How to Use Trello for Personal Productivity (+ Bonus Shortcuts)
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- เผยแพร่เมื่อ 2 ต.ค. 2024
- Check out the full blog post here: activegrowth.c...
In this video, I share my personal productivity setup, using the Trello task management app.
Overview of the lists in my personal productivity board is at 1:38
The more specific tricks and shortcuts start at 9:05
Trello is a free project management and task management app which is surprisingly powerful and useful, especially considering that it's free. It's what I've been using for a long time, to manage work for myself as well as with some of my teams. If you don't have Trello yet, you can sign up here, for free: trello.com/
In this video, I walk you through how you can easily set up a personal productivity board, which will help you better stay on top of incoming tasks as well as ongoing projects.
If you'd like to take a deep dive into how to become super productive, check out my course: bit.ly/facourse
Also, here's my playlist with more productivity advice: • Why Procrastination is...
![Trello App: Full Trello Tutorial for Beginners in 2023! [A-Z Guide] 💻](http://i.ytimg.com/vi/lfMJ-NeoUGM/mqdefault.jpg)
![[Full Episode] The Restaurant War Thailand ศึกพ่อค้าซ่าแม่ค้าแซ่บ Episode 2 | 29 ก.ย. 67](http://i.ytimg.com/vi/r3lfLNH6Ke4/mqdefault.jpg)
Trello is one (important) piece of a much larger puzzle... th-cam.com/video/Zzy68xMRTqc/w-d-xo.html
when is the next course going to be?
Such an underrated video. Everybody can learn something from this, Very well done.
Oh my, those shortcuts!
My teachers last year: "Yeah use Trello, that's all for today..."
Thanks a lot for this video. Great explanation. Downloaded Trello after I saw one of my friends using it but kept it on my phone for several weeks until haven't seen your video. Thank you very much.
I just wanted to give a quick endorsement for Shane. In the past year I have purchased about six courses. The only one course and teacher that I keep coming back to is Shane. He communicates clearly and provides actionable steps. I recommend Active Growth and Thrive Themes 100%.
Thank you so much!
Excellent - "Braindump", "To Do", "Priority (This Week)", "Today", "Waiting", "Done". ---> excellent workflow design. Thank you for the video!
Thank you! Glad you liked it.
As I self isolating because of the coronavirus am using this time to finish personal projects that have taken me years to finish. I now see why my work colleagues love this. Thank you so much.
I'm happy to know you found this useful!
This is simple and wonderful. The majority of Trello content seems to be focused on teams rather than individuals. Thank you very much.
Damn, that's way better than my current "today" card in Google Keep. Thank you Shane ! Would love to learn more :D
This was amazing. Please do more of them. I'm subscribed. Thanks
Thank you, Shane. I found Trello yesterday. I found To-Do lists then dragging things to calendars just never worked for me. Trello seems to give a complete overview and your video really helped push me many weeks further than if I'd just experimented. Great video.
I'm happy to hear that! Thank you, Paul!
Wow, am just starting! Feeling abit overwhelmed coz I like to hand held!
Good refresher on using Trello. Been using it for years for work, life admin, holiday planning My challenge has been boards getting cluttered up to the point where there's simply too much happening in any column (or to do list grows faster than I can clear it).
Brilliant! Very well explained and helpful to a complete beginner. Thank you so much for posting
More of these vids please Shane.
They needed to teach this in school like at age 7
You should make a Udemy course on Trello!! I just started a 2-hour course on using Trello as a project management tool. I'm already four courses in, yet I feel like I've learned more from your 12-minute video. Please, please do think about making a Udemy course for this!
Thank you for the suggestion! I'm happy to see that you've found this video useful. I don't have a course just about Trello. I have a complete productivity system course (which includes how I use Trello) at bit.ly/facourse
As an experiment, it could be interesting to make a Trello-only course, but I won't have time to do that in the next few months.
Wonderful illustration, big thank
Glad you liked it!
Best trello tutorial of them all...good work . Please do some more like this. Just decided to gtd with trello.
Fantastic video and straight to the point!
Shane, thanks for the productivity tips and process. I've been trying to think of ways to organize Personal Goals, Family Goals, Work Goals, Career Goals, New Business Ideas, Daily Routine (You covered this one in this video), and many other things. I also use it for my research internship, where we have a small team.
Thanks for your comment, Seth! It gets more difficult the more different projects you add. I personally don't use Trello for all these different areas of my life. For example, for personal goals, I mainly use tracking tools and personal KPI as described here: activegrowth.com/personal-kpi-tools/
This was a very helpful video. I would definitely love more tips as I just started using Trello two days ago for personal productivity. Thank you so much!
