Teach on-line with Zoom: Key settings you need to understand
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Learn about all the key settings when you teach online with Zoom. Ideal for anyone planning to teach online with Zoom.
0:00 Zoom Key Settings-Introduction
02:43 General settings
09:52 Annotations, how they function
12:13 Breakout Room settings
14:57 Recording settings
18:40 Rename Your participants
19:50 Presentation settings
22:00 Screen settings
For more videos on Zoom try these ones
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Advanced screen sharing with Zoom
• Advanced Zoom- How Scr...
Teaching English online with Zoom
• Teaching Online with Z...
Unfortunately there are many settings in Zoom that will affect how your online lessons works. When you teach online, you do need to have quite a bit of knowledge of the settings and how you can control what goes on on the screen. Otherwise you will get so frustrated. So the sort of things that go wrong are
1) Students can't add notes to the screen
2) All your students seem to be able to screen share
3) Students don't seem to have the chat room
4) You can't work out where Zoom has gone
5) Students seem to be able to record the session
6) You have problems controlling their audio and video
7) You don't know where the recording is
8) That chat room and participants room have completely disappeared
All of these things and many more will happen when you are teaching online and so you do need to know how to control them. There are 3 levels of setting when you are working on teaching online lessons
1) General settings for all your online teaching sessions.
2) Settings for a specific room ( for example you might be teaching young learners and want to change some of the settings, you might be teaching adults in a specific context online and need to set some specific things
3) You can actually make some changes while you are delivering an online lesson too.
What I have tried to do in this video is take you through the general settings and then the more specific ones and then finally move onto the things you might need to change while you are actually delivering your online class.
This video is rather long but I promise if you go through all these options and understand them, then you will have much more control over your lesson and have a better understanding of why you might have a certain problem. Teaching online can be quite difficult at first and you do need to get a basic understanding of some of the settings. It can make the experience much more enjoyable.
Great job of explaining! There is a lot and you were able to show me a few things I didn't know. I'll pass this video on to my colleagues too!
I am glad I could help. I have some new stuff coming out very soon. It might be worth signing up to the newsletter on my website www.teachertrainingvideos.com/sign-up.
Finally some answers. Thank you Russell. I will be back!
Any time! Thanks
Complete tutorial.Thanks Russell.
You're welcome!
Thanks Russell. Clear and informative.
Glad it was helpful!
Fantastic. Clear ,informative and useful. Wonderful work. Thanks.
Glad it was helpful!
Interesting and useful for online courses. Thanks.
Glad you think so!
Always interesting to watch your videos. Thanks.
Thanks
Wonderful work. Concept clarification is well conducted. Thanks
Thanks and welcome
Useful and informative. Thanks Russel. I do appreciate.
Very welcome
Very useful! You managed to answer most of the questions I had concerning Zoom. Thanks so much!!
Really glad that my videos are helpful. I have some new stuff coming out very soon. It might be worth signing up to the newsletter on my website www.teachertrainingvideos.com/sign-up.
Thanks Russell. Well done.Great ideas.
Thanks Diagne
Thanks a million Russell! You've helped me a lot to deliver my online lessons. Hope to see you in Peru soon. A huge hug.
Wayra, thank you for the kind comments. I have added more Zoom videos here www.teachertrainingvideos.com/Zoom
Wow!! I love your video series on zoom! This is a great step-by-step explanation of setting zoom up, but also with great ideas how to teach online! I've sent this to my colleagues, pls keep up making your great videos, Russell!
Thanks so much!
Thank you for providing this clear, slow, and systematic review of Zoom features. I wish I had watched this video a few months ago!
Glad to help Eric, more free Zoom videos here www.teachertrainingvideos.com/Zoom
Once again, Russell, THANK YOU very much for your generosity: very useful tutorials for a not-so-easy platform to use with stds, but you are great at explaining every single detail!!!! Warm regards from Rosario, Argentina
Rita, Really glad that my videos are helpful. I have some new stuff coming out very soon.
Thank you so much. I just started using Zoom to teach and your video really helped!
Really glad that my videos are helpful. I have some new stuff coming out very soon. It might be worth signing up to the newsletter on my website www.teachertrainingvideos.com/sign-up.
