3 Ways to Create Notion To-Do Lists | Managing Tasks in Notion with Linked Databases & Filters
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- เผยแพร่เมื่อ 30 มิ.ย. 2024
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If you know me, you know I organize my entire life in Notion. It's my go-to tool for creating to-do lists, both business and personal. And with so much room for customization, there are endless ways to set up your daily, weekly, and monthly schedules whether you're a newbie or you've been using Notion for ages.
Here are three easy ways to set up your own to-do list in Notion no matter your skill level.
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Excellent! I learned more about Notion in this 11 minutes than I did in several other videos combined. I love the pace, the upbeat music and the simple illustrations.
Awesome, thank you! Really appreciate the wonderful feedback.
Thank you SO MUCH for this. I've watched so many notion tutorials and yours was by far superior. So so so useful for a beginner!
Please do make more notion videos!
You're so welcome! So glad you liked the video and thanks for sharing :)
This is the quickest and easiest tutorial I’ve seen. Now I can finally set up task management! Thank you 🙏
So glad it helped! Thanks for letting me know. I am planing on hosting a Notion workshop soon because so many people love this video.
I downloaded notion months ago but never really used it because of how complicated it seemed. I watched many youtube videos for help but no one could explain it properly to me. But now i have stumbled open this lovely video which details everything perfectly and at a good pace. thank you!!
Glad it was helpful! I love simplifying Notion :)
Thank you for this video! This is by far the simplest and most well-explained tutorial I've seen on Notion to-do lists thus far.
So glad you found it helpful! Thanks for sharing :D More Notion videos coming soon.
I have watched so many notion gurus , and i must say that this is by far the most simple and minilist do list task on notion , ever ! I just made one with the notion by watching this video. It was so helpful thank you once again
Thank you so much for your kind feedback! I really appreciate it :)
thank you for this tutorial! notion is really intimidating because it’s such a blank canvas but this is so helpful and makes the platform more approachable🥺🥺
You're so welcome! That's always my goal. More Notion videos coming soon!
The BEST Notion tutorial so far and trust me, I’ve watched a LOT!! New sub over here cause Im about to use Notion for organizing my entire life 🔥
Thank you so much!! That means a lot. I'll keep making them because I know so many people are trying to jump on the Notion bandwagon. It's an amazing tool.
Completely agree, thank you for putting it together.
THANK YOU SO MUCH! I really need this tutorial due to my lack of productivity! This helps me a lot.
Thanks for this! I knew Notion is highly customisable but I had no idea where to start with making my to do list. Would love to see more Notion videos :)
Good to know! I will definitely be creating more in the future. I love Notion!
Your suggestions are incredibly helpful! I am going to apply them to arrange my time!
So glad!
really appreciate this video! I navigated away from notion a while ago to use craft and have come crawling back to notion for the features like this
So glad! I feel like every time I am tempted to switch (shiny object syndrome) I remember how much flexibility I have and fall in love with Notion all over again.
I loved how you walked through each steps helping us learn Notion better
Glad you enjoyed it! Thanks for taking the time to let me know :)
This was the BEST tutorial and incredibly helpful! Thank you, thank you. Please keep the notion tutorial content coming!!!
That means so much! Thanks for sharing :D I have a new Notion tutorial video coming soon!!
Nice way to make a todo list...simple and functional! Thank you!
Glad it was helpful! Thanks so much for taking the time to comment :)
Thank you so much! Was looking for a simple but yet helpful video on this 👍 keep up the great work
Thank you! really appreciate it.
Awesome video!!! I've been trying to take advantage of all that notion has to offer since starting the new semester and this definitely helped a lot! :)
Glad it was helpful! I appreciate the positive feedback!
This is so very helpful! I'm going to copy your process exactly. Thank you! You're fabulous! I find myself smiling when watching.
Thanks so much for taking the time to watch :) Appreciate the kind words.
This was awesome, thank you. Definitely going to check out your channel. Please do more Notion videos, your explanations are clear and just at the right level/length! Much more effective than many other Notion videos I've seen (I'm a newbie, so I've watched a lot)
Oh I'm so glad to hear it! Anything specific you want to learn about Notion? Or use cases?
