CHEAP and EASY Photo Backup System for Wedding Photographers!
ฝัง
- เผยแพร่เมื่อ 27 ม.ค. 2021
- If you're looking for a super simple solution to keep your wedding RAW photos backed up and safe while ALSO having the ability to edit on a laptop with ZERO hard drives attached...then Ty has the system for you!
8TB WD MyBook Drive: amzn.to/2V3GLXF
Samsung T5 SSD: amzn.to/2BVn2lD
Chronosync: www.econtechnologies.com/chro...
Photomechanic: home.camerabits.com/tour-phot...
Ty's Email: tyler@theherrintons.com
Ty's IG: / tylerherrinton
Ty's TH-cam Channel: / theherrintons
KJ ALL ACCESS MEMBERSHIP | geni.us/yt-all-access
KJ FREEBIE DOWNLOADS | geni.us/kj-freebies
Check out our 4 FREE webinars! These free classes would be a great starting point for you and to help gauge whether or not you are ready for our courses!
Lighting Training (FREE) | geni.us/kj-class-lighting
Editing Training (FREE) | geni.us/kj-class-editing
Posing Training (FREE) | geni.us/kj-class-posing
WEBSITE | geni.us/katelyn-james
BLOG | geni.us/katelyn-james-blog
INSTAGRAM | geni.us/katelyn-james-insta
FOR PHOTOGRAPHERS | geni.us/kj-education
When we find a product or company we love, we love to share it with you! At times we may include affiliate links which means that we may earn a commission if/when you click on or make purchases via those links!
What are your biggest struggles when it comes to file organization? Comment your answer below!
I’m so new at this I can’t make up my mind on the system that works best for me. I’ve just finished the consistency course and that has helped so maybe I just need to stick with it and practice.
My biggest struggle I guess would be that I was unaware of having a way of culling before lightroom so everything from my wedding and or portrait session went straight from my SD cards to lightroom, then I cull, edit, save the ones I want to give my client in a separate folder inside that folder and then move those and the all the RAWS off my harddrive and on to my externals...and I run my lightroom on my hard drive; which is another, additional issue I guess.
Hey Katelyn, I just wanted to thank you (in everybody's name I guess) for today's email. I would never have thought of it. Such a small addition to portraits, but sooooo much value! 💕
Im still so lost, I think theres no hope for me haha. I transfer everything straight from my SD cards to lightroom, create folders within the catalog, then export. The folders I create within LR catalog also show up on my computer hard drive. I can transfer all the raws and exports to my hard drive after that but Ive noticed I cant copy my LR catalogs without losing everything. Ive tried all the hacks and can reconnect it after its in my hard drive but Ive noticed the quality isnt the same and now I no longer have the LR catalog on the original internal drive. So now, Ive been backing up everything to my externals but I havent been moving any catalogs and now my internal drive is at capacity. So I guess my question would be if Tyler could dive into how exactly hes doing this process, how to organize an already full drive, and how exactly hes relying on just smart previews to save space. Its hard to visualize all the steps hes referring to. Thank you so much!!!
Daaang, young man! That is how to deliver a TH-cam presentation! I just watched about 30 other videos on workflow and was feeling like I might need to give up. You have given me hope. Thank you so much for the great information!!
Awesome!
You don't have idea of HOW MANY videos I've watched through the past month and they were all complicated to understand! Thank you so much Tyler for this amazing and easy explanation!!!
Thank you so much! That's always my goal when explaining tech stuff! Thanks for watching!
Thanks for watching!
I always love Tyler’s tech tips! Lots of great content in this video!
Thanks for watching!
Cool simple system. I will just add 3 important things:
- For the hybrid user (laptop & desktop) I strongly recommend to add a backup option of your SSD. Because if it crashes you loose all your edits!
- same advice for your LR Catalog on your editing machine (having your catalog folder automatically backuped every day for example).
- last one, when you talk about Dropbox it’s important to clarify that if you activate the smart sync fonction Dropbox will work like Backblaze, so also delete the file :)
Thanks for sharing!
