video.
I am a virtual teacher this year, and this is very helpful in sorting my students' assignmentsand filtering them directly to a label. Thank you!
At last, filters and labels are starting to make sense, thank you.
You're welcome!
Man you so good. This is what I learned as lesson to me like school. I never knew this option before. I do everything in this video because I am suffering from Emails chunks. Now I learned. Thank you so much. 👍
You are most welcome. So glad that I could help. Thanks for watching!
I use it all the time. I also have lables to tell myself the state of the recieved email. Take action, waiting on someone else, taken care of and I now also use snooze to skip it a few days to not constantly see what I don't need to see or do now, but what I need to get within a few days. I also have lables for with of my companies it is. Or whether it's about me or my daughters. I work with lables a lot and I can find everything very easy because of that. And yes, I also use lables and filters combined to replace it to another place for some things that I sometimes want to watch but doesn't need to be read every time something comes in. For example: newsletters and posts from some interesting companies. I really love working with labels. It improved my work in gmail a lot. And after a while, like now, I can easily decide what I want to do with emails with a certain label that I don't use anymore. My life has changed and so did my interesm in knowledge change. I can now easily clean up a complete label now. Awesome!
Thanks so much for sharing, Christel.
That is organization at its finest, thank you for that comment!
Normandy F , you can go back to the settings and set the theme back to default... try that maybe
Thank you so much! I recieve thousands of newsletters and I didn't want them completely gone, but still wanted them to be grouped somewhere. There are so many newsletter and ad emails, that I missed important ones from people. I just labeled them before, but didn't know that you can make them skip the inbox and make them go straight to the labeles
So glad that you benefited from this video. Thanks for sharing!
Thanks. In times of distance learning and email bombardment, your tips have helped me unclutter my inbox! This is priceless, so, many thumbs up!
I personally think this channel has some of the most beneficial information to the productivity of my life. I want to personally thank you. I hope to continue to learn from you!
Thank you so much, Garrett. I really appreciate your support!
Watch next: 7 Gmail Settings Every User Should Know! - th-cam.com/video/g1fKhdsBig8/w-d-xo.html
Amazing content on your channel. I have also made a video on gmail labels and import/export. Do give your feedback: th-cam.com/video/HRfS9La_pbQ/w-d-xo.html
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Thank u so much, Sccott. that was an amazing helpful video
I just know a small part of using Gmail but with this full video tutorial, wow! thank you so much, I learned a lot.
Great to hear!
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I'm from Brazil and I don't know much English, but your videos are so clear that I could understand all your tips. I would like to thank you for improving my english and gmail knowledge.
I'm a SAHM with a home biz and I get super overwhelmed with my inbox...sometimes i will not check it for days just because it's so overwhelming to think about. Thank you for this tutorial!! This will help me not to miss important emails!!
I'm so glad that you enjoyed this video, Cassandra. All the best as you stay on top of your email!
@@Simpletivity of
🐩
This really helped me to manage my inbox thank you so much.
You are most welcome, Shikha.
I am so thankful for your videos. I finally feel as though I have control over my gmail- well I'm on my way. I totally love the idea of colored labels. I color label everything paper, post its, calendar and now I can coordinate with my gmail. This is truly awesome. Thank you for such a clear and concise video. I have started a playlist with your videos for my clients.
Wonderful! Thank you so much for sharing, Paris.
VERY VERY USEFUL. This is exactly what I've been finding all over the internet. Easy to understand and precisely what I needed.
So glad you found this helpful!
This helped organize my life. thanks man
You're very welcome, Tim.
Very helpfu! Thanks :)
You are very welcome!
I enjoyed watching this video. I could follow along with the instructor because he spoke so clear and concise. I recommend this video to others.
I appreciate that!
I can't believe that I've found a tutorial that clearly explains all the features of Gmail - thank you so much! I used to be totally overwhelmed when I opened my Gmail, now I'm looking forward to getting all my emails in order.
Great to hear!
Great video; very clear. One thing I struggle with, is how to apply SEVERAL email addresses to the same filter. For instance, you had the WIRED newsletter that was coming from TWO different email addresses. I think this would be very helpful; because, otherwise, I wind up with a CRAZY AMOUNT OF FILTERS.
Really impressive presentation, really help me a lot, thanks for sharing it, you got a new sub =)
So glad to hear that. Thanks for subscribing!
Have you ever done commercials or movie trailers? 😄 you've totally got the voice for it!
Thanks so much for the compliment, Taylor.
The way you explained with examples helped me a lot.
Thank you
Love your voice! Made it easy to learn! Now, how can I find all your training on how to us different Gmail features?
Thank you so much, Carol. Check out this playlist for more Gmail tips: Recent Gmail "How To" Training: th-cam.com/play/PLJQuxosS1lfK6hiOS6nB43sXfwlUeAvlW.html
To summarize what the author showed in the video:
While viewing mails, on the left scroll down label (folder) list and click on 'More', then click on 'Create new label'.
Create all the label's (folders) you require for topics like (Family, Friends, Health, Finance, Jobs, etc.).
Now setup rules for mail:
----------------------------------------
Click on the particular mail you want to setup a rule for,
click on the 3 button ellipsis on the Toolbar, click 'Filter messages like these', click 'Create filter' button,
the 'Create Filter section' window will open, now click the following 3 check-boxes:
Skip the Inbox (Archive it) - [this moves mail to the label folder],
Apply the label: Health - [any folder you want to move mail to, I chose Health],
Also apply filter to matching messages.
then click 'Create Filter' button.
Repeat (Now setup rules for mail) for every topic (Family, Friends, Health, Finance, Jobs, etc.)
Thank u!!! Productivity = Simplicity+Efficiency 😊
Absolutely!!