It's always useful to watch your videos. Well done. Thanks
Thank you Diagne. Check this Playlist: th-cam.com/play/PLqYj2sOxDkVzcrQvunlBxmkzoqw-cqTxJ.html
I am glad I cold help.
Thank you. This was very helpful in getting ready to use this tool to teach this afternoon.
Glad it was helpful, Tracey.
Excellent video as always. A lot of experience and expertise. Thanks.
Thanks again!
Thank you again, Russell. your explanation is so easy understanding, great help!
Great to hear! I put loads of videos on my website about Zoom and they are very popular. You might find them useful. teachertrainingvideos.com/Zoom
Thanks Russel
You're doing a great job.
thanks for the lovely comment and happy new year to you.
Thanks ever so much. You always seem to hit the nail on the head and answer my specific queries 👏
That is really kind of you Brendan. Thank you
Nice way of teaching sir
Glad you find it clear.
Very informative as always. Thank you so much.
Glad it was helpful!
Thanks, my first live sessions will be tomorrow. I've spent the last week watching your videos, and others too, on Zoom.
Really glad that my videos are helpful. I have some new stuff coming out very soon. It might be worth signing up to the newsletter on my website www.teachertrainingvideos.com/sign-up.
@@ttvRussell The sessions went reasonably well except that I find that I'm speaking more than in face to face lessons. I have three more lessons today.
Great ideas. Very informative.
Thanks, Diagne.
Thank you very much for your useful posts!
Glad you like them! I put loads of videos on my website about Zoom and they are very popular. You might find them useful. teachertrainingvideos.com/Zoom
Many thanks once more. Clear and useful as always.
Thanks again!
Very nice. Clear explanations. Thanks.
You are welcome!
Thanks for sharing. I do appreciate.
My pleasure!
Great ideas.Thank you very much.
Most welcome 😊
This is beneficial info. Thank you for sharing with others who teach and learn at their own pace.
Latonia, glad I could help. I have put more Zoom videos here www.teachertrainingvideos.com/Zoom
Many thanks. That was very useful. There is a lot to wrap my head around
I am glad I could help. Thanks for the lovely comment. I have added some new videos on Zoom here www.teachertrainingvideos.com/Zoom
Very nice. Hundreds of virtual chocolatés.
Many thanks Russell.
No Problem Diagne
Excellent video. Thank you for helping all of us instructors who are scrambling to get up to speed on this software!
Glad it was helpful, Tom.
Very useful. It's always motivating to watch your videos. Thanks à lot.
Glad to hear that.
Good demo as always
Well done.
Glad you liked it!
Thanks Russell, very useful!
Really glad that my videos are helpful. I have some new stuff coming out very soon. It might be worth signing up to the newsletter on my website www.teachertrainingvideos.com/sign-up.
Clear and interesting. Thanks.
You are welcome!
Thanks a lot! Last week I got Zoom recommended for my English lessons with my pupils and I had my first lesson on Zoom today. I actually managed to find most of the settings you mentioned myself, but there are some more I will use next time.
Thanks for the comment. I have added some new videos on Zoom here www.teachertrainingvideos.com/Zoom I hope you will find them useful.
Well done Petra, I have added more Zoom videos here www.teachertrainingvideos.com/Zoom
@@ttvRussell Thank you!
I loved your view on screen shows details very well -- awesome for beginners
Glad you think so, Beverly. I do try to start with the basics then do more advanced features later on. Russell.
@@ttvRussell Yes because your first was so good -- I am now using your advanced too,,Great Job !!
Clear and informative .
Thanks, Diagne.
Impressive. Very useful. Many thanks.
Glad you enjoyed it!
Great job explaining this.
Thanks for the comment. Really glad I could help
Great video as always. Thank you very much.
My pleasure!
Very good presentation ! A lot of information to digest at once but every point was clearly explained. Your repetition of the various points also helped in understanding the explained features. Excellent teaching ! Thank you
Thanks, Delano, for commenting. I've been doing this kind of thing for a while now.
Great videos. Thank you so much!
