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I have not made a video for that. But thanks for the idea!

I've been working on doing a tutorial for updating the schedule with ChatGPT. Long story short, I haven't been able to get a consistent outcome or successfully perform a project update. It's close, and I'm sure as the AI improves it will be easy to perform updates and generate reports. As of right now though, it is not a reliable way to update the schedule.

How about reporting?

Is there any procedure to get the schefule as Primavera XER format, instead of microsoft project?

@@karamhasan2474 I wish! I'm waiting for that one. You can't get it directly as an XER file. There are likely ways to convert the MPP to an MPX, which is importable to P6. Or, I believe you can generate an XML file. I haven't experimented with it yet though.

@@karamhasan2474 th-cam.com/video/8HBHDHeD19o/w-d-xo.html Here's the tutorial I made regarding converting MPP files to P6.

Hi Arshia, that's very kind. Yes, I do 1 on 1 training. Email me at info@pjmscheduling.com and I'll connect with you with more details.

Hi there, using finish on or before constraints will cause all preceding activities for the activity with the constraint to calculate float based on that "finish on or before" constraint, instead of calculating float based on the project. Both constraints have their own uses though.

@@liaqatkamran6394 You'll need to be able to explain why there is a difference between the two files. Typically, it's because there were relationship or duration changes downstream of the delay event. If those helped mitigate the delay, that should be explained. If they exacerbated the delay, that should also be explained.

Hi Saud, ignore the budgeted units in this example. Those were auto-generated when the resource was assigned. It depends on what the default units per time is set at for the resource, and it will auto-generate a budgeted units amount based on the duration. If the duration gets changed on the activity, or if an activity is copied over with the resource, it will retain the original budgeted units that was generated when the first activity was created.

@PJMScheduling what's the default units /time in this exampl?

@saudpm40 I believe it was 8 hours per day. Or 1 man per day.

@@PJMScheduling so 8×25 should be 200 budgeted units? Pls tell me if I am wrong

@saudpm40 that would be correct. As I mentioned, ignore the budgeted units. This was not an exercise about utilizing budgeted units, and there are a variety of reasons it could be different from what would typically be calculated based on default units per time. I.e., I may have changed the duration, copied over the activity from another and changed the duration.

If we were to use Total Float, we would get different answers because Total Float is based on the Project's longest path. Also, total float can be altered by constraints. Free float is the amount of time an activity can be delayed before impacting its successor, whereas Total Float is the amount of time that an activity can be delayed before impacting the entire project. Since we are focused on intermediate milestones, we want to focus on "free float" to that specific path.

It's a great question. Yes, I can. Feel free to submit a request on pjmss.com. In summary, add the durations of all 1200 items and then divide each activity's duration into the total to get a % complete for each activity. Then, multiply that % complete by your budgeted cost. This will give you your budgeted cost for each activity. Then, import those expenses from excel into P6.

You would copy Update # 01 to make Update # 02, then Update # 02 to make Update # 03, and so on.

Make sure that when you export into excel from P6 that you select the resource assignments bubble and not the "activities" bubble.

I have not done one regarding delivery of materials on a project. What are you looking for specifically?

@@PJMScheduling I have multiple trucks and drivers to manage and plan their load and delivery destinations. also multiple machine with operators to plan their workload and back-to-back replacement. It may be close to make up a planning for factory production for example. it would be great if I can find a template.

Make sure that when you are in the WBS section, your "Group and Sort" is set to "Default".

It means that all of the predecessors are completed for the activity. Therefore, there are no more active predecessors that are preventing that work from occurring. Only the data date is preventing the activity from occurring. This either means that the activity has to start immediately or should be re-tied to a different predecessor to give it a more accurate projected date.

@@PJMSchedulinghow is the data date preventing an activity from happening, isnt the data date just a date to measure the past progress? For example if the data date is 15th April so the P6 data is telling us what was completed on and before 15th April right? So if the activity is schedule to start on the data date how is data date driving it.?

@@niheerthakur4128 You are correct, but all remaining work is calculated from the data date. If you move the data date from April 15th to April 20th, then all remaining work will be calculated based on the earliest start date of April 20th. For example, if you have an activity with no predecessor relationship, and you calculate the schedule, the start date for that activity will be equal to the data date. That is essentially what is happening when your manager says there are activities "riding the data date". All predecessors have been completed for that activity and, as a result, the projected start date for the activity is equal to the data date.

@@PJMScheduling ok I understand it now but what is the right practice to follow here to avoid this. I mean if the predecessors are complete and the current activity should now ride the data date. What should be done here or is it nothing wrong to have activities riding the data date?

@@niheerthakur4128 It depends. If there is literally nothing preventing the activity from starting and it is simply not getting done because it's low priority, then it's fine to let it ride the data date. But if it's riding the data date due to inaccurate logic, then I would tie the activity to an appropriate predecessor so that it is scheduled to start when you plan on getting work done.

My guess is you have the resource setting checked called "Drive activity dates by default". This can be checked at both the project level and the resource level. So my question would be, #1 - Do you have resources assigned to the activities. #2 - If so, make sure to uncheck the "Drive activity dates by default" on the resource assignment. That should take care of the issue.

Send me the files at info@pjmscheduling.com and we will take a look.