Useful Books you can purchase for improving Noting and Drafting: checkout the links given below: 1. Swamy Publishers (P) Ltd. Swamy's Precis and Draft Made Easy Book: amzn.to/3ScoODM 2. Compilation on OFFICE PROCEDURE in Govt. Departments Incorporating Manual of Office Procedure & Notes on Office Procedure: amzn.to/3ScgoMS 3. Official Notings & Draftings, English and Hindi + Govt. Officials to Master Noting & Drafting (DIC) (Set of 2 Books): amzn.to/3C3MVyS 4. Rapidex English Noting & Drafting Course: amzn.to/3Sc8sLr 5. Precis, Drafting, Noting and General English: amzn.to/3DR47sP
oh my god, everything is crystal clear, I guess this is the only video on TH-cam for noting and drafting, god bless you sir for your wonderful explanation on this subject.
Thank you Pankaj Chauhan ji. My intention is to make the new person also understand the office procedures easily as you said, so I included minute details . 🙏
Sir thank you for uploading this, I have some questions. 1. Is current Notesheet page same as PUC? or Correspondences, letters can also be considered as PUCs???? 2. Referencing- is that the references mentioned in the letters just below the subject??? 3. Should drafts be signed by higher officers??? And should drafts be properly kept in the same file??? 4. How is part files used?? What should be the name of the part file?? And should notesheets be used in part files too?? And how to amalgamate the part files??? Please sir 🙏🙏🙏
1. There will be 2 parts in receipts under correspondence that will be referred to in Noting: (i) *PUC* means paper under consideration means a receipt on a case, the consideration of which is the subject matter of the case. (ii) *Fresh Receipt(FR)* means any subsequent receipt on a case that brings in additional information to aid the disposal of a PUC. To facilitate easy identification of papers in correspondence, the paper under consideration will be flagged as ''PUC'' and the latest fresh receipt will be flagged as ''FR''. This is called referencing. If there are more than one ''FR''s they should be flagged separately as'' FR-I'', ''FR-II'', and so on...Even relevant page numbers(of PUC, FR) will be quoted invariably in the margin. other papers in the current file will be referred to by their page numbers only. Other papers in the current file will be flagged with alphabetical slips )A/23.n, A/12. and so on for quick identification by the officer. PUC will be placed on the correspondence side not the note sheet side. Yes, any 'receipt' (including letters received) can be considered as 'PUC' upon which file is dealt now. If any letter is simply filed and no decision is to be taken, then it is not PUC. All letters/correspondence on which decision is already taken and is kept in the file are not PUCs. The only current case on which a file is being processed is known as PUC on which decision has to be taken by the officer. 2. Referencing: Process as mentioned above. 3. Yes. Yes. 4. Part files will be with the same number as the original file. No difference except part file nomenclature. Note sheets are a must in the part file. where 2 or more part files are opened, each will be identified by a distinct number e.g., part file-I part file-II, and so on. A part file will be merged with the main file as soon as possible, duplicate papers, if any, are removed. Appropriate electronic entry for the opening of a part file will be made in a computer environment so that easy tracking is facilitated for the purpose of merging the part file onto the main file on its return. Hope this helps.
@@CareerPost Such a great reply sir, immense help, but still I am confused with the PUC, how does the PUC look like?? Can a draft copy or Fair copy be a PUC?
