So many people still get lost finding Google Contacts in Gmail, It has moved from the left side of the screen to the app menu (the 9 dots on the right side). Frankly, I still don't understand why Google thought that was a good idea.
Wonder why they don't put a shortcut to Contacts in the right hand side bar like they have done with Calendar, Keep and Tasks? This function is available in Gmail, Sheets, Docs, and Slides. Would make life so much easier to have access to Contacts there.
@dottotech Great Video, as usual. Re Google moving things around, I think they hired some microshaft people. Another one was when they moved creating a new filter from the top of "Filters and Blocked Addresses" to the bottom. Why not both? Why not a keyboard shortcut that only works therein to be able to do so from anywhere on that page? Another rant is that the latest iteration of gMail has it going to sleep when you click on another tab. This forces you to wait while it reloads even if you come right back. If you have any insight around these problems, please share it, and keep up the good work as you're one of the better 'explainers' I have the pleasure of watching. Wo0dy
Google moving things around for no good reason is like what supermarkets do when they move products and produce around which confuses and upsets customers.
OK thanks for the info, now I know where are my cellphone numbers, I don't know how on earth they ended up there. Now, where are my gmail address book? The mail addresses?
Seriously man, your content over the years had taken my Google game too the next level. My life is very efficient and organized. Thank you once again. You're awesome!!!!
I love how this guy talks! There are a lot of technology related tutorials out there but NONE of them grab my attention (and I have like zero attention span lol) quite like this guy! Thank you!!!!
After watching your video on Google calendar I switched myself and wifey over and it's been the best. I'll look at doing the contacts now. Thanks for great content Steve Dotto.
After watching this video I might do the same you did. I am an apple user and like their ecosystem but frankly I have seen myself spending more time in Google’s.
Love your videos! I'm still kind of new to Google apps, but learning a lot. While I love having the master database of contacts and consolidated information, I do not like having every entry appear in my Galaxy phone's contact list. Especially the ones I don't have phone numbers for. So I created a new label in Google Contacts entitled 'My Phone' and added the label to each contact I wanted to appear on my phone. Then on my phone, Contacts>Settings>Contacts to show, I selected Custom List>Google>My Phone. Now I don't have to scroll through everyone in the entire master database when using my phone's Contacts app. This works well for me, giving me a much more streamlined Contacts list on my phone. Thanks for all the info you share!
Thanks, another informative video. I’ve used Google Contacts for years now and on my iPhones have always used an app called Contacts Sync For Google by Playa apps which syncs Contact Groups too. It’s a great app with good support too.
I have seen a few of your your videos but now it seems when I want to learn something Google specific I slowly keep ending up on your channel you got me I'm subscribing.
I watched this a second time and found out my contacts on my Apple Ipad were, not on my Google. I fixed it and now it is great everything on the right side, Thanks1
You just tear down anything you pick up to explain...I have not find any other video for any topic ,this much informative...I also watched google Calendar video before this...it was simply awesome..
THANK YOU FOR THIS VIDEO. Because I have a little trouble with memory, I thought the way Google works was something else I forgot. I will look for your other videos.🙏
I was trying to take adv of the mailing address I already have in Google Accounts to make labels for invites. But your video is very clear and helpful, in applying Google Accounts from my iPhone to my Google Contact info. Thank you.
Yesterday I decided to use my Google Contacts as my CRM. I started going through each contact and standardizing the inputs (first name, last name, email address, phone number and where known, company, job, title. Also I gave each contact a label: current client, past client, prospect, family, banking. Any contact that had neither an email or a phone number got delited. Duplicates became more obious and were "merged". In this process I notieced that all "interactions" are logged and I have access to them. I was looking on TH-cam for a way to include Whatsapp interactions into the email log that I see in my Google contacts. This would be phenomenal, to log all written interactions in one place. Anyway, I found your video and learned that I can link my Google Contacts access to my bookmarks toolbar. Nice. It saves one step. Thank you.
Niamaat I am doing exactly what you did a year ago. Did you see though those PESKY contacts hidden in the OTHER CONTACTS FILE - they are the automated Contacts that google stores for you? I was thinking I had a good handle on the situation and then I FOUND THESE and I am feeling deleted. I also want to learn more about the CUSTOM FIELDS - there are TWO BLANKS first the FIELD and then another one with LABEL? How are you using those? I want a simple on with MET: 1999 the word MET and then enter the year - for example. You write and think like I do ... loved your comment! As we say in Italy BUON LAVORO - Here’s to good hard work!
@@christinamifsud155 "Other Contacts" haven't been bothersome for me. I just delete or keep each one, thereby emptying the "Other Contacts". I only keep those that I can label--family, prospect past client, current client, banking.
Niamaat It sounds like you are more responsible and organized than I am ! So you just open OTHER CONTACTS often and “clean” them out regularly? You look at each one and MOVE it to the main contacts as you plug along - ... I did not know they even existed so that is what slowed me down - I had thousands in that file. What about CUSTOM FIELDS? How do they work? I have seen Customer Field: and then as I fill in the field the blank breaks and a second blank appears with LABEL. So what does that do? Like if I insert a date like 1998 in the custom field and then in the label field - MET - will it come out as a traceable field with MET: 1998 - - so I can call up all the people I MET in 1998? Any info and insight would be great. I AGREE - - - I think that GOOGLE CONTACTS and importing all the CSV files into ONE gmail address can a good CRM solution! Thanks for your help.
@@christinamifsud155 You can ignore or delete your "OTHER CONTACTS". If you email someone who is not in your gmail contact list, their email address will be saved in OTHER CONTACTS. If you do not want to reclassify them into one of your designated categories when you accept then as a regular contact, that's fine. Any contact that you intentionally put into your contact list, stays there. Items in "OTHER CONTACTS" were not entered into your contact list by you. Gmail is simply capturing email address that passed throug your "to" or "from" field that were were not in your contact list. You can ignore OTHER CONTACTS forever or sift through it regularlly for emails that you want to incorporate intentionally into your list of contacts. Good luck, Cristina. Ue the tool and see how information in different fields can show up in a spread sheet, how you can sort by one or the other category of contact.
