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How to Simplify Your Digital Life
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- เผยแพร่เมื่อ 24 ส.ค. 2024
- Simplifying my digital life ✨ Notion, Apple Notes, Things App and more
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My Notion Setup in detail -- • Notion Setup Tour | Ho...
(everything stayed the same for 3-4 years EXCEPT the to do section. i switched the things app pretty quick)
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Something i have added to my phone is a "appened note" shortcut. Its on my home row and it allows me to type the idea or thing first then send it to my notes, work tasks reminder list or my ideas list. It asks follow up questions depending on where I put it but it has completely changed the way I orgianze my idea and keep track of tasks. Adding something like that could fit in perfectly with your notes.
Love that!!!
Shortcuts is something I think I am underrating (or intimidated by) that I need to look into. Great idea.
Oh yeah Shortcuts are awesome! I use them for a bunch of things. Thanks for the reminder!
Power move! Stealing it. Thanks Ryan!
This sounds so useful! Do you have a pointer how to set that shortcut up?
Every time Sara says something like "sorry if that was longwinded" or "no one care about this" I'm like NO this is exactly the content I want!
Same
Same. Breathes soul into the videos.
literally
REAL
I agree with the above
As someone who struggles with ADHD and was overwhelmed from Notion, this video comes for a perfect time. Thanks Sara :)
"as someone"
Finally, someone said it! People spend more time setting up their Notion home screen than actually using it to organise their workflow.
Yesssss. KEEP IT SIMPLE STUPID
so true
if you need less time to organize after you created the system you did a good job
i feel like im growing with you. thank you for continuing to make videos & being so vulnerable, it helps me feel human
I used to be a hard-core Evernote user but switched over to Apple Notes in January 2023 and haven’t looked back. And in May of this year I photographed and produced a massive production that we shot over four days in Texas that required 10 talent, multiple locations/productions/catering/travel for crew, etc., and my producer in Los Angeles and myself on the East Coast used Apple Notes to work together and it was perfect. Loved how we could see updates in real time when someone was in it as well as color-coded on who was working/updating the documents. I’m all in on Apple Notes.
I did the same thing this year! I switched fully to Mac after 10+ years of professional career with Windows (3D, Motion Graphics, Film Editing, etc). I'm very happy. Blender, Davinci Resolve and all other programs I use run perfectly fine on Mac! Love it.
btw I just recently made my own first short film with a very low budget. It's on my channel - called Rose! If anyone wants to check it out, I would love to hear your feedbacks/critiques. 🤓
I wish I can do that, but as an architect I use softwares like 3dsmax and Lumion aren’t compatible with macOS. I tried using blender it’s really an amazing software but when it comes to arch. Viz nothing beats 3dsmax “yet”.
That slack sound triggered me 😂 I love this video! I’ve recently started to use Notion for my hobby game dev project, I am trying to keep it simple so I actually use it. I only use it for documents and todo lists. And those todo lists are very simple: A page for collection of tasks, and tasks are just simple todo items with checkboxes. I am using a kanban board to divide backlog, in progress, doing and done. And those are divided by priority, highest ones are on top.
For my life, I am using the Apple Reminders app. It is so powerful and simple with groups, tags, smart lists etc. I can also add tasks easily with Siri. I can’t wait for AI so I can say stuff like “remind me to get cat food today. no actually add that to groceries list and remind me tomorrow afternoon”. I am not a native English speaker and this will help me tremendously.
I ran into this after finishing school and winded down the side-hustles that I used to try to make soooome money during that time. I went from big Notion setups for each course, notes (including scanned pdfs of everything handwritten, code snippets, LaTex), labs, assignments, to-dos, external resources all meticulously organized, separate databases for photography work, tracking Uber stuff (I drove for Uber as well), fancy calendar apps to keep track of the dozen+ calendars I used for everything, "getting things done" apps, mail apps to juggle too many e-mail accounts... then I graduated, got a normal job, and... I realized Notion and all the other infrastructure served me well before, but, I really didn't need any of it anymore. Work-related stuff lives in work systems (Jira and stuff), and personal stuff is pretty much just all just stock Apple stuff (notes, calendar, reminders). Done.
