I absolutely love time blocking in my everyday life. My fiance and I time block our breakfasts together (he works nights and I work days so it just helps us to be on the same page and still get to see each other) and the upcoming games he wants to watch (so I know not to plan anything that includes him or to bring snacks in and yell at the screen with him). I have ADHD so I like to add in meals and daily tasks that I might forget if I get too focused on something (if I don't have lunch on a repeating basis, I will not stop working to eat). I use it for everything basically.
You've got a rhythm to your speaking that makes it easy to understand and follow along with. What technique is that? Also the video actions are very well scheduled.
What's wonderful about your videos, is that you get to the point straight away. I just started another video from someone else and they start at about 7 minutes into the video before telling me anything noteworthy. [ didn't bother to watch the next 20 minutes either]. Yours have a great fluidity and tell me what I need to know and are enjoyable, thank you Scott :)
Thank you for this! I put it to practice at the beginning of the day today and had had a really energized, organized, and productive day. Allowed me to oscillate between being 100% on and short recovery sessions of being 100% off. Let’s do it again tomorrow!
This (and other videos on your channel) has been a great supporting resource for my productivity reset! I have been using google calendar for YEARS and i learned sooo many things that I never knew before with this video and your other related vids. many thanks!!!
I read somewhere to have big blocks of the same task (for example 3 or 4 per day) , rather than thousands of one hour tasks (it can look like a rainbow haha) . The second one puts you in a constant switching mode between activities. Having big blocks can help u achieve mores subactivities of the same big task. Another advice i can give is for example, if you have to make a big report in two weeks, schedule 1 or 2 hours 3 times a week so you can keep on doing it in short periods of time and not spending 12 hours doing the report before the deadline. HOPE THIS CAN HELP.
I don’t comment much but great video and to the point. These other pages love to show themselves and talk about themselves rather than the topic at hand! Great video!
Thanks for a great idea, Scott. It's one of those, "why didn't I think of doing this before" kind of things. I have been wanting to make some distinctions like this in my calendar but didn't even think of making separate calendars for myself.
Thank you so much for these videos. Wish I'd discovered you earlier. I have an additional Study calendar in which I put study topics in half hour segments and then use it for the Pomodoro Technique, just adding a 25 minute timer (desktop, cell phone or Alexa). I'm retired so I need some self-imposed structure to my days.
Hi. Thank you for this simple guide. I think ever since this darn pandemic, we need schedules more than ever. It's just so easy to get lost and be passive with your daily life... I really hope I could finally get my life together with these tips... It's been a very complicated year. Subscribed and Bless you
Great tutorial for beginners! Also the Emoji tip at the end was a fun twist for us Creative & Fun-Loving types!!! Thanks so much!!! I also agree with others that your voice is great to listen to!
I've found a good CRM to be invaluable for employee management. That said, I always encourage my employees to walk through the door in the morning and hit those immediate, essential tasks that need to be done every day for one hour. Then, with a dent made on the routine stuff, step away and take a 10-minute break. They review their tasks for the week, the day, and block out their remaining time around what they want to accomplish most. It's effective!
Just one comment. As nobody else can see the private calendars (if you are using Google at work) it's highly likely that colleagues will book a meeting that clashes with say for example time blocked out to write a report. Why not just block out the time in the main calendar and change the colour of the calendar slot. This is the only way to make sure that the slot is not overbooked
Today is Thursday 🤣 ... Yes I know You recording it on Monday ....thanks so much for helping us and make our life more easier , You're deserve million subscriber .. and thanks for this gorgeous speed playing , because my native lang isn't English and I can't understand if videos or movies more faster ..... biggest hug and love from Iraq for spending Your time to help us 💕💕🌹🌹😘😘😘
scott lunch with jane, dinner with friends ....wow WHAT A LIFE?.. BY THE WAY WHO IS JANE?... I am just a beginNer and learning more from your videous..
I would love to be able to click and drag down to create an event like you do at 11:16. Mine selects multiple days when I try to do that. I have searched and searched for a setting to change the feature. Could you let me know how to do that?
Great tips! Been doing this for a while now. One question: is there a simple way to share your calendars with friends/collegues so that they see that I'm busy/available - without sharing all the specific calendars individually?