@@LocalCreative Honestly, I don't know enough about Notion and what's possible :) I definitely used your video to help me get started with a simple to-do list (3 columns with checklists/tasks for: Today, Medium-term, Long-term) and I just drag between the three columns similar to a Kanban board. Sort of similar to your first M-F example. I didn't know about making columns and the colors, so that was very helpful. I am not using databases (yet?), so I'm sure I'll get more benefit from going back to this video now that I've used Notion for a few weeks. For now I'm using Notion to keep track of various lists, and notes for things I'm learning.
I also plan to look at templates in addition to databases.
So while I don't have anything specific to suggest/request, just to tell you that your explanations make a lot of sense, not rushed/too slow, and you aren't talking down to anyone. (Aside: You also come across as very personable) I looked at a bunch of intro Notion videos, yours was the one that gave me actionable and concrete knowledge to use. I would definitely consume any additional Notion content that you created.
Wow! I’m fairly new to Notion and have been looking for a good tutorial to get started with To Do Lists. This is the best one I have found. So easy to follow and a really good teaching style. Thank you. Liked and subscribed. 😊
So glad to hear it! Thank you for the kind words.
finally, my notion customization task ended here!! Thank you for sharing such amazing info with us
I love to hear that! Thank you for the kind comment!
Great tutorial ! One of the most pedagogic that I've viewed. Thanks a lot.
Glad you enjoyed it! Let me know what you'd like to learn next about about Notion.
oh my god. you video is so on point, concise and easy to follow and readily applicable. Short and sweet! Thank you!!
Thank you for the kind words! Really appreciate it!
Thank you very much for this! Went step by step as it was pretty much what I wanted out of Notion! Thanks for helping a beginner here :)
You're very welcome! Notion can be as easy or as complex as you make it which is what I love about it.
In seconds you explained liked database in a way NONE of the videos I saw until now did! Thanks!
Thank you so much! I'm so so glad you found the video helpful. That means a lot!
Wow, thanks for this. So straightforward and easy to follow for beginners!
Glad to hear it! Notion has a ton of new features so I'll need to make another new video for this.
Thank you Very Much , it helped me out a lot. As a notion Beginner it seemed easy how you have explained.
Glad to hear it! You'll become a Notion Pro in no time.
Excellent video! Exactly the solution I was seeking .... concise, relevant, good examples. Thank you for posting!
Glad it was helpful! You're so welcome.
Very complete tutorial, I loved it!
So glad! Thanks for taking the time to leave a comment!
Love this! Please kindly deep dive in and share more about Notion ❤️
Thank you! Will do! I love talking about Notion.
Such a great, easy to follow video, thank you so much!
You're so welcome :D
This is by far the best Notion-101 tutorial for To-Do lists!
Wow, thanks! Really appreciate it!
This is really helpful for my daily routine, thank you for making this video.
You're so welcome! Glad the video helped with your Notion setup!
Super new to Notion....great video thanks!!!
I think you're going to love it!
That was a very good tutorial and I agree with Stephanie I watched hours of them. Good pace easy to listen to
Thank you so much Nate! Glad you found it helpful. I have another Notion video coming soon!
Thank you this tutorial is so easy to follow and helped me a lot🙂🙂
Glad it helped! If you have any other questions about Notion, let me know.
thank you!! this was really helpful
I'm so glad! Thanks for taking the time to comment.
Very good one, Thanks for Sharing!
I'm new on Notion. Your vid helped me tons!! Cheers, from the UK!
Thanks for letting me know! I'm so glad to hear it.
This was super helpful! I had no idea what I was during in notion
Glad it helped! There's definitely a learning curve but it's easy once you get the hang of it! :)
Thank you! so so helpful!
You're so welcome! :D
Damn I was looking for this. I wanted to know how to filter list items based on whether they're completed or not and other filtering tricks. This tutorial was a saviour, thanks and keep up the good work
You're so welcome! Filtering is huge! And notion has made it even easier with their latest updates.
Thank you for this video. its very helpful!!
Thanks for letting me know!
