How to Use Google Calendar Effectively | Full Tutorial
ฝัง
- เผยแพร่เมื่อ 30 พ.ค. 2024
- Learn how to use Google Calendar as an effective scheduling solution. Understand how to easily create events, use multiple calendars and share calendars with others. See examples, learn best practices, adjust important settings and discover time-saving tips and tricks.
📋 Table of Contents
Intro: 0:00
Calendar view options: 00:39
Creating events: 01:59
All day and repeating events: 03:25
Finding available times: 04:30
Event notifications: 05:22
Event visibility and free vs. busy: 07:12
Event descriptions: 09:20
Inviting and managing guests: 09:38
Using “suggested times”: 10:24
Guest permissions: 11:11
Modifying and deleting events: 12:15
Viewing multiple calendars: 13:22
Creating new calendars: 14:47
Modifying calendar settings: 15:14
Making calendars public: 15:50
Sharing calendars: 15:58
Shared calendar permissions: 16:20
Changing calendar notifications: 16:51
Deleting and unsubscribing: 17:26
Moving events to other calendars: 17:49
Displaying and hiding calendars: 18:53
Searching for events: 19:35
Important settings: 20:03
🔗 Links Mentioned:
Google Calendar:
calendar.google.com
🧩 Related Content:
Google Calendar Tutorials Playlist:
• Google Calendar Tutori...
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I was forced to learn about Google Calendar because I needed a way to organize appointments with my clients. It was frustrating trying to find a You Tube tutorial that didn't make me dizzy with confusing content. Out of all of the available tutorials, this video was not only comprehensive, but it was also designed for people having little-to-no background in Google Calendar. Thank you, Anson. I intend to turn to you for all things Google from now on!!!!
This was the most comprehensive and clear instruction for Google Calendar that I found. Job finished, thanks to you!
Awesome, that's great to hear! I love getting comments like this. I'm glad it was helpful and good luck in Google Calendar!
The UI/UX for Google Calendar is an absolute masterpiece in my opinion. So intuitive and sleek while being optionally robust and technical. The event creation dialog starts off being minimalist and lightweight and quickly becomes verbose if it's needed. When I began using it (it's my first digital organizer tool), I felt I mastered it within an hour of tinkering, meaning someone could become a power user gradually over a short time span just by regularly using the app. It's remarkably powerful while maintaining a sleek exterior.
Excellent video. I appreciated your very clear and easy to follow instructions, the visual techniques you used and the fact that you did not have any music playing during your instructions. Great job! I am going to share your video with others, so they can enjoy learning about Google calendars without frustration!
Thanks Anson, very good pacing, clear, and easy to follow. You addressed some confusion I had before. The best tutorial of all the videos I've watched. 👋
Thank you Anson! I'm up and running now after your super simple and clearly articulated guidance.
Short and simple! Thank you so much Anson!
This is so helpful. Thanks, Anson! 👍🏼
Very in-depth and concise - Thank you for sharing. 👌
Absolutely one of the most informative videos, that I've watched about Google Clendar
Very well presentation/teaching! ThYour voice, your tone, your fluency in speaking! ank you so much Anson!
Thank you! I'm glad you found it helpful and easy to understand!
Great & easy to follow tutorial. Thanks. Appreciate it!!!
You’re welcome! I’m glad it was helpful!
Extremely helpful - thanks !!
Thank you for being so thorough.
You're very welcome!
This is the best explanation of how to use Google Calendar. Thank you so much!
Thanks a bunch. Clear and concise!
Thank you for the streamlined tutorial!
I learned good tricks that are necessary to keep track of events, as well as organize my work week. Very informative tutorial Alex. Thank you very much.
This tutorial was so very helpful!!! Thank you -I am subscribed. I have to use Google calendar for my business as well as personal and was struggling with it but your video helped with that. Thank you for making the video simple, to the point and with no extra confusing content.
Thank you ! Well done!
