How to Organize Email with Outlook Folders: Time-Saving Tips!
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- เผยแพร่เมื่อ 22 ก.ค. 2024
- How can you organize your Inbox with folders in Microsoft Outlook? What tips will help you easily move email to a folder in Outlook? How can you save time organizing with outlook folders?
In this step-by-step Outlook training (clickable chapter links are provided below):
• Find out how to create, manage, and rearrange folders to save time and organize email in Outlook.
• Explore tips and best practices for managing and filing Outlook email.
• Learn how to use Outlook Favorites to create easy shortcuts for managing email messages.
• Discover tips and shortcuts to be more productive in managing email by setting up a useful folder structure in Outlook.
⌚VIDEO CHAPTERS (timestamps):
0:00 Introduction
0:18 What is Your Outlook Personality?
1:07 Types of Folders; Topic-Based, Action-Based, or Hybrid
2:20 Creating Folders in Microsoft Outlook
5:05 Working with the 4Ds to Manage Incoming Email
6:20 Moving Messages in Outlook
8:05 Adding Folders to Favorites for Easier Access
10:39 Changing the Order of Outlook Folders
12:09 Conclusion
🎬LINKS to mentioned or related videos:
• Save Time in Outlook with Search Folders: • Boost Productivity: Le...
• Playlist with all my videos on Microsoft Outlook: • How to Use Outlook; Mi...
✅MORE Outlook Tips & Tricks:
Discover more Microsoft Outlook lessons and download a free Outlook keyboard shortcuts handout at TheSoftwarePro.com/Outlook.
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#OutlookTips #Productivity #Outlook
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Thanl you for this video! I am definitely a piler and the action based folder system is just what I need to organize my inbox tasks.
Thank you so much for this great detailed video. I need it so bad...Thanks LOT
Answered all my questions....thanks!
That's really helpful, thanks Dawn
excellent video ! thank you Dawn !
Good clear tutorial, excellent!
Hi Dawn, thank you so much. I have a 25-year legacy system of 1000+ folders that I am now swapping down to 10 folders all thanks to your sage like advice. Thanks!!!
That's fantastic, David! I'm glad these tips were helpful!
Thanks for sharing your knowledge. I have subscribed since today. I am new to technology and this has helped me a lot.
Really enjoyed. Thank you
So helpful - thank you!
Thank you very much for the video, this is how you can explain #Outlook.
Very helpful, many thanks
Thank you for explaining in an easy way tips for email with Outlook Folders.
Glad it was helpful!
Useful tips! Thanks!!
Very nice! TY
This was very helpful
Thanks Dawn, it was pretty helpful for me, I need to move from a piller to a filler definitely :D
You can do it!
I always learn from your videos. Thx.
Wonderful! I'm glad they are helpful!
Thanks so much you are a blessing straight forward points
I'm glad it was helpful!
Thank you.
Thank you
I am so unorganized. I am in desperate need of training and help. Is there a way to pay for specific answers. I struggle to find emails and where I saved them. HELP!!
Gave me some ideas on how to manage my ap inbox
Thanks Madam its very useful to me
You're welcome! Glad this Outlook training was helpful.
Thank you so much Dawn your video gave me so much info - My problem is my folders are in such a mess and i would like to re- arrange them . Wiuld you kindly help me please . Maria ❤🙏
The reference folder is a good one. I usually email myself some tips and tricks and then can never find them when needed.
I'm glad this tip is helpful!
Hi Dawn. Thank you for making this helpful tips videos.
I find that when any new emails come to a folder (I set a rule to do that), there are no notifications. Any idea how to enable notifications for new emails into a folder?
Although notifications aren't an option, you could add the folder to your Favorites folder which would make it more visible to you in Outlook. (Right-click on the folder and choose Add to Favorites). You would then see a bold number to the right of the folder name which indicates unread messages.
Does Outlook have the ability to see any sub-folders (in the favorites menu) inside a folder tagged as a "Favorite"?
I haven't seen that option although you can add sub-folders as a separate favorite.
Hi Dawn, I work with many folders and subfolders, is it possible to change the font size and font color of the primary folders?
This would be a great feature but it's not available. The closest option is to change the size and color of key emails using conditional formatting.
You'll learn the steps in this #Outlook video: th-cam.com/video/qPdg3vFNZKU/w-d-xo.html
I believe that I am in a Mail app perhaps. I do not have the header that you show w all the options for home, send, receive etc. I have'nt been able to find that location.
Yes, you will need to work with the Outlook desktop app to use the full feature set and to access the Ribbon. In the desktop app, right-click on the Ribbon and choose Use Classic Ribbon (vs Simplified Ribbon) for a more complete display of options.
How can i delete a Sent folder that seems for reasons beyond me that have doubled up so i have 2 send folders on my Samsung phone. Microsoft keep telling me to delete one of them but how. When i use a laptop theres only 1 sent folder yet on my samsung phone theres 2 sent folders. But i cannot delete one of them. Any idea how i can delete one of the sent folders from my samsung phone
Dang it! Sounds like this is frustrating. I'm not familiar with the options or duplication that might happen with a Samsung phone.
why does outlook send me a reminder of a meeting that already happened like 1 or 2 days ago?? how do i stop this so it only reminds me of the things i actually need??? thank youuuuuu
Try this change (from Outlook help):
If you don't want to see reminders for events in the past, you can tell Outlook to automatically dismiss reminders for past events. For example, if you're out of the office for three days, you might not want to come back and see reminders for the meetings that took place while you were gone.
Select File > Options > Advanced.
In the Reminders section, select Automatically dismiss reminders for past events.
how does this work with regards to other people example my team to access emails base on specific project? is it share-able?
To share project specific emails and other communications, it might make more sense to create a channel in Teams.
You can learn more about how to share and collaborate between Teams and Outlook in my video at th-cam.com/video/0nDnzgj5RIc/w-d-xo.htmlsi=TQXoYoDQIHiP0uy3
I want to move completed mails to a completed folder automatically.
Could u help me pls?
A Quick Step might be a solution. I haven't created this video tip yet but it's on my list of future tips.
which software you used to make this video training?
I'm a big fan of Camtasia by TechSmith.
too much organising can tire you and make you less efficient. in my case i have only few folders. why categorising by contacts, when you can simply filter your emails.
I was curious what "Parking Lot" was used for - is this your action folder?
Some time management systems suggest a Parking Lot for to do or action items. I prefer labeling mine as a To Do folder. Create a folder structure that matches how you prefer to process priorities and tasks.
Awesome. 200 emails down. 532 to go lol
Wonderful! Good luck!
Can't believe there is no comment s
Thank you
Hi Dawn, why not simply use custom search folders? You can use them the same way as creating a folder but have the benefit of automated filtering with no further need to drag and drop emails from the inbox to the desired folder. Ideally creating folders is super helpful but if maintaining them starts to take up most of your time they’ll be rendered useless. I found the creation of search folders immensely helpful.
Thanks, Michael. I agree that custom search folders are a huge timesaver. I've covered them in a different #Outlook video: th-cam.com/video/-NLftl7co3Q/w-d-xo.html
never explained how to make messages go automatically to a particular folder.
Rules are a great option for moving messages automatically to a specific folder. This is one of many topics on my list of future videos.
Thank you