@@CareerPost Sir please upload some demo PUCs, demo receipt/issue, demo Docketing procedures. Will gain practical knowledge. N please show how to put Note Paras in the notesheets
No, draft copy or fair copy will be issue(as will be issued to offices/staff under you or other departments as a letter/Do Letter). A draft copy will be just filed after making corrections to it and a fair copy will be prepared based on corrections of the draft(letter/circular/do letter etc) which will be sent to subordinate offices/officers or higher officers as the case may be. For example, if a leave applied by your colleague in the office, you are the dealing assistant in staff branch who has to put up to the officer who is the leave sanctioning authority, then such leave letter is called PUC. Then, you will prepare a draft to leave sanctioning memo to the official concerned which is a draft. After making corrections, the leave sanctioning authority will approve the leave of the official. Then, as a clerk, you will resubmit the fair copy( draft after corrections that can be issued with no mistakes left)and this is called the ''issue''. . Only fair copies will be issued(sent)(draft will be kept in the file). *So, basically, PUC means any paper you are dealing right NOW on which the officer has to take a decision NOW.*
@@CareerPost Such a wonderful explanations, I learnt today what is PUC. Thanks a lot sir. Please prepare a short demo type video showing docketing, file naming nomenclatures, Linking of files, opening and amalgamating part files, how to put up and take up cases to the Competent Authority, etc. Immensely helped from this channel sir 🙏🙏🙏
Pl. Provide some videos in Hindi nothing and drafting, Office Orders, Office Memorandum, Press Relise, Notification, Messages by Ministers and MP, Office Orders, Notice etc. for Center government Departmental Exam.
Check the following website for Hindi concept : ramakrishnay.website/noting-drafting/ But, scroll down to see Hindi at the last . If you have any issues comment again. If it’s useful comment again .😊
Can I use black pen and apostrophe for some rulings in DRAFT , if I want it to be in limelight , ie, highlighting? Or only italics/bold/capitals/underline is allowed? And, THANK UUUUUU for this video :)
Welcome ji. If you are writing an exam , using apostrophe, bold, capitals, underline will definitely help in grabbing attention of exam paper evaluator definitely and fetch marks easily as you are making his job easy. 😊 Using these in draft of Government organisations is also ok but maybe used to barest minimum. Using black pen is allowed in exams as well as in Govt offices. No issue either way . By the way which exam you are preparing for? Ji
1)Chief secretary of state MN has sent a letter to CPMG of circle MN requesting a special Aadhar camp for the employees of state secretariat. You are working in the concerned branch in the circle office. Please process this request and write an appropriate note seeking orders of competent authority in the matter. Sir may you help by giving me some important points in this regard. I am little bit confused that how to start.. Pls help if possible
It depends on the question given and context ji. If the question refers any correspondence already made in your branch, you may give next number. If it’s fresh case it starts with 1.
1)Hlw sir as you said the officers sign only on noting then what is the purpose of drafting here in correspondence file?? Does the draft not contain any sign on it?? Pls clear this 2)After approval how do the official come to know that his or her application is approved?
Actually speaking, there may be two or three levels of officers. Ex: Secretary, Dy Secretary, under secretary etc. some files route through all these officers one by one and finally draft gets approved by highest level officer sometimes. In such a case , final officer signature is available only on note sheets. The lower Group B ( Gazzated officer) signs the draft letter and it reaches the official who made application ( that will be in correspondence portion) . 2. There may be scenarios where the approving officer ( lower Gazetted officer) who decides the case also signs the correspondence portion. It depends on the level of office. 2. The official come to know that his application is approved or not by means of a letter signed by the officer himself or by a letter on behalf of him( if he happens to be a senior officer and there is a lower rung Gazzatted officer under him ) Then, the letter says ‘’ I am directed by Competent Authority to request…” Or ‘’Approval of Competent Authority is hereby accorded for sanction of….’’ Hope it helps
In noting is it active voice or passive voice. Because on net (national archives site) I read it should be active but here it is mentioned passive. Please clarify. @Career Post
It would be 90% passive voice. At the end of noting we generally use 10% active voice. For ex: submitted for approval of…. / order’s please. Or we may perhaps….. etc
Rupesh ji It’s Date of last inspection ( DLI) . Inspecting Authorities have to complete inspection before the arrival of DLI. Hope you understood now 😊
Sir, notes portion would mean the notesheets, and correspondence portion means the office orders/office copies/issues/earlier receipt/bills etc, isn't it??? I use to give page number and note paras in the Note sheet, but how to number the correspondences????