I put loads of videos on my website about Zoom and they are very popular. You might find them useful. teachertrainingvideos.com/Zoom
Great work, by the way. You have saved our lives!
Haha. The 4th emergency service? Thank you for your lovely comment, Teresa.
Thanks for sharing.
Thanks for watching!
Really useful and clearly presented: thank you very much
Glad you liked it, Stephen.
Very useful, thanks Russell.
Glad to hear that, Donna. Keep watching and sharing. www.teachertrainingvideos.com/
Really useful, thank you!
HI, glad to help Yvonne, I have added more Zoom videos here. www.teachertrainingvideos.com/Zoom
Just a tip: if you teach the same period every day, create one meeting and make it repeating. I have my Zoom linked with Outlook and I can then select what days to repeat and when to end. If you have the students school email and they also have access to Outlook then you can invite them and when they accept, it will put it in their calendar with a link. I believe it works with other email as well.
Jean, that sounds like a really useful idea
Thank you!
Thanks! I am glad I could help. More useful stuff will be released shortly.
many thanks Russell great explanation, very useful
Thanks fot saying so, Gloria. Here are some videos about using Zoom in case you need them: www.teachertrainingvideos.com/Zoom
Interesting as always.
Glad you think so! Thanks
Thanks Russell. This is so helpful! A couple of questions ... if you've scheduled back-to-back sessions for individual students, does each student get a unique link? And this is different from your personal meeting room? And if you enable the waiting room, what will students see while waiting? Thanks again!
Thanks, Sherry. Student shouldn't get a unique link. The meeting code/ID is either the same for all participants or you can invite them to your Use Personal Meeting ID (PMI) room. Check the basic settings, near the top. The waiting room will have a 'dialogue' box which says something like 'Meeting is progress, please wait for the host to allow you in' - this is likely to happen if participants go over 100, then it's one out and one in. Russell. Check out my other videos on Zoom here: www.teachertrainingvideos.com/Zoom
Very informative, thanks.
Thanks for watching!
Another awesome and educational video. Are you using a green screen on your chair or a curtain back drop? Can you also talk about your camera and audio set-up? Thanks
Thank you for the lovely comment. There will be more similar stuff coming out very soon.
Russell - Great job, thank you. In Breakout Rooms, do you hve the ability to communicate to one breakout room at a time with the chat feature?
You can, the students will need to open up the chat when in the break out rooms and you would also need to be in that break out room with them. You can also send messages to all the rooms when you are in the main room. You can broadcast a message. I have added more free Zoom videos here www.teachertrainingvideos.com/Zoom
Very nice as always.Thanks
Thanks
Thanks. Very useful.
You're welcome!
Hi Russell, thanks for all your training videos on zoom, much appreciated! 1 question, I notice the Files option has now disappeared from the chat box so how can we share pdf files with students before going into their breakout rooms to work together?? Thanks
Hi Kim. Thanks for your comment and question. Zoom removed the option to share files about a couple of weeks, because of security issues. My video on security mentions this. www.teachertrainingvideos.com/security_in_zoom My solution is to give your students a link to the .pdf - for example you might share an online storage place - like Google Drive or One Drive - put the .pdf in there and then share the link in the chat for the other people to copy and paste into a browser. Make sure your permissions are set so that they can only see (view) the document, not be able to edit it. In Google Docs, Slides etc this can be collaborative. That would be my solution, Russell. Hope it helps. Check out this on Google Docs: th-cam.com/video/6JyCuY1GrQY/w-d-xo.html
Thank you for the excellent material. Could you please explain how the waiting room option works? Thank you.
Hi, Lori It is useful when you have back to back classes. Students for your next lesson are in waiting room. When you open the next class, they join you. It is useful because you can only have one live lesson at any one time...really good question, I just hope I have anwered it clearly Lori. I am adding new videos about Zoom here www.teachertrainingvideos.com/Zoom
You are an excellent teacher! Thanks for your invaluable videos. Can you please provide some info regarding the Virtual background settings especially as related to adding a virtual video. I can only add an image. How do I know whether my computer has the required specifications?
Fitzroy, I don't use them. What you see in my screen has been done with Camtasia. I don't use the Zoom vitual backgrounds. Sorry I can't help. More free Zoom videos here www.teachertrainingvideos.com/Zoom
Great Wireless Training today.
