Your production quality has really come a long way (I subscribed years ago). Your lighting, camera, and audio settings are really dialed in. Oh yea... and great content as always. 🙂
Thank you!! I have everything repeating and my say was already chosen for me-bogged me down because I was always “behind”. Will change that and choose my tasks for today myself😊
Another great video, Peter. A really nice watch of reframing overwhelm as s largely internal thing - makes it feel like something we can tackle. I also love your short-term fix strategy - I’ll be trying that next time I feel overloaded.
I have a little "breathing room" contribution. If you've amassed 100-1,000 tasks, and you're trying to reconcile them, and you're wondering what to group/categorize them by, here is one less scheme to consider. Priority. NONE of them are high-priority. The high-priority tasks are the ones you've already dealt with. The ones you left to accrue in your inbox are low-priority crap.
Been shuffling task managers for years. Have found the interaction of SIRI in iphone is now so mature , a quick verbal instruction 'Remind me to pay electricity bill on first of March..' and on the output something like 'Show me the reminders for the next two weeks..' etc adequately covers my routine requirements without touching a screen. On the reference side if something requires saving a shortcut stores to devonthink. The phone utilities have reached the stage for my needs I dont need to lug my laptop around. For what its worth...
One other benefit to focusing on the easier tasks to create some breathing room that I hadn't thought of until watching this video - there's a certain level of anxiety around knowing that you haven't called that person or emailed that other person. Knowing it would only take a few moments, but not having done it yet because there are "more important things" can feel overwhelming. Also, the optics of your boss or coworkers asking if you've done one of these easy items can make you look unorganized, undisciplined, or even incompetent because it is an easy slam dunk task. On the contrary, if your boss asks about the big daunting project and it's not complete, it's somewhat to be expected considering it will take a lot of time and involves multiple people. If there is a big deadline looming for this task, obviously that's a different story. Not saying don't do important things, but sometimes it's the unimportant things that weigh our subconscious down and in some cases can be the most visible to our teams.
This is an interesting approach of picking from a huge back-log list. I have done as you suggested and put everything into a list. It was 15 pages long! I use an outline mode in Word to collect and arrange these items. This list will take me about the next 8 hours to parse and pick tasks for today. So, I don't think I will be doing much task completion today! How do i do this parsing each day? I guess I need to say no to many things on my back-log lists.
I'm no expert, but I have the same problem and what I've started doing is delegating as much as possible (if you have employees or help). Even just delegating one thing per day can be a huge help. This can also include asking for help from family and friends in some cases. Also, looking for anything with the words - "ask, follow-up, call, email", etc. Usually, anything with these words in your list are fairly easy, but maybe you've just been putting them off because they feel less important than the big daunting tasks.
So, after trying this approach for a few days, I see there is some benefit to clearing out some back-log items. There is a spark of energy with each item I complete, even if very small. It feels good to see the back-log coming down. However, I don't want to spend hours each day parsing a huge back-log list. I am thinking it might make sense to assign a tag to each item to indicate how much time it will take. eg. less than 15 minutes, less than an hour, and more than an hour. Then, take a certain time-block each week to attack those quickly done items. I do this already in my workshop where I try to spend the beginning of each work session putting away 10 tools or items.
The quality of your videos and their content grows exponentially over time. Congratulations!! 😀
Your production quality has really come a long way (I subscribed years ago). Your lighting, camera, and audio settings are really dialed in. Oh yea... and great content as always. 🙂
11:26 awesome job Rodrigo!
Thank you!! I have everything repeating and my say was already chosen for me-bogged me down because I was always “behind”. Will change that and choose my tasks for today myself😊
Amazing video Peter. Always fresh ideas and easy on implement.
Another great video, Peter. A really nice watch of reframing overwhelm as s largely internal thing - makes it feel like something we can tackle. I also love your short-term fix strategy - I’ll be trying that next time I feel overloaded.
Awesome tip about temporarily getting rid of the organization in the Today view in Things 3 so you can reorder the tasks. Thanks!
Great video as always!
Hi Peter, the video was really great. Thank you for putting it together.
Good video Peter. Always enjoy your videos. Keep em coming!
I have a little "breathing room" contribution. If you've amassed 100-1,000 tasks, and you're trying to reconcile them, and you're wondering what to group/categorize them by, here is one less scheme to consider. Priority. NONE of them are high-priority. The high-priority tasks are the ones you've already dealt with. The ones you left to accrue in your inbox are low-priority crap.
wonderfully explained as always peter, thanks for the inspiration to stop being lazy and get real meaningful work done
Been shuffling task managers for years. Have found the interaction of SIRI in iphone is now so mature , a quick verbal instruction 'Remind me to pay electricity bill on first of March..' and on the output something like 'Show me the reminders for the next two weeks..' etc adequately covers my routine requirements without touching a screen. On the reference side if something requires saving a shortcut stores to devonthink. The phone utilities have reached the stage for my needs I dont need to lug my laptop around. For what its worth...
One other benefit to focusing on the easier tasks to create some breathing room that I hadn't thought of until watching this video - there's a certain level of anxiety around knowing that you haven't called that person or emailed that other person. Knowing it would only take a few moments, but not having done it yet because there are "more important things" can feel overwhelming. Also, the optics of your boss or coworkers asking if you've done one of these easy items can make you look unorganized, undisciplined, or even incompetent because it is an easy slam dunk task.
On the contrary, if your boss asks about the big daunting project and it's not complete, it's somewhat to be expected considering it will take a lot of time and involves multiple people. If there is a big deadline looming for this task, obviously that's a different story.
Not saying don't do important things, but sometimes it's the unimportant things that weigh our subconscious down and in some cases can be the most visible to our teams.
Exactly!
Well explained video 👌
This is an interesting approach of picking from a huge back-log list. I have done as you suggested and put everything into a list.
It was 15 pages long! I use an outline mode in Word to collect and arrange these items.
This list will take me about the next 8 hours to parse and pick tasks for today. So, I don't think I will be doing much task completion today! How do i do this parsing each day? I guess I need to say no to many things on my back-log lists.
I'm no expert, but I have the same problem and what I've started doing is delegating as much as possible (if you have employees or help). Even just delegating one thing per day can be a huge help. This can also include asking for help from family and friends in some cases.
Also, looking for anything with the words - "ask, follow-up, call, email", etc. Usually, anything with these words in your list are fairly easy, but maybe you've just been putting them off because they feel less important than the big daunting tasks.
So, after trying this approach for a few days, I see there is some benefit to clearing out some back-log items. There is a spark of energy with each item I complete, even if very small. It feels good to see the back-log coming down. However, I don't want to spend hours each day parsing a huge back-log list. I am thinking it might make sense to assign a tag to each item to indicate how much time it will take. eg. less than 15 minutes, less than an hour, and more than an hour. Then, take a certain time-block each week to attack those quickly done items. I do this already in my workshop where I try to spend the beginning of each work session putting away 10 tools or items.
Why things 3 over any other app? What it has extra over others? Also no calendar view at all
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