Dibyajyoti Ji, 1. Yes. Notes portion means Note sheets. You will tag the note sheets and note sheets will run in consecutive serial numbers 1,2,3, and...... 2. Correspondence portion means all the receipts and issues ( both) of correspondence, you receive in respect of a particular case. For example, if it is a personal file of an employee in a staff section, all the leave applications(receipts), and leave orders issued (issues from the staff section to the employee) will be part of the correspondence. The leave application will be serial numbered 1 under correspondence (if it is the first leave), thereafter the competent authority sanctions the leave on Notings. Then, the staff section issues a sanctioning copy/leave order (this will be placed as correspondence) which will be serial 2 under correspondence. If again another leave is applied then that leave application will be numbered 3 and placed under correspondence. Now when the leave sanction memo is issued on approval of competent authority in the Notes portion, leave orders will be filed in the correspondence portion at serial number 4. so, it continues. Hope this helps.
Hai sir.. I am happy to share you that.. I hv selected in one of the central government Institutes as JUNIOR ASSISTANT.. This video is the main reason for that.. Tnx Sir plz send me your email I hv some doubts as I am new joinee
Thank you Rahul Ji Watch this 8 minutes video on DO Letter, you may find it useful. If useful leave a comment 😊 th-cam.com/video/Rsx1irHBDYg/w-d-xo.html
Useful Books you can purchase for improving Noting and Drafting: checkout the links given below:
1. Swamy Publishers (P) Ltd. Swamy's Precis and Draft Made Easy Book: amzn.to/3ScoODM
2. Compilation on OFFICE PROCEDURE in Govt. Departments Incorporating Manual of Office Procedure & Notes on Office Procedure: amzn.to/3ScgoMS
3. Official Notings & Draftings, English and Hindi + Govt. Officials to Master Noting & Drafting (DIC) (Set of 2 Books): amzn.to/3C3MVyS
4. Rapidex English Noting & Drafting Course: amzn.to/3Sc8sLr
5. Precis, Drafting, Noting and General English: amzn.to/3DR47sP
oh my god, everything is crystal clear, I guess this is the only video on TH-cam for noting and drafting, god bless you sir for your wonderful explanation on this subject.
Thank you Kunal Patil ji.
@@CareerPost your most welcome sirji ❤️
Sir you explained everything in such a manner that any novice can understand office procedure.
Thank you Pankaj Chauhan ji. My intention is to make the new person also understand the office procedures easily as you said, so I included minute details . 🙏
After watching 100 off videos this is best video ❤ thanks sir
Most welcome 😊 Sumit ji
Glad you find it useful 👍
Crystal clear sir. Thank you so much
Welcome ji
Crstal cler sir
Very clear explanation sir. Voice is very clear sir. Thank you for this type of good video.
Glad to hear that ji, keep learning! ✨
Very clear explanation Sir. Thank you so much.
Welcome Ranjit ji
By the way, you are from which organisation ?
Thank you sir. Your explanations about the things, are very understandable. Sir, it is very useful to LDCE. Please give more videos.
M.Anjaneyulu
Ok Anjaneyulu ji. Thank you 😊
thank you very much , i am not from post office but i like it very much . i understood clearly what is notes heeet.
Welcome ji
Very useful to working employees
Welcome ji
Thank you 😊
Very useful video
Please make more videos on noting and drafting
Sure 👍
Please check playlist on Noting and drafting ji
Excellent & Useful, Thank you Sir
Thank you Mallikarjuna JI
Best Video Sir❤❤
Thank you ji
Super explaination sir, thanku so much, maintained clarity in explaination
Thank you ooha Sree Ji
Watch this DO letter 8 minutes short video also
th-cam.com/video/Rsx1irHBDYg/w-d-xo.html
Thank you for your continuous effort
Thank you 😊
Thanks for the wonderful explanation.
You are welcome! karuppaswamy ji
Glad it was helpful
Great efforts, great video sir
Thank you Puneet ji
By the way, you are from which department?