Thanks for leaving a comment, Juanita. I take it that 'Wireless' means 'online' or 'remote' training?
Hi Russell, thankk you so much for the brilliant presentation! However, I recall seeing some reference to a free practise video as well but cannot find it now. Please tell me where to find it as I really do need to practise?
Loads of free videos about Zoom here www.teachertrainingvideos.com/Zoom I am glad the video was useful.
Great video! Thanks for sharing it. Question: any ideas on why it is not possible to share a whiteboard and use annotate on the shared screens? Thanks in advance for your help!
Hi Sandra. I answer that question here: th-cam.com/video/4JPtzacTACI/w-d-xo.html&t=451
@@ttvRussell Thank you for taking the time to answer. The thing is I have this problem, not my students. I'm the host of the meeting and I can't share the whiteboard ( error code: 0) or use annotate on the other pages I can share. Sorry to bother you with this but I can't find a solution. I've reinstalled zoom and checked the settings. It's a real mystery!
Isn’t telephone audio option for those who join a meeting by dialing in using a unique telephone number?
Yes, Tomasz, through a mobile device. Try it out.
Dear Russel.
Thanks for your nice videos. I wonder how do you manage to show yourself on the main screen. Is it a special feature of your camera? I mean the video on the screen. Can you please share info about it? Thanks in advance.
I am using Camtasia as a main tool to record my videos, here is the link to Camtasia videos:th-cam.com/play/PLqYj2sOxDkVxN9kntPeWxd-u87gL1vhS2.html
Watch the Green Screen video, it will answer your question : th-cam.com/video/DZPrCU5ndpo/w-d-xo.html
thanks for sharing. Do you know about the virtual background and the breakrooms in zoom?
I haven't covered that yet but I will do. I am adding my videos here. I have put up 4 so far www.teachertrainingvideos.com/Zoom
When I share screen, I can't go from one doc to the next on the screen. The green border stays on the first doc on my screen.
Yes, I normally close down screen share and then open it again to go to the next document.
@@ttvRussell this is useful I also had the same problem thanks
How do I start this conference call for Bible Study?
I'm not sure. But anyone can start a conference call for whatever purpose. Many churches have already gone online, to my understanding.
I have a question on allowing students to annotate onto my slides w/o permission. I had this setting turned on this spring, and a couple of times I had inappropriate words written on my slides. I wasn’t knowledgeable enough to a. Get rid of it, or b. Figure out who it was. Can you help me with that? I teach high school.
I don't allow students to write on the board. You can turn this feature off so only you can write on the board. You can also clear the board at anytime. More free videos on Zoom here www.teachertrainingvideos.com/Zoom
Hi Russell. Can we have the RAISE HAND option for meetings or only webinars?
Thanks for your question, Teresa. You should only be able to 'raise your hand' in large webinars. According to the site, "Zoom Video Webinars allow you to easily conduct large online events with video, audio and screen sharing for up to 100 video participants and 10,000 attendees. The features in Webinar are tailored for managing large audiences with branding, registration, host controls, polls, question & answer, raise hand, chat, recording and reporting". So 'meetings' are more low-key or with smaller groups. But I can see why you might want to have that feature, too, for meetings.
Thank you so much, Russell!
Thanks for your informative video. Very helpful. Just one question. I don't have a 'File' icon in my chat window and it is not in the 'More' icon. I this because I have the free 40 minute Zoom and not the Zoom Pro?
Hi Antoon. Zoom did disable the share file icon for a while as they sorted out their security issues. I made a tutorial about this more recently: th-cam.com/video/UzYWrkCD1uY/w-d-xo.html I don't think it is to do with having a free version, as I haven't paid for the pro version, either. However, you could share files in other ways. You can still type in a link into chat - such as a Google Doc - and ask participants to copy and paste it (into a browser).
Hi, Russell. Thanks again. I'll follow up on your tutorial. Good to know we can type links on the chat. Kind regards.
How do you upload files to the whiteboard e.g. my power point presentation?
