I hardly write reviews but couldn’t stop myself from writing one for this video. The video helped me a lot while I was stuck in the issue. Thanks a ton.
I've used Outlook for years and didn't know a lot of these tips. Thank you for this video. Plus most of these tutorials are boring, you made it interesting.
Hi Kevin, I missed the step for a distribution group to be placed in quick steps. Makes it even easier to send a group mail. Second, I like to make multipal quick steps and organize my mail in the morning into categories: - action today - action - file to a specific date for action - file for an answer - read later I know it’s advanced but it makes my day so much easier. I now go thru my mail every morning, categorize into the folders above (which I created under Inbox). The mail is also placed into my agenda (mostly done with the planner). The rest of the day I work with sceduled moments to work on my mail.
Instead of dragging the email to the calendar button (which degrades the email to plain text), you can click the "Reply with Meeting" button in the Ribbon. (It doesn't degrade email quality, and also adds recipients to the Required/Optional spots on the meeting.)
Quick parts is fantastic! I send out regular reminders with zoom meeting details so it's great to be able to save them all in programme! Up till now i've had loads of sticky notes all over my desktop! Thanks Kevin!
I think it's important to mention that if you schedule an email to be sent later via the Outlook client your computer must be kept on and Outlook running, otherwise it will be sent the next time you launch Outlook on your computer. Please, let me know if you have a workaround to this (not the web app)
The only alternative would be via cmd, although I think the machine should be turned on and running anyways. Another alternative would be a custom script (bat file, python or other languages) hosted on a Web server, but this assumes that a) you have the credential to access the mail server remotely b) you have a server c) the server is always running
new job uses outlook and the quick part tip is MASSIVE! copying and pasting is never hard, but this saves serious time if i have to send identical confirmations all the time. thanks kevin.
19:09 delayed delivery is also available on the web. But I do the opposite. I work in the middle of the night and I schedule it to be sent during the morning, where I am supposed to be working but instead I am sleeping.
Smart...we all set the boundaries in the actions we take. Wonder if some bosses do the delay to send late hours setting a bar/ guilt trip to their subordinates 😂🤦♀️
Those were fab! Definitely sharing this with my work TEAM and branch members. So helpful for many of us new to Outlook or coming back to Outlook!! Thanks, Kevin!
Thanks, Kevin. I have lived in Outlook for much longer than I care to remember so I knew some of these items - others I needed reminding of. I look forward to some more Outlook related content.
Hey Kevin, just found your channel and as a newbie W10er I’ve learned so much from you already! Just want to add that I so much appreciate the way you Get straight to the nuts an blots without all the very annoying pre-ambles that are so prevalent on many other channels! Thank You and keep up the great work.
Hi Kevin Great Video. One more tip for the Signatures. One can add an image of a company logo, then highlight the logo and click on the "Link" option, this will open a small window, on the left choose "Existing File or Web Page", then on "Address:" type in your company's URL. One can also add social media links as well and emails in the same way. Although I miss the option to use HTML files for signatures. One can animate their signatures ( I had construction workers assemble my signature). Unfortunately, this was stopped after Outlook 2010, due to malware took advantage of this option.
This was by far the most helpful video. Kevin man you are doing fantastic job in helping us to use these functions at best potential. Cheers and keeping educating us!
I’m sure there used to be a thing on Hotmail, if there was an email sent to multiple people you could just press save all contacts. That would be useful in outlook a ‘save contacts to group’ option. My top tip from the video was the quick steps feature. I’ll definitely give that a go. 😊
Don't get too excited... It's rubbish, because every time you close down the application (desktop) and open it back up.. Whether you reboot or not... They will be deleted... It drives me mad. So, if you fancy doing an internet search you'll find there are millions of "threads"on the same subject... With a variety of heath Robinson solutions to sort this issue.. It's been a known thing since only 2008...! One solution might work on a home PC... But as I work for a large organisation which controls the admin rights, then there is no chance of doing the work around. The result is, this feature does not work well.. And I believe this feature is not even available in the "web version"of outlook... In the year 2020, that is appalling.