This was perfect timing Ty! I’m migrating to a new laptop and I can totally implement these changes while doing so.
Great idea!
Thank you so much - I’m just starting out and I’ve had an issue going between laptop and desktop - this has helped a tonne!!
I've adopted this system into my workflow and love it! Thank you!
Awesome!!
This is just brilliant! Thank you😀
This was so helpful. I just set it up and ran a test. Thank you!
Glad it was helpful!
This video was amazing and super helpful! Thank you!
You're so welcome!
This has been a goal of mine (to get organized with my files) and I can't wait to implement this!
Awesome! Let me know how it goes!
Thanks for watching!
Gold! It took me about 5 years to develop a similar system!
This was FANTASTIC! I loved your speedy delivery of wonderful info! I need to figure a better way that does not use up a bunch of space on my hard drive as opposed to what I'm doing now. I think I'm doing something wrong that is eating space. My husband keeps telling me that I need to find a way to utilize cloud space for my files to save space on my computer. I don't know what is best but I could benefit from someone who KNOWS the photography workflow to show me the best way to organize and store data.
Thanks for watching!
Amazing info. Thank you so much for the tips. I love that you cut all this info into 15 minutes and talk speed was perfect :-) (Only mentioning due to other comments).
Haha ty has a lot to share and little time to do it in!!
Thanks Ty! Super helpful information!
He’s the best!
Very insightful. Thanks.
Glad you enjoyed it!
Thanks so much TY.... I just had a drive crash and now I'm looking for a better system. This was so helpful. Quick question, I have a MacBook Pro 16 with USB-C connections. Would the Mybook Drive work with it if I get an adapter or docking station? This technology stuff is killing me...haha
Thank you for. sharing with Backblaze! I almost switched but Crashplan does keep deleted files, which is nice!
Thanks for sharing!
This was such a helpful and easy to understand breakdown of a backup system! Thanks Tyler!
Glad it was helpful! Thanks for watching!
-Ty
Thanks for the video. What do you do with the catalog on your computers internal drive once your computers drive is near max capacity? Also, what do you do when the 8 TB drive is full, do you just keep collecting these big hard drives?
Thank you for the very interesting video. One question: Isn't it sufficient if you use something like backblaze to have only one hard drive (e.g. Drive A)?
Fantastic video--just a quick question--I use a NAS--I am thinking of buying an External HD as a backup so that I have 2 Copies in 2 Different Places. I am using a Cloud Backup as well. What do you think of adding the External HD to my backup system?
Hey Tyler, Thanks so much for this video! So the right way to go with LR Classic is to store RAW on an external drive and the LR catalog files on the computer? How about the new mobile Lightroom, is it best to store LR Mobile Originals on the SSD and the lrcatalog on the computer ? I also habe a LR Synced folder which is pretty big, can I store it on an SSD and still edit without the SSD attacked to the computer? Thank you!
This was your best explanation of a backup system for photographers =) Thanks Ty! Would you recommend this kind of backup system for someone who does both photo & video?
Glad it was helpful! My suggested system is similar for video except you DO need fast SSDs to edit from. So I suggest having one fast SSD for active projects and then archiving footage on the mirrored WD Drives
@@tylerherrinton I am confused about this. I edit photo and video but I am not even sure what is the difference between a ssd drive and external :( should I use both>? sorry I am lost
Thanks for watching!
This was so helpful! Thank you! Do you have any specific instructions for setup between an iMac and an iPad Pro (instead of laptop)?
Thank you! Hmmm I honestly don't have any experience using an iPad in this kind of workflow. I would say make sure you're backing everything up with your iMac and then only using Adobe's cloud based options for the iPad.
Love this question. I use an iMac, MacBook Pro and iPad Pro. Would love to hear how to work with this workflow!!!
Thanks for watching!
Thanks for the helpful information! I've been doing everything so so wrong...smh
Happy to help! It's a perfect time to make changes for 2021!
wow Tyler!! Thank you so much!! This is exactly what I needed to hear. It's time to get organized!
Glad to hear it was helpful! Good luck getting organized, now is the perfect time to do it!
Glad it was helpful!
