Hi Gary, The guy that said you speak too fast could easily slow down his TH-cam playback speed by clicking on the gear wheel at the bottom of the clip and set playback to 0.75. It makes a lot of difference. My excuse for doing this is I am 85 and hard of hearing but I find it helps enormously. Thanks for all your extremely helpful instructions.
He always does a gret job teaching and training. Most importantly, accurate, concise and direct. He does not take 35 minutes convey information that cound be said in 7-12 minutes. He avodis the "fluff". Great Job. thanks you
Heres a tip you may not know Gary, I discovered - you can also drag and drop the notes onto the hashgtags at the left. The will append the hashtag to the note, and doesnt require typing anything. Same functionality as Folders. For people that make TH-cam video descriptions or Twitter posts, coping and pasting between notes and the sites in question, it is useful to have cross-functionally,
I love this idea Gary. My Notes has become very disorganized over the years. It looks like I need to spend some time to simply them. As always you are the man! 👏🏼
Thanks for your excellent explanation. You are right, Apple has a lot of work to do to make tags a universal feature. Tags in Photos, FCP, Reminders and Notes are all stored in different places. Tags added to files can't be searched when stored on a NASDifferent programs are using different name for the same option.
Gary, another very helpful video. Thanks again. Users should not over look how powerful the Notes/Reminders regular search functions are. They will easily find all Notes/Reminds that have "alpha" and/or "gamma" in them, to use Gary's examples. - - - However, there may be Notes/Reminders you don't want found during a search that have "alpha" and/or "gamma". In addition to Gary's points, another value of Tags is that that they will allow you to develop a list of only those Note/Reminders you specify with a Tag, and exclude those other sundry Notes/Reminders.
3:57 There you can show all notes which have alpha and gamma but is it possible to do search where you can see all notes which has tagged with alpha or gamma?
Thank you for this very helpful video. I do have a question: How are these new tags different from the old, colored, tags you can see in Finder? I did create a couple of new tags in reminder and they did not show up in the finder app, so I assume they are not the same. Do you know if the finder colored tags will remain the same or will they eventually match the new format? Ok, I guess that's two questions 😊
This I would like to know too! It would be great to search all over the computer for something and having results with files, mails, reminders and notes ... Long time ago there was an 3rd party app that could to this with files and emails ... unfortunately they stopped releasing it - maybe Apple bought it so they could use it themselves
Is there a way to have automatic common tags between Notes and Reminders? By that I mean if I create a tag in Notes I would like it to automatically appear as a tag in Reminders or be a common tag list across documents etc.
Another excellent video; I learn so much from your videos!!! Problem: When I’m using Safari on my iPhone, then while in Safari I click the Share Button to add the webpage to a Quick Note, the Note app is not available from the Share menu and it won’t allow me to add ‘Notes’ via the Edit feature. This prevents me from adding a website with #Tags to a new Note or Quick Note. However, if I do the same thing on my iPad then the Notes feature is available by clicking the Share Button. Have you already done a video on the Share Button idiosyncrasies?
For me the Notes app is available in the Share menu in Safari. If you don't see if there, maybe try the More... option at the bottom and see if you disabled it.
Tag names not showing up in both notes and reminders on iPad or MacBook. Only see the ones I created in each app. I thought all tags should be available in both apps. Am I missing something? As always, thank you for another great video. As a new Mac user, I am grateful for all the information and help. Thanks!
Sometimes when I list a date in Apple notes I get the rectangular text box around the date and a down arrow to the right that allows a share to the Calendar but sometimes it's not there. Is there a secret to a correct way to enter the date so that it's always there? Thanks
Those are called Data Detectors. See support.apple.com/guide/mac-help/detect-dates-contacts-documents-mac-mh35744/mac I'm not aware of any official list of formats accepted, but if you find one works for you just stick with that format.
@@macmost Thanks, but under edit>>substitutions in Apple Notes, all the options are checked but it still only works intermittently. It seems that sometimes data detectors work and sometimes not.
@@macmost I figured out that if I type today's date or a date in the past it doesn't provide that option, but if I type a date in the future it works perfectly. Thanks again.
Awesome video. I like Notes and knew tags have been added but as with anything, reminders of functionality helps to spur adoption. So thanks. My only beef is why Apple continues to use the rounded font for the Reminders app. It makes it feel less business-like and too playful. 🤷🏽
Hello Gary, I find it alot of work to asign tags manually. So I stumbled about this program for windows called tabbles, in which you can autoasign tags to files in specific folders. I would find this function very useful. Is there a program or a way to do this? I thought maybe with hazel... Thank you very much. You are helping me alot with using my mac more efficiently!