It's really to learn Outlook etc and how to use it properly most books through things at once but you I can under stand clearly .thank you I am looking forward for more tutorials 😊 ☺️
My favourite and most useful tip is changing the colour of emails sent directly to me. I typically have emails with multiple recipients set to black, and emails just sent to me as blue. This allows me to focus on the important stuff first.
Check out "conditional formatting your calendar". That's also really helpful to automatically color-code entries if you have a calendar chock full o' meetings.
"Offline mode" A very common productivity tip is to stop email dribbling in all the time, especially if it notifies you-very distracting, takes you out of whatever you were doing which costs you time and can cause quality problems also. The alternative to Offline Mode which I use is to hit the F9 key whenever I want to do a bulk Send/Receive. To set this up, go… File > Options > Advanced > Send and receive section …and untick the Send immediately box. Instead of F9 you can use the Send/Receive All Folders button far-right in the ribbon Home tab.
Fabulous, thx Kevin I am using Outlook to forecast my workload by booking in tasks ahead on the calendar I want to be able to extract this information for my resourcing manager so she can see quickly my availability for more work.
Definitely going to start using offline mode once I leave the office. Trying to get back that work/life balance and seeing emails come through at night does not help the anxiety 😟
I hardly write reviews but couldn’t stop myself from writing one for this video. The video helped me a lot while I was stuck in the issue. Thanks a ton.
📺 Watch more Top Tips & Tricks like this for other products: th-cam.com/play/PLlKpQrBME6xLt_itmVIfS2qz9cLEarwMN.html
Brilliant - all of it. Thank you! One add: I'd suggest Auto Text. Type 3-4 letters, and your entire (preformatted email) pops up!
Love the Quick Parts! I had previously been keeping "drafts" of regular email templates I would use. This is much cleaner.
Outlook has a great feature for setting up email templates.
I create different signatures.
Me too. Game changer!
I've used Outlook for years and didn't know a lot of these tips. Thank you for this video. Plus most of these tutorials are boring, you made it interesting.
Hi Kevin, I missed the step for a distribution group to be placed in quick steps. Makes it even easier to send a group mail. Second, I like to make multipal quick steps and organize my mail in the morning into categories:
- action today
- action
- file to a specific date for action
- file for an answer
- read later
I know it’s advanced but it makes my day so much easier. I now go thru my mail every morning, categorize into the folders above (which I created under Inbox). The mail is also placed into my agenda (mostly done with the planner). The rest of the day I work with sceduled moments to work on my mail.
Instead of dragging the email to the calendar button (which degrades the email to plain text), you can click the "Reply with Meeting" button in the Ribbon. (It doesn't degrade email quality, and also adds recipients to the Required/Optional spots on the meeting.)
This is 2 years late, but you can right click and drag and get the whole email into the calendar
Quick parts is fantastic! I send out regular reminders with zoom meeting details so it's great to be able to save them all in programme! Up till now i've had loads of sticky notes all over my desktop! Thanks Kevin!
I think it's important to mention that if you schedule an email to be sent later via the Outlook client your computer must be kept on and Outlook running, otherwise it will be sent the next time you launch Outlook on your computer. Please, let me know if you have a workaround to this (not the web app)
What if I have the app running on my phone at the time I specified the email to send?
The only alternative would be via cmd, although I think the machine should be turned on and running anyways. Another alternative would be a custom script (bat file, python or other languages) hosted on a Web server, but this assumes that a) you have the credential to access the mail server remotely b) you have a server c) the server is always running
new job uses outlook and the quick part tip is MASSIVE! copying and pasting is never hard, but this saves serious time if i have to send identical confirmations all the time. thanks kevin.
His videos are amazing for an experienced user. I learned 10 new tricks today that will without a doubt make me more productive
19:09 delayed delivery is also available on the web. But I do the opposite. I work in the middle of the night and I schedule it to be sent during the morning, where I am supposed to be working but instead I am sleeping.