Very useful tips. Thank you so mục
You're very welcome!
thank you so much! Just what I was looking for.
Glad I could help! Thanks for taking the time to comment. :)
Super helpful video. You're a great teacher! Thank you
Really appreciate it! Thanks!
Very clear and concise video thank you
You are very welcome!
Great explanation! I love the flexibility of notion. I hope to incorporate it more into my life :)
It's so flexible! That's one of my favorite things about Notion.
Amazing! I was looking for something like that!
Glad I could help!
Best tutorial so far!
Wow, thanks! Really appreciate your kind feedback.
Really love this! thankyou so much
You're so welcome!
Thank you finally someone that explains well i learned more her in i dont know how many videos even if my notion is a bit diferent still better
Thank you so much for the kind words! Glad you found it helpful.
Great Notion tutorial! I like that music too!
Thank you! :)
This is a fantastic video. Very helpful!
Glad you think so! Thank you :D
Nice tutorial. I don't know if you did it after but there is relatively new simple table item that can be used for these things. Best and happy holidays
Yes. They released the simple table option somewhat recently and this video was made before it was live. It's a great option but I don't love that you can't sort or use any functions.
Thank you for this!
You are very welcome!
Awesome! Clearly presented. Just like pages of what a Notion user manual should be.
Glad you think so! That means a lot.
omg, thanks a lot! this is what i have been looking for☺
Glad I could help! Really appreciate the commment!
I'm trying to make a better use of Notion but I can't seem to be skilled enough to do it on my own, tutorials like this one are lifesavers, thank you!
You can do it! Stick with it and you'll be a Notion pro in no time.
Super helpful!
So glad! Thanks for letting me know!
Excellent clear ways to build smart todo list
Thank you!
Nice video, would you remind updating it for 2023? Many names of commands you used have changed, and their functionality has changed too. I'm brand new to Notion, and this would be very helpful. Thank you for taking the time to educate us. 🙂
That's a great idea! Anything specific you'd like to see me add?
This is a 10/10 thank you!!!!
Thank you!! You are very welcome.
Very useful video!
Thank you!
I love your explanation. I was looking into various ways to find my own, you're as close to my OCD as possible, lol
Thank you!!! I love teaching and talking about Notion. It's such a cool platform, but the endless options can be overwhelming. Glad you found it helpful!
JUST WHAT I WAS LOOKING FOR
So glad to hear it Paula! I'm a BIG fan of Notion.
This is so helpful, thank you! 🙏🏼 Will you upload Notion tutorials more often? I’d like that!
That's the plan! Make sure to subscribe so you don't miss them :)
thanks a lot it was as simple and objective as a wish you're awsome
Glad it helped! Thank you for taking the time to comment.
Great video. Very helpful! I am moving my To Do out of Google Docs as we speak.
Yesss! Love to hear it! Notion is a fantastic tool. Love that it's free too :)
very informative, didnt know it can be so powerful :)
Yes, and they are adding new features all the time.
thank yooouu ❤
You're very welcome :D
Notion is a life changer. Blessings
Agreed! I'm a huge Notion fan.
Thank you!
You're welcome!
many thanks for that
Glad you found it helpful!
So Nice, Thanks
You're welcome!
Amazing thank you
No problem 😊
thank you so much
😉
You're very welcome!
OMG I dont know ur name but I thank u SO much!!!! This is exactly what I wanted to do with a to-do data base that actually made sense. THANK U!!!!
Thanks so much! Glad you found it helpful :)
This was SOO helpful! Thank you so much. You rock!
Do you use the Monday - Friday section? Or just the database? i am trying to think how best to incorporate both into my work flow. Maybe just copy and paste from the database into the M-F section, and when done delete from the M-F section and mark it done in the database?
Now I mostly use the database with a checklist on the side for quick tasks that I haven't added to my database yet. You can drag items from the checklist to the database which is helpful too!
I love this, this is so usefull. Most videos don't show much about formulas and so. I would love to see a Toturial that has a recurring To-Do list like your Morning Routine and once its 100% compleated it would reset it self and uncheck everything off again, insted of having to type it all over or uncheck each box one by one. Is it even posible to do something like that with Notion?