I just saw my first video from you re: Google Contacts. Thank you. And thank you for the "label" info. That is such a help. I'm looking forward to seeing more videos to see what I can learn. But I'm still confused on several of the options available in Google Contacts. For example: "Relationship". Does this mean how they relate to you? Or does it mean what other contacts you may know that relate to them? Can you please make a video that reviews how to use the entries in Google Contacts and what kind of information you may recommend to enter. Thank you in advance. Newbie Linda.
Another nice video There is a way to stop the auto complete of some email addresses. Go to settings , "Create Contacts for Auto-Complete" option If you want to add businesses to your contacts, then add new contact and just type the phone number in a phone number field, and then save, Google will then add address and other fields without you having to do this (for most businesses) Address in Contacts of course links nicely to Google Maps Adding birthdays and anniversaries in Contacts also allows you to have those show up in your Google Calendar
Thanks for this. Two questions: 1. Is it time for an update? Hasn't (haven't) Gmail/Contacts "updated" since you made this video? 2. How in blazes do I get phone numbers to appear on the same screen as Name.......Email address.....on the "main page" of Contacts? (See the 6:30 point of your video.) Thanks, buddy. Keep up the good work.
I use a single gmail account on both my and my wife's phone and have used Google contacts exclusively for years. Saves untold trouble and if something happens I can always get what I need from the other phone and we are both always up to date. It's the only sane way to operate IMHO
Great video. Or use Google contacts all the time for both work and personal. I have found that using the application FullContact helps me to sync all of my contacts in one place and also allows me to scan business cards and sync them into all my data bases.
Gmail Contacts as default. This has driven me crazy for years! I would change my Gmail contacts but when I tried to use my gmail I would get ghosts of old email addresses emerging. I’m hoping this has nailed down the lid of my Apple Contacts for good! Many thanks.
OMG YOU ARE AWESOME!!!!! I can't wait to watch all of your teachings!!! Thank you. I'm struggling understanding getting Contacts added to google Voice! I will try these tips.
@@dottotech as I continue to watch your teachings, which I extremely appreciate, I hope to be able to have this major issue of my own personal confusion about why I'm having so much trouble understanding where my contacts are, why I have multiple duplicates, why I have to merge them, how I can utilize them more easily with my duo, zoom, google voice (if I stay on that bc that is a nightmare adding or finding a contact). You helped me understand that it is not all 'me' that is having this massive confusion after healing from a traumatic brain injury from my bicycle accident and that I still can have hope to get this simplified in a way that I may use these google products to lauch my business on a public level without having all this stress. Cognitive skills are returning with me slowly so I need training like this to help me cope with not getting so upset with myself and rather understanding I do have some hope in achieving a 'simple' way to connect with my clients and personal contacts hopefully soon so I can get back on track after 2 years of recovery. Thank you so much. You are an Angel. God Bless
You’re videos are so helpful! I’m moving abroad and want everyone’s addresses for Christmas cards etc. and this video showed me exactly how to store them in one place. Thank you!
Very interesting, thank you! I discovered today that placing calls on Contacts, they no longer go through my home phone - the actual land line, one of those old wireless things, as it did until yesterday. Now the call uses the mic in my cam and it seems I sound far away... how do I get Contacts to put the call through my phone as it did before? The option to go back to the old version of Contacts is no longer available.
Hi Steve, thanks for the info. How can I merge my contacts that are linked to different accounts. I realized that I have some contacts in outlook that are on a Microsoft exchange account and some that are on my Samsung phone. On my phone they show if they are a ms exchange contact or phone contact but it won't let me change the account. I would like to pull all my contacts, business and personal to one place on my computer to be able to manage them better. That way I can utilize sorting and grouping functions better. I would also like to be able to link them to onenote to be able to store information as needed. Thanks!
Hello, about every two weeks, I get a new list of clients which normally totals around 20-30 clients. In the old contacts, I could just copy the whole list right into contacts to a new label. It seems as if this new contacts does not allow this, and I have to move them one at a time. Any suggestions?
I would still like to have my info at the top of the list, also I can't find my data even though I've created a contact with my name. Suggestions? I enjoyed your video and found it helpful - I'm and Apple parson with iPhones and MAC but I like to use the google apps.
I've used Google Contacts for as long as I can remember. So useful for mailing lists. Thanks for the tips..... You seen to have the concepts well in mind to use this tool.✔️
Thanks sir very simple and good. I use to use gmail not family with google contact now i try to call google contact to my phone. Thanks sir you show the useful point. Thanks for your time
Thanks for this video, very helpful but . . . On my computer I have access to multiple gmail accounts and they each have their own contact list that is different than the others. Is there a way to only need one contact account for all of the gmail accounts that I monitor?
Yes you can! custom fields can be created for both internal and external contacts. Data for internal contacts can only be added by the Administrator (or users with Administration privileges) using the Admin console. External users cannot be added to the Directory, but can be added in the Contacts Manager for individual accounts at contacts.google.com.
Enjoyed the video re contacts but I still need to know how to make a distribution list for sending email to various people at once such as my club members.
Thank you @dottotech for making so many wonderful videos covering an array of productive tools and platforms. I'm always excited to see you have covered something I want to learn quickly about. Thank you.