You asked this on another post, here was my respond there: I don't know of any app that does this, but I have never looked for one. Not sure what it does from your description though. If you want to assign the same tag to a bunch of files in a folder, just go to the folder, select all, and assign the tag.
@@macmost Hello Gary, I guess it would be a very convenient option to add tags. For example when having a project you could have one folder called Invoices. This folder would then tag #invoices all pdf sheets. Then you could add just select the tag invoices and see all of them. :)
@@macmost I have many projects and want to have invoices in the folder of the project, the folder of the month, the year, last year, so on, and all. So lets say I order 5 different materials for my projekt and have them in my invoice folder. All of them get tagged with the "#customer name" and "#invoice". Then I make a smart folder that looks up all invoices from last year and boom. I give that to my Accountant :) Maybe I can build a hazel automation for that :)
@@jovar7545 Ah, I see. Your previous comment made it sound like you have one Invoices folder. But if you have an invoices folder for each project, then your goal makes more sense. You could use a Folder Action to do it (Automator) but you'd need to apply it to every folder names invoices. I don't see that as being any better than simply tagging the files themselves. If you are creating the files and organizing them, simply tagging them is just a small extra step. Maybe keep it simple and just do it that way? Seems you are trying to automate the part that is already pretty quick and easy.
Sir.I am working on a very important project in Apple Notes. Following your teachings, I have started Time machine back up for my Mac. I sync everything on iCloud, too. Should I do anything else to save my Notes from any future risk? I can’t afford losing them.
Since you said "I can’t afford losing them," Get in the habit of exporting your important notes on a regular basis. Keep those older versions of those notes around somewhere.
To follow up the discussion regarding the nice feature of putting tags on Apple Notes and Reminders, I submitted a suggestion that Apple add a similar feature on iOS and iPadOS to enable the user to put tags on apps. Already there is a feature on the Mac to put tags on files and folders. As an experiment, since I have many different browsers on my Mac, I tried putting the tag “browser” on every browser in my /Applications folder. Oddly enough, I could do this for every browser except for Safari. Is that a bug or a feature in macOS?
Gary, great video. I do have a question. I created a list in Reminders which I named "Events". I added a bunch of reminders and tagged each one with 2-3 Tags. It worked great. Then, I shared the list with my wife's iPhone 12 which is running iOS 15. While the list shows up, none of the Tags show up. Can you help?
Pretty cool! Thanks for this! I'm afraid I've got a question about apple IDs. I've been using a gmail address for my Apple ID for a while, and now I'd like to change it to an iCloud email address. So I used your tutorial on how to change an Apple ID - and in the apple page there it says you can change your Apple ID to an iCloud email. So I thought I was gonna be alright, by just waiting the 30 days for a new icloud to be ready. But I keep running into issues. I created a new iCloud email address that has the name that I want, then after waiting the 30 days, I tried registering that icloud email onto my main apple ID so I could use it. But it said the email was already in use. So then I went onto the new icloud email and switched its main address to something else so that the icloud email would be secondary, then I could remove the icloud and register it on my main. But the main still says the icloud ID is still in use. Then I tried removing the icloud address there so it wouldn't be used, but I couldn't find a way to remove it. I must have a misunderstanding with the process because I'm sure it said you could change any third-party apple ID to an icloud one at any time. Unless there's some catch. In that case I guess I would have to somehow transfer all my info between apple IDs, so I'll have to find out if there's a method for that. If you have any idea as to what's going on then that would be great. Thanks so much for all your great videos
Presumably, Apple will be charging for each feature if one wants it enabled, since the tags feature does NOT work on my Apple MacBook Pro, running macOS Ventura Version 13.5.
Not true. Apple does not charge for individual features of macOS. Perhaps you are using a note that is stored in another system, like Google? Or, perhaps it is a locked note or some other aspect of the note is preventing this feature from being used in that case?
Didn't work. I entered a tag, #technotes but it didn't change the color to indicate the tag. Also, I do not see a "Tags" category on the left side. What am I doing wrong?
I'm using several Macs all running iCloud and am sharing Notes across all of these machines. Adding tags in Notes on a more modern Mac, running Sequoia, messes things up in Notes running older OS on older Macs. Unfortunately, apple didn't do the right thing, didn't make Notes notes containing tags compatible with earlier versions of Notes. What happens? The Notes notes with tags simply don't show up in Notes on older machines. Not al all! Gone! Shouldn't they have just shown up but with the tags as plaintext? Disappointing.
