7 Zoom Meeting Tips Every User Should Know!
ฝัง
- เผยแพร่เมื่อ 16 มิ.ย. 2024
- Zoom video conferencing is the most popular online meeting app in the world. But do you know how to get the most out of Zoom while you work remotely or from home? In this video, Scott Friesen shows you his favorite tips from keyboard shortcuts to advanced sharing techniques. Get ready to become the master of Zoom meetings!
00:00 Introduction
00:26 Mute all Zoom participants keyboard shortcut
01:58 Hide floating Zoom control panel
03:15 Turn off Zoom video by default
04:30 Virtual backgrounds for Zoom
06:04 Zoom calendar add-on for Google & Outlook
07:59 New Share and Pause Share when sharing Zoom screen
10:23 How to annotate in Zoom
---
► SUBSCRIBE to the Simpletivity channel: th-cam.com/users/simpletivit...
► Get your FREE productivity guide: www.simpletivity.com/free
► Visit the website: www.simpletivity.com
Let's Connect!
Facebook: / simpletivity
LinkedIn: / scottdfriesen
Twitter: / scottdfriesen
Instagram: / scottdfriesen
Scott Friesen is a productivity specialist and founder of Simpletivity training and consulting. He is also a prolific public speaker, workshop leader, and time management coach.
Icons made by Freepik from www.flaticon.com
#simpletivity #zoom #meetings
![ZOOM TUTORIAL | How To Use Zoom STEP BY STEP For Beginners! [COMPLETE GUIDE]](http://i.ytimg.com/vi/QOUwumKCW7M/mqdefault.jpg)
Do you know what also makes working remotely easier? Google Forms!
Find out how with this video: bit.ly/2QPs6zi
Simpletivity How can I know what’s the name of the editor as the host?
Great video, you dod a fantastic job explaining in detail. Thank you for sharing 👍🏻
You are most welcome!
@@Simpletivity Zoom has been hacked to pieces by the dark web sociopaths. Those are the chinese govt spying on you, and nazi types who think its funny that youtube still isn't checking ID's at the door during new account sign up procedures even though they could but would lose piles of ad revenue billion$. TH-cam would lose pile$ from those over middle manned donation$ via the many live streaming events at 30 cents of every dollar. You make me want to barf Simpletivity, for not boldly informing your subscribers and other viewers who float past your door at 475k viewers on that presentation with you acting as a type of retailer for unsafe hacker enabled social engineering. You should be looking at your shoes, rather than encouraging usage of Zoom. Anyone reading this unless the channel owner or nefarious youtube employees renders it shadowbanned, delete the app while researching why to verify this WARNING. FU you dark web creeper sociopaths laughing at the miles of abuse and suicides you caused. Gonna take your gun collections and your hacker tools and you will never work in this town again. TH-cam, i'm thinking lawsuit at this point.
Could you show how to add captions to our zoom meetings/
Having recently been thrust into online teaching "thanks" to COVID, I've watched a host of YT videos and participated in many webinars on Zoom to get up to speed, but this video contains a serious amount of REALLY useful information I'd still not come accross. Personal favourite: the Zoom add on for the calendar/browser! Many thanks for this short, polished and practical video!
Great info -- I especially liked learning about the HIDE FLOATING CONTROL PANEL as it was limiting the usefulness of a screen share
Glad it was helpful!
just today i struggled with this!
I simply moved it the bottom of the screen so it is not interfering with the top menu bar. Works well also and it is always present on the screen.
Kamala erukku
Kamala
Thank you for the excellent presentation - i have been using ZOOM for three months now, and i really did not know about most of what you covered. My favourite was the annotate function.
What I really loved is the annotations and the virtual background. So fascinating.
My two favorites: Mute All and Annotate. I didn't know about either of these, but can't wait to try them out. It was a little hard to decide which of the tips are my favorites. Even though I use Zoom every day, and have been using it for years, I learned A LOT from this video! Thanks!
Glad you like them!
Hide floating meeting controls - perfect thank you!
I am due for an employment Zoom meeting tomorrow and (having never used the app before) was worrying about connecting, possibly missing the meeting etc. This is an extremely helpful video - calm, clear and consice. Many thanks for uploading.
Best of luck!
Sir, you really make life more beautiful, thanks. I will remember the words you said: being productive does not need to be difficult. In fact, it is very simple!!! Appreciate what you shared.
So nice of you to say. Wishing you the very best!
The shortcut for mute all was everything! Thanks for this video. I found all of the tips helpful. I can't wait to do a video virtual background.
You're so welcome!