Productivity Dietschy content on a Monday is always welcome!!🔥
I've struggled mightily with Notion as well. Spent a few hundred dollars on templates that looked awesome but were more confusing than my brain could handle. I've always used Apple Notes as a quick dumping ground for ideas and written there a lot. Only recently have I started to try to organize it in a PARA structure to be more organized. Thanks for the great ideas!
I love how the tech community spent years and years convincing everyone they needed ever more complex note taking apps to organize the same stuff we organized on a literal sheet of paper. Only to come full circle and start to tell people to just use a simple note taking app like Apple notes and keep it simple…I feel like 90% of people only went to the complex apps is because of the tech content creators
I actually really liked that you talked about the private part of your life that made you change the Note App. I think that in this way you managed yo explain and give a suggestion to someone in similar situation! It's not just a basic review of both apps listing the features, but rather talking about using these in real life! loved it!
Agreed. I enjoy hearing context and *why* someone does/did something, so her explaining what led to this change was lovely for me!
Apple note + The Things 3+ Google Calendar = my productivity system
Almost same: Google Calendar - Google Task and a physical notebook. :D
Me: Google Calendar+Docs/Sheets+Tasks along with Samsung Phone+Notes 😁
Things vs Apple Reminders?
Sarah you should definitely make more videos about being a creative and a parent at the same time!!! It is such a valuable subject that I don't think is talk about enough 😅
Man this made me feel so much better, I have tried to use Notion so much for like 4 years, always setting it up and never using it. Frustrating!
And I am ALWAYS using apple notes (although without any folders...) so now I'm gonna just organise my Apple Notes and create folders and be happy.
Also the emotion you showed when talking about finally having space in your drives...I felt you on that one haha
Certified Notion Consultant here 👋🏼 I 10000% agree with this video.
OMG, this was the video that I needed! Not about using Apple Notes part, but more about reasons why to not use Notion. For about a year after I started my current job as a SOC Engineer, I’ve been using Microsoft To Do and OneNote, so I can keep my ADHD head organized for the most part (but, unfortunately, social anxiety and other mental issues are still keeping me away from actually developing some sort of interest in something). And it has so far been pretty good. Yep, that makes me more tied to the Microsoft ecosystem (cause I use Windows on my computers, both work and personal), but it is probably one of the alternatives if you want cross compatibility between different platforms and devices and don’t want the complexity of an app such as Notion.
Before Notion I was a lot more effective using Apple Notes as my second brain ngl. You've planted a seed in my head with this video. Maybe is time to go back to simple
I honestly don’t think notion is the best for being a “second brain”. I think where it shines is professional collaboration and team wikis 🔑
Simple is always better
The pull the hoodie strings when you said about stress had me 😂
That mom life is really hittin and I’m here for it 12:07
So proud of you for slowing down and reorganizing your life in more ways than one! Tbh I didn’t know you could make your Apple notes into folders lol my notes are about to be way more organized!! 😅
I started with notes years ago and never tried anything else. It worked and that’s what matters. Having personal and professional in one place is handy.
Wow, I can’t believe how much this resonates with me!
Totally agree with you vision, sometime "less is better" even more when we talk about productivity. I think that Notion and Obsidian where highly pushed by youtuber and other "productivity guru" into the main stream as the final solution to all the problems when in reality they are just database, that said they're not bad software, but the core idea that people usually don't get immeditaly is that: Your tool will not make you better or more productive. Sometimes it's just better to jot down thoughts on paper or in a simple Apple Note and just do the work.
Maybe what usually lacks is just "doing the work" and not tryng to look pretty or superorganized. Less is more.
Awesome video Sara! I’ve been thinking about this stuff a lot lately. My ADHD is killing me and I need to simplify my workflow.
There is something so right about the family vibes that you have going on with your channel. Not knocking the non-children types. It just feels...like that the world needs more of.
Yep we use Apple Notes for everything and have shared notes across the team members that need them. So easy
that’s exactly how i felt about notion. it felt like the perfect tool, but it became so overwhelming, and even more of a distraction.
The speed and the ability to use it without the internet, and also the automatic synchronization after reconnecting to the internet, are great. I love the simple way Apple Notes works.
You should make a video on the Raspberry Pi! It would fit in with your trying out series so well and I think you might have some fun with it.