Right. Because then it would get confusing when those notes don't appear when you search for the tags or view a tag. They can't appear because they are locked and that would reveal information about the contents of the note, which goes against the idea of locking them. So maybe don't use locked notes if you need tags. Remember, your whole Mac account is "locked" and protected by your user account password.
What if I want to type this pound symbol in notes without it being used as a “tag” ? How do I turn this feature off? This character has been around for centuries before anyone ever called it a “hashtag “ so I think I have the right to use it as I would like. My problem with this is that now my notes are no longer synced between my phone and my Mac, which has an older operating system that cannot be updated any further. I don’t want to have to buy a new computer just because someone changed how Notes works.
Really like your videos Gary. Clear concise and no padding or fluff. This one is particularly useful, thanks for sharing.
Hi Gary, The guy that said you speak too fast could easily slow down his TH-cam playback speed by clicking on the gear wheel at the bottom of the clip and set playback to 0.75. It makes a lot of difference. My excuse for doing this is I am 85 and hard of hearing but I find it helps enormously. Thanks for all your extremely helpful instructions.
He always does a gret job teaching and training. Most importantly, accurate, concise and direct. He does not take 35 minutes convey information that cound be said in 7-12 minutes. He avodis the "fluff". Great Job. thanks you
Excellent! Wow, now, notes and reminders have super organization abilities. Thank you so much !!!
Heres a tip you may not know Gary, I discovered - you can also drag and drop the notes onto the hashgtags at the left. The will append the hashtag to the note, and doesnt require typing anything. Same functionality as Folders.
For people that make TH-cam video descriptions or Twitter posts, coping and pasting between notes and the sites in question, it is useful to have cross-functionally,
Great tip. Thank you 🙏🏼
Superhandy! Especially when selecting all the notes in a folder, you can drag and tag them all at once!
great video thanks for the tips! I'd add that using spotlight same tags allow searching in both apps.
I love this idea Gary. My Notes has become very disorganized over the years. It looks like I need to spend some time to simply them. As always you are the man! 👏🏼
Genius! As usual, excellent. I always learn a few new things from you
Thank for explaining so clearly what many others seem to take for granted.
Thanks for your excellent explanation. You are right, Apple has a lot of work to do to make tags a universal feature. Tags in Photos, FCP, Reminders and Notes are all stored in different places. Tags added to files can't be searched when stored on a NASDifferent programs are using different name for the same option.
Gary, another very helpful video. Thanks again.
Users should not over look how powerful the Notes/Reminders regular search functions are. They will easily find all Notes/Reminds that have "alpha" and/or "gamma" in them, to use Gary's examples. - - - However, there may be Notes/Reminders you don't want found during a search that have "alpha" and/or "gamma". In addition to Gary's points, another value of Tags is that that they will allow you to develop a list of only those Note/Reminders you specify with a Tag, and exclude those other sundry Notes/Reminders.
Great tips today on the #tags ! Works like a charm
A useful video tutorial today! Thanks for showing us how. Thank you, Gary! 👍👏🏻❤️
Whoop! Notes has finally become better than OneNote or Evernote or GoodNotes. As you said at the end, hopefully Apple will extend tags to other apps 🙂
Thanks Gary for another great video!
Wish this function carried thru to Calendar. It would be useful there as well.
3:57 There you can show all notes which have alpha and gamma but is it possible to do search where you can see all notes which has tagged with alpha or gamma?
Doesn't look like there is a way to see that.
Thank you for this very helpful video. I do have a question: How are these new tags different from the old, colored, tags you can see in Finder? I did create a couple of new tags in reminder and they did not show up in the finder app, so I assume they are not the same. Do you know if the finder colored tags will remain the same or will they eventually match the new format? Ok, I guess that's two questions 😊
This I would like to know too! It would be great to search all over the computer for something and having results with files, mails, reminders and notes ... Long time ago there was an 3rd party app that could to this with files and emails ... unfortunately they stopped releasing it - maybe Apple bought it so they could use it themselves
Thank you Gary.
Please make a video for tagging photos, videos, files etc.
For photos and videos, I have this one: th-cam.com/video/h-a739LKnro/w-d-xo.html
@@macmost Thank you Gary for your teaching videos.
Is there a way to have automatic common tags between Notes and Reminders? By that I mean if I create a tag in Notes I would like it to automatically appear as a tag in Reminders or be a common tag list across documents etc.
Want to have your advice between using folders or tags in notes. It’s a mess in my brain. Thanks 🙏
It is subjective. Up to how you like to organize things.
Another excellent video; I learn so much from your videos!!!