Sir please make a video about DPS DAE storekeeper paper-2 (Descriptive paper)🙏🏾
We don't have much videos about this exam😢
Ok ji
@@CareerPostnext month July 2 exam, so please consider us🙏🏾
Thanks Sir... really helpful
Welcome Robin ji
Sir thank you for uploading this, I have some questions.
1. Is current Notesheet page same as PUC? or Correspondences, letters can also be considered as PUCs????
2. Referencing- is that the references mentioned in the letters just below the subject???
3. Should drafts be signed by higher officers??? And should drafts be properly kept in the same file???
4. How is part files used?? What should be the name of the part file?? And should notesheets be used in part files too?? And how to amalgamate the part files???
Please sir 🙏🙏🙏
1. There will be 2 parts in receipts under correspondence that will be referred to in Noting:
(i) *PUC* means paper under consideration means a receipt on a case, the consideration of which is the subject matter of the case.
(ii) *Fresh Receipt(FR)* means any subsequent receipt on a case that brings in additional information to aid the disposal of a PUC.
To facilitate easy identification of papers in correspondence, the paper under consideration will be flagged as ''PUC'' and the latest fresh receipt will be flagged as ''FR''. This is called referencing. If there are more than one ''FR''s they should be flagged separately as'' FR-I'', ''FR-II'', and so on...Even relevant page numbers(of PUC, FR) will be quoted invariably in the margin. other papers in the current file will be referred to by their page numbers only. Other papers in the current file will be flagged with alphabetical slips )A/23.n, A/12. and so on for quick identification by the officer.
PUC will be placed on the correspondence side not the note sheet side.
Yes, any 'receipt' (including letters received) can be considered as 'PUC' upon which file is dealt now. If any letter is simply filed and no decision is to be taken, then it is not PUC. All letters/correspondence on which decision is already taken and is kept in the file are not PUCs. The only current case on which a file is being processed is known as PUC on which decision has to be taken by the officer.
2. Referencing: Process as mentioned above.
3. Yes. Yes.
4. Part files will be with the same number as the original file. No difference except part file nomenclature. Note sheets are a must in the part file. where 2 or more part files are opened, each will be identified by a distinct number e.g., part file-I part file-II, and so on.
A part file will be merged with the main file as soon as possible, duplicate papers, if any, are removed.
Appropriate electronic entry for the opening of a part file will be made in a computer environment so that easy tracking is facilitated for the purpose of merging the part file onto the main file on its return.
Hope this helps.
@@CareerPost Such a great reply sir, immense help, but still I am confused with the PUC, how does the PUC look like??
Can a draft copy or Fair copy be a PUC?
@@CareerPost Sir please upload some demo PUCs, demo receipt/issue, demo Docketing procedures.
Will gain practical knowledge.
N please show how to put Note Paras in the notesheets
No, draft copy or fair copy will be issue(as will be issued to offices/staff under you or other departments as a letter/Do Letter).
A draft copy will be just filed after making corrections to it and a fair copy will be prepared based on corrections of the draft(letter/circular/do letter etc) which will be sent to subordinate offices/officers or higher officers as the case may be.
For example, if a leave applied by your colleague in the office, you are the dealing assistant in staff branch who has to put up to the officer who is the leave sanctioning authority, then such leave letter is called PUC. Then, you will prepare a draft to leave sanctioning memo to the official concerned which is a draft. After making corrections, the leave sanctioning authority will approve the leave of the official. Then, as a clerk, you will resubmit the fair copy( draft after corrections that can be issued with no mistakes left)and this is called the ''issue''. . Only fair copies will be issued(sent)(draft will be kept in the file).
*So, basically, PUC means any paper you are dealing right NOW on which the officer has to take a decision NOW.*
@@CareerPost Such a wonderful explanations, I learnt today what is PUC. Thanks a lot sir.
Please prepare a short demo type video showing docketing, file naming nomenclatures, Linking of files, opening and amalgamating part files, how to put up and take up cases to the Competent Authority, etc.