Hello and thank you for the videos very helpful. Is there a way add the emails to my contact without going to each email and clicking on the "add contact". Is it possible to do them all at once? Thank you
Thank you for the informative video. I do have a question that I was hoping SOMEONE can help me with. I run a child care facility. I have created different labels for each of my classrooms. In the classroom is the child's parents info. I used to be able to click a box to add both emails to the childs account, so when sending a group message to the entire class, both parents would receive the email. Now, that box is not there anymore and even though both parents email addresses are under the child's info, only one parent is receiving the email. There is no box to check anymore. How do I fix this? How do I go about including both parents in emails? Your help is much appreciated
Thanks, Steve. I have often wondered about Google contacts. Especially after buying iPhone and Samsung units over the years (not at the same ). This really helps. I've often wondered why some email addresses "auto fill" when I write new emails and others do not. We have a new employee who contact was not automatically filling in. When I added him to Google Contacts the problem was solved.
Thanks for your tips. I was hoping that I could have the Business name show in my contacts list (particularly on my connected Gmail account - thanks). I'm finding that I have to put both the first name and last name in the first name field. Then the business name in the last name field to know both the individual and business that is calling or texting. If you know a better way, I would love to know it.
The old version of GMail contacts was difficult to find at first, My opinion, the best method is to put Google Contacts in the menubar. That way you always have it.
@@dottotech Thank you Mr. Dottotech ! I think I have a very specific issue and if you have ideas on how to resolve it - it’s worth doing a video on ! Here’s the issue: I have a Corporate Gmail (G-Suite) Account. I use this for all my contacts and this is viewable and editable on my iphone and ipad (just like you showed in the video). The issue I want to backup these contacts to my IOS Contacts and my personal Gmail Contacts. I have tried turning these on / off in the email and contact services of IOS and it doesn’t seem to work. G-Suite Gmail Contacts down the device works just fine - but getting these contacts to backup into my personal Gmail Contacts and IOS contacts does not work. I can of course export them out of G-Suite and import them into IOS and Personal Gmail Contacts - but this is a hassle. Any thoughts ?
I knew most of this by exploration, but your tip for adding to the bookmark is excellent along with syncing my iPhone contacts. One question tho, I have three google email accounts - how do I sync them? One other thing while I think about it. I think you mentioned sharing google accounts, which youTube was it?
I use one of the Google Sync apps offered thru the Apple App Store and it works great (as long as you only use one device to do so - as the app advises).
A few observations. The separate Contacts "site" is not new; it's been there for a number of years. In fact that is how I have managed my contacts for as long as I can remember. I don't think I was ever aware that there was a way to manage them inside Gmail. The shortcut g c (go contacts) is only available if you have keyboard shortcuts enabled in Gmail settings. There are several other g (go) shortcuts, as well as many others. The magic shortcut is ?; type that from the inbox and up pops a nice helper that gives you all the available keyboard shortcuts. Be careful when using the labels (i.e. groups) in Contacts; when you address an email to a group and any contact in it has more than one email address defined, it's a bit random as to which one will be added to the recipient list. Contacts has no way to tag one address as the default and appears to take the top (i.e. first entered) one when addressing via a group but sometimes that seems not to happen. It is also not possible to reorder addresses in a contact; you must delete all addresses and re-add them with the one you want to be used added first. There is currently no way to have a contact in two groups with one address used by one group and another address used by the other group.
No wonder the "gc" thing did not work for me like in the video above. I kept typing "gc" in the inbox area and nothing happened. Then I found your post and typed the "?" and up comes a large shortcut menu with the capability of activating all the shortcuts. The video did not mention this....you did.....thank you!
Thanks for all the videos you do...awesome. I was wondering if there a way to assign tasks to a google contact. Also any way to add notes to that task? I want a very simple and easy to use task manager but I want it one that integrates into gmail. The very important thing is having that task association to a contact. If possible two. I own a retail brick and mortar store and we have custom orders for products and being able to have a vendor and contact associated to the task is important. We were using Insightly for a long time and they made things complicated and my staff has a hard time finding things now. So my search is on for something easy and integrates into google. Some of the kanban gmail integrations seem so have issues all the time and I hate it.
Thank you for all the helpful videos! I am working with an older friend in his business and I am trying to get the most out of his Google Workspace. He has been Apple based for many years. The biggest roadblock to transitioning fully to Google has been trying to figure out if Google contacts has a similar capability that Apple has with smart groups. Using smart groups to organize and make lists of contacts. Does Google have a similar function?
hi thanks for your video. What about if we are offline. Can we still save a contact on our iphone, and whenever it gets back it will update it to gmail contacts? Kind regards
Is it possible to sync google contacts properly with a MacBook Address Book? The last time I tried it, it was a mess. On my MacBook I still use Thunderbird because it's more convenient as Gmail online in the browser, so a neatly synced address book would be nice...
Hi - Thanks for your VIDS... can you somehow nest labels in contacts. (for instance I have a label 'customers' and I want to nest sectors - such as Food , Pharmceuticals etc.
This is the best Contact manager for me. I do it the way you just showed. Never lost any contact since 2012. I enjoy watching your videos, no ads, however, Just out of curiosity, don’t you make monetise your videos? You do have great content
Steve, Always my go to for the best updates on managing my data.. Question. I sync my contacts between IOS and my google contacts....and I always seem to get a sub categorry of "my Contacts" underneath my Contacts.....in my gmail contacts. Any idea why....I can never remember...and it gets disconnected sometimes and I often cannot see all my contacts...
I have just found your channel and have enjoyed your Google series so far. I am not sure what changes have evolved since airing but I plan to setup my Google and Chrome using your tips. For email, I use a Hotmail account as a primary and use gmail for my hobby of crafting and TH-cam. I want to be able to view my hotmail from Gmail. How do I do this while taking advantage of the synced contacts and a group email folder? I also know of someone who has added the extension for AOL to their Google browser, they are very old school, we are talking seniors here, the same question applies, syncing AOL with android phone for ease of a one stop contacts and email. How do I help them achieve this?