This was so helpful! As a family photographer, I'm tempted to mimic this system but with a smaller SSD (like the Samsung Katelyn mentions)...since I'm not bringing home 5k raw files per session...in that case would ChronoSync still work to copy the same way? Also, can you recommend the best way to back up a second copy of my past shoots (like you mentioned BackBlaze won't do?)...I have them all saved on SSD but I'm looking for a cloud-based solution. thanks so much!
following this answer too :-)
I’ll ask ty to respond to this!
Can you explain the process/work flow in more detail? The SD card goes into Hard drive A before or after you have culled in photomechanic?
Thanks for the info! How do you select the pictures before loading them into Lightroom as u mentioned towards the end of your video? Or do you mean select them on Lightroom and then delete the non selected ones and go from there?
I’m using a MacBook Air and so I’m constantly attaching to my 1 TB Sandisk SSD (with all the raws and catalogues) and occasionally backing up to my My Book.. not sure if that’s the best way tho..
We sort in Photomechanic!
Thanks Tyler. Just one question for you. When the desk top drives are full, would it be ok to copy the selects and finished JPEG’s to 2 smaller drives to archive away and then reformat the 2 desktop drives and start again? I’ve been doing this because it’s much easier for me to store a couple of small drives, but not sure how many times I can re-use the desktop drives? Thanks John
Thanks for watching!
With that type of hard drive, do both hard drives need to be plugged into the wall and into your laptop in order for it to mirror/ sync?
YES, that's a pretty good method! Feeling stupid having purchased a Nas that I don't need! 😅
Thanks for watching!
May I ask, what camera and lens was used to film this video? Thank you!
Great system. Pro tip: especially if you are storing your Lightroom catalogue on a laptop or SSD drive, configure Lightroom to backup the catalogue to a dropbox folder every time you exit Lightroom. That way, you're not relying on backblaze alone (which in my case, is backing up my desktop, not my laptop), or worse a fantasy that you're going to take that SSD back to the desktop and back up your catalogue. If you lose that SSD you lose all your edits! Note that dropbox would not contain your working catalogue, only the backup in case you lose your laptop or SSD.
Thanks for the advice and thanks for watching!
Hey Jeff is there a way to achieve the above on Icloud too. Please let me know.
Perfect explanation. Do you recommend cloud storage? I am debating between iCloud and BackBlaze. Which one would you pick?
We use back blaze!
@@KatelynJames what’s your Lightroom import workflow? Do you 1) insert SD card to your laptop and save the pics to your laptop, then add the pics from laptop to Lightroom? Or do you 2) insert SD card to laptop and copy the pics from SD card to Lightroom?
I am a laptop user, but want the ability to edit on the go, but also have redundancy built in without having to plug in multiple drives. Would a NAS drive be a good solution, and what would a workflow like that look like?
Hi Tyler, thank you very much! Very easy to understand! I am planning to buy a Mac mini M1. Do you know if we can plug the WD My book into a Thunderbolt port?
I’ll get ty to answer this!
@@KatelynJames following this!
Hey! Thanks for the video. Question: What if instead of using Chronosync to duplicate, I do the kind of RAID with both drives that when I load data in one it goes cloned to both at the same time? are there any pros and cons you will consider ? thanks!
Thanks for watching!
Thank you! Is there any particular reason you choose to have 2 separate hard drives and then link them with Chronosync instead of just having one RAID hard drive?
Thanks for watching! Ty would have to answer that
If you are creating "HDR" images with LR, are you able to remove the hard drive and work off of smart previews? Also, do you find it best to use standard preview or minimal preview when working on a laptop (MacBook Pro). I never knew that you could disconnect the hard drive and still be able to edit if you use smart previews!
Thanks for watching!
I'm a bit new to working with Smart Previews. With the hybrid option, I create a 2021 Catalog on my Samsung SSD. However, I think I'm missing how, on import, you set your RAW files to head to the WD external hard drive, but only import Smart Previews to your Samsung SSD? I would love to switch back and forth from my work laptop to my home, but I'm not sure about this last bit. Thanks!
Thanks for watching!