✅ Want to get more done? Join my Productivity Masterclass and optimize your workday: www.simpletivity.com/reset
Is there anyway to move the labels around on the left hand column to any order? Rather that it defaulting to alphabetical order?
A workaround to this problem is to add a number in the front of the label (i.e. 1.).
@@Simpletivity Thank you!!!
Your voice sounds like Jerry from "Rick and Morty"
This was SO HELPFUL. It has changed my inbox. Thank you!
I like the way you explain things -that's your strength.
I like the way you comment. Thanks!
Wished I had learned this many years ago, thanks for this from 4 years ago!!
You are very welcome, Jim. I hope this makes your next 4 years that much more enjoyable!
Very simple indeed, and easy to follow. Great work!
Maybe this is the first time I could be able to fully understand every single word while the video is played in x2 speed.
Thank you Scott for the Quality content.
You are most welcome, Sam.
You've helped my productivity so much and I am glad I searched for this. Wish it was sooner. You do an awesome tutorial and explanation. Thank you.
I was beginning to overlook very important emails and that got me to look for better ways. And you provided them above and beyond.
So glad that you found this useful.
It's clear and very useful to someone who is not very strong with computers. Great teaching video. Thank you.
Hey Scott thanks for your tutorial i am on the roll deleting all these not needed e-mails. Your teaching is short sweet and to the point. I'm looking forward to more tutorials.
So glad to hear that, Dianne. I wish you all the best as you purge some of your inbox!
Excellent video. I had already figured out how to use labels, but I did not know that there are so many more options by using filters. Thankyou.
Really easy tips that make a big difference organizing emails. Thanks
I’ve used filters and labels for years, but never noticed the option to use colors for the labels. What a fantastic revelation!!!
Have fun with your colored labels, Lou. Thanks for watching!
Honestly ty for this! I appreciate how you express yourself and the easy flow of the video 👍
This was super easy to follow and exactly what I was looking for! Many thanks!!
I appreciate all the knowledge I've gained from watching this videos. Does anyone know how to filter certain emails from the same sender?
Excellent, well explained and demonstrated - subscribed - thank you!
This video literally changed the game, for me. Thank you, so very much!
You are so welcome. Glad I could help!
Great tutorial...just what I needed. Thanks from TEXAS!!!
Slow concise speaking, richly and varied toned, well produced screencast. Subscribed, looking forward to browsing past weekly videos for productivity.
Welcome aboard!
That was very useful. I learned a lot. Thanks for your time in doing the video.
You are very welcome, Tom. Thanks for watching!
I'm glad I was able to watch this video first. My email is super messy.
You got this!
Thanks a lot. Got my emails organized now.
Very useful. After so many years working with Gmail, I finally get some structure... Thanks for making these educational videos.
Excellent tutorial! I can't wait to use what I've so easily learned.
Easy to use and very useful! Thank You So Much!
It's very clear and simple to understand
oh my gosh, this is exactly what i needed to overcome inbox anxiety, i didn't think it was possible to "clear my inbox" in gmail, thank you!
Excellent video. super clarity and simple. great job .
Thanks a lot. This would help me organize my office a bit more.
Oh my! Thank you SO MUCH for this tutorial! Can't say how freeing it feels to gain control over mail synced from 3 boxes. Looking forward to more from you.
You are so very welcome, Susan. I'm so glad to hear that you found this video helpful!
Clear instructions and so easy to apply!
I would say that this is KISS..
Keeping It Short and Simple....its soo easy to understand
So glad that you think so, Caroline. Thanks for your comments!
Great tutorial! I watched a couple on how to use the filters / labels and yours was by far the best!
Awesome, thank you!
Wow...thanks so much for this tutorial in simple and clear words.
Glad you liked it
Thank you so much, it's a new learning!!!
thank you so much I really appreciate your step by step approach!
This tutorial was very useful and presented in a simplified manner with proper voice modulation. Looking forward for more tutorials. Thank you
Glad you liked it!
Thanks so much Man , it was so so useful and sophisticated.
Thanks for this great video. I've never used filters and labels, but now I know how to use it properly. Thank you very much!
You are very welcome, Michael. Glad that I could help!
I've been trying to figure this out forEVER! I knew there was a way to do it; I did it once before years ago, but I couldn't remember how I did it. Watched many other videos that just didn't address what I was trying to accomplish. I have always HATED Gmail, but with you for a teacher I just might get the hang of it and learn to like it! KUDOS!!!
Thank you for uploading, this is very helpful.
This was awesome! About Gmail Filters and Labels
Thank you so much your video was very helpful and detailed.
Wow this is spot on, I was actually creating a filter earlier today and thinking that there MUST be an easier way to do this!! Email is such an overwhelming tool, so I'm always on the lookout for ways to streamline the process. Thanks for sharing this!
Thank you. Very helpful and clear demonstration.
You are welcome!
Concise and useful. If all tutorials were like that it would be much easier to learn.
Absolutely
I needed to make my life easier by adding filters to my Gmail. Thank you for your easy tutorial.
Thank you so much. This video was informative👍🏼
Thank you, I use to avoid checking my e-mails, you have given me a more organized inbox thank you look forward to see more of your videos.
Wonderful! So glad to hear that, Mila.
I've had my gmail account for a little over a decade now since early high school, and ALL of the old emails I've collected and let build up along with my new emails were in complete disarray. I never knew exactly how I should go about organizing all of it, especially when I went on to college, and got an e-mail system with them that I had to mainly focus on for school. After watching the first half of this video, about 80%-90% of ALL of my emails are in their own labels and folders in harmonious order. Thanks for the help!
Carl, thank you so much for sharing your story. I'm so glad to hear that you found this video helpful!
@@Simpletivity Definitely! Thank YOU for making one part of my otherwise busy/hectic life a lot more organized!