Thanks for the tips! I was trying to manage my contacts through my new email service and syncing it to Google contacts but that has caused "unsynced" records that is driving me crazy. So, I'm going back to use only Google contacts as the primary source. Google calendar never fails to sync across devices, so I'm sure Google contact will be fine. (I never had problems until I tried using Microsoft Exchange ActiveSync)...
quick question for you, I do not see print very well so I depend on pictures and how do I get to pictures on my google contact list from the internet. or even my google photo
Hi Steve I wonder if you have a solution to a problem with the new Gmail contacts? In the past it was possible to create a group and then there was a drop-down menu where you could add email addresses and you were able to put multiple contacts into the group. However I can't find a way of doing this with the new set up. It seems as though you have to go to each individual contact and then change that record by ticking the box for the relevant group. Please tell me there is an easier way to do this? Blessings Roger
Thanks Steve. Google Contacts was our "School lesson during COVID" today. It was helpful. We have been primarily relying on Outlook for our Contact list and not Google but it would be great to have the one list between the 2 of us. Your thoughts would be appreciated. As an aside, the Ad for "Grammarly" always brings a smile to a sense that US English could be a base!
Thanks, this was so very helpful! The whole contact moment was bugging me. Yo ur videos are so easy to understand but not dumbed down. I just came across your videos for the first time today after watching a Boomerang video.. I am excited to watch more! I will also check out your podcast Grey Matters.
You’re right-contacts should be easier. I used to use Google Contacts but then moved to iCloud, and I wish I could remember why (I’m sure it made sense at the time). And even though I am not considering a switch back any time soon, I still found this video interesting and useful. Thank you!
Hi Steve, I have another comment and I hope I get a reply because I commented 4 years ago and got no reply. I am using google contacts for our HOA group email communication with 350 property owners. I went through and added multiple email address in a lot of the contact entries expecting that If I sent an email to that contact through a label group that all of the email addresses in each contact would receive the message but that is not the case. Is there a way to make that happen or do I need to create a separate contact for each email address that I want to send to? What is the point of adding multiple email addresses to one contact if the second email address is not accesible through the group label option? Does that make sense? Cant wait to hear your reply. Thanks for all you do Steve, very helpful!!!
Great Video, I always look for your videos if I have a tech question...........which is often!! I have 3 Google accounts with gmail and contacts, is there a way to sync all three so I don't have to remember which account I saved the contact to?
Excellent Video! Also, good tips. I think Google Gmails makes you work. Contacts are important. Once you get used to it easy. Just put a little time and effort into it. Get familiar with the product if you (people) are new.
Can you take a whole group aka label and put them under another label? For instance a specific group of contacts from 2016, I want to save them under Past registrations but keep them separated by year. is that possible? THANK YOU FOR YOUR HELP IN ADVANCE!
Hey Steve...I use Contacts as a CRM and use the notes section to make notes about phone calls, conversations, etc. Is there a way to make a date/time stamp onto the notes section? Thanks.
Hi Steve, Thanks for your videos. I have an issue with Google Contacts. I have 3 Gmail accounts and 3 google contact lists. I am sure I was able to do it before, but it won't work now. Real bummer. When I use my Samsung A22 phone and I am in this Gmail account I'd like to get the Label from google contact, but when I type the label in, it's not there. I presume my phone account is looking at my default account. Is there any way when you do an email it looks at all your google accounts contacts and retrieves the correct label? Thanks heaps Regards Brian
Great video! Based on the "auto type email" feature that adds emails is there a solution to deleting known obsolete emails that are no longer current for people? If it can add can it delete????? Thank you!
I liked your video, but was disappointed that you didn't discuss the problem of deleting email addresses. When I type in the To box, gmail automatically brings up a name and fills in the To field. This is fine if the email address is correct, which is not always the case. I want to delete the ones that are incorrect, or not current, but can't find them in contacts. If I go to the contacts of the web, I can find them, but can't delete them. Could you do a video on how to delete inaccurate email addresses and who to find email addresses that automatically come up.
I like the video. Is there away to sync the contact from the iphone to the default gmail account and icloud at the same time? Also is there a way to share contacts with another user? Thanks!
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So many people still get lost finding Google Contacts in Gmail, It has moved from the left side of the screen to the app menu (the 9 dots on the right side). Frankly, I still don't understand why Google thought that was a good idea.
Wonder why they don't put a shortcut to Contacts in the right hand side bar like they have done with Calendar, Keep and Tasks? This function is available in Gmail, Sheets, Docs, and Slides. Would make life so much easier to have access to Contacts there.
@dottotech
Great Video, as usual.
Re Google moving things around, I think they hired some microshaft people.
Another one was when they moved creating a new filter from the top of "Filters and Blocked Addresses" to the bottom. Why not both? Why not a keyboard shortcut that only works therein to be able to do so from anywhere on that page?
Another rant is that the latest iteration of gMail has it going to sleep when you click on another tab. This forces you to wait while it reloads even if you come right back.
If you have any insight around these problems, please share it, and keep up the good work as you're one of the better 'explainers' I have the pleasure of watching.
Wo0dy
Google moving things around for no good reason is like what supermarkets do when they move products and produce around which confuses and upsets customers.
OK thanks for the info, now I know where are my cellphone numbers, I don't know how on earth they ended up there. Now, where are my gmail address book? The mail addresses?
sir can we also go through by typing google contacts in chrome
Seriously man, your content over the years had taken my Google game too the next level. My life is very efficient and organized. Thank you once again. You're awesome!!!!
I love how this guy talks!
There are a lot of technology related tutorials out there but NONE of them grab my attention (and I have like zero attention span lol) quite like this guy!
Thank you!!!!
Thanks for not assuming too much of your viewers, but also not being condescending. Now I am a subscriber.
After watching your video on Google calendar I switched myself and wifey over and it's been the best. I'll look at doing the contacts now. Thanks for great content Steve Dotto.
Watched this video a couple of times, and have now synced all my iOS devices with google contacts. Perfect! Thank you!
After watching this video I might do the same you did. I am an apple user and like their ecosystem but frankly I have seen myself spending more time in Google’s.