Scott, one of the simplest yet most important tips has to do with your device that you are using. If you are working off of a laptop or tablet, one must always elevate their camera to just slightly above eye level. As you mentioned in your opening, a lot of people are conducting video conference meeting today. Good examples on why this is important can be found on the hundreds of people appearing on cable news shows. 8 out of 10 times, they are looking down at the camera and you as the viewer are looking up their nose. What I have done is grabbed an old Amazon shipping box about 4 or 5 inches in height. I place my laptop on it and when I am in a meeting, I am in essence making "eye contact" with the viewer on the other side. A stack of books couls also work.
Love this tip! Thanks so much for sharing, Toney.
@@Simpletivity Any suggestions about how to position the Logitech Brio? I am struggling on where to look so it appears that I am looking at the other person-- the Brio is hanging off the top of the imac. I recorded a meeting and I appear to be not making eye contact at all. Thanks
@@skipneumann1 Skip, when you say that the Brio "...is hanging..." what do you mean. I have a Logitech C922 1080P HD webcam mounted to a 27 inch Sharp computer monitor. The C922 is of similar design to the Brio and it mounts perfectly to my monitor. I place it in the middle and make sure that the rear attachment if flush to the back so that the front of the camera angles down ever so slightly. When on a Zoom call think Television newscaster. While they are looking at a teleprompter mounted to the side of below the camera, it is "the camera iris" that they are actually looking at. It takes some getting used to so you have to stay really focused when you are speaking to look at the camera and not the screen where everyone else is at. If you will also review any of the current TV reporters on the news channels that are reporting from home, you will notice that they are looking straight ahead to the camera. Hope this helps.
Cool tip! I always have a box underneath my laptop just for ergonomics sake but good point on the nostrils 👃🏻!
If the cam is at the top of the screen how are you looking down at it? (assuming you are square in front of the screen as I am with this tablet)
How to move the floating bar was probably my favourite, but also knowing what the participants are seeing when I am doing various things is VERY helpful!! Thanks so much!!
My school just switched to Zoom from Google Meets. This is so much more powerful - thank you for these hints. This makes a huge difference!!
Thank you for the "floating menu" tip! I often wondered how to hide it temporarily for the same problem you highlighted in the video. Tip I'd like to share: when creating your meetings, click on "enable join before host" which allows participants to join the meeting room before I do. I use Zoom to schedule my own meetings as well as for my executives and this tip allows everyone to join without me having to start the meeting or my executives can use different devices and still lead their meetings.
Great tip. Thanks for sharing!
I understand that there could be security issues with doing this, e.g. if a bad actor gets access to your meeting and offends your participants before you join. There may be other settings (such as authentication) which help you still do this though.
This is AMAZING. Why doesn't zoom have people like you explaining their product to us? Everytime I joined a session to learn something I very quickly felt left behind. You made this so simple, so interesting, so informative, so useful!! Thanks so much :-)
Cate Hardy word!
Wow, thank you! I really appreciate your kind words.
I totally agree. I think zoom could be easier and more easier titorials.
@@NataliaKuna Uh...you might want to correct your spelling of "titorials."
@@NataliaKuna You mean Tutorials
Thank You , you made my life much easier , Just Learning this to host a 15 person Committee meeting , I loved all of the tips , but especially pause Share and annotate ,
You are so welcome!
Hej
Hugely helpful! Thank you. Makes me look more professional AND cuts down the stress of trying to find the other tab I wanted to share. Excellent!! Keep sharing and thanks again.
I love everything especially the pause and the annotate. I will always refer to this until I become adept to zoom meetings. Thank you.
You're so welcome!
I loved these tips especially learning about the annotations tool. Thank you so much!
You're so welcome!
Scott after being on so many meetings in Zoom mode. It was nice to learn these 7 simple tips the back ground one was key for my business needs. Thank you so much for this quick easy guide. Loved it....
I loved the annotate tool, I don't know why I never looked into this. Teaching reading has been an adjustment when my students and I were quarantined. I wish I had come across your spotlight tool sooner! Thank you!
The floating menu bar was driving me crazy. I am using Zoom for the first week only so this is very helpful. Thanks
You're welcome!
Wow! This was great! I signed up for Zoom 3 days ago because people were asking me if I could post on-line classes. You answered many of my questions in this post. My favourite tip today was you talking about how to use the share screens. Thanks
You are so welcome!
But if you get the free version you cant have some of the features
Don't forget the Whiteboard .. .and click on Annotate to draw on any screen you're sharing.
Oh my gosh!! This video is an ON-TIME answer to prayer!! I wanted to become more INDEPENDENT with INCREDIBLE Business Building technology and YOU sir have equipped me to do so in a very clear & concise, SIMPLISTIC tutorial. THANK U THANK U THANK U!!!🙏🏾
You are so welcome!