Tyler, this may be a lame question, do you have to have two Lightroom for both Pc. I just built a Window Base Pc and I use a Laptop with Lightroom on it.
Great question!
What are your thoughts on Jpeg Mini and incorporating that into the workflow?
Thanks for watching!
Do you have a recommendation for a windows compatible version of chronosync?
I am not aware of one.
@@KatelynJames please share if you find one! Thanks so much!
Can I check does your method work with iPad and iMac or just MacBook and iMac? Thanks
Thanks for watching!
Tyler, regarding Backblaze, you said that you lose anything once your files are deleted from your hard drive…I was thinking you only want your files to live on external hard drives, since you will eventually run out of storage on your laptop. Can you please clarify? Thank you in advance, this has been incredibly helpful. ☺️
Thanks for watching!
Is there anyway to share with another shooter that isn’t on your same network? Almost like a cloud space?
That’s a Tyler question I’ll ask him
thanks for clarifying that backblaze doesn't keep your deleted files
I’m not even sure I know how to phrase my question, but can you explain how to upload cards into this system while at the wedding (for same day slideshow)? Would I still upload my cards to my ssd first and then copy them to the stationary drive a/b when I get home? Would you suggest then keeping the raw files on the ssd too?
Great question! Yes, I would upload to an SSD while on site and then transfer everything to the WD Drives when you get back to your desk! Once you have confirmed that the files are on both drives A and B you should be good to delete them from the SSD and cards if you want. You can always leave them on the SSD until it fills up, depending on how big your drive is and how many files you shoot!
Thanks for watching!
@@tylerherrinton How does that work if you've already imported into LR while on site...would that mess up your LR catalog?
Do you create a new LR catalog for each wedding or one catalog for the whole year?
This is personal preference! I prefer just having one catalog for the whole year but you could totally do a different catalog per wedding. You just need to make sure you have a process in place that archives your LR Catalogs on Drives A/B after you deliver the wedding. Ideally keeping the catalog in the same folder structure with the RAW files so you can open it again whenever you need it.
@@tylerherrinton thanks Tyler!
We do the whole year!
I’m a laptop, you said to store your catalogue to your internal storage. What do you do with the catalogue once you lose all space on your internal hard drive? Do you move it off? How often do you move it? Do the files still fetch if moved?
You can just delete the smart previews of old sessions and it should free up enough space.
Thanks for watching!
I have this system basically in place but what about long term storage? When the 8 TB hard drive fills up do you just store it in a closet? What about disk corruption over time? I'd hate to lose my photos from 10 years ago but I don't have a practical solution for storing them safely indefinitely.
True long term archival storage is very tricky and honestly very expensive. I would say it's unrealistic to own a personal system big enough to store all RAW files for 10+ years. Using things like Google Drive or Dropbox to archive high res-jpgs may be your best option! But to answer your question, yes after the drives fill up I just store them on a book shelf!
@@tylerherrinton Thanks for the reply, I just wanted to make sure I wasn't missing something obvious. Looks like I'll need to make a system for not saving all my RAW files forever. :) I'm mainly concerned with long term storage of my personal family pictures and videos. And yes, I definitely don't need to save all the RAWs forever. Thanks for the advice!
Great question!
What are your thoughts on building a server?
That is a ty question!!
Would this system work if I had a Mac book and a pc desk top?
Im gonna let ty answer that!
This is a dumb question, but both WD drives need to be plugged into the computer for Chronosync to work, right?
Haha, not a dumb question! Yes they do both need to be plugged in for Chronosync to back them up. You can always transfer the images to Drive A without Drive B attached. You can actually setup Chronosync to automatically run the mirror as soon as it detects Drive B if you don't want to leave it plugged in at all times. Or you can schedule it to run at a specific time daily/weekly. It really just comes down to how must "risk" you're willing to take!
Thanks for watching!
This app only for Mac what about windows ?
So with backblaze.. if your hard drive messes up then would your backblaze pics not be missing too?
A file has to be missing for 30 days before it's deleted from Backblaze. So as long as you contact them as soon as your drive goes down (or soon after) you shouldn't have any issues!