Love your videos! I'm still kind of new to Google apps, but learning a lot. While I love having the master database of contacts and consolidated information, I do not like having every entry appear in my Galaxy phone's contact list. Especially the ones I don't have phone numbers for. So I created a new label in Google Contacts entitled 'My Phone' and added the label to each contact I wanted to appear on my phone. Then on my phone, Contacts>Settings>Contacts to show, I selected Custom List>Google>My Phone. Now I don't have to scroll through everyone in the entire master database when using my phone's Contacts app. This works well for me, giving me a much more streamlined Contacts list on my phone. Thanks for all the info you share!
THANK YOU STEVE. As always you really help many people around the world. Woulfe, based at the tropical border countries of Malaysia & Singapore.
Thanks, another informative video. I’ve used Google Contacts for years now and on my iPhones have always used an app called Contacts Sync For Google by Playa apps which syncs Contact Groups too.
It’s a great app with good support too.
Thanks for restoring my faith in GMAIL Steve. The loss of contacts was a real blow when they made that change! Great tips Thanks
I have seen a few of your your videos but now it seems when I want to learn something Google specific I slowly keep ending up on your channel you got me I'm subscribing.
I watched this a second time and found out my contacts on my Apple Ipad were, not on my Google. I fixed it and now it is great everything on the right side, Thanks1
You just tear down anything you pick up to explain...I have not find any other video for any topic ,this much informative...I also watched google Calendar video before this...it was simply awesome..
THANK YOU FOR THIS VIDEO. Because I have a little trouble with memory, I thought the way Google works was something else I forgot. I will look for your other videos.🙏
Thank you so much!! Now I am hoping that any changes I make from either my computer or my phone will be across the board?
Thanks Steve, for taking the time to clarify Google Contacts.
If it is synced
I was trying to take adv of the mailing address I already have in Google Accounts to make labels for invites. But your video is very clear and helpful, in applying Google Accounts from my iPhone to my Google Contact info. Thank you.
Well done Steve. Always a topic that needs clarification.
Hey Steve, I realize this is an old video but you have saved my bacon. Been doing this wrong forever. Thank you!!
Thanks Steve. Good tip for making Google Contacts the default on the iPhone. That has been driving me crazy. Keep up the great work!
Thanks I've been using contact by google and you showed me some new tricks
Yesterday I decided to use my Google Contacts as my CRM. I started going through each contact and standardizing the inputs (first name, last name, email address, phone number and where known, company, job, title. Also I gave each contact a label: current client, past client, prospect, family, banking. Any contact that had neither an email or a phone number got delited. Duplicates became more obious and were "merged". In this process I notieced that all "interactions" are logged and I have access to them. I was looking on TH-cam for a way to include Whatsapp interactions into the email log that I see in my Google contacts. This would be phenomenal, to log all written interactions in one place. Anyway, I found your video and learned that I can link my Google Contacts access to my bookmarks toolbar. Nice. It saves one step. Thank you.
Niamaat I am doing exactly what you did a year ago. Did you see though those PESKY contacts hidden in the OTHER CONTACTS FILE - they are the automated Contacts that google stores for you? I was thinking I had a good handle on the situation and then I FOUND THESE and I am feeling deleted. I also want to learn more about the CUSTOM FIELDS - there are TWO BLANKS first the FIELD and then another one with LABEL? How are you using those? I want a simple on with MET: 1999 the word MET and then enter the year - for example. You write and think like I do ... loved your comment! As we say in Italy BUON LAVORO - Here’s to good hard work!
@@christinamifsud155 "Other Contacts" haven't been bothersome for me. I just delete or keep each one, thereby emptying the "Other Contacts". I only keep those that I can label--family, prospect past client, current client, banking.
Niamaat It sounds like you are more responsible and organized than I am ! So you just open OTHER CONTACTS often and “clean” them out regularly? You look at each one and MOVE it to the main contacts as you plug along - ... I did not know they even existed so that is what slowed me down - I had thousands in that file. What about CUSTOM FIELDS? How do they work? I have seen Customer Field: and then as I fill in the field the blank breaks and a second blank appears with LABEL. So what does that do? Like if I insert a date like 1998 in the custom field and then in the label field - MET - will it come out as a traceable field with MET: 1998 - - so I can call up all the people I MET in 1998? Any info and insight would be great. I AGREE - - - I think that GOOGLE CONTACTS and importing all the CSV files into ONE gmail address can a good CRM solution! Thanks for your help.
@@christinamifsud155 You can ignore or delete your "OTHER CONTACTS". If you email someone who is not in your gmail contact list, their email address will be saved in OTHER CONTACTS. If you do not want to reclassify them into one of your designated categories when you accept then as a regular contact, that's fine. Any contact that you intentionally put into your contact list, stays there. Items in "OTHER CONTACTS" were not entered into your contact list by you. Gmail is simply capturing email address that passed throug your "to" or "from" field that were were not in your contact list. You can ignore OTHER CONTACTS forever or sift through it regularlly for emails that you want to incorporate intentionally into your list of contacts. Good luck, Cristina. Ue the tool and see how information in different fields can show up in a spread sheet, how you can sort by one or the other category of contact.
I just saw my first video from you re: Google Contacts. Thank you. And thank you for the "label" info. That is such a help. I'm looking forward to seeing more videos to see what I can learn. But I'm still confused on several of the options available in Google Contacts. For example: "Relationship". Does this mean how they relate to you? Or does it mean what other contacts you may know that relate to them? Can you please make a video that reviews how to use the entries in Google Contacts and what kind of information you may recommend to enter. Thank you in advance. Newbie Linda.
We'll see what we can do about making your video request.😉
Another nice video
There is a way to stop the auto complete of some email addresses. Go to settings , "Create Contacts for Auto-Complete" option
If you want to add businesses to your contacts, then add new contact and just type the phone number in a phone number field, and then save, Google will then add address and other fields without you having to do this (for most businesses)
Address in Contacts of course links nicely to Google Maps
Adding birthdays and anniversaries in Contacts also allows you to have those show up in your Google Calendar
Thanks for this.
