I need help please - I am new to Ms project latest version. Whenever i update actual start and actual end it automatically updates the start and end date column with similar dates. However i have set baseline start n baseline end. Which helps to track. Now i want to calculate the planned percentage based on baseline start and end date insetead of start and end date column . Can you help please to correct my plan?
Hi, Thanks for reaching out. Starting off with MS Project has its own learning curve. Updating Actual Start automatically updates the Start columns as internally they are the same for MS Project. The best way is to baseline the project and keep a track of project dates. For the planned percentage, do you have a formula defined? You can send it over to smj.tech2020@gmail.com and I will have it looked into
Can you please use status date instead of now, as I want to see planned % of a certain day, eg last week Friday, otherwise your formula only shows you planned % as at the current date (computer date).
hi iam facing a issue, hope you can help me on that. I have uploaded cost for each of the program line item and also aligned the planned %age. Now i want to multiply the allocated cost to the planned%age to get the planned cost upto the status date.....however, when iam multiplying the "cost column" & "Planned %age" it is showing ERROR (maybe because, cost i sin number format & planned %age is in "text".... can you help me on this.... how can i format my planned %age column into number so that same can be multiplied by allocated cost....!!! any help is highly appreciated. Thanks.
It's only showing % planned of each activity but what about % planned of overall project.. It should be Project %Planned vs % Complete.( Ex:- Till status date project was planned 60% and actual complete is 25%).
Hi Moiz, If you select roll up in the custom formula dialog box, you will start getting planned percentage on summary tasks as well which includes the overall project summary task. Try it out and feel free to comment in case you need more help. I'll try to cover this in one of the upcoming videos
@@SMJTech2020 Thank You for coming up with the solution..I really appreciate it!👏 It might be working completely but for me I can't able to select roll up in the custom field. I can select only none or use formula. It's my humble request if you get some time make a short video on this.. 🙏 I would be very Grateful to you.!
Can someone please explain how the "total" planned percentage is calculated out to be (like the backend formula of it)? is it the average of planned % of individual activities? Please help!
Why the wbs summary tabs is not showing the planned percentage? FYI, Please click to use the formula in the summary tab also. Then it will appear that location
You are welcome . The formula shown in the video is applied as per the current date however you can choose the appropriate Field value while creating the formula and apply an IF condition to check if the value is exceeding 100, then you can still show it as 100. I hope this will help you out. You can send me the formula on smj.tech2020@gmail.com with the dates that you are targeting and I can try to help out as well :)
how to compare planned percent complete and % of complete-- Means 50% is the planned percent and 40% is the actual % complete-- Then 40/50 % = 80% is the Adherence... How to calculate this
I have a doubt there is resources allocation symbol in right side of activity name .in my pc What is resource over location.can you tell me brief in hindi.as I m not perfect in English language
Resource overallocation ka matlab hai keh aik resource same time duration mein aik se ziyada task perform ker raha hai. Aik wajha aur ho sakti hai keh resource ka overall work 8 hours se ziyada barh raha hai.
So after this part I'm getting stuck. If a task Planned % is 100% and that tasks Actual % is 50% as of today and if that task is going to be further delayed by 5 days and we change the Actual start date the Planned % completion is also getting re-adjusted which should not be the case when you Baseline the project and the Planned % completion column is in sync with Baseline Start and End dates. Pls help
Hi there, this is a very interesting scenario. However, if you use the Baseline Start date in percentage calculation in formula, it should provide the desired results. I will show this in one of my upcoming videos
@@SMJTech2020 when do u plan to show. This dosent work for me. Why is my Planned % changing when my baseline dates are already set but when i change the Start and Finish dates, the Pl% is also changing per those dates.