Immensely helped from this channel sir 🙏🙏🙏
Pl. Provide some videos in Hindi nothing and drafting, Office Orders, Office Memorandum, Press Relise, Notification, Messages by Ministers and MP, Office Orders, Notice etc. for Center government Departmental Exam.
Check the following website for Hindi concept :
ramakrishnay.website/noting-drafting/
But, scroll down to see Hindi at the last . If you have any issues comment again. If it’s useful comment again .😊
Very useful.. thank you Sir
Welcome Basheer ji
General note kosam ye model follow avvaaali sir.
Can I use black pen and apostrophe for some rulings in DRAFT , if I want it to be in limelight , ie, highlighting? Or only italics/bold/capitals/underline is allowed?
And, THANK UUUUUU for this video :)
Welcome ji.
If you are writing an exam , using apostrophe, bold, capitals, underline will definitely help in grabbing attention of exam paper evaluator definitely and fetch marks easily as you are making his job easy. 😊
Using these in draft of Government organisations is also ok but maybe used to barest minimum.
Using black pen is allowed in exams as well as in Govt offices. No issue either way .
By the way which exam you are preparing for? Ji
@@CareerPost no exam as such. Preparing for upcoming exams in advance, if any such vacancy arises of such syllabus. thanks
1)Chief secretary of state MN has sent a letter to CPMG of circle MN requesting a special Aadhar camp for the employees of state secretariat. You are working in the concerned branch in the circle office. Please process this request and write an appropriate note seeking orders of competent authority in the matter.
Sir may you help by giving me some important points in this regard. I am little bit confused that how to start..
Pls help if possible
Try to answer and share me on email, I shall suggest modifications, if any. First you try ji
Sir may I know your email id??
careerpost2@gmail.com
Sir pls suggest practice questions and answer book of noting drafting for nta du assistant exam...🙏
Drop email on careerpost2@gmail.com
I shall suggest
@@CareerPost email already dropped pls reply sir...
When is the exam ?
Share one previous question paper on email. I can suggest suitable book
Sir in exam, I'll use only 2 sides of pages so the numbering will be ?
It depends on the question given and context ji. If the question refers any correspondence already made in your branch, you may give next number. If it’s fresh case it starts with 1.
Hlw sir my question is that the signature part of both noting and drafing will be blank or I must have to do with random names....
Pls clear this..
You have to do signature ( maybe random) . Then only examiner understands that you know about it
@@CareerPostThanks a lot sir
39:00 practice noting
Sir please share knowledge how to write a officials file notes and application writing...?
Tripa ji
Can you mention any example that you are asking for? Application for? Notes for ? If you can elaborate that I can guide you
Like government officials file note and any officials letter etc..
1)Hlw sir as you said the officers sign only on noting then what is the purpose of drafting here in correspondence file?? Does the draft not contain any sign on it??
Pls clear this
2)After approval how do the official come to know that his or her application is approved?
Actually speaking, there may be two or three levels of officers. Ex: Secretary, Dy Secretary, under secretary etc. some files route through all these officers one by one and finally draft gets approved by highest level officer sometimes. In such a case , final officer signature is available only on note sheets. The lower Group B ( Gazzated officer) signs the draft letter and it reaches the official who made application ( that will be in correspondence portion) .
2. There may be scenarios where the approving officer ( lower Gazetted officer) who decides the case also signs the correspondence portion. It depends on the level of office.
2. The official come to know that his application is approved or not by means of a letter signed by the officer himself or by a letter on behalf of him( if he happens to be a senior officer and there is a lower rung Gazzatted officer under him )
Then, the letter says ‘’ I am directed by Competent Authority to request…”
Or ‘’Approval of Competent Authority is hereby accorded for sanction of….’’
Hope it helps
Thank you so much for clearing my confusion..
Thanks again..
Very useful information
Glad you find it useful Suresh ji
Thank you sir good explianed
Welcome ji
Thank you ji
Sir, can we use both Red & Blue/Black Ink in LDCE IP EXam or write answer for Noting & Drafting with Blue/Black ink pen only.