Fel one yes, the easiest way is to set up auto-reply to all of your contacts that states, "IM BUSY, DON'T CALL ME, ILL CALL YOU!" This seems to work well for me, but now I have O friends 😕
I think that's definitely faster than changing the colour of each event (which is what I currently do), but if your sharing the calendar with others, especially if they are using it for scheduling, you would have to share multiple calendars or have to duplicate events on multiple calendars to show an accurate availability. Not sure if there's another option for that?
I think I have a similar question. If I’m trying to block out time to do deep, uninterrupted work, I need others who are trying to schedule an appointment with me to know that particular time is unavailable. What’s the best practice to do that without having to share multiple calendars with someone?
Great vid! This video motivatrd me into finally making different calendars for all kinds of activities. This gived a better and cleaner overview, and no more messing around with changing the colors per event... 🤣
Great video, I learned quite a few new things here...esp using 🚗 for my travel time. How do you get your calendar view to start at 6am? Mine starts at 1:00am and I couldn't find anything in settings that would change that. Thank you so much!!!
The main advantage is that you can hide other calendars from view when desired. You can also have different notification defaults for different calendars.
I find nice the fact that you can have different calendars for different areas of your life like the video. But i prefer one calendar with different colors. Being able to HIDE my tasks ,gives me more anxiety than peace (i feel like im missing out something). xD I WANNA SEE THEM ALL ALWAYS.
Hi! This video is amazing! Thanks! I'm struggling a bit because when I create an event on my calendar and go to choose what calendar (color) it belongs to, I am not given the option of MY created calendars. It just shows my generic named one and when I click on it, it just gives me options to change the color but not the calendar the activity belongs to! Do you know why? I have changed the basic original color offerings for my calendars (6 of them) to custom colors that are easier on the eyes. What can I do to get the options you get on that window that pops up when you "pencil in" an event or appointment?
Hi, Great video!! I am a marketer who needs to create my first How-to video and I just wonder what screen recording software you are using (if you don't mind sharing that info). Your voice is also very nice and crisp and I wonder if you are using a microphone or edit software. Many thanks from a Swede in NJ! /Karin
How to you fully color block your time slots? Mine only shows up with a colored dot next to it, and I would like to have the full color blocks on my calendar.
If I share my default calendar with my admin assistant and add some of these other "time blocking" ones - I would also have to share these with her to make them visible to admin asst as well, yes?
Hi and thank you. When I send my appointment calendar to clients to set up appt times for calls, are my other activities on my personal /work calendars blocking out those times automatically Are you able to update the videos as some of these are several years old and google changes things around.So following your lessons on current Google calendar is awkward sometimes.
Hi, awesome video by the way. But how can I have set specific times for certain things? In other words, can I set an even to be an a hour long as a default and another event 1.5 hour etc? Without having to manually add the time just have it set. Thanks
Hi Scott, this video is awesome! I'm having trouble getting past the first step though.. I want to create my calendar to look like this with blocks, but it's only showing as text and i cant for the life of me find how to fix this 😭 any advice? I'd be so grateful!
For years I have simply changed the colors of different types of activities. This works better because you toggle the different calendars to spotlight categories. What effect would this have on free/busy views that others have of my calendar?
Is there a way to manage 'blocks' that you didn't organize? For example, I would like to glance at my calendar and see all meetings as one color, regardless of who's hosting the meeting.
Watch next: How to Use Google Calendar as a To-Do List - th-cam.com/video/Gj4HG3gry58/w-d-xo.html
What is the differences between reminders, events &tasks in google calendar
How I use tasks effectively
@@أبوعبدالرحمنالمحسي llkllllllkllllllllpklllllklllllll)lkllllllclllklklkll))ljjjkjk
I absolutely love time blocking in my everyday life. My fiance and I time block our breakfasts together (he works nights and I work days so it just helps us to be on the same page and still get to see each other) and the upcoming games he wants to watch (so I know not to plan anything that includes him or to bring snacks in and yell at the screen with him). I have ADHD so I like to add in meals and daily tasks that I might forget if I get too focused on something (if I don't have lunch on a repeating basis, I will not stop working to eat). I use it for everything basically.
Thanks so much for sharing these examples!
wonderful, which type of personality do you have?
You've got a rhythm to your speaking that makes it easy to understand and follow along with. What technique is that? Also the video actions are very well scheduled.
Thank you so much!
Have to agree with this, great voice and gets to the point :)
It’s how Canadian’s speak.
i believe it’s called cadence. the best public speakers have great flow.