Can you share the formula you are using? (you can send it on smj.tech2020@gmail.com) Do remember we need to put & before "%" in the formula as it concatenates the % sign
I have more better formula Number1: ProjDateDiff([Baseline Start],[Status Date])/480 Number2: [Baseline Duration]/480 Number3: IIf([Number1]=[Number2],100,IIf(([Number1]0),[Number1]/[Number2]*100,0)))
Hi, just in case you missed the formula, here it is IIf([Status Date][Finish],"100",Int(ProjDateDiff([Start],[Status Date]+1,[Project Calendar])/[Duration]*100))) & "%"
You were getting a syntax error on zero as it was included as ''0'' (zero with two single quotes before and after it) instead of "0" (Zero with double quotes before and after it) . It can be tricky to catch as they both look the same however , if you paste this in the notepad, single quotes are shown with a slight distance. The same issue was with "%" .
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I need help please -
I am new to Ms project latest version.
Whenever i update actual start and actual end it automatically updates the start and end date column with similar dates.
However i have set baseline start n baseline end. Which helps to track.
Now i want to calculate the planned percentage based on baseline start and end date insetead of start and end date column .
Can you help please to correct my plan?
Hi, Thanks for reaching out. Starting off with MS Project has its own learning curve. Updating Actual Start automatically updates the Start columns as internally they are the same for MS Project. The best way is to baseline the project and keep a track of project dates. For the planned percentage, do you have a formula defined? You can send it over to smj.tech2020@gmail.com and I will have it looked into
@@SMJTech2020 Sorry for delay in response your formula really helped thank you
IIf(Now()[Finish],"100",Int(ProjDateDiff([Start],[Current Date]+1,[Project Calendar])/[Duration]*100))) & "%"
How can you make this reflect within the gannt chart? More like making this the %complete function
It does not work ... Especially if you use multiple Summaries Tasks that contain multiple subtasks with FF or SS relationships.
Hey thanks for your message. I haven't come across this specific criteria. Let me check it out.
Can you please use status date instead of now, as I want to see planned % of a certain day, eg last week Friday, otherwise your formula only shows you planned % as at the current date (computer date).
Hi Peter,
Your request is very interesting. I will cover this point in one of my upcoming videos. Thanks
Hi Peter, you can check out this new video th-cam.com/video/Yuximvqr7lA/w-d-xo.html
Don't forget to like :)
hi
iam facing a issue, hope you can help me on that.
I have uploaded cost for each of the program line item and also aligned the planned %age.
Now i want to multiply the allocated cost to the planned%age to get the planned cost upto the status date.....however, when iam multiplying the "cost column" & "Planned %age" it is showing ERROR (maybe because, cost i sin number format & planned %age is in "text".... can you help me on this.... how can i format my planned %age column into number so that same can be multiplied by allocated cost....!!!
any help is highly appreciated. Thanks.
It's only showing % planned of each activity but what about % planned of overall project..
It should be Project %Planned vs % Complete.( Ex:- Till status date project was planned 60% and actual complete is 25%).
Hi Moiz,
If you select roll up in the custom formula dialog box, you will start getting planned percentage on summary tasks as well which includes the overall project summary task. Try it out and feel free to comment in case you need more help. I'll try to cover this in one of the upcoming videos
@@SMJTech2020 Thank You for coming up with the solution..I really appreciate it!👏
It might be working completely but for me I can't able to select roll up in the custom field. I can select only none or use formula.
It's my humble request if you get some time make a short video on this.. 🙏
I would be very Grateful to you.!
Hi Moiz,
I will try to make a video on this as soon as I can
Hi Moiz,
You can check out this video, I have briefly shown the selection for summary task calculation as well
th-cam.com/video/Yuximvqr7lA/w-d-xo.html
Can someone please explain how the "total" planned percentage is calculated out to be (like the backend formula of it)? is it the average of planned % of individual activities? Please help!
You can select Roll up which will start displaying the planed percentage on the summary tasks as well and also on the complete project
Why the wbs summary tabs is not showing the planned percentage?
FYI, Please click to use the formula in the summary tab also. Then it will appear that location
Thanks for sharing
thanks for this!
Man, you just saved me 🎉
I'm glad that the video was helpful for you.
Can you write this formula here in the description as you promissed, please?
Here you go
IIf(Now()[Finish],"100",Int(ProjDateDiff([Start],[Current Date]+1,[Project Calendar])/[Duration]*100))) & "%"
Thanks for the short formula, it works fine with me. But it shows more than 💯 % when the activity start earlier than the planned date. How to fix it?