Hi Jimmy. I answer that question in my 10 questions, 10 solutions video here: th-cam.com/video/4JPtzacTACI/w-d-xo.html&t=451
Thank you for your time in making these videos! I have a question, that so far, NO ONE has the answer. It's about teaching physical classes - like Dance, Tai Chi, Yoga, etc, using Zoom. Here is the problem: When I have participants in my Zoom Meeting, they can all see each other and me. As the host, I always appear in "correct" orientation to them. BUT, when I let another participant LEAD the group, like in a breakout room, she will look correct to some participants, but REVERSED to others! The mirroring function does NOT fix it - it only fixes your display of yourself. Putting her device behind her still makes it a problem, appearing correct to only some of the other participants again. So, it seems that folks with Windows machines look correct to each other, but people with iPads see the "leading" participant or some of the other participants only, as *suddenly* being in REVERSE (mirrored) direction to them. HOW do you fix that? I tried making that leading participant a "co-host," etc, and NOTHING works. I asked Zoom support weeks ago, and still am waiting for their reply. NO ONE seems to have an answer for this - how to fix it simply - and it is a SERIOUS PROBLEM when teaching physical instruction in Zoom, as it causes confusion, disorientation, and frustration. Any ideas how to solve this??
Loretta, wow an interesting problem and I can see why you need it but i honestly don't know the answer. sorry I can't help
Hi Loretta,
I have a similar problem. I want my tutoring student to show me some written work by holding it up the the camera during our Zoom session, but no matter how she and I set our mirror-video settings, her writing is always backwards to me. As the host, I can turn off mirroring, and she can see my written material just fine, so maybe the setting only works for the host.
Hi Russell , thank you so much for your videos - I wouldn't have been able to teach on zoom without it. If you turn off the chat for students to chat privately - how can they then send messages and files to each other in the breakout rooms? Is it possible to activate the private chat before sending the students out in the breakout rooms? I have already watched your video about the breakout rooms. Best, Ebba
Sorry, I want to clarify. I meant the students who are in the same breakout room. I know that the students can't send a chat from one room to another.
Students can open chat when they are in breakout rooms. They will all need to open it thought. Hopefully they can talk to each other anyway, so you don't really need the chat. I only use the chat really hwen ss are in full group. More free Zoom videos here www.teachertrainingvideos.com/Zoom
@@ttvRussell Thank you very much for your answer.
Useful video! Very useful. I was a participant in a zoom meeting and the host passed the control of her screen to me so that I could move slides and explain a ppt that I had made. How is that done?
I sent you this before. I really hope it helps you www.teachertrainingvideos.com/zoom_complete_screensharing
Thanks
I am glad I could help. More Zoom videos here www.teachertrainingvideos.com/Zoom
I would like my tutoring student to show me some written work by holding it up to the camera. However, no matter how either one of us sets up the mirror-video setting, her writing is backwards to me. Does the mirror-video setting only apply to the Zoom host?
Chris, that is really interesting problem and I have never thought about that. I don't know the answer but I am sure there is a way of correcting it. If I find the answer I will get back to you.
Hi Russel. Thank you for your response! Amazingly, I now have another student with whom this is not a problem. Perhaps it has something to do with the student's computer, maybe the way the camera is set up or something. If I can learn more, I will share what I find out.@@ttvRussell
By any chance is there an option to teach online in Zoom exactly the way you made this video.
(our video on the bottom corner with my shared screen in background). If not available in Zoom, can you suggest me other. Thanks in Advance Russell Stannard. Very Happy to see replying most of the comments.
I record my videos using Camtasia and that is how I have the webcam working and the share screen. You can sort of do the same thing in Zoom because you can share the screen with the webcam on.
Hi Russell, Is there a way I can give/send the participants a PDF download half way through the class? Thank you. ⭐️
Yes, just share a file, it is in the chat window, you can share a file anytime. I have added more zoom videos here www.teachertrainingvideos.com/Zoom
Can you have a break during teaching, can you do so with or without leaving the meeting? E.g. a 6 hours course with several comfort breaks. Can the participants leave the meeting and the come back? Can the host leave the meeting/pause it and then reconvene? E.g. after a longer comfort break, or after the lunch breake?