It works well on video ideas and changing the sponsorships of each brand and hiring new employees so that way you will share the hardware and creating a video project
Still my favorite era of this channel. I love the real takes and going slower to go further in life AND creative work. Bravo.
this is the best productivity app video i've ever watched
Thank you for this video. Firstly I felt guilty of falling out of love with Notion. I feel less guilty in choosing the simpler route than you for that Sara. I was thinking about moving back to Apple Notes for a long time and you just hit the nail on the head for me about making the decision to move back to Apple Notes because of its simplicity and good features. I don't need a complicated system to survive or function.
I love making notes of ideas that I see, hear or that fall into my mind in Apple Notes, there is no better place. Notion on the other hand is not very good at that but it helps me to have a template so I don't forget anything while I'm already developing the complete idea, so I don't forget the structure, or mention this or that. I think you've done a great job that you've already evolved to not needing those reminders, it's great, a complete system!
ONE of My problems with Notion is the desktop version is almost too full featured, like many apps in this space you spend way way too much time setting it up, always tweaking it you actually become less productive because of the time suck. Then on top of that the IOS version is just way to cluttered. Notes is honestly very close to perfect and because it’s Apple we’re not in danger of them spending too much time on it and forking it up.
This was super helpful, as I've been trying to eliminate my creation/organizational pain points. Simplicity is key. I fully live in the ADHD OS category. It's nice to know I'm not alone. Thanks for this!
Never knew how much I resonated with this until watching this all the way through and realizing how much time I spent setting up a tool rather than using it.
great video that hit home with all the shiny object syndrome! I gotta try that simplifying technique as well. And congrats on becoming mama!!! A heck of a ride! :)
I absolutely loved this!! I have been on and off with Notion. I really love how feature rich it is and just like you mentioned for us ADHD OS folks (lol) the learning, and getting into it is like so exciting but then going along and keeping up with it is where things start to and eventually get overwhelming. Definitely still love Notion for team projects and keeping things organized/accessbile to all team members but day to day I can see it being not that beneficial.
I have found some use in using Todoist app, like I capture my thoughts and organize it over there with timings and schedules etc. but overall yeah since I can't use Apple Notes as universally (Android/Windows) I have to have an alternative and I feel Todoist helps with that.
Also, just really loved seeing the whole family together (especially baby) I swear my eyes swelled up so much lol
This sounds great. As a Pro that you are you covered a lot of info very quickly. This seems really simple but for beginner types it is a lot of bullet points that seem a little overwhelming. If you did and all day video showing actual use of Notes and Things 3? It would be easier to understand the decision process. This could be a real useful tools for people with PTSD who need a simple way to organize there shattered lives thank you Sara
Glad to hear you are doing much better and congratulations on your new child.
yup notion is not really for quick to dos. but everything else, i use it a lot. for to-dos i just use apple notes and simplenote
How did you change the background colour of the sidebar as well as the hover and folder colours? Is there a setting that now allows us to change that?
I have been trying to figure this out as well. If anyone knows, I would love to have an asnwer to this! 🙏
I figured it out! Settings > Appearance > togle the switch next to "Allow Wallpaper Tinting in Windows" The only problem with this is that the dominant color of the wallpaper you use has to be the color that you want the tinting to be.
@@maloreally thanks for sharing. I had a funny suspicion that might be the game. I will have to check this out when I’m back on my laptop. However, what about the yellow folder colors and hover bar? That’s a result of the background as well?
@@Simply_GenX That is set with accent color and highlight color: System Settings > Appearance > Accent Color/Highlight Color
I think this works for you now bc you have done it for years. Yes, a notion table or a template might seem complicated but it helps to help think of everything. Really happy for you to go the easier route and simplifying stuff!
I hate when organizing is getting in the way of doing things.
Also I love having notes offline, and you're right, search is the biggest thing.
I even use search for all apps on my phone, just scroll down and search. Why should I swipe around and click on folders to find my app
I liked the video; but I loved you showing your family. Sometimes content consumers forget that creators have other obligations and these are the driving force behind their content.
Gorgeous little girl by the way❣
Can you speak more about your ADHD history? When did you find out, how are you dealing with it? Medications? Mindfulness?
Help.
