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- เผยแพร่เมื่อ 28 ต.ค. 2022
- Watch this video and learn how to automate your inbox and reduce the time spending with emails.
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Watch this video and learn how to automate your inbox and reduce the time spending with emails.
I will show you three awesome outlook tips that will help you to master your inbox again.
The best change I did was to *not* get the email marked as read automatically, so I can read quickly in the reading pane to see what it's about but mark it read manually later only when I have acted on it. That way, first thing in the morning, go through emails, if just information email, I read it, mark as read, sort it out, then next. if I need to act on it (and can not do it in few seconds right away), then I leave it to unread, sort it to the appropriate folder.
My folders are per topic/projects, then, I can batch my work, going to the project folder, showing only the unread ones and start to act on it.
I coupled that with "save reply in same folder" so my reply is automatically sorted out properly too :)
Thanks for the color coding thing, your application feels right to me, I'll look into it.
Hi Vincent, your system sounds great and super efficient - thanks for sharing! Glad I could inspire you to look into the color coding. All the best, Lea
Thank you again for you hard work! It is really well made
Thank you very much again, for your feedback!
This is perfect, thank you for sharing this video.
You are welcome, Martin! Glad you liked it :)
This helps so much. Thank you!
Glad you think so, Roland!
Thanks for sharing Lea
Your are welcome, Chinna!
Thank you for the tips
You are welcome, Evandro!
excellent video tutorial - THANK YOU. I had already been using the rules and the Quick-action buttons are amazing, but I never thought about the colour coding of emails only sent to me, which is really clever. Thanks again.
Thanks, John! Glad you liked it and hope you can be even more efficient in the future :) Best, Lea
Thank you for this video. ❤👍
You are so welcome!
Yezzz, I'm going to try this! Although I read my personal mail in webmail, my mail for my work in outlook. And I sometimes get crazy from the volume of mail.. Thank you Lea!
Hi Patrick! Glad I could inspire you to try those things out because they truly help me. Not sure if the steps are the exact same for the outlook browser version, but at least they should be very similar. All the best, Lea
@@LeaDavid I will found out. Thank you!
Useful
Thanks.
Thanks!
I prefer Outlook Web App, as I find the categories work more like labels in Gmail, and I use them heavily. It is very frustrating that the web app is so different from the desktop app. Both have certain tools that the other does not.
Hi, couldn't agree more. It's a pity that both are so different.. glad you have found your preferred option though!
Ugh, crazy they are different. I am trying to study for a job skills test and I dk which they use - lol
you are first lady I understand your english speech, you great thank you
Glad you liked it!
I find that adding emails to folders is unproductive in todays chaotic world and prefer to keep them in the inbox where I can search for any email I am looking for. New Outlook also allows e to pin emails
Thanks for sharing! Indeed, mass dumping your emails and just leaving them in your inbox is another technique that some follow and prefer, others less so.
Once they're in folders they're gone. If you have a rule to automatically add to folders, you might as well have it automatically delete your mail. Out of sight, out of mind.
@@matth5734 you can make a rule where its makes a copy- one to inbox,one to folder
Yeah, seems like a waste of effort if you are good at searching. I only put stuff in folders if it's some weird thing I need quick access to later, like some weird technical detail from on high that is the new way we do things.
Emails are crazy, 1 mail 1 minute to make a decision is my basis how much time spent on mails only so i am constantly working on efficiency and to avoid frustrations.
- i try to avoid mails, avoid to respond more than 2 times - better talk
- one touch rule similar to gtd, within 5min do it immediately then done (1 min 1 mail to make a decision)
- i have a cc folder and nearly 99% I can delete monthly without looking to it.
- when I started working a consultant advised me to use no sent folder, so I did and I have all email conversations in inbox where it is easy to delete and keep only latest one. i have a view with from and to
- I have not many folders but use search folders for categories and follow ups
- color and automatics i also use
I have only two categories in use and rarely use follow up - here I am lacking and frustrated with project tasks, regular vs adhoc, collaborating - Teams or other tools we do not used for task mgt so still looking, cu rrently i just stay analoge which seems to me more satisfying to start and finish working day
Hi Michael, thanks for sharing! There are definitely a few great tips that I am sure, many of the community can use. Best, Lea
every mail where I was in cc or bcc got dujped immediately. that helps a lot
Nice :)
I tried the mark as read and move to trash folder. Now I’m looking for new opportunities!