Thank you! I'm happy to know you liked the video. :)
Great into video - especially the short cuts and task-flow overview
Guy, your tutorial here is sharp. Love it. I’m all new to Trello, and after finished this tutorial, I feel like I have already have used it. Good job. Thank you!
Just started Trello yesterday. I look forward to more of your videos. Thank you.
Glad you found this useful!
Tnx! This was very useful
Thank you!
Thanks a lot. Very helpful. I am definately going to check out more ... but for now I have use this and be productive TODAY! :-)
Dude this is awesome. As someone who has a mental illness this really helps to organise myself, especially when going through rapid cycling! Please keep making this kind of content!
Thank you! I'm happy you found this helpful!
Excellent video! I'm new to trello, asana, zenkit, etc. I've been watching several intro videos and yours is one of the best. I'm embarking on a big project with lots of categories of To Do items. Do you suggest creating one board for the entire project and using lists for the sub-categories of tasks? Or creating a board for each of the main components of the project?
Hello Elizabeth, thanks for your comment! There's no one-size-fits-all answer to your question. How to divide your work into boards, lists, cards and checklists mostly depends on the volume of work you do. A board with too many things going on, too many lists and too much stuff sitting in lists of too long is not good to work on. On the other hand, having to switch between a dozen different boards all the time is also highly ineffective. You want to find a balance by which you have the smallest number of overseeable, fast-moving boards possible.
Thanks!
What’s the difference of having your number 1 item in your to do list compared to priority?
The priority list is there to make a broad difference between stuff you just get out of your brain and stuff you want to take action on, soon. Priority is: I want to do something about this, but I don't know when, yet.
Very effective! Do you have any video on Trello Workspace? When I try to create a board, it is by default trying to create the board in a particular workspace. I don't want that but unable to change the workspace as it's coming as noneditable.
Something I'm not clear on: if I have a group of projects set up as individual cards, within those projects are a bunch of tasks. In this system, as far as I understand, I can only move the entire project across the board, and not the specific tasks?
That was so awesome! I had no idea about these shortcuts!!! I just started using Trello for my life.
Wow this is amazing! I've been looking for a system for years. Going to paper back to Google cal. This is great cuz it syncs w/ my calendar. Thanks! Just subscribed
Lots of maintenance overhead. Most people will spend more time trying to keep up with organizing this than necessary, taking mental energy away from the work itself.
Do most people use Trello on their computer or mobile devices? I wonder if you can load up everything say i.e. in the morning and transfer the data back to the phone to keep it synced. Is that possible? Thanks in advance
Your videos are really useful, please post more trello advanced productivity strategies, thank you.
use practical examples for future video like flight reservation project etc.
can you kindly send links for more useful trello tips working with team and with multiple projects thanks
How can I integrate Trello with my project any API setup?
I set this up today! I'm ready to be productive! I had my tasks written as notes all over the place before, tasks were getting lost.
Thanks for this! I'll try this technique
This is great. I like the style with you in the bottom right-hand corner and then popping out. Of course the content is great. I am working in a team and have to start using it. Didn't think to use it on a personal level. Looking forward to more tips.
This is exactly what I was looking for, thank you so much for helping me to figure my life out 😂
very informative. Thanks!
Do you have suggestions on setting up a trello board to track a nonprofit treasurer bookkeeping.
Thank you for such succinct explanation.
Wonderful video... thank you!
brilliant description - I put a date on the waiting list to do follow up calls or emails " where's me stuff?"
That's a great way to work with the waiting column!
This seems much more efficient than a bullet journal. I suppose you lose a little something from not being able to touch pen to paper, but this looks like a big time saver. Thanks!
when there are too many cards on a list, or when there are too many lists on a board, the cards at the bottom and the lists on the right hand side dissapear from my screen. Is there a solution to this problem?
Thank you so much for this tutorial. Juggling starting my own business, grad school, teaching, multiple leadership roles and committees, and home life, I have yet to find a productivity system to handle it all and not slow me down. Being able to see the big picture at the same time as the small details helps to make sense of the chaos. I think your system and Trello are the solution.
how do you manage all of that?
Is there any chance to still get hands on your prdouctivity course?
Thanks for the interesting pieces of advice! Keep it up!
Really great tutorial. I just started using Trello. This is really helpful.
Excellent, useful and clear - thank you!