A big help for simplifying Zoom! I love using gallery view when it is a discussion, even if lots of people don't have their video on. Some great tips for having a smoother presentation and not calling out people who don't know they are not muted!
Glad it was helpful!
I’ve been scouting many ZOOM YTs, this is the best presentation, thanks!
Wow, thanks!
My favourite: The last tip on pointing to items on the screen.
Very helpful!! Thank you so much for doing this. My favorites were the Annotation tip and the "Hide floating Menu."
It's nice to hear someone pronounce words as clearly as you, Scott.
Thanks!
I loved the virtual background options.
The way you deliver and explain with these features is flawless. The explanation pace helps a lot in comprehending your tips. Thank you and congratulations!
Awesome, thank you!
Finally! An effective and intelligent presentation; thank you.
AMAZING!! Thanks so much! My favorite tip is the one you answered before I had to go looking for it: NEW SHARE!
Great tips and tricks! Learned a ton. My fav was the Alt-M for Mute All. I have needed that sooooo manyyyyyy times! Thanks!
Great to hear!
That's the way to do a perfect presentation! Easy to follow and helpful content. Speed just right....not too much to think about.
Glad you enjoyed it!
Loved the Highlight feature, New Share, and Pause. Those will make the difference in the flow of my presentation as I screenshare. Thanks.
I don't know that I can pick one favorite - I liked the Zoom Add-on, the Annotate, the Hiding - I loved it all - thanks!!
Easy to follow, good speaker, andlearned the basics I needed to get started.
Thanks for watching, Tom.
Hi Scott, I found it all fascinating and so useful, but i particularly loved the background scene, so I dont have to worry about doing any housework before the meeting. Thank you so much for your very effective and straighforward presentation.
Glad you enjoyed it!
Aroura Borealis,
Miriam, you will need to experiment with your background to get this to work, it entirely depends on the background and may not work. You will need a monochromatic background and tell Zoom what colour that is. When it does work, don't move around a lot.
The last tip was definitely the best for me. I just started a remote job working with people who have developmental disabilities. Having options for pointing and circling while we look up websites or write out notes is great when I don't know if I have their attention.
Thanks for sharing!!
My favorite tip was the New Share,remove the floating menu bar along with the annotation pen. The whole video was great and very very helpful.
Best quality Zoom video I've seen yet. Thanks! Appreciated the virtual background tip.
Wow, thanks!
I agree.
This was awesome!!!! Thank you. I loved all the tips. I especially liked knowing you can add to Outlook calendars!!
You are so welcome!
This is just what I was looking for! Thank you, Scott!
Thanks - found this very helpful as a relatively new user of Zoom. I particularly found the Pause and Resume Share useful and the annotation facility
I like the annotation factor for presenting during the zoom meeting. the instructor can keep his audience on track and the visuals help the audience to locate where on the screen the instructor is providing his information from. It is a win/win situation!
HIde floating meeting controls made this worth an immediate like.
So glad that you found this one helpful! Thanks for liking and sharing.
I agree!
this is my second Simpletivity video and I find them very helpful. I like especially the review of settings (Zoom) and use of Alt key shortcuts.
Awesome, thank you!
I love it! I have been only using the share button. Everyhting is new info to me until this video. Thank you very much!!!
You are so welcome!
Great tips! Muting a specific participant is also quite handy ... Sometimes people join and they don't even know how to mute themselves or just not as sensitive to the need to do so ....cheers !!
Yes, great point. Thanks for sharing!
Google scheduling extension. Most useful video I have watched!
So glad you liked it!
I really appreciate finding out how to use the pause and new share. Thank You
I liked the share screen and pause . It helped me to look into things or work while they shared the screen. It was my first day on zoom teaching class yesterday and will try on the other tips too. Thank you for such a short and wonderfully explained video.
Thanks for sharing!! All the best with your classes.
My favorite was "Pause Share," because it can result in more professional (polished) recordings.
Amazingly helpful. Our life group is mostly seniors so the less they have to interact on the technology side the better! Thanks so much
You're so welcome!
I agree - controlling the level of noise via muting is important as is it can be very distracting to a meeting. Great tips.
Thank you, Scott, after a long time I watched a video and learned so many tips, loved all the info you shared very valuably indeed!
I have an online school and this was SO helpful!
Useful, thanks. Took my Dance studio in Los Angeles fully online with zoom
Fantastic! Thanks for sharing.
My favorite was the annotate...perfect for kids to see the spotlight to follow along. Thank you.