Will start doing it IMMEDIATELY
I do the same
Smart...we all set the boundaries in the actions we take. Wonder if some bosses do the delay to send late hours setting a bar/ guilt trip to their subordinates 😂🤦♀️
Nice idea
I send at 2am to inspire sympathy and fear
The MOST useful video on Admin I have ever seen!
Fire sense of humor!
Those were fab! Definitely sharing this with my work TEAM and branch members. So helpful for many of us new to Outlook or coming back to Outlook!! Thanks, Kevin!
Thanks, Kevin. I have lived in Outlook for much longer than I care to remember so I knew some of these items - others I needed reminding of. I look forward to some more Outlook related content.
Rules probably deserve a video of their own!
Thanks. Very helpful.🙂
Hey Kevin, just found your channel and as a newbie W10er I’ve learned so much from you already! Just want to add that I so much appreciate the way you
Get straight to the nuts an blots without all the very annoying pre-ambles that are so prevalent on many other channels! Thank You and keep up the great work.
Kevin has been for years my number 1 guru on Microsoft matters. No one can replace him!
This is a keeper! just found it though you posted it 3 years ago. It has helped me find many a function which I can use.
Thank you!
Hi Kevin Great Video. One more tip for the Signatures. One can add an image of a company logo, then highlight the logo and click on the "Link" option, this will open a small window, on the left choose "Existing File or Web Page", then on "Address:" type in your company's URL. One can also add social media links as well and emails in the same way. Although I miss the option to use HTML files for signatures. One can animate their signatures ( I had construction workers assemble my signature). Unfortunately, this was stopped after Outlook 2010, due to malware took advantage of this option.
Thanks! I thought I was good at Outlook, but I picked up a few new things.
This works every time! I saved this to refer to refresh my memory.
This was by far the most helpful video. Kevin man you are doing fantastic job in helping us to use these functions at best potential.
Cheers and keeping educating us!
6:30 Quick Parts rocks...thanks for sharing
Thanks Kevin . These tips helped me save time in Outlook
I really like that you can schedule emails. This is amazing! :)
I’m sure there used to be a thing on Hotmail, if there was an email sent to multiple people you could just press save all contacts. That would be useful in outlook a ‘save contacts to group’ option.
My top tip from the video was the quick steps feature. I’ll definitely give that a go. 😊
your tutorials are brilliant, and easy to follow and I have learned so much to save me time,
Thank you so much
Really good, Brian. You helped me out big time here. Fair play on you. Much appreciated 🙏
You're the best, Kevin. Great info, clear and kind delivery.
Great list Kevin - thanks. I particularly like the QuickParts tip.
Don't get too excited... It's rubbish, because every time you close down the application (desktop) and open it back up.. Whether you reboot or not... They will be deleted... It drives me mad.
So, if you fancy doing an internet search you'll find there are millions of "threads"on the same subject... With a variety of heath Robinson solutions to sort this issue.. It's been a known thing since only 2008...!
One solution might work on a home PC... But as I work for a large organisation which controls the admin rights, then there is no chance of doing the work around.
The result is, this feature does not work well.. And I believe this feature is not even available in the "web version"of outlook... In the year 2020, that is appalling.
Hi Kevin, thank you for sharing all of this!!! Great information & very helpful! Much appreciated!!
Great Video. A video on tags, reminders, To do , etc. will add a lot. Thanks in advance.
Your videos are awesome Kevin. Thanks for you great work here.
Toooooddaaayyyyyyyyy😄😄👍👍Big Fan of this phrase...🤩🤩Nice series of videos for Getting Into Microsoft's world✌
Toooooddaaayyyyyyyyy I want to thank you for this comment 😂
@@KevinStratvert 🥳🥳 Made my day mahn..Thanks for replying..
This Outlook tips and tricks are beneficial. Thank you.
Yes there are many people like Diego who keep forgetting lol. Quick parts is great. Thanks.
Great video man! Straight to the point and well explained!
It's really to learn Outlook etc and how to use it properly most books through things at once but you I can under stand clearly .thank you I am looking forward for more tutorials 😊 ☺️
Thank you Cookie Monster Kevin, your Tips and Tricks Video on Outlook was helpful to me.