Hope you could find some new ideas in my video!
Hello Lea, I am constantly frustrated by not receiving respons on my sent emails. Is there a way for me sort out emails sent by me, that I want to make sure I receive feedback to? For instance sorting them under a folder or "flagging" sent emails i.e... emails that I eventually do received answers to should be automatically be deleted from this sorting. Thank you, and love your videos.
Hi there! Unfortunatley, there is no simple rule or filter that allows you to track any unanswered emails you have sent. There might be more difficult macros to implement, which are not very pragmatic I believe. So the the only three possibilites (more or less manually) I see are the following: 1. Change your inbox to conversation view so you have the latest email sent/received always on top in relation to the others of the conversation and can better track was has been going on. 2. Manually flag emails that you have sent and set a reminder so this pops up for you to check if you have received an answer. 3. Implement a rule (as I explained in my video) or quick step that automatically flags any outgoing emails with a default reminder. Hope that helps and all the best, Lea
Consider writing your email so that first and last thing in the email is what you want the reader to do, if that is reply explicitly state this in your email.
If you're distributing tasks and require a reply to confirm conpletion you could set up and assign tasks through another tool (or perhaps through Outlook I have never tried this).
@@Jugular1st any tools for recommendation?
I find most companies are using Microsoft Teams these days and that has some simple project management tools included.
TFS and JIRA are other good tools but there are hundreds of options.
Why would you mark it read if you haven't read it? That sounds confusing.
I just went to delete and delete it all my emails, now is empty, clean. Lol. I am learning to hit SPAM on many unwanted emails and gmail tells me if I want to unsubscribe
Hi Rafis - hope you could get back your important emails again but in any case, that's how you easily zero your inbox ;) Thanks for sharing, Lea
Need some out of the box tips for outlook email management
Hope you could find some in my video or alternatively, check out my channel for more outlook tips and tricks :)
The video is awesome, thanks for the tips. One advice: it would be more efficient if you would speak slower and especially show the things slower so people can really follow and understand it. ;)
Thank you so much, Mariann! Your feedback is noted, and in the meantime you might want to reduce the playback speed in the video settings. Thanks and best, Lea
I find that folders do not work for me for active projects. I use categories within my inbox and adjust the view to group by category. When a project has been completed, I then archive the emails within the category to a folder.
Thanks for sharing, sounds like a reasonable approach :)
my outlook is web based and does not look anything like in the video.😮💨😮💨
Hi there, that's a pity but I am sure the web version should have very similar if not the same functionalities.
In the "New Outlook" There are no rules for mail? So stupid.
Back to Mozilla Thunderbird for me.
A tip to your presentation: keep your hands on the desk or in your pockets. Good video.
Thanks, but I doubt that keeping your hands on the desk or in your pockets is proper and enganging
body language.
Echter Glücksfall, dass ich über diesen Kanal gestolpert bin. Klasse!🍀
Das freut mich, vielen Dank fürs Feedback :)
Already not agree with your first step. I personally think that people have not to use folders. I only use 1 folder to archive and that's all. Search tool is amazing.
Thanks for sharing! Indeed, there are different approaches and eventually, it's also a matter of personal preference :)
interesting but it would have been even more interesting to listen to your real e-mail handling strategy instead of the usual tool to execute such a still to be explained strategy. (eg GTD)
Hi Erik, thanks for your feedback. I have notes your comment and might consider doing a separate video about this. But all the tips and tricks I share here in my videos are actuallh part of my email handling strategy.
All the best, Lea
I thought we were living in the age of AI 🥺
We are, but there are many ways to achieve a goal..
Easy really beautiful girl, delete them all and if it’s important they will call you back ❤❤❤❤❤❤😂🎉
Hi Darrell, love this 😅
use ONE mail- app, why 3 or more ? why one cares about a "clean" inbox, its my inbox , nobody else has anything to do there.
read your e-mails and delete them when not interesting (like kitty photo links), don't open/answer spam-mails
don't subscribe everywhere == less "newsletters" - they just want to sell you something you don't need
me, since ~ 40 years in this business, and had never a mailbox full of useless e-mails, so no need to organize.
best way to organize, is to organize something to get less e-mails, maybe less "friends"...
if there is so much need for e-mails communication, make a phone-call or meet in person.
Hi, thanks for sharing! Like your view and also believe, that the end goal should be to receive less mails (that do not have to be organized nor answered), which might still be difficult for some... Best, Lea