You are welcome . The formula shown in the video is applied as per the current date however you can choose the appropriate Field value while creating the formula and apply an IF condition to check if the value is exceeding 100, then you can still show it as 100. I hope this will help you out. You can send me the formula on smj.tech2020@gmail.com with the dates that you are targeting and I can try to help out as well :)
how to compare planned percent complete and % of complete-- Means 50% is the planned percent and 40% is the actual % complete-- Then 40/50 % = 80% is the Adherence... How to calculate this
This is a very interesting question and you can add one more custom column to apply this formula and show the adherence.
I have a doubt there is resources allocation symbol in right side of activity name .in my pc
What is resource over location.can you tell me brief in hindi.as I m not perfect in English language
Resource overallocation ka matlab hai keh aik resource same time duration mein aik se ziyada task perform ker raha hai. Aik wajha aur ho sakti hai keh resource ka overall work 8 hours se ziyada barh raha hai.
Thank you.
You're welcome!
Hi, why would I get a syntax error?
Hi there. Usually Syntax error comes up in case a bracket is missing. Can you also share which version of MS Project you are using?
I am using the formula it is working, but sometime the % Complete is not calculated right if I use the formula for Planed Competition.
Oh ok. Can you share some details on the cases where it is not calculating. May be there're some parameters which it is not able to get information on
So after this part I'm getting stuck. If a task Planned % is 100% and that tasks Actual % is 50% as of today and if that task is going to be further delayed by 5 days and we change the Actual start date the Planned % completion is also getting re-adjusted which should not be the case when you Baseline the project and the Planned % completion column is in sync with Baseline Start and End dates. Pls help
Hi there, this is a very interesting scenario. However, if you use the Baseline Start date in percentage calculation in formula, it should provide the desired results. I will show this in one of my upcoming videos
@@SMJTech2020 when do u plan to show. This dosent work for me. Why is my Planned % changing when my baseline dates are already set but when i change the Start and Finish dates, the Pl% is also changing per those dates.
Hi, I will be uploading a video related to Baseline Adherence percentage calculation in the coming week. Do stay tuned.
th-cam.com/video/qlhAepeLz6M/w-d-xo.html
Awesome, thank you.
You're welcome!
Thanks
Welcome
Syntax error in "%"
Can you share the formula you are using? (you can send it on smj.tech2020@gmail.com) Do remember we need to put & before "%" in the formula as it concatenates the % sign
Hi,
is planned means 💯% ?
Actual means daily that had been done
Planned means how much should have completed as per the defined start and finish dates. Actual means the actual percentage done
thanks
Welcome
Hi, I am getting a syntax error. Can you send me the formular?
Hi Matilda, Thanks for sending an email as well. I have shared the corrected formula to you on email.
IIf(Now() [Finish],"100", Int(ProjDatDiff([Start],[Current Date]+1)/[Duration]*100))) & "%"
Here's the formula for convenience as well
Why does it also not indicate percentages on some activities?
Usually it will not show percentage on Summary Tasks.
I have more better formula
Number1:
ProjDateDiff([Baseline Start],[Status Date])/480
Number2:
[Baseline Duration]/480
Number3:
IIf([Number1]=[Number2],100,IIf(([Number1]0),[Number1]/[Number2]*100,0)))
Thanks for suggesting.
Can you please share the formula you've used in the comments please?
Hi, just in case you missed the formula, here it is
IIf([Status Date][Finish],"100",Int(ProjDateDiff([Start],[Status Date]+1,[Project Calendar])/[Duration]*100))) & "%"
Could you please send this formula via sample sheet ?? 😢
Please email your query at smj.tech2020@gmail.com
I have problem , could you help me , it was appear to me syntax error in "0" , I sent formula to your email please check , necessary
Thanks. Let me check it out
You were getting a syntax error on zero as it was included as ''0'' (zero with two single quotes before and after it) instead of "0" (Zero with double quotes before and after it) . It can be tricky to catch as they both look the same however , if you paste this in the notepad, single quotes are shown with a slight distance. The same issue was with "%" .