Two questions: 1. Is it time for an update? Hasn't (haven't) Gmail/Contacts "updated" since you made this video?
2. How in blazes do I get phone numbers to appear on the same screen as Name.......Email address.....on the "main page" of Contacts? (See the 6:30 point of your video.) Thanks, buddy. Keep up the good work.
I use a single gmail account on both my and my wife's phone and have used Google contacts exclusively for years. Saves untold trouble and if something happens I can always get what I need from the other phone and we are both always up to date. It's the only sane way to operate IMHO
Contacts are super important today, big help
Absolutely!!
Great video. Or use Google contacts all the time for both work and personal. I have found that using the application FullContact helps me to sync all of my contacts in one place and also allows me to scan business cards and sync them into all my data bases.
Gmail Contacts as default. This has driven me crazy for years! I would change my Gmail contacts but when I tried to use my gmail I would get ghosts of old email addresses emerging. I’m hoping this has nailed down the lid of my Apple Contacts for good! Many thanks.
OMG YOU ARE AWESOME!!!!! I can't wait to watch all of your teachings!!! Thank you. I'm struggling understanding getting Contacts added to google Voice! I will try these tips.
You got this!
@@dottotech as I continue to watch your teachings, which I extremely appreciate, I hope to be able to have this major issue of my own personal confusion about why I'm having so much trouble understanding where my contacts are, why I have multiple duplicates, why I have to merge them, how I can utilize them more easily with my duo, zoom, google voice (if I stay on that bc that is a nightmare adding or finding a contact). You helped me understand that it is not all 'me' that is having this massive confusion after healing from a traumatic brain injury from my bicycle accident and that I still can have hope to get this simplified in a way that I may use these google products to lauch my business on a public level without having all this stress. Cognitive skills are returning with me slowly so I need training like this to help me cope with not getting so upset with myself and rather understanding I do have some hope in achieving a 'simple' way to connect with my clients and personal contacts hopefully soon so I can get back on track after 2 years of recovery. Thank you so much. You are an Angel. God Bless
Brilliant! I love the stuff you share with your community. Simple yet profound for us old farts! Thank you.
Amen 😁
You’re videos are so helpful! I’m moving abroad and want everyone’s addresses for Christmas cards etc. and this video showed me exactly how to store them in one place. Thank you!
Glad it was helpful!
Very interesting, thank you! I discovered today that placing calls on Contacts, they no longer go through my home phone - the actual land line, one of those old wireless things, as it did until yesterday. Now the call uses the mic in my cam and it seems I sound far away... how do I get Contacts to put the call through my phone as it did before? The option to go back to the old version of Contacts is no longer available.
A good video. I am trying to figure out how to add or delete fields in Google Contacts. Thanks Steve.
Hi Steve, thanks for the info. How can I merge my contacts that are linked to different accounts. I realized that I have some contacts in outlook that are on a Microsoft exchange account and some that are on my Samsung phone. On my phone they show if they are a ms exchange contact or phone contact but it won't let me change the account. I would like to pull all my contacts, business and personal to one place on my computer to be able to manage them better. That way I can utilize sorting and grouping functions better. I would also like to be able to link them to onenote to be able to store information as needed. Thanks!
Hello, about every two weeks, I get a new list of clients which normally totals around 20-30 clients. In the old contacts, I could just copy the whole list right into contacts to a new label. It seems as if this new contacts does not allow this, and I have to move them one at a time. Any suggestions?
Thanks for your content. Do you know how to sort the contacts with last entered? I enter a contact and it usually gets lost.
I would still like to have my info at the top of the list, also I can't find my data even though I've created a contact with my name. Suggestions? I enjoyed your video and found it helpful - I'm and Apple parson with iPhones and MAC but I like to use the google apps.
Did you mention how to add photos to the contact from social media pictures? What's the best practice to add picture to contact?
I've used Google Contacts for as long as I can remember. So useful for mailing lists. Thanks for the tips..... You seen to have the concepts well in mind to use this tool.✔️
Thanks sir very simple and good. I use to use gmail not family with google contact now i try to call google contact to my phone. Thanks sir you show the useful point. Thanks for your time
Thanks for this video, very helpful but . . . On my computer I have access to multiple gmail accounts and they each have their own contact list that is different than the others. Is there a way to only need one contact account for all of the gmail accounts that I monitor?
Great video. Instructions were explained in an easy to understand manner. Thank you!!!!
Hello and thank you for your videos, very helpful. Is there a way to add the emails to contact all at one time?
Thanks Steve. I've been wondering how to do it since that change. Excellent as usual video from your good self which has greatly cheered me up
Thank you for the information. Can you add custom fields to your contacts in Google Contacts?
Yes you can! custom fields can be created for both internal and external contacts. Data for internal contacts can only be added by the Administrator (or users with Administration privileges) using the Admin console. External users cannot be added to the Directory, but can be added in the Contacts Manager for individual accounts at contacts.google.com.
Great, moving all on Google! Thanks.
Enjoyed the video re contacts but I still need to know how to make a distribution list for sending email to various people at once such as my club members.
great vid. how do i move my "other contacts" to my "contacts?"
Thank you @dottotech for making so many wonderful videos covering an array of productive tools and platforms. I'm always excited to see you have covered something I want to learn quickly about. Thank you.
Hello and thank you for the videos very helpful. Is there a way add the emails to my contact without going to each email and clicking on the "add contact". Is it possible to do them all at once? Thank you
Always good to back everything up either on Sim card or offline
Thank you for the informative video. I do have a question that I was hoping SOMEONE can help me with. I run a child care facility. I have created different labels for each of my classrooms. In the classroom is the child's parents info. I used to be able to click a box to add both emails to the childs account, so when sending a group message to the entire class, both parents would receive the email. Now, that box is not there anymore and even though both parents email addresses are under the child's info, only one parent is receiving the email. There is no box to check anymore. How do I fix this? How do I go about including both parents in emails? Your help is much appreciated
Thanks, Steve. I have often wondered about Google contacts. Especially after buying iPhone and Samsung units over the years (not at the same ). This really helps. I've often wondered why some email addresses "auto fill" when I write new emails and others do not. We have a new employee who contact was not automatically filling in. When I added him to Google Contacts the problem was solved.