This is great... You're a good instructor and I'm subscribing right away
That was a wonderful explanation. The video is really excellent! I could understand all the nitty gritty of Google Calendar. Well done!
Thank you Anson. You are so talented at explaining. This was so easy to watch and follow. Greetings from Panama City✨
Real informative on Google Calendar! Thank you!
Very informative. Thank you
Great and to the point! thank you.
You're welcome, I'm glad it was helpful!
Thank you very much you are a good teacher .
Best vid on the subject I have seen, thanks a million
That's awesome to hear, thanks! You're very welcome, I'm glad it helped!
This was a great tutorial video. Thank you.
I just got into google calendar myself this video just help make this easy I'm starting school next semester(next year) and I'm starting the year with job nothing important but do appreciate this video its helping me get organized.
That's great to hear! I'm glad it helped and good luck with school!
wow your the only person i find it easy to understand thank you so much.
You're welcome! I'm glad you found it clear and easy to understand!
Great detailed presentation 👍🏾✌🏾
Thanks, I'm glad you enjoyed it!
Merci beaucoup ! et belles fêtes de Noël 🤶
Good explanation! Calendar is a powerful too for organizing life
Thanks, yes it is, especially with everything moving so fast these days.
Thank you. This has been so useful!
You're welcome! I'm glad you found it helpful!
Wow this is quite detailed ❤
Great to hear!
This is well detailed 🎉🎉🎉🎉🎉🎉
Thank you so much
Thank you!
You're welcome!
Very helpful, thank you👍🙂
You're welcome, I'm glad it helped!
Anson, Thanks so much. So clear to understand. Just one thing : at 17:55 you menton about automatically duplicating events over mulitiple calendars. That is not happening on mine (it chnages the events to be in other calendar). Any possible reasons you can think of? tks!!
thanks for the help
Impressive. Really liked it
Thanks, great to hear!
Am i the only one who finds google calendar unnecessary difficult to navigate? seriously how did they make something so simple so stressful.
Awesome, Anson! Now, if you could tell me how to stop Google Calendar from deleting completed tasks on my Android phone, I would truly appreciate it. I occasionally need to know when I completed a task (like a medical appointment, for instance). I used to just scroll through the schedule view to find the entry. Why can't I do that anymore? Is there an app that better suits my needs or do I need to start lugging around a personal organizer again?
Thanks so much
You're very welcome!
Thank you so much
Quick and easy!! pls help with tasks also..
Thanks Anson! I set up my Calendar in conjunction with your instructions. Yay!! The one thing I'm concerned about is that my colleagues don't all have gmail accounts. Before clicking on your page, I also have had trouble sharing the Calendar with them? There isn't a SEND button on that category either?
Thank u. At last an easy and clear way of using Google Calendar. My question: on iphone to begin can we just click on icon on homepage or must we still have
go into the Google calendar
You're welcome, glad to hear it was helpful. As for using GCal on iPhone, I just use the Google Calendar app which you can download from the app store. I believe you can also setup a homescreen widget with the GCal app to have your calendar right on your homescreen. Hopefully that helps answer your question.
OMG why did I not know about the 'schedule' feature 😪😪😪😭😭😭 ... thanks for the good advice
Haha, you're welcome, it's definitely a great calendar view!
Thanks for that tutorial. My boss wants to have a shared work calendar between 3 of us. I've created a specific work calendar and I've sent out the invitation to his work email. He has a couple of work email addresses with Google. He then clicks on the link sent to one specific work email, but when the calendar opens, it opens in his other work account... How do we switch it, so he can access the calendar with the correct email account?? Thanks for your help.
GREAT
Cheers Anson..
thanks - great review of the options. How do i get rid of old calendars and start fresh?
Crisp, simple, informative
Hi Anson, can you advise me how can I set this up in the Google calendar Mon & Wed, Tue & Thu as recurring alternate 2 weeks?