For the emoji insertion (windows users) -- one can use the shortcut -- "window" key plus the "dot" key in your keyboard.
Awesome tip! Thanks for sharing.
I use windows for over a decade and didn't know this. I didn't even consider this was a possibility to be honest XD
@@kokroax lmao same
YOU ARE A LIFE SAVER!!! I WORK IN 5 OFFICES AT SAMETIME SO IT REALLY HARD FOR ME TO FOLLOW UP
What's wonderful about your videos, is that you get to the point straight away. I just started another video from someone else and they start at about 7 minutes into the video before telling me anything noteworthy. [ didn't bother to watch the next 20 minutes either]. Yours have a great fluidity and tell me what I need to know and are enjoyable, thank you Scott :)
Thank you for this! I put it to practice at the beginning of the day today and had had a really energized, organized, and productive day. Allowed me to oscillate between being 100% on and short recovery sessions of being 100% off. Let’s do it again tomorrow!
Wonderful! So glad to hear that you got so much value out of this concept, Kenneth. Have a great productive day tomorrow!
This (and other videos on your channel) has been a great supporting resource for my productivity reset!
I have been using google calendar for YEARS and i learned sooo many things that I never knew before with this video and your other related vids. many thanks!!!
You are most welcome, Justine. Wishing you all the best as a part of your reset!
Your voice and explanation are so smooth. Thank you
So nice of you
I read somewhere to have big blocks of the same task (for example 3 or 4 per day) , rather than thousands of one hour tasks (it can look like a rainbow haha) . The second one puts you in a constant switching mode between activities. Having big blocks can help u achieve mores subactivities of the same big task.
Another advice i can give is for example, if you have to make a big report in two weeks, schedule 1 or 2 hours 3 times a week so you can keep on doing it in short periods of time and not spending 12 hours doing the report before the deadline. HOPE THIS CAN HELP.
Great advice. Thanks for sharing!
I hated your video at the beginning but honestly tho, you were the only one that helped me. Thank you.
I don’t comment much but great video and to the point. These other pages love to show themselves and talk about themselves rather than the topic at hand! Great video!
So glad that you enjoyed this video. Thanks for taking the time to share your comments!
Thanks for a great idea, Scott. It's one of those, "why didn't I think of doing this before" kind of things. I have been wanting to make some distinctions like this in my calendar but didn't even think of making separate calendars for myself.
You are very welcome, Michael. Thanks for watching!
This was very helpful. The best YT tutorial on TB yet. Not too confusing. Easy to follow. Thanks.
You're very welcome! Thanks for taking the time to share your comments, Kim.
The emoji idea is genius! I've been wanting to get better at time blocking for awhile but have been dragging my feet. This video motivated me!
You're so welcome! Wishing you all the best as you set this up, Jacob.
Dude your got an awesome voice. You could be a news anchor or radio host.
Thanks for saying so!
This. Changes. Everything!!! Binging through your videos. Thank you so much!!!!
Glad you like them!
I've been using Google calendar like this for a couple of years, managing a business, busy family and home it's essential.
Thanks for sharing, Sheila.
This video is great, I use google calendar but i didn't thought this through. Thank you kind sir.
You are very welcome, Franco.
Excellent video! Thank you and greetings from Greece 🇬🇷
Thank you very much!
Thank you so much for these videos. Wish I'd discovered you earlier. I have an additional Study calendar in which I put study topics in half hour segments and then use it for the Pomodoro Technique, just adding a 25 minute timer (desktop, cell phone or Alexa). I'm retired so I need some self-imposed structure to my days.
You are so welcome!
Hi. Thank you for this simple guide. I think ever since this darn pandemic, we need schedules more than ever. It's just so easy to get lost and be passive with your daily life... I really hope I could finally get my life together with these tips... It's been a very complicated year. Subscribed and Bless you
Wishing you nothing but the best. - Scott
Great tutorial for beginners! Also the Emoji tip at the end was a fun twist for us Creative & Fun-Loving types!!! Thanks so much!!!
I also agree with others that your voice is great to listen to!
Thanks so much, Kim! 👍
Another nice tutorial, Scott. I love the emoji tip!
So glad you liked that one.
Excellent video! I learned a lot!!!
Glad to hear it!
Well done @Simpletivity!!!
Thanks, Emmanuel!
Nice! too many colors confuse me but the emojis are a perfect way for me to group tasks while keeping the same color...