Thankyou Steve I just need to listen two more times and I'll be able to use my newly found contact list Looking forward to Wednesday
Thanks for your tips. I was hoping that I could have the Business name show in my contacts list (particularly on my connected Gmail account - thanks). I'm finding that I have to put both the first name and last name in the first name field. Then the business name in the last name field to know both the individual and business that is calling or texting.
If you know a better way, I would love to know it.
Another excellent video, the shortcut from Gmail to the address book was a little gem!
This guy is the best.
This has been a major pain in the *** for me. Thanks for the explanation and direction.
The old version of GMail contacts was difficult to find at first, My opinion, the best method is to put Google Contacts in the menubar. That way you always have it.
Thank you. This was helpful. I will watch again so I can definitely just merge my contacts
Great video ! Any tips for how to synchronize across multiple google accounts and then to iOS ?
Here's a great resource: support.google.com/docs/answer/2405894?co=GENIE.Platform%3DiOS&hl=en
@@dottotech Thank you Mr. Dottotech ! I think I have a very specific issue and if you have ideas on how to resolve it - it’s worth doing a video on ! Here’s the issue: I have a Corporate Gmail (G-Suite) Account. I use this for all my contacts and this is viewable and editable on my iphone and ipad (just like you showed in the video). The issue I want to backup these contacts to my IOS Contacts and my personal Gmail Contacts. I have tried turning these on / off in the email and contact services of IOS and it doesn’t seem to work. G-Suite Gmail Contacts down the device works just fine - but getting these contacts to backup into my personal Gmail Contacts and IOS contacts does not work. I can of course export them out of G-Suite and import them into IOS and Personal Gmail Contacts - but this is a hassle. Any thoughts ?
Watched it again and got more out of it. thank you
I knew most of this by exploration, but your tip for adding to the bookmark is excellent along with syncing my iPhone contacts. One question tho, I have three google email accounts - how do I sync them? One other thing while I think about it. I think you mentioned sharing google accounts, which youTube was it?
I use one of the Google Sync apps offered thru the Apple App Store and it works great (as long as you only use one device to do so - as the app advises).
A few observations. The separate Contacts "site" is not new; it's been there for a number of years. In fact that is how I have managed my contacts for as long as I can remember. I don't think I was ever aware that there was a way to manage them inside Gmail. The shortcut g c (go contacts) is only available if you have keyboard shortcuts enabled in Gmail settings. There are several other g (go) shortcuts, as well as many others. The magic shortcut is ?; type that from the inbox and up pops a nice helper that gives you all the available keyboard shortcuts. Be careful when using the labels (i.e. groups) in Contacts; when you address an email to a group and any contact in it has more than one email address defined, it's a bit random as to which one will be added to the recipient list. Contacts has no way to tag one address as the default and appears to take the top (i.e. first entered) one when addressing via a group but sometimes that seems not to happen. It is also not possible to reorder addresses in a contact; you must delete all addresses and re-add them with the one you want to be used added first. There is currently no way to have a contact in two groups with one address used by one group and another address used by the other group.
No wonder the "gc" thing did not work for me like in the video above. I kept typing "gc" in the inbox area and nothing happened. Then I found your post and typed the "?" and up comes a large shortcut menu with the capability of activating all the shortcuts. The video did not mention this....you did.....thank you!
@@JA-zy7pp Sorry, I don't.
Omgosh! This was driving me nuts!!
So helpful, as always! Thanks so much!! 🙌🙌🙌
Thanks for all the videos you do...awesome. I was wondering if there a way to assign tasks to a google contact. Also any way to add notes to that task? I want a very simple and easy to use task manager but I want it one that integrates into gmail. The very important thing is having that task association to a contact. If possible two. I own a retail brick and mortar store and we have custom orders for products and being able to have a vendor and contact associated to the task is important.
We were using Insightly for a long time and they made things complicated and my staff has a hard time finding things now. So my search is on for something easy and integrates into google. Some of the kanban gmail integrations seem so have issues all the time and I hate it.
Thank you for all the helpful videos! I am working with an older friend in his business and I am trying to get the most out of his Google Workspace. He has been Apple based for many years. The biggest roadblock to transitioning fully to Google has been trying to figure out if Google contacts has a similar capability that Apple has with smart groups. Using smart groups to organize and make lists of contacts. Does Google have a similar function?
This might help! support.google.com/a/answer/9400082?hl=en&visit_id=637496590221874307-3580970281&rd=1
Greetinge please your email sir
hi thanks for your video. What about if we are offline. Can we still save a contact on our iphone, and whenever it gets back it will update it to gmail contacts? Kind regards
Thank you. Saved me time ... and frustration!
Nice tip about using the shortcut to open up contacts. I have also just found that to get the full list of shortcuts press Shift?
Is it possible to sync google contacts properly with a MacBook Address Book? The last time I tried it, it was a mess. On my MacBook I still use Thunderbird because it's more convenient as Gmail online in the browser, so a neatly synced address book would be nice...
Hi - Thanks for your VIDS... can you somehow nest labels in contacts. (for instance I have a label 'customers' and I want to nest sectors - such as Food , Pharmceuticals etc.
This is the best Contact manager for me. I do it the way you just showed. Never lost any contact since 2012.
