The Send Email with option is a good alternative to Start and Wait for Approval Action cards. You can customize how this action card functions to suit your needs #powerautomate
Great video. Is there a way we can send an email with options AND not have my name displayed as the Sender? I know I can change the sender in the V2 emails.
Hi there....good video...like the idea. Wondering if this Send Email with Option can be used for multiple users? I am sending a document to capture acknowledgement and wondering if this would be appropriate for this use case...
Yes, ot is possible. In the Apply to each loop, click the more option button and go to settings. Switch on the concurrent run and put it at 50. Meaning it will send to top 50 people. As they respond, it will shuffle in the next in queue
Hello, Thanks for your video, but I want to ask can we change that Response default text? as something different because the client want to add some more details there...
Hi, can you customise the response confirmation bit (ie where it says "Thank you!....". Also can you take the Power Automate text out of the covering email? Thanks
Thanks for your Videos Brother..I want a help that the power automate gives the values of SharePoint list contents as a options to user to select and return that as input..if you had uploaded a video related to that I'm sorry that I haven't seen that.
Hi Ola, Thank you so much for the amazing session. I have a question. Is there any way to create an automated welcome email for all new O365 created users?
Thanks for the video ! Instead of a list of options I manually entered in the flow, is it possible that the choice box proposes users from my organization ?
Is there anyway you can make this secured? I mean to allow only recipients to select an option. I noticed that the senders can respond to the email. In the case where send email with options is used for approvals, senders can approve it themselves which I think it's not good. I know about the approval card which solves this issue but is there a way around "send email with options"?
Hi, is there a way I can hyperlink to each of the options so that when the receiver clicks on one of the options it redirects them to a certain web page and not the submitted response page?
Hi I want to stop forwarding this email.. Is there a way to do it..!! If forwarded also.. The receiver should not have the option to provide his response...!! Please help me
Sir, thanks for the VDO and learnings. I have a requirement, in my organization. We use O365 and its email subscription. We would like to send auto email reply who ever sends email to the organization. saying thank you. but how can i make this possible centrally ( thro' power automate) with filters applying emails restriction from certain domains. making power automate one time programme
Few queries I have with send email with options, pls help me understand. 1. If the responder forward the email to someone else and new responder send response - it records the original responder email id instead who actually responded 2. Is there a way to record date when the response received? 3. Is there a way to avoid the flow opening a web page for the responder to show the confirmation ...Thanks...bla bla bla....?
Hi Angel, Thank you for your questions. 1. I am not quite sure why it recorded the original receiver of the email as the responder. I will check the documentation. 2. Sure, within flow, you can capture the exact date and time using 'utcnow()' function. 3. Yes, you can change the "Show HTML Confirmation Dialog" option to NO. You will get the option by clicking on the Show Advance Options. I hope this helps
@@TheOyinbooke wow that's very quick response. Thank you so much. 1. Will wait for your response 2. Pls guide me on second point. Currently my flow automatically save the responder response and email id in excel, not able to figures out how to store the date and time also in excel when the response received. It's easy to get done in approval flow as the dynamic action will show the created and closed date, bit here I am not able to find that 3. I kept "Show HTML confirmation dialog" as NO but still its routing me to the webpage to show thanks message. Use only HTML message - Yes(I have HTML table on body of the email) Hide HTML message - Yes Show HTML confirmation dialog - No Pls guide
@@infy25 You are welcome. For the second point. While updating excel column, on the date and time column, type this in the expression cell 'utcnow()' and insert it to the date and time column. For the 3rd Point , the Dialog will always open. It is needed to send back the response to the flow. If the recipient is MS Outlook mail, it can display as a card within the mail but if other email recipient, it will open in a Dialog to send back the response to the flow
@@TheOyinbooke Yey....💃2nd point worked. Thanks once again. Do we have any function for week number of the year? 3. I think there is a bug if your suggestion is true dear. Because I used outlook to send email and received response also from Outlook. I tried within organisation and outside organization. Everytime the dialogu box gets open and show the message. Only time the message shows within outlook is when you set NO to Use only HTML message, but I can't keep that because my body of the email has HTML table. Pls check and guide ..🤞
Hey, I am building a flow which is basically basis on my form submission to send email response to the employee who gets audited, while I have configured options of acknowledge and not acknowledge I wanted to know is it a way this can be saved automatically in Excel once we download form response or somewhere or possibly if we can connect?
Hi Ahad, the best way around this is to create your form linking it to excel Online. This way, you can update the same excel directly in Power Automate with the feedback from send email with option action card. Check this video on how to link your form directly with Excel Online. This way, you wouldn't have to download form responses as it is directly linked to your Excel Online. You can edit the excel online and add a new column to store feedback from the send an email with option card. th-cam.com/video/EpvqTrcsaU0/w-d-xo.html
Hi Mark, the send an email with options work best for a process that runs for each entry. This mean that whenever the action is in an apply to each, it will work like a "Start and Wait For Approval" but if it was added to a flow that run for each trigger