I love your videos, they're always super helpful, high quality and inspiring. I've been following your channel and your journey for a loooong time now and I've learned so much about content creation and just life stuff from you. You're actually the reason why I realized I have ADHD. Thank you so much for sharing your life and tips like this
As someone who has a baby on the way, this was an extremely useful video and refreshing take on using tech while managing a busy life. Thank you and all the best to you and your family!
I have been getting more organized since I started medication for ADHD earlier this year but I use Microsoft since I have an iPad, PC and Android. I first started a to-do list and got overwhelmed by trying to do everything in one day. Now that I have one note, I can do like you do - write ideas for videos, goals for my career, home improvement projects etc. One thing I realized that for my entire 40 year old life I never planned anything. Now that I have at least a strong outline for a video or project, it's so much easier to get things done.
Are you taking vyvanse? Did you wish you started sooner?
i totally use my notes app on my phone for everything now and its been a gamechanger
“Millennial parents juggling baby and work” I want this video please! 🙏
I like how there was a section called bonus yappin 😂
Mama Dietschy is a different woman! It’s the first video I seen of yours in awhile! Congrats on the baby! 🥳🥳🥳Been a fan for years
4:24 Absolutely. This is why I also recently started simplifying my life. I’m not a total minimalist (which I don’t care to be) but I’m really understanding the value of less is more. I don’t think it’s wrong to have a very detailed routine with your work and life but I just realized at one point that adding unnecessary steps to very simple tasks is not efficient lol. I also think it’s because we compare ourselves to how “better” someone else is at being organized and we want to instantly imitate that type of behavior. However, this is wrong because we all have our own unique way of being productive. Everything isn’t for everybody. I’ve learned to be honest with myself and realized that I do get easily overwhelmed so making a very detailed routine for work and life is NOT a good idea.
I've used Notes for everything for the last few years. It does almost everything I need and keeps getting better every year.
I do wish they'd up the utility of the Tables to make them more like Numbers Lite. I use their tables all the time, but want them to be more like a mini spreadsheet.
The real time linking between the iPhone, iPad, Mac is what really helps. Also need them to bring it to the Apple Watch.
God this is so true, I get so hung up on the tools I use, rather than the work I have to do.
i switched to just using my apple notes too. just easy af
I'm an old 30 year old as well. This was very inspirational and helpful. Thanks for sharing!
I love the ORANGE lighting.❤❤❤❤
I might go the same route... I gave Notion the old college try, but it's overly complex for what I need it to be. I downloaded a free "PARA" template, which was fine, but it just all felt too messy, too many clicks to get to simply things done; or to find them again later. Maybe I will try and do Reminders (for Tasks) and Notes for long form content. I think it also helps that I went to an iPhone after MANY years in the Android ecosystem, so now I can embrace what Apple has to offer.
i feel the exact same way! everything is so unnecessarily complicated for what it is, i hate to use notion. maybe it get's better with time when you eventually get used to it but quite frankly i don't want to "waste" my time getting used to it. and that comes from a programmer who doesn't mind complicated things and does enjoy using linux (also a notoriously complicated topic😅)
Fascinating. I also bounce between a single/simple place to put everything (and HOPE my memory and keyword search is good) and over organised notes where capture and recall is complex. It needs to be in the middle
I run in the same process, I was wasting so much in notion re-organizing things rather than actually doing things. I just end up using google keep (because I still on both worlds of apple and windows)
Hahaha the outro 😂 the passing of the torture, new era Sara was like “naw we post when we post”. I love apple notes and being able to have everything linked through iCloud is clutch
This video is so good. I've been subbed and known of you for years, and just so happened to be trying to organize simplify my digital life. So crazy how much I related to what you were talking about lol great vid
You remind me the first I encountered Obsidian. Never looked back
Another power tip. You use Apple Reminders as a Kanban board and then link your Apple Note from the card. That way you can script/plan a video and have the link in Apple Reminders to track where in the recording stage it's up to.
I love your videos, they’re so personable, and conversational. Something I’m trying to naturally portray on my recently new channel. Learning a lot. You’re so engaging. Super great and totally agree with simplifying life! STOP - GO SLOW - & FIGURE THINGS OUT! Love it ❤
Star of the show right there!! The one in the onesie I mean. If I could give a second thumbs up I would.