Problem: When I’m using Safari on my iPhone, then while in Safari I click the Share Button to add the webpage to a Quick Note, the Note app is not available from the Share menu and it won’t allow me to add ‘Notes’ via the Edit feature. This prevents me from adding a website with #Tags to a new Note or Quick Note. However, if I do the same thing on my iPad then the Notes feature is available by clicking the Share Button.
Have you already done a video on the Share Button idiosyncrasies?
For me the Notes app is available in the Share menu in Safari. If you don't see if there, maybe try the More... option at the bottom and see if you disabled it.
Tag names not showing up in both notes and reminders on iPad or MacBook. Only see the ones I created in each app. I thought all tags should be available in both apps. Am I missing something? As always, thank you for another great video. As a new Mac user, I am grateful for all the information and help. Thanks!
Are all of the devices updated to Monterey/iOS 15?
I really wish the tags also worked in the Mac calendar app. Anyone have any recommendations?
This is amzing
Hi there - is there a way to add tags to handwritten notes?
Not as handwriting. You'd need to add them as regular text.
Excellent!
Sometimes when I list a date in Apple notes I get the rectangular text box around the date and a down arrow to the right that allows a share to the Calendar but sometimes it's not there. Is there a secret to a correct way to enter the date so that it's always there? Thanks
Those are called Data Detectors. See support.apple.com/guide/mac-help/detect-dates-contacts-documents-mac-mh35744/mac I'm not aware of any official list of formats accepted, but if you find one works for you just stick with that format.
@@macmost Thanks, but under edit>>substitutions in Apple Notes, all the options are checked but it still only works intermittently. It seems that sometimes data detectors work and sometimes not.
@@macmost I figured out that if I type today's date or a date in the past it doesn't provide that option, but if I type a date in the future it works perfectly. Thanks again.
@@smbate Makes sense. You aren't going to set up a calendar event for the past.
Awesome video. I like Notes and knew tags have been added but as with anything, reminders of functionality helps to spur adoption. So thanks.
My only beef is why Apple continues to use the rounded font for the Reminders app. It makes it feel less business-like and too playful. 🤷🏽
Hello Gary,
I find it alot of work to asign tags manually.
So I stumbled about this program for windows called tabbles, in which you can autoasign tags to files in specific folders.
I would find this function very useful.
Is there a program or a way to do this?
I thought maybe with hazel...
Thank you very much. You are helping me alot with using my mac more efficiently!
You asked this on another post, here was my respond there: I don't know of any app that does this, but I have never looked for one. Not sure what it does from your description though. If you want to assign the same tag to a bunch of files in a folder, just go to the folder, select all, and assign the tag.
@@macmost Hello Gary, I guess it would be a very convenient option to add tags. For example when having a project you could have one folder called Invoices. This folder would then tag #invoices all pdf sheets. Then you could add just select the tag invoices and see all of them. :)
@@jovar7545 But if they are already in a folder named Invoices, you can already just go there and see all of them. No need to use tags.
@@macmost I have many projects and want to have invoices in the folder of the project, the folder of the month, the year, last year, so on, and all. So lets say I order 5 different materials for my projekt and have them in my invoice folder. All of them get tagged with the "#customer name" and "#invoice". Then I make a smart folder that looks up all invoices from last year and boom. I give that to my Accountant :)
Maybe I can build a hazel automation for that :)
@@jovar7545 Ah, I see. Your previous comment made it sound like you have one Invoices folder. But if you have an invoices folder for each project, then your goal makes more sense. You could use a Folder Action to do it (Automator) but you'd need to apply it to every folder names invoices. I don't see that as being any better than simply tagging the files themselves. If you are creating the files and organizing them, simply tagging them is just a small extra step. Maybe keep it simple and just do it that way? Seems you are trying to automate the part that is already pretty quick and easy.
if I have 4 things tag under same tag on notes, how can I rearrange things inside tag, so I can have in order
Do you mean the order in which they are listed? Use View, Sort By and choose one.
@@macmost that is helpful, but what if I want just move like I can move folders with hold press and move?
@@hovhannesjulfayan5424 You mean create a manual ordering? There's no option for that in Notes.
@@macmost hopefully they will add that future. Thank you
Sir.I am working on a very important project in Apple Notes. Following your teachings, I have started Time machine back up for my Mac. I sync everything on iCloud, too. Should I do anything else to save my Notes from any future risk? I can’t afford losing them.