Once again, another very useful and brief break down on how to navigate through MS Outlook by Kevin. Thank you so much
Great tips, Kevin - sharing it with my friends and colleagues.
I’m loving the tips & tricks series. Can you please do a series on advanced features?😊
+1
Agree
I already knew most of them but I watched the whole 21 minutes for Kevin cookie company :D
The confidential cookie recipe is Tollhouse! Scandal at Kevin Cookies!
21:17sec
Thank you sooo much Kevin! I must say these tips and tricks extremely useful to me
My favourite and most useful tip is changing the colour of emails sent directly to me. I typically have emails with multiple recipients set to black, and emails just sent to me as blue. This allows me to focus on the important stuff first.
That's a great one! I'll have to use that.
Check out "conditional formatting your calendar". That's also really helpful to automatically color-code entries if you have a calendar chock full o' meetings.
This was gold for me! Thanks
Thousands of thanks! This gonna help me so much
You are the Best!!! I love your videos!! they are so spot on!
Great tips and tricks. Thanks Kevin
I learned so much from you! Thank you so much for teaching us!
God Bless. Thank you for this simple and helpful video
Thanks Kevin!! Perfect tutorial/reminder. :)
*_Very useful. Thank you very much for sharing, Kev._*
Appreciate the video. Potential new job and that want someone that knows Outlook.
Kevin, Thank you so much for the 20 tips and tricks. I love it!
"Offline mode"
A very common productivity tip is to stop email dribbling in all the time, especially if it notifies you-very distracting, takes you out of whatever you were doing which costs you time and can cause quality problems also.
The alternative to Offline Mode which I use is to hit the F9 key whenever I want to do a bulk Send/Receive. To set this up, go…
File > Options > Advanced > Send and receive section
…and untick the Send immediately box.
Instead of F9 you can use the Send/Receive All Folders button far-right in the ribbon Home tab.
You could probably edit the check mail interval if you don't suffer from FOMO.
These 'Top 20' videos are so useful. Keep Going!
Thank you for the tips and tricks. Very helpful
you are professional 😮👍
Thank you for this Kevin, pretty cool.
THAT WAS VERY HELPFULL THAAANKS
tysm!
Fabulous, thx Kevin
I am using Outlook to forecast my workload by booking in tasks ahead on the calendar
I want to be able to extract this information for my resourcing manager so she can see quickly my availability for more work.
Great job...many new things learned
Super good And concise. Thank you!
Fantastic video & tips! Thank you!
You’re awesome!!!!!!! I learn so much from you. Thank yo so much.
This video help me A lot thank you so much creator 🙏😍
Thank you! This was very helpful!
Thank you so much Kevin very helpful Tips 🙏🤗
Very informative. Thanks!
no longer i can use my old tricks in outlook instead i can now use the new tricks which kevin has bought me today 👍👍
Thank you so much , everything is short and voluble
Definitely going to start using offline mode once I leave the office. Trying to get back that work/life balance and seeing emails come through at night does not help the anxiety 😟
Thanks for your tips. Its really helpful and useful.
Thank you so much for the great sharing!!!
Kevin, you are a star - all very helpful - great that you added a time stamp
Hey Kevin, I really love your videos, and learning alot.
This video is super amazing. Thank you for sharing.
I change the office them to dark mode and I had headaches for a week. but after that my brain went back to normality and now I love the dark mode.
I've learned a lot from you. 🤍
Great video...very practical...as usual.
As usual very helpful video
Excellent list!
Thank you. I needed to learn a few of these. Can't wait to watch your other tutorials!
thank you so much, Dear Mr, Kevin this video it's really useful great job, continue
Thank you very much I learned a lot!!!
Great video, thank you so much.
Thanks. Useful training. Well explained
I like the Insert > Quick Parts function. It is like templates in Microsoft Word and modules in Python
Wow never knew about all these outlook functions!
Thank you so much for the helpful VDO
This is GOLD!
This Guy is Good! Keep up the hard work!
Great video, thanks Kevin!
Thank you. Very useful
Awesome Kevin, good to know all useful tips
Great video! Thank you all these!