Yes, you can even close down the room and then reopen it but make sure that when you set up it you set the duration to for example 6 hours. That way, for 6 hours the room will be there to open and close when you want. Great question. I have more free Zoom videos here
www.teachertrainingvideos.com/Zoom
dear russell today i have large meeting with zoom pro an i have send the link for participant but to day before zoom sending the e- mail regarding people are waiting for your meeting start but i schedule it on May 22 at 10 Pm and before i had lots of small meeting and i have never receive such email do you think i have make mistake in setting of zoom or not as tonight at 10 pm i have meeting can you pleas guid me what happened .thanks alireza
Sorry I didn't see the comment until after your meeting. I'm not quite sure of the answer here. Howver, you opy the link invitation from within your scheduled Zoom meetings. I think this is a more recent feature, where an email is generated. Also, if a meeting time has passed and you haven't joined you might get an email saying participants are waiting. Under Settings - Email Notifications (below In Meeting - Advanced) - you can enable or disable a few options.
Do you have an idea how to deal bad audio feedback. When I talk. My audio seems clean on my end but generates noise from the students. I’ve been told by my participants that my audio seem to have a construction going on my side?
I mean how to deal with bad audio.
Hi Jm. As a host of a meeting, there are plenty of settings which you can configure beforehand. Almost too many. You can choose whether your audio input is using your in-built computer microphone or a earphone or headset mic, which usually works better. If your students are saying that there is background noise that might be improved by using a headset. You are also less likely to get feedback from their audio going back through your computer mic. Hope that helps. More on questions and their solutions here: th-cam.com/video/4JPtzacTACI/w-d-xo.html
@@ttvRussell Thank you so much for your help. I really appreciate it.
Most of the time I have to take two consecutive classes each of 40 minutes. I have to end the first class and start the second one but there are some students who have to participate in both classes. Is there any option that I end the first class but the students who have to take the second class they remain stay with me and when I start the second class they don't have to log in again.
No, they will need to log out and come into the new class.
These are excellent videos. I am a Director of IT working in Higher Education and I will share your videos with the staff. Question, what software are you using for this video? I would like for my team to create similar videos for software and applications we use. Specifically, your video with a background and the ability to show your screen and highlight where to click. Thank you in advance!
Thanks for your comment and for sharing these videos, Augustus Sam. In answer to your question, the software that I use to create this video is Techsmith Camtasia. It is a paid-for piece of screen casting/screen capture and editing technology. I am a recommended trainer for Camtasia in the United Kingdom. Please check out these videos on my website here about using this premium tool: www.teachertrainingvideos.com/screen-recording-software/a-mini-course-in-camtasia-2018-recommended-camtasia-trainer
How much in advance to you put students in the waiting room if sessions are scheduled back to back?
Susan, tell them to only join a minute or two before and then they won't wait long. As soon as your previous class endds the new one will open. I have added some more Zoom videos here www.teachertrainingvideos.com/Zoom
Another Screen Share question. I tried playing a short video in my shared screen. I could see it but the students could only hear it. How can I fix this? Thanks
I have added a video on screen sharing in this section www.teachertrainingvideos.com/Zoom
Can you have more than one teacher or a teacher's assistant? What I am looking for is someone to run all the tech while I teach.
Yes, make that person a co-host. You can do that from the participants list. More free videos here www.teachertrainingvideos.com/Zoom
Hello. Thank you very much for your videos! I have a free account on Zoom but I don't have settings. Is it because I have a free account?
You do have settings in the free account as well. You might have less but you do have them. Log into your account and look on the right. You should see them.
@ttvRussell I have only schedule a meeting. I am logged into my account and have a google calendar, but I don't have any settings i e I can't set up breakout rooms or screen share before the meeting.
well done,but because of many questions ,it made it somehow not easy to follow.thank you.
Sorry about that. I put loads of videos on my website about Zoom and they are very popular. You might find them useful. teachertrainingvideos.com/Zoom
Great ideas.Thank you.
Thanks for watching!
Links to my latest videos: th-cam.com/video/kJBSSViZqSs/w-d-xo.html
th-cam.com/video/lZkAsPOYQ9w/w-d-xo.html