How to Perform a GTD Weekly Review® (Step-By-Step Guide)

GTD master trainer, Meg Edwards, walks you through each step of the Weekly Review®. By the end of this video, you'll have the skills to conduct a review all on your own.
DISCLAIMER: The phone number in the video is no longer active. For inquiries, please visit gtdfocus.com and fill out a contact form.
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Timestamps
[0:00] Webinar Introduction
[4:00] Tools You'll Need
[4:45] What Will Be Covered
[6:00] The Reflect Stage
[7:10] Any Reviewing is Good
[8:50] When Do You Do A Review?
[10:40] What is the Weekly Review?
[12:10] Guided Review Forward
[13:30] Step 1: Collect Loose Papers and Materials
[17:20] Step 2: Empty Your Head
[25:15] Step 3: Getting to Zero
[36:50] 2 Tips for Clarifying and Organizing
[38:30] Step 4: Review Next Actions List
[46:05] Step 5: Review Previous Calendar
[49:30] Step 6: Review Upcoming Calendar
[54:50] Step 7: Review Waiting For List
[58:15] Step 8: Review Projects List
[1:07:38] Step 9: Review Relevant Checklists
[1:09:40] Step 10: Review Someday/Maybe List
[1:11:30] Step 11: Be Creative and Courageous
[1:15:50] Tips for Getting it to Stick
GTD Focus is the exclusive provider of GTD one-to-one coaching in the U.S. and Canada.
Together, our coaches have logged tens of thousands of hours coaching individuals including heads of global organizations, scientists, engineers, creatives, entrepreneurs, and people with complex lives.
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#gettingthingsdone #weeklyreview #reflection

[@GTD-focus]

DISCLAIMER: The phone number in the video is no longer active. For inquiries, please visit gtdfocus.com and fill out a contact form. Thank you!

[@AronStandley]

Guided review starts at 13:26

[@kurodesuuuu]

Ahh, this felt good. Thank you for uploading this!

[@FrenchFriesNBrie]

This is a helpful resource to keep me in review mode rather than switching into doing.

[@GTD-focus]

Thank you! We're glad you found this to be helpful 😊

[@kurodesuuuu]

Another incomplete weekly review for me.
But boy, I feel so much better doing a little of everything in one go (compared to trying to review everything to perfection but losing the whole week)
Also, this guided review helps me so much in not getting into rabbit trails!

[@megedwards5136]

Thanks for sharing this as I think others will benefit from hearing that a little review is better then no review at all.

[@giftsithole6641]

Very helpful. Thank you from a GTD newbie.

[@megedwards5136]

I am so glad to hear this was helpful. I hope you keep doing these reviews as I find when I do them everything just seems to better fall in the place, and I am more in the driver seat both professionally and personally in my life.

[@lullasings3466]

"this is not about collecting backlog." How do you define backlog? For me, I always start my weekly review by removing dishes and obvious trash from the living room coffee table where I work, and then I tidy the floor and sofas, writing anything actionable (besides getting put away) on a piece of paper and putting it in my inbox before I put away the item. Then I tidy the table and move anything actionable to the inbox, gather all the supplies into a pile, and then I start the get clear part. I just can't stand a messy room. It stresses me out and I won't be able to feel the full benefit of the weekly review until I've cleaned up.

[@lullasings3466]

I got sick some time ago, and I stopped processing my inbox and I didn't do my weekly review that week, but I continued to capture and put stuff in my physical inbox. Now I've got so much to process that my weekly review has been going on for 2 weeks and hasn't finished yet. And I'm continuing to capture even more. I'm so overwhelmed. Help!

[@megedwards5136]

HI Lulla- There are 3 parts to the weekly review and it appears from what you wrote that the Get Clear part is going to take you more time to get back on track and this happens to all of us. In that case, I always recommend to reflect about how many hours it is going to take to GTD Clear again and possible either make that a next action or schedule time in the calendar and then move on to the next section. Get Current. The weekly review is not a time to get caught up as then the weekly review can take many hours. Then you can go to the Get Current part of the review and do as much as you can of that section. It can take several reviews to get back on track. Hope that helps. Meg

[@kurodesuuuu]

@@megedwards5136
I haven't finished a proper review in 3 months, my in list is at 2400 items right now :/
My in list usually gets to 100-120 everyday and I can never seem to get it to zero. I even have an hour booked in my calendar to process it, but it's not enough. Something always seems to blow up.
I feel like quitting GTD as I feel I'm using the capture as "I am noting this to get it off my mind & forever forget about it"
Any tips?

[@spiritualclarity]

An hour to and hour and a half a day of processing your inbox? Who has that time??

[@RasulAbuMuhammadAmin]

Buy a mic, please

[@megedwards5136]

Thanks for your feedback. I do have a mic now.

[@skaterdude14b]

How many active projects at one time? 30-100? SHEESH. WIP Limit shmip limit

[@megedwards5136]

Thanks for your question. This varies for so many people so another way to answer this is when you look at your project are you overwhelmed by it? If so you may then want to put some of them on your someday list or create a projects on hold list. What you are looking for is a project list where you have the bandwidth and resources to do the next action for each project. I hope that helps. Meg