Example:
Week 1 in the office: Mon and Wed
Week 2 in the office: Tue and Thu
Week 3 in the office: Mon and Wed
Week 4 in the office: Tue and Thu
thank you for the infos. do i still get an "delayed" notification if my mobile phone is off during the time i normally would recieve the notification once my device is turned back on?
Hello brother, thanks you so much the videos your share
Bro you'reso helpful💯💯
Appreciate that
I am a guest user in a corporate Google Suite, managing multiple projects across multiple business units. I need advanced guidance for setting up meetings with external invitees, internal invitees, allowing all to join without having to wait for someone to let them in, to give everyone the ability to speak, chat, contribute and to automatically record the calls and send out the link to all attendees with the attendee list, transcript and recording. Please point me to any videos you may have which will help me skill up... our company uses MS Office Suite and Teams so this is new for me.
GREAT INFORMATION is there any way to not print background color on events.
Hi! Been working around Google Calendar lately. I've notice that my Tasks that I created on my Google Calendar doesn't show up on a shared Google Calendar with me. What can you say about that? Is there something I need to do? I don't see any settings about it, but my shared calendar settings is already "make changes and manage settings" for everyone.
Awesome tutorial and really like color coding the calendars. Wondering if there is a way to use the calendar as a booking calendar for clients off my web site? I thought that I had explored that feature in the past. Thanks.
That's a great question. Yes, this can definitely done. You would have to use a Google Calendar add-on app and, off the top of my head, I don't have one if particular to recommend and wouldn't want to steer you in the wrong direction but you can take a look here and do some Googling to see what other recommend. I will add this to my list of potential topics to cover in the future. Here us the Google Workspace Apps link: workspace.google.com/marketplace/search/?host=calendar
Thank you!@@AnsonAlexander
Yes, I have been looking into this too, but appointments are time blocked and described as ‘appointment’
I just need the start time inputted by customer, and the word ‘appointment’ changed to ‘requested time’ or ‘pick up time’
Thankssssss😊😊😊
❤😊 good video thanks!
Thank you and you're welcome :)
Thank you so much Anson for the video. I am trying to add a calendar on my Google calendar app on my mobile phone, but I can't see any provision for that. What do you think is the issue sir ?
Amazing
How about the different time zones. For example I already organized all the event in my calendar in this specific time zone. Suddenly I travelled across the globe. If i change my time zone in the setting, will the events already set adjust to the time zones I specified? Also if I set the events n my time zone but the guests I invited or shared a calendar link with, will the events reflect on their own timezones not mine?
I've read somewhere that I can generate subcategory for category, but I don't find it anywhere. Is this true or not?
to make a simple schedule for front desk (4 employees) for the month to month schedule (fixed) is it better to use task mode or meeting mode. only problem is no formatting of the title ie want it highlighted color coded employee names
i loved your video very informative almost dint click it due to the thumbnail
Very clear instructions. Thanks Anson.
You're welcome :)
Is there a short cut to make repeating events, for like putting in a work schedule. I'm a nurse, I work the same shifts but not the same days.
Great tutorial! How do I add birthdays?
good video thank you. I wondered if it's possible to color the header for the calendar. I have looked and can't find where it's possible. Color calendars would be so coo!
Wonderful tutorial!!! question: if you move from an EST to an AST time zone, does the calendar automatically up date all event times to the new time zone?
Yes, it does.
@@AnsonAlexander thank you
If I have a recurring event, how do I change just one instance of that event without changing the others in the series?
Thanks for this!
I just delete my "name" calendar and change the name of the calendar into: "meeting" and add "fun" etc. somehow it doesn't duplicate my event when i delete an event in one calendar.
I also found subscribing to national holiday is confusing so i just type in my holiday manually
I’m trying to make it possible for people with whom I have shared a Calendar to add their own event to the calendar. It’s turning out to be more difficult than I expected because everybody has a different computer, phone, or iPad. I wonder if there’s a tutorial about this subject.
I am praying you will be my hero! I have a google mini gen 2 and I want notifications from my calendar to go off on my mini AND my phone. Any ideas?