Noted! I will definitely create more Notion videos. May I ask what you're using Notion for as an example? Business or personal use?
Hi Ambar looking for a recurring to do list shortcut myself. You don’t need to type again. Select all the completed ✅ ones and uncheck one of them, the rest uncheck themselves. Then change the date of the unticked ones you want to repeat.
This is great. Is there a way to print the to do list?
Great Video
Thank you!
Thank you soo much for this video. So clear and to the point! I was wondering, how do make the background colour of a heading longer? Like as long as the table/column under it? I saw you just dragging the bg colour to the right, tried it too, but didn't seem to work the same way for me;)
You can click the 6 dots that show up when you hover over text and then choose "color" and pick a background rather than highlighting the text. Hope that helps!
great video!
Thanks! Glad you enjoyed it!
Thanks, from Mexico City. :-)
You are welcome! Thanks for taking the time to comment.
Hi, thanks for the great tutorial. I'm currently creating on basic to-do lists like your first example. Once I've checked off a talk, is there a setting to make the completed task disappear, so that only my remaining tasks are seen? Cheers
Hi! Not for the basic to-do lists. Only databases. But you can create a simple database with a checkbox and different views to show tasks that have or haven't been done yet.
Thank you very very much
You are so welcome!! Thanks for watching.
Thanks for the great content. Do you know of a way to create a "to-do" on a page within a database and have it appear on a master "to-do" list? I take lots of notes at meetings with action items (to-do). I like having the action items within the meeting notes, but it would be helpful if I could tag them somehow to automatically appear as individual items within the database.
One idea would be to create a separate database with a template for your notes that includes a linked view of your general task database. So that way while you're taking meeting notes you can add tasks directly to your main database. Hope that helps!
Thanks😊
You're welcome!!
Your video is very helpful. Is this possible to do with data coming from different databases?
It's not possible at this time, but you can add relations between databases or use their new project management functionality which allows tasks to be nested in projects.
Hello, first of all great tutorial. Thank you for that.l have a question for you. How did you pull in your to do list into your linked database?
When you first create your table, you can choose which database to pull content from or create a new database. They've updated this in the last year or so. I'll try to make a follow up video soon.
I have been using your version for a month now. Thanks a ton for making this :) though I can't see the done pop-up. I must get into the task to view and check/uncheck it. No clue why...
You just need to add the "done" property to your database view so that way it shows up without you having to click into it. Hope that helps!
This was really helpful. I am new to notion. Is there a way to create a master to do list. I have a few project tasks lists that I organize for each business. Is there a way for those tasks to link to one master to do list without having to renter data twice?
Yes, I recommend you have as few databases as possible. You can keep everything in one task database and link to related database records like project name. Or just use tags to add project names.
Thanks this video was clear and useful. Do you know how to set a task in meeting notes?
Yes, you can do this by having a linked database that links to your tasks database inside of your meeting notes. Let me know if that helps!
Great video!
How can we automatically list all to dos mentiond on multiple pages in a to do list page to track them centrally
You want to start with all of your to-do tasks in one database instead of multiple databases and then use linked databases to display them on different pages using the filters to only show specific tasks. Then you'll have one master database to refer back to. Hope that helps!
This tutorial is awesome, you explained how to use notion so well. I was wondering is there a way to link the simple to do list to the linked database below?
You could drag the items from the simple to do list into a database if you'd like, but they are separate unless you do that. Hope that helps! Glad you enjoyed the Notion tutorial.
@@LocalCreative Ok, thanks for the tip. Will it a try and let you know about it. Thanks heaps,
very nice explication! thanks! I am trying to build an archive for all done tasks from the first to do list you are presenting - any idea if this is possible an how?
Yes, definitely possible. You create a new database view to show all completed tasks based on a checkbox or specific status you set.
u r amazing, Ur video really helped me to get started . I m Incharge of large organization with 20k people
That's great! Thanks for taking the time to share.
hey great video! can I ask, do you have to start a new to do list and delete old ones? or is it possible that when it checks off it clears out automatically?
You'll have to create databases for this. Or create a new database entry for each week with a new to-do list.