I don't know how I got here xD but I agree with simplifying the digital tools. As a Google Suite user, I love Google Keep for my notes. Some people don't like the interface, but it works for me. The tags, the search tool, the post-it like interface, that I can start writing my notes from any browser or my phone (Android user). I switched to a Chromebook for work about a year ago and love the Google ecosystem. It works for me, and I don't waste time learning and setting up complex tools.
16:40 Why not use Reminders which does what Things does and is native to your devices?
I was wondering this myself!
Sara story times is why I watch Sara videos.
girl, that way that you and me are the same! lol
i tried everything and now im just sticking with regular apple notes, or just real physical notebook notes, they are simoly the best and most effective way to study, document ideas and to work
Literally just built a PARA second brain in Notion and I get this video recommended 😂
Thanks for sharing yours ideas.
This is something I have been working on for a while - a digital de-clutter. It will take time but its difficult to sometimes just let go of an app right away which then moving onto something else leads to duplication! I use Things 3, I only use iOS and Windows so not ideal.
Oh the inbox shouldnt be for things you do someday- thats what Someday is for :)
Great video! I love that you are mostly using Apple Notes these days as that is what I'm doing as well in my personal life. Unfortunately being an educator I work in a district that is NOT apple oriented so I'm still using OneNote and Google to organize my work stuff. I've simplified and streamlined my freelance writing and projects outside of work within Apple Notes and Apple ecosystem but still struggling to do that in windows with work...that's one of my big goals for the new year is to get my work stuff better organized.
I'm in the same camp of switching back to native notes (also having switched to Mac primarily since a year). Then again I just discovered Obsidian and damn, it looks like a nice notes app 🤣
I saw another person ask this but didn’t see an answer… curious as to why not Apple Reminders instead of Things? It works so well with Siri and Apple devices, esp for offloading stuff from the brain hands free (hello, fellow mom here!). I can just say to my watch or phone, or HomePod, or car play, “hey Siri remind me to…” or “add xyz to my shopping list”. It’s so simple yet so capable.
My question too
I feel somewhat in the same boat. My life is also frantic as I’m halfway through my engineering honours degree now and the joy of stripping back to just using Apple Notes too, and a good old notebook to jot down ideas and to do lists😂
Good to see the family! What’s up Jon and baby 🍑! Great video, Notes has been a game changer for me in regular life. ✌🏽
Obsidian is my thing, platform independent, I can sync it with all my devices on through my own NAS. Works with markdown... Just amazing.
Great video! It would be interesting to see another “What’s on my iPhone/iPad” as well
Commenting this at the start of the video - I had a sick Notion doc going for the last year of my gaming documentation. There was a bunch of toggle lists, check box lists, a huge table of the games/studios/genres/hours played/misc other details and notes hyperlinks while I was playing something about every game I played and eventually it just so overwhelming to maintain that it felt like it look away from gaming enjoyment so I recently stopped that and just have a super simple notes page on my phone.
its so good to see sara post!!!! long time channel viewer here!!
SUCH a good video!!!! This is so needed today
Baby's like, "where's my commission"
I use both Notion and Notes, and I feel notes is just Notion but without the database features and other complex features. I use Notes for fast "I need to write this down", where notion is for project organization. Also I love Tiago Forte's PARA method. Organizing notes has never been easier for me.
Sara is back and at em 🤗
This is exactly why I moved from Notion to Obsidian years ago. Apple notes is very similar!
First of all , congrats for this clip and the enthusiasm you transmit, I totally agree that Apple Notes is powerful immediate and easy to use …and it is wonderful if used with the new iPad Pro M4
I love the freedom that comes with the mess way to take notes. My only concern with Apple Notes is to get tied and not able to move out one day. No plans for that at the moment, so maybe I’m being a little picky.
Hi sara do you need a thumbnail designer at cheap rates?
I go between Notion and Apple Notes everyday. Kinda wish there was a Calendar/Notes integration to plan videos and see those details in Notes
your videos are the best!
i have same feeling about notion, ive tried it but i think apple notes works better for me cause its very simple
I really enjoy your work. Keep it up. I think you’re very good.
Awesome video Sara. I'm in the same spot with simplifying Live stream setups. I had way TOO much GEAR...My last video was all about just using 3 pieces of gear to do a show by the beach.
I do the same thing, but I use Bear notes. It's very simple to use, but slightly more powerful than Apple notes. Highly recommend it.