What does a check mark inside of a circle mean on the calendar? My wife has them on hers and these specific events wont shownup on mine
Is there a way to get a text notification prior to a meeting?
Hello! How about reminders? Is it still available in GC at all?
How do I gain access to google calendar insights? Do I need to get a business account and which one?
If I type in the same name where i buy items all the time in the search bar which has details in it, it wont open. This is on the latest iphone and ipad.
Hi how to add background image for an event?
I have an event on my calendar that I cannot delete. When I try it says I don't have the authority to delete. How can I get this off my calendar?
I'd like to knpw abput aoppointment scheduler and how to send available time slots for others to pick when we mwill meet.
If you set busy / away for events on your calendar, they will automatically be able to see available time slots. However, I agree this is an area of Google Calendar that deserves specific attention and I will try to get a video up specifically related to appointment scheduling.
Great. Make a video outlook calendar.
Will give it a thought, do you prefer Outlook over GCal? If so, what are your reasons?
One event stays with my cursor and when I go to another day and click on the day it shows up. How do I get rid of it?
thanks! great info BUT...how do you get different Gmail calendars to display all events on your primary Google calendar? Thanks in advance.
You just enable those calendars on the bottom left side of the screen. If you asking about actually moving those events to the primary calendar - that kind of goes against the idea of using multiple calendars. You're free to just use one calendar as well if that works better for your workflow.
@@AnsonAlexander thx for the quick reply ❤. I don't want to move them. Just view all my events in one place.
on my phone (Samsung s21 ultra) it's easy I just check the boxes of the email addresses of the calendars I want to show. But Those email addys don't show up as options on desktop though 😢. Suggestions?
Can you explain how to create Reminders and use them in google calendar?
Great suggestion, I will try to get a video up specifically regarding reminders.
Yes please!
@@AnsonAlexander
I own two calendars. How do I switch between them in my browser?
Im having print issues. It prints black font and white fonts both. How do I fix this? Do you have a tutorial on how to PRINT THE MONTHLY CALENDAR?
I don't specifically but are you printing by going to the gear icon and then clicking print? From there, you have the options to specify a date range as well as formatting options.
Can you drag and drop events to a different time/day in your calendar?
Yes (pretty sure I show that at some point)
I am interested in integration of Google Calendar with Google Meet
Excellent. You begin by letting us know where to find the Google Calendar. The vast majority of tutorials on TH-cam jump into fine tuning the use of the calendar missing the vital 1st step: Where is it?
the date of the widget won't update; it always keeps 31? why?
Thank you, I have a question please, when I move one event from one calendar to another all guests are removed.. how can I solve it?
What method are you using to move the event? If you copy an event over there should be a pop-up asking if you also want to invite guests.
@@AnsonAlexander Thank you, I tried again with the method you showed in the video, and it worked properly.
For how long Google Calendar can store task/events. I am Getting message in the calendar app that information is visible from 2021? Pls share if this is true. Thanks a lot
As far as I know, your calendar will keep tasks and events forever until you delete them. I think most people prefer it that way. Are you wanting your events to be auto-deleted after a certain amount of time?
@@AnsonAlexander no sir, I want to keep them. Also, i was thinking I can export from Google Calendar and upload it to outlook.
@@AnsonAlexanderThat's what I thought too, but today I found out that the events before 2 years have now gone and disappeared. It's devastating frustrating to find out like this. I've used this since like forever at least since 2010. I think I was able see them earlier this year. I had little medical results written inside those calendar events as well as other reminders worth remembering/noting. This new doctor I have to see has very detailed paperwork to fill out and all that data was in there. It's not reliable at all if this happened. Is there any way to restore them? Will updates help? Is a browser version have that data? Why did it disappear in first place? I did not go and delete them myself. I can't really change much in the calendar setting so I don't know what things are set at. I only used the app to "record" data. How do I stop this "syncing" if logging from different devices corrupt that data?