Blue and black is ok
Avoid red.
Also follow the tips given in the video for exams
@@CareerPost sir, can we use both inks to give good look and impressive.
Better stick with one colour
In noting is it active voice or passive voice. Because on net (national archives site) I read it should be active but here it is mentioned passive.
Please clarify. @Career Post
It would be 90% passive voice.
At the end of noting we generally use 10% active voice. For ex: submitted for approval of…. / order’s please. Or we may perhaps….. etc
☛ 03:30 : What is File...?
Sir please make on some videos in telugu
Specific po guide part 2, product & services , postal volumes before the exams ..
Ok. Pandu ji I will try to do
Hlw sir
Is report different from noting and drafting?
To make you understand, Report is part of drafting we can say. Once draft is finalised, it becomes a report
Sir..plz suggest best book for arithmetic for pa sa lgo examination
Check this video on PA /SA Exam you will clearly understand what to do:
th-cam.com/video/bKibg3hWQQc/w-d-xo.html
Very useful info
Thank you Aravind ji
Without note file ,can officer release orders?
Yes
Dli means what sir ?? Is it date of last incident Sir ??
Rupesh ji
It’s Date of last inspection ( DLI) . Inspecting Authorities have to complete inspection before the arrival of DLI. Hope you understood now 😊
@@CareerPost thank you sir
Great
Thank you ji
👍👍👍
Sir, notes portion would mean the notesheets, and correspondence portion means the office orders/office copies/issues/earlier receipt/bills etc, isn't it???
I use to give page number and note paras in the Note sheet, but how to number the correspondences????
Dibyajyoti Ji,
1. Yes. Notes portion means Note sheets. You will tag the note sheets and note sheets will run in consecutive serial numbers 1,2,3, and......
2. Correspondence portion means all the receipts and issues
( both) of correspondence, you receive in respect of a particular case. For example, if it is a personal file of an employee in a staff section, all the leave applications(receipts), and leave orders issued (issues from the staff section to the employee) will be part of the correspondence. The leave application will be serial numbered 1 under correspondence (if it is the first leave), thereafter the competent authority sanctions the leave on Notings. Then, the staff section issues a sanctioning copy/leave order (this will be placed as correspondence) which will be serial 2 under correspondence. If again another leave is applied then that leave application will be numbered 3 and placed under correspondence. Now when the leave sanction memo is issued on approval of competent authority in the Notes portion, leave orders will be filed in the correspondence portion at serial number 4. so, it continues. Hope this helps.
@@CareerPost wow sir, thanks a lot, explained in such a magestic simple way , thank you sir🙏, I will take a screen shot of this.
I will have write exam in tamil sir??
Which exam are you speaking about Karthik ji?
Namaste 🙏 sir
Namaste ,Welcome Poorna Ji
Sir Telugu lo kuda explain chetandi
Ok ji
@@CareerPost sir urgent ga maku Telugu lo explain cheyadaniki try cheyandi koddhiga urgent exam undhi ldc
I want Hindi language all books.
Please drop email on careerpost2@gmail.com
Thank you sir
Welcome Suresh Ji
Bengali version
I may have to learn Bengali 😊
Bengali vertion
Burman ji
Hai sir..
I am happy to share you that.. I hv selected in one of the central government Institutes as JUNIOR ASSISTANT.. This video is the main reason for that.. Tnx
Sir plz send me your email
I hv some doubts as I am new joinee
Hearty congratulations on your success in the exam kumar ji💐💐💐
Email id:
careerpost2@gmail.com
All the best 👍
Excellent video
Thank you ji
Very nice information
Thank you Rahul Ji
Watch this 8 minutes video on DO Letter, you may find it useful. If useful leave a comment 😊
th-cam.com/video/Rsx1irHBDYg/w-d-xo.html
Thank you Sir
Welcome ji
Excellent video
Welcome Sunil ji