You have an excellent way of articulating information:))
Congrats to both of you, very useful and didactic. Using Notion for a few days and enjoying it a little more every day. Thanks 🙏
I loved learning about the virtual background! Thanks!
You are so welcome!
Branding with the background image was my favorite. Good job.
Thanks for sharing!
Loved the pause share and new share. Annotate is very important! Great job. You are direct which I am not finding with other video clips. I know I just want to get to the tips without the long dialogue before, so thank you!!
Thank you watched several times to gain knowledge for wisdom.........Wisdom giving me skills. .Thank you Peace be with you Andrea
As a facilitator, I sometimes would use "Break-out session", some tips would be thanked.
Never knew about the annotate: love that feature. I'm going to see how I can use it later
All the best as you try it out!
annotation , and the google calendar add on to schedule at meeting from calendar. Brilliant!
So glad you liked them, Deborah.
He is very clear and easy to follow. Thanks for the tips. Loved the Chrome extension ideas. Sent it forward for the Outlook calendar as well.
Thanks so much for sharing, Gail.
This software is life changing! I am so glad it's around right now. I love the "Share audio from computer" feature !
Thanks for sharing!
Thanks this was great. I'm a new user to Zoom in these Covid times and this was very useful. With a comms background I'd have to say keep the animated backgrounds to something really simple as it can distract otherwise. Loved the tip on new share and pause share. I hadn't worked out the difference! Sue
Glad it was helpful!
My favourites are Mute All and Spotlight, Thank you so much. So well explained - a great trainer. :)
You're so welcome!
So helpful! (College instructor in Japan here.) Especially useful for me are the Mute all/Unmute all keys, andt the last two tips = Pause Share and the specific Annotation features you highlighted. Thanks!
Glad it was helpful!
This was absolutely fabulous, thank you! I had a basic knowledge of Zoom but always wondered how to find/implement the exact options you described. Great job, thank you!
Glad it was helpful!
Using the spotlight feature I like to use the arrows in case someone is colorblind. They can still follow. Although they may see gray or other color the arrows give a better efferct.
That's a great piece of advice. Thanks for sharing!
@@Simpletivity Here's a piece of advice! Zoom has been hacked to pieces by the dark web sociopaths. Those are the chinese govt spying on you, and nazi types who think its funny that youtube still isn't checking ID's at the door during new account sign up procedures even though they could but would lose piles of ad revenue billion$. TH-cam would lose pile$ from those over middle manned donation$ via the many live streaming events at 30 cents of every dollar. You make me want to barf Simpletivity, for not boldly informing your subscribers and other viewers who float past your door at 475k viewers on that presentation with you acting as a type of retailer for unsafe hacker enabled social engineering. You should be looking at your shoes, rather than encouraging usage of Zoom. Anyone reading this unless the channel owner or nefarious youtube employees renders it shadowbanned, delete the app while researching why to verify this WARNING. FU you dark web creeper sociopaths laughing at the miles of abuse and suicides you caused. Gonna take your gun collections and your hacker tools and you will never work in this town again. TH-cam, i'm thinking lawsuit at this point.
@@truetech4158 Can you try again--maybe this time with shorter sentences and some punctuation--to explain why I shouldn't be using TH-cam? I don't get it. . . . especially this sentence: " Anyone reading this unless the channel owner or nefarious youtube employees renders it shadowbanned, delete the app while researching why to verify this WARNING."
I'm a new Zoom user, many thanks for very useful navigation tips. Much appreciated!!!
The spotlight was a great tip for me to guide my students' attention. Thank you.
As a teacher I love the facility of annotating.
Thank-you for this very helpful tutorial. The best tip was the background tip and new share tip for documents. I love those features!!!!
Loved the pause sharing feature you highlight now I can have a sneaky look up of information when training. I'll do that next Tuesday 😄
Glad it was helpful!
I was wondering about Annotate so thank you. Plus I wanted to know if I could add pictures to the whiteboard to teach from.
Thank you, I love the voice, you have a talent for speaking, I didn't lose my concentration at any time versus many others that put me to sleep immediately, and of course, I loved the tips!
Wow, thank you!
pause and annotate I love the most... but all the info is beneficial to my moderator training today . thank you
You're so welcome!
I really enjoyed learning about the google calendar!! Thanks so much,
Great explanations. Enjoyed Virtual Background Branding I will use this at next Toastmasters meeting. Is there a way for me to be running zoom on 2 separate computers? Thanks for this one.
This was great! I love the background! I have a window behind me and there is glare. Thanks!!!
You are so welcome!
Loved the Zoom extension and the tips for annotations but the whole video was amazing and so helpful. Thanks.
You're so welcome!