Great question!
What portable external hard drive would you recommend for a family photographer?
My favorite is the Samsung T5! amzn.to/2BVn2lD
I agree with ty!
What happens if you lose your catalog disk with all your previews - can you rebuild that from the desktop or something? That seems to be the single point of failure. Looking to adopt something like this for my own workflow - would be nice to have my whole catalog available to my laptop.
Yes, this is the advantage of Backblaze. You could also store your LR catalog in Google Drive and use Drive File Stream to sync it between your computers!
@@tylerherrinton by "store" do you mean setting Google Drive folder as a backup destination? Or actually working off a lightroom catalog that is on Google Drive. If the latter, that would be a problem if you wanted to access your catalog while offline (this happens often when I travel)
Thanks for watching!
Do you delete the smart previews after you’ve exported them to save space? How do you do that?
Yes you can! I think you can actually set them to automatically be deleted after a certain time in Preferences. You can delete them by going to Library> Previews > Discard Smart Previews!
Thanks for watching!
@@tylerherrinton Does going to Library>Previews>Discard Smart Previews only delete the smart previews for the folder/gallery you're currently on? Just want to make sure before I screw anything up! Lol
I guess with your dual laptop / desktop setup you always need to initially import the photos using the desktop to get your RAW images onto Drive A? Then you can subsequently edit on your laptop?
Correct! Or you could plug your laptop into your WD HDs if you wanted!
Thanks for watching!
On the cover of this video, Tay's is holding a different hard drive. Can you tell me
which one it is?
Ty would have to answer that one!! I know the blue one is the Samsung T5 SSD
I disagree with the large Mybook 8TB drives, during 2020 I lost two of those drives while setting up a new office and lost 5 years of files. I did not have a good backup in place and was crushed and lost 16TB of data. Those drives are tall and top heavy and if anything knocks against they can easily fall over which is what happened in my case. I am currently using a combination of multiple 2TB drives, backups and some cloud backup.
Maybe I’m crazy 🤷🏻♀️but what is Tyler’s Email to ask him a question in regards to editing & organizing with another iOS device like an iPad??
tyler@theherrintons.com
I heard a SSD Hard drive is safer and less of a risk of damaging. I would love a SDD vs. HDD
Yes you're right about SSD
But lifespan of HDD is better than SSD, you can use HDD about +-10years , but SSD have a limit
Thanks for watching! We love our SSD
So what would you recommend instead of ChronoSync for Windows users?
I’ll ask ty!
@@KatelynJames did Ty have any suggestions? ☺️
@@KatelynJames Thanks Katelyn!
What about Acronis True Image 2021? From $49.99 I think I’m going to try it.
Sent you an email for additional help. Thanks Ty!
Thanks for watching!
Why all soft only for Mac? A lot of people use PC.
Great question!
I absolutely hate that WD drive. I have nothing but issues with it... randomly disconnecting and refusing to show up until it's been plugged in for however long it decides.
Oh no! So sorry to hear that!
better off build a server or nas , and you can iven utilize ssd , and have automatic backup , and backup to external drive , have everything on external hd is most stupid thing long term .
Great information but Tyler you are talking so quickly and then that “thwap” noise happens every time you make a new point. Did you have too much espresso this morning?? I’m having a bit of an anxiety event trying to take notes (and I’m a fast writer) then “thwap” (increased anxiety as I fall behind!) You really know your stuff and are so excited and cute but next time PLEASE go a little slower so I can process all of your great information. Thanks for all of your work on helping us organize.
Haha, would you believe me if I told you this WAS my slowed down version??? 😆 Thanks for the feedback I'll keep that in mind for next time! Thanks for watching!!
@@tylerherrinton No way! I adore that you talk at pace and get to the point! haha! I normally speed up the vids, and I don't need to on yours ;)
Thanks for watching!
Get rid of the swoosh sound effect!
Thanks for watching!
@@KatelynJames You're welcome.
Yea this didn’t make things simple lol.. If he would’ve been better if you actually demonstrated how to do it instead of speaking about it
Thanks for watching!