I enjoy watching your videos, no ads, however, Just out of curiosity, don’t you make monetise your videos? You do have great content
I run ads, but not all videos receive them, it is up to Adsense. Plus I sell occasional courses etc. Make sure you are on my mail list! :-)
Steve, Always my go to for the best updates on managing my data.. Question. I sync my contacts between IOS and my google contacts....and I always seem to get a sub categorry of "my Contacts" underneath my Contacts.....in my gmail contacts. Any idea why....I can never remember...and it gets disconnected sometimes and I often cannot see all my contacts...
I have just found your channel and have enjoyed your Google series so far. I am not sure what changes have evolved since airing but I plan to setup my Google and Chrome using your tips.
For email, I use a Hotmail account as a primary and use gmail for my hobby of crafting and TH-cam.
I want to be able to view my hotmail from Gmail. How do I do this while taking advantage of the synced contacts and a group email folder?
I also know of someone who has added the extension for AOL to their Google browser, they are very old school, we are talking seniors here, the same question applies, syncing AOL with android phone for ease of a one stop contacts and email. How do I help them achieve this?
Do you have a tip to merge email addresses in one group please ?
Thanks for the info. I discovered last week that about 400 Gmail contacts out of 1500 were missing
WOW I was looking for this information. So happy I found your video. Thanks... liked
Your explanation was so helpful and easy to follow. Thanks. I subscribed.
Awesome, thank you!
Thanks for the tips! I was trying to manage my contacts through my new email service and syncing it to Google contacts but that has caused "unsynced" records that is driving me crazy. So, I'm going back to use only Google contacts as the primary source. Google calendar never fails to sync across devices, so I'm sure Google contact will be fine. (I never had problems until I tried using Microsoft Exchange ActiveSync)...
quick question for you, I do not see print very well so I depend on pictures and how do I get to pictures on my google contact list from the internet. or even my google photo
Hi Steve
I wonder if you have a solution to a problem with the new Gmail contacts?
In the past it was possible to create a group and then there was a drop-down menu where you could add email addresses and you were able to put multiple contacts into the group.
However I can't find a way of doing this with the new set up. It seems as though you have to go to each individual contact and then change that record by ticking the box for the relevant group.
Please tell me there is an easier way to do this?
Blessings Roger
This was helpful and it worked thanks for the info now I just need to figure out how to move my texts from my android phone to my iPhone can you help
Thanks Steve. Google Contacts was our "School lesson during COVID" today. It was helpful. We have been primarily relying on Outlook for our Contact list and not Google but it would be great to have the one list between the 2 of us. Your thoughts would be appreciated. As an aside, the Ad for "Grammarly" always brings a smile to a sense that US English could be a base!
Thanks, this was so very helpful! The whole contact moment was bugging me. Yo ur videos are so easy to understand but not dumbed down. I just came across your videos for the first time today after watching a Boomerang video.. I am excited to watch more! I will also check out your podcast Grey Matters.
You’re right-contacts should be easier. I used to use Google Contacts but then moved to iCloud, and I wish I could remember why (I’m sure it made sense at the time). And even though I am not considering a switch back any time soon, I still found this video interesting and useful. Thank you!
Hi Steve, I have another comment and I hope I get a reply because I commented 4 years ago and got no reply. I am using google contacts for our HOA group email communication with 350 property owners. I went through and added multiple email address in a lot of the contact entries expecting that If I sent an email to that contact through a label group that all of the email addresses in each contact would receive the message but that is not the case. Is there a way to make that happen or do I need to create a separate contact for each email address that I want to send to? What is the point of adding multiple email addresses to one contact if the second email address is not accesible through the group label option? Does that make sense? Cant wait to hear your reply. Thanks for all you do Steve, very helpful!!!
Great Video, I always look for your videos if I have a tech question...........which is often!!
I have 3 Google accounts with gmail and contacts, is there a way to sync all three so I don't have to remember which account I saved the contact to?
Excellent Video! Also, good tips. I think Google Gmails makes you work. Contacts are important. Once you get used to it easy. Just put a little time and effort into it. Get familiar with the product if you (people) are new.
Can you take a whole group aka label and put them under another label? For instance a specific group of contacts from 2016, I want to save them under Past registrations but keep them separated by year. is that possible? THANK YOU FOR YOUR HELP IN ADVANCE!
I am not sure. but I suspect not.
Hey Steve...I use Contacts as a CRM and use the notes section to make notes about phone calls, conversations, etc. Is there a way to make a date/time stamp onto the notes section? Thanks.
Great question! Here's what you may do: help.evernote.com/hc/en-us/articles/209004877-How-to-add-date-and-time-stamps-to-your-notes
Found this useful. Very informative
Hi Steve, Thanks for your videos. I have an issue with Google Contacts. I have 3 Gmail accounts and 3 google contact lists. I am sure I was able to do it before, but it won't work now. Real bummer. When I use my Samsung A22 phone and I am in this Gmail account I'd like to get the Label from google contact, but when I type the label in, it's not there. I presume my phone account is looking at my default account. Is there any way when you do an email it looks at all your google accounts contacts and retrieves the correct label? Thanks heaps Regards Brian
Thanks again steve for simply sorting out a few little bugs that had always annoyed me. Love your stuff and thanks for sharing. Hamish Australia
Great video! Based on the "auto type email" feature that adds emails is there a solution to deleting known obsolete emails that are no longer current for people? If it can add can it delete????? Thank you!
I liked your video, but was disappointed that you didn't discuss the problem of deleting email addresses. When I type in the To box, gmail automatically brings up a name and fills in the To field. This is fine if the email address is correct, which is not always the case. I want to delete the ones that are incorrect, or not current, but can't find them in contacts. If I go to the contacts of the web, I can find them, but can't delete them. Could you do a video on how to delete inaccurate email addresses and who to find email addresses that automatically come up.
I love the video however, I didn't understand how to access the emojis. How do you do that?
This was very helpful. Thank you.
I like the video. Is there away to sync the contact from the iphone to the default gmail account and icloud at the same time? Also is there a way to share contacts with another user? Thanks!