Since you said "I can’t afford losing them," Get in the habit of exporting your important notes on a regular basis. Keep those older versions of those notes around somewhere.
ow do I add a tag to a scan document note which is in pdf format, I don't see the 3 little dotes to edit note
A tag to the note? Just type that in the note before or after the scan as part of the text part of the note.
To follow up the discussion regarding the nice feature of putting tags on Apple Notes and Reminders, I submitted a suggestion that Apple add a similar feature on iOS and iPadOS to enable the user to put tags on apps. Already there is a feature on the Mac to put tags on files and folders. As an experiment, since I have many different browsers on my Mac, I tried putting the tag “browser” on every browser in my /Applications folder. Oddly enough, I could do this for every browser except for Safari. Is that a bug or a feature in macOS?
You can't do this for Safari and many other apps because they are part of the system.
Gary, great video.
I do have a question.
I created a list in Reminders which I named "Events". I added a bunch of reminders and tagged each one with 2-3 Tags. It worked great.
Then, I shared the list with my wife's iPhone 12 which is running iOS 15. While the list shows up, none of the Tags show up.
Can you help?
See discussions.apple.com/thread/253239841
Pretty cool! Thanks for this!
I'm afraid I've got a question about apple IDs. I've been using a gmail address for my Apple ID for a while, and now I'd like to change it to an iCloud email address. So I used your tutorial on how to change an Apple ID - and in the apple page there it says you can change your Apple ID to an iCloud email. So I thought I was gonna be alright, by just waiting the 30 days for a new icloud to be ready.
But I keep running into issues. I created a new iCloud email address that has the name that I want, then after waiting the 30 days, I tried registering that icloud email onto my main apple ID so I could use it. But it said the email was already in use.
So then I went onto the new icloud email and switched its main address to something else so that the icloud email would be secondary, then I could remove the icloud and register it on my main. But the main still says the icloud ID is still in use. Then I tried removing the icloud address there so it wouldn't be used, but I couldn't find a way to remove it.
I must have a misunderstanding with the process because I'm sure it said you could change any third-party apple ID to an icloud one at any time. Unless there's some catch. In that case I guess I would have to somehow transfer all my info between apple IDs, so I'll have to find out if there's a method for that.
If you have any idea as to what's going on then that would be great. Thanks so much for all your great videos
I'd call Apple Support to straighten it out.
Thanks bunches..
Presumably, Apple will be charging for each feature if one wants it enabled, since the tags feature does NOT work on my Apple MacBook Pro, running macOS Ventura Version 13.5.
Not true. Apple does not charge for individual features of macOS. Perhaps you are using a note that is stored in another system, like Google? Or, perhaps it is a locked note or some other aspect of the note is preventing this feature from being used in that case?
Is there a way to prevent a word with a # in it from getting converted to a tag? I've some passwords with # in them that I store in Notes.
Got it. Right-click on a tag and 'Convert to Text'.
Didn't work. I entered a tag, #technotes but it didn't change the color to indicate the tag. Also, I do not see a "Tags" category on the left side. What am I doing wrong?
First, are you using Monterey? Second, is this a note in iCloud? It won't work if you are using another notes system, like Google or something.
sometimes the tag won't go yellow until you hit Space or Enter
I use a tags in notes, but how to search for "no tag" notes?
Cannot tag a locked note and cannot lock a tagged note. This is also confirmed on Apple's website on Tagging Notes.
I'm using several Macs all running iCloud and am sharing Notes across all of these machines. Adding tags in Notes on a more modern Mac, running Sequoia, messes things up in Notes running older OS on older Macs. Unfortunately, apple didn't do the right thing, didn't make Notes notes containing tags compatible with earlier versions of Notes. What happens? The Notes notes with tags simply don't show up in Notes on older machines. Not al all! Gone! Shouldn't they have just shown up but with the tags as plaintext? Disappointing.
#veryinteresting
Sorry that you can't put tags on notes which are locked !
Right. Because then it would get confusing when those notes don't appear when you search for the tags or view a tag. They can't appear because they are locked and that would reveal information about the contents of the note, which goes against the idea of locking them. So maybe don't use locked notes if you need tags. Remember, your whole Mac account is "locked" and protected by your user account password.
What if I want to type this pound symbol in notes without it being used as a “tag” ? How do I turn this feature off? This character has been around for centuries before anyone ever called it a “hashtag “ so I think I have the right to use it as I would like. My problem with this is that now my notes are no longer synced between my phone and my Mac, which has an older operating system that cannot be updated any further. I don’t want to have to buy a new computer just because someone changed how Notes works.
Edit, Substitutions. Turn off "Smart Tags."
Octothorpe to be pedantic
This does NOT work.
See my other reply.