Thanks for sharing!
Scott, you are RIDICULOUS (in a good way) 🤪 so helpful, useful and to the point!
Thank you so much, Renee!
I love it! Working on my google time blocking right away!
Loved it …the idea of an emoji was a nugget. Thanks 🙏
Great video, as always Scott!
Thanks so much!
Thank you for the reminders and making this so much more visually appealing
. Definitely using the emoji idea.
I've found a good CRM to be invaluable for employee management. That said, I always encourage my employees to walk through the door in the morning and hit those immediate, essential tasks that need to be done every day for one hour. Then, with a dent made on the routine stuff, step away and take a 10-minute break. They review their tasks for the week, the day, and block out their remaining time around what they want to accomplish most. It's effective!
That sounds like some great advice, Dave. Thanks for sharing!
Just one comment. As nobody else can see the private calendars (if you are using Google at work) it's highly likely that colleagues will book a meeting that clashes with say for example time blocked out to write a report. Why not just block out the time in the main calendar and change the colour of the calendar slot. This is the only way to make sure that the slot is not overbooked
THANK U!!! I want to be productive next year but this November I'll excercise it
Today is Thursday 🤣 ... Yes I know You recording it on Monday ....thanks so much for helping us and make our life more easier , You're deserve million subscriber .. and thanks for this gorgeous speed playing , because my native lang isn't English and I can't understand if videos or movies more faster ..... biggest hug and love from Iraq for spending Your time to help us 💕💕🌹🌹😘😘😘
You are most welcome.
Hi Scott great videos
Thanks!
I liked the emoji advice ;-)
This is simply great. My calendar looks more clear and I enjoy to run it. thank you
You are so welcome!
you have done a very good job with the video.
Thanks!
This was a great vid - I’m new to Google’s tools and finding they are adding so much productivity to my life! Thank you 🙏
Thanks for the great information, every time. Where do we get the glowing / magnifier / cursor you use?
To find out more about how I edit my videos and highlight my cursor, watch this: th-cam.com/video/znaVr0SVqQ4/w-d-xo.html
Thanks for the tips! The Travel section is very useful for me to not late!
Thanks bro, love it.
You are most welcome. Thanks!
scott lunch with jane, dinner with friends ....wow WHAT A LIFE?.. BY THE WAY WHO IS JANE?...
I am just a beginNer and learning more from your videous..
Thank you so much!!! This tutorial helped me a lot in managing my time!!!
You're very welcome!
Great video. Thank you for showing up. Unbelivable that I didn't figure out all this earlier.
Thanks sir, it was very useful!
Glad to hear that
I would love to be able to click and drag down to create an event like you do at 11:16. Mine selects multiple days when I try to do that. I have searched and searched for a setting to change the feature. Could you let me know how to do that?
Thanks. Great tip, Scott.
Thank you, much appreciated!
You're welcome!
Awesome Video!!! I love it!!! Thanks for Sharing 😊
Thanks for watching!
Great tips! Been doing this for a while now. One question: is there a simple way to share your calendars with friends/collegues so that they see that I'm busy/available - without sharing all the specific calendars individually?
Fel one
yes, the easiest way is to set up auto-reply to all of your contacts that states, "IM BUSY, DON'T CALL ME, ILL CALL YOU!"
This seems to work well for me, but now I have O friends 😕
Very helpful! Thanks!
Nice tutorial, you gave me some ideas! Thanks. :)
Glad I could help!
Extremely helpful
Glad you think so!
AWESOME video.
Thanks!
Have rewatched this video.
Really great.
What about incorporating GOALS from the mobile app.?
I think that's definitely faster than changing the colour of each event (which is what I currently do), but if your sharing the calendar with others, especially if they are using it for scheduling, you would have to share multiple calendars or have to duplicate events on multiple calendars to show an accurate availability.
Not sure if there's another option for that?
I think I have a similar question. If I’m trying to block out time to do deep, uninterrupted work, I need others who are trying to schedule an appointment with me to know that particular time is unavailable. What’s the best practice to do that without having to share multiple calendars with someone?
Thank you so much sir.I from India ❤️
Brilliant! Thank you!
Great tips.....Thanks for sharing your knowledge! Love the Emoji tip. I'll definitely be using it.
So glad you liked the emoji tip!