Thanks for your tips. I learned a couple of things that will make my lessons easier to navigate.
Use the chat window to introduce the participants if they might know who is on the call. Also provides a record of who participated.
Not sure if you care, though Zoom has been hacked to pieces by the dark web sociopaths. Those are the chinese govt spying on you, and nazi types who think its funny that youtube still isn't checking ID's at the door during new account sign up procedures even though they could but would lose piles of ad revenue billion$. TH-cam would lose pile$ from those over middle manned donation$ via the many live streaming events at 30 cents of every dollar. You make me want to barf Simpletivity, for not boldly informing your subscribers and other viewers who float past your door at 475k viewers on that presentation with you acting as a type of retailer for unsafe hacker enabled social engineering. You should be looking at your shoes, rather than encouraging usage of Zoom. Anyone reading this unless the channel owner or nefarious youtube employees renders it shadowbanned, delete the app while researching why to verify this WARNING. FU you dark web creeper sociopaths laughing at the miles of abuse and suicides you caused. Gonna take your gun collections and your hacker tools and you will never work in this town again. TH-cam, i'm thinking lawsuit at this point.
I wish zoom would provide an option to give presenters a list of attendees as they do provide the chat. I continually give attendees a reason to post in the chat so I can see who attended, but not all do.
@@DogShowMentor Hackers reportedly put $500K price tag on latest security exploit.
As the coronavirus pandemic forced millions of people to stay home over the past month, Zoom suddenly became the video meeting service of choice: Daily meeting participants on the platform surged from 10 million in December to 200 million in March.
With that popularity came Zoom's privacy risks extending rapidly to massive numbers of people. From built-in attention-tracking features to recent upticks in "Zoombombing" (in which uninvited attendees break into and disrupt meetings with hate-filled or pornographic content), Zoom's security practices have been drawing more attention -- along with at least three lawsuits against the company.
Sarah Tew/CNET
Dogs enjoy being expected to perform like pt barnum circus events for scooby snacks? How well does it pay and at what cost?
I actively encourage everyone to post in all meetings so I have a record in the chat. Still wish they could/would provide as they do the uploads of the registrants.
One of my favorite settings is to set the meeting to automatically open up. Then the meeting is less dependent on you being there on time. Done in settings (somewhere...)
Yes, great tip. Thanks for sharing!
I agree with that. Alternatively, I also created a 20min "meeting will begin soon" video. So I manually start the meeting about 10-15mins prior to start time for the early birds, share-screen while that video is playing just in case I'm running a bit late. The video is just a bunch of video clips of nature scenes with added copyright-free elevator type music and words on screen saying "Welcome, meeting will begin soon." That way the meeting officially starts and everyone knows they're in the right place. Makes the "waitiing time" look more official. For people in business, you can create this type of "meeting will begin soon" video and include silent ads of your products, services or even ads for upcoming events for your biz. Easy to create in PowerPoint.
@@alliphil1 That is a great idea for people arriving early. Maybe add a video with some extra content as a bonus for the early birds!
WOW! Thank you so much for this quick video to help me maneuver Zoom SEAMLESSLY!!!!!!!
You're very welcome!
Thank you
Many great tips. Love the short cut for muting all, how to move the floating menu, and NEW SHARE.
Great video! Thank you for sharing. My question is: What if I am the attendee (not the host) to a reoccurring meeting. How can I set a reminder to myself for that meeting?
I find it very handy the fact that i can temporarely unmute myself by pushing the pace bar. When i stop pushing I get muted again.
That's a great tip, Leonardo. Thanks for sharing!
Thanks for this video, I am so glad I can better manage my zoom classrooms now. I love the Alt+P to pause screen while I scramble for stuff. I also love annotations. Stay blessed
You're welcome!
All the tips helped me. I have been using zoom on my iPhone or Note 9, but now I see I can do so much more if I use my computer. Thanks so much. 😀
When you pause your screen share, will your small video on the side continue to show? I'm wondering because you said it's a good way to check something when you don't want everyone else to know what you're doing.
Favorite tip was the virtual background. Had some fun playing with this so that I could have a professional but fun background for my middle school students. I have had some trouble allowing my students to annotate on the whiteboard. This is really important to me. Any tips on settings I should pay attention to?
Take a look at this for more details: support.zoom.us/hc/en-us/articles/115005706806-Using-annotation-tools-on-a-shared-screen-or-whiteboard
Whoa. You teach middle school and have lived to tell the tale? We bow to thee, most valuable but underappreciated member of our society. . .
Loved the virtual background adding the co. Logo - thanks
Hide the tool bar. So useful.
Always gets in the way! Thanks for the tip.
You bet!