Thank you - super helpful video
Thank you for this very clear and easy-to-follow video. I am currently re-organising my Trello boards after feeling truly overwhelmed by my different tasks and responsibilities. I feel that following this will help me a lot in having the control over my jobs and projects. Thank you. I would like to know if you also use it as a "memo" place, for example for important data to be kept, passwords, copies of e-mails from clients, or things like this. Thank you again for the tips. Regards from Switzerland! Marion
I would suggest a password manager for that sort of thing Marion
Brilliant. Would love other Trello tips!!
I liked your video, do you have advises for ADHD people ?
Thank you so much for your tips! It helped me a lot.
Like the way you seperate as priority, to.do list, today
this video has the solution ive been looking for, thanks!
This was very useful, thanks.
What if I wanted to have to a 2 separate boards one for My personal Productivity & Other for Office work..( As i havent even used the trello interface)..please help
That's no problem. You can easily create multiple boards in Trello.
Very well done, Thank you so much.
Short and informative, thanks for the effort.
Great video - Thank you
Thanks! Really helpful to see the priority and today columns seperated.
Been having those in the same column and that "today" column never gets cleared!
Adding a priority column tomorrow am!
Thanks Shane!
Would love more of this kind of content!!
I'm glad you found this useful!
this stuff is for beginners only :((
Excellent tutorial. Watched a couple of other people's tutorials and wasn't convinced. You're convinced me. Liked and subscribed. Thanks.
Awesome, thank you!
Thanks. Super helpful.
How to connect Trello with Adobe Xd?
Got a question, I got 7 different list that I am running eg: Shopping, Home fix, study, personal finance, etc. etc. each has to-do list within it and each to-do list has few task associated to complete it. Can you suggest the best approach to arrange this in Trello... eg: use shopping, home fix, etc. as colour codes... and follow your pattern of board to the end state “done”. Or have 5 different Trello board instead. Can you please share your thoughts.
Good question! I would only use the setup shown here, with stages moving from left to right, for things that follow a process with multiple stages.
For example, if you want to arrange your things into similar stages like "planned", "this week", "today" etc. it makes sense to do that and use colored labels. But if it's more of a spontaneous to-do list for stuff to take care of immediately, using columns to categorize could be more useful.
I really love to write a blog post about my ex 😁
wow. i was blown away at how simple this is. And it looks very effective. I like the Priority idea. that rocks. thanks man.
Thanks! Happy to hear it's useful for you.
The best Trello starter video I have seen on TH-cam!
Best trello tutorial I’ve seen! Thank you!
Thank you, Jill!
I love your teaching style Shane!
thank you fo this. its an eye opener for me
This was brilliant. Thank you very much.
Much Appreciated !
Guys, how do we deal with repeated tasks that're supposed to be done every week, for example? I don't see any function to implement that in Trello.
Hello Klaas, there's no core Trello feature that does this, but there are some power-ups available for this purpose.
hows that Oscar winning movie coming along? great video! my team and i are going to be using this to stream line productivity
Hi. The shortcuts work only on desktop? As I tried on my iPad and it’s not working unless I’m doing it wrong. Thanks.
I don't have an iPad, so I'm not sure. I've been using Trello for Windows, desktop.
your video is simply awesome: how do you make this?
it's a kanban board. everything said. video is ok, keep it up :)
Really good content.
Love it - thank you!
how would you automate a repeating task? i.e. pay electricity bill... is that possible using trello?
It is, but you have to use an add-on such as the Card Repeater: help.trello.com/article/1068-using-the-card-repeater-power-up
Am new to the todo app thing and have been wondering how Trello could be used as a personal todo app.
This is superb thanks. Although, I'm just wondering .. would you prefer this over the typical "non-kanaban" type todo apps? Which is your go to conventional todo app.
useful thank you
I like the way you review products. I like(d) Trello. I feel a pressure for moving to GitHub because of GitHub Projects, Issues, Actions and more - that I don't have in Trello (or other good Project Management tools like Asana or Quire) - would love your comment on GitHub Project Management ;-)
Excellent video! I kept pausing and going to my Trello board. Now it is so much cleaner and effective. Thank you!
Great presentation
Thanks Shane.....joining Trello now!
thanks man! this whole system is just perfect for solo entrepreneurs like me. I just discovered trello today and was looking at their videos. yours is the best! I'll make my list tomorrow. thanks again!!
Great job
Thank you for that. Very informative and well presented.
Great video. So in the beginning you say that each card is a Project and have Tasks as checklist. When you drag a card into Today are you designating that you’ll be working on that project today but not necessarily finishing it? And if you don’t complete the checklist then it goes back to This Week or Priority? Yes please more on Trello and how to use with teams and for projects. Thanks Shane