Great vid! This video motivatrd me into finally making different calendars for all kinds of activities. This gived a better and cleaner overview, and no more messing around with changing the colors per event... 🤣
Really good video!! Thanks!
You're welcome!
Thank you sir
thank you scott. please what the tool that you use to make your pointer yellow? is it free?
I use Camtasia for this effect. It is a paid for program.
that's really helpful :)
Glad you think so!
very helpful
What a great video, thanks!
You are very welcome!
Thanks for this. I've been thinking that emoticons or simple cartoons are a good way to guide minds, my own and others'.
You're so welcome!
Would you be able to list in the description the apps that you mention in the video
Great video - I like this technique
Very helpful---thank you.
Great tips. Thank you.
nice video make step by step tutorial on asana
Thank you!
Great video, I learned quite a few new things here...esp using 🚗 for my travel time. How do you get your calendar view to start at 6am? Mine starts at 1:00am and I couldn't find anything in settings that would change that. Thank you so much!!!
Love the emoji tip!!!
😊
Thanks for the video. You sound a bit like Jerry Smith
Hi. How do I set my colors so they represent the blocked time and not just a dot in front of the event?
Very useful video
If you want to sync this calendar with another do you have to sync each one of those calendars?
What are the advantages of using different calendars instead of just using different colors in a single calendar?
The main advantage is that you can hide other calendars from view when desired. You can also have different notification defaults for different calendars.
I find nice the fact that you can have different calendars for different areas of your life like the video. But i prefer one calendar with different colors. Being able to HIDE my tasks ,gives me more anxiety than peace (i feel like im missing out something). xD I WANNA SEE THEM ALL ALWAYS.
Hi! This video is amazing! Thanks! I'm struggling a bit because when I create an event on my calendar and go to choose what calendar (color) it belongs to, I am not given the option of MY created calendars. It just shows my generic named one and when I click on it, it just gives me options to change the color but not the calendar the activity belongs to! Do you know why? I have changed the basic original color offerings for my calendars (6 of them) to custom colors that are easier on the eyes. What can I do to get the options you get on that window that pops up when you "pencil in" an event or appointment?
Very usefull, thanks!
Hi, Great video!! I am a marketer who needs to create my first How-to video and I just wonder what screen recording software you are using (if you don't mind sharing that info). Your voice is also very nice and crisp and I wonder if you are using a microphone or edit software. Many thanks from a Swede in NJ! /Karin
To find out more about how I edit my videos and highlight my cursor, watch this: th-cam.com/video/znaVr0SVqQ4/w-d-xo.html
Please make a video on how to be organised on Mac
How to you fully color block your time slots? Mine only shows up with a colored dot next to it, and I would like to have the full color blocks on my calendar.
If I share my default calendar with my admin assistant and add some of these other "time blocking" ones - I would also have to share these with her to make them visible to admin asst as well, yes?
Hi and thank you.
When I send my appointment calendar to clients to set up appt times for calls, are my other activities on my personal /work calendars blocking out those times automatically
Are you able to update the videos as some of these are several years old and google changes things around.So following your lessons on current Google calendar is awkward sometimes.
Hi, awesome video by the way. But how can I have set specific times for certain things? In other words, can I set an even to be an a hour long as a default and another event 1.5 hour etc? Without having to manually add the time just have it set. Thanks
Hi Scott, this video is awesome! I'm having trouble getting past the first step though.. I want to create my calendar to look like this with blocks, but it's only showing as text and i cant for the life of me find how to fix this 😭 any advice? I'd be so grateful!
The video was helpful, but I wanted to ask that how can I start my week with Monday, as in Google Calendar the week starts with Sunday
In Settings > View Options you can change this to Monday.
How do you get each individual event to be a solid color? My event "bar" is white with just that designated color as a dot on the left side.
wow..thanks so much...
You are most welcome. Thanks for commending, Sid!
Is there anyway to use Calendar offline ?
You can on mobile. Just not on the web/desktop version.
I love ya voice ya a godsend
I don't have the option to drag a time. Mine just puts a dot next to it. I would like to have the blocks.
For years I have simply changed the colors of different types of activities. This works better because you toggle the different calendars to spotlight categories. What effect would this have on free/busy views that others have of my calendar?
Is there a way to manage 'blocks' that you didn't organize? For example, I would like to glance at my calendar and see all meetings as one color, regardless of who's hosting the meeting.
Yes, you can keep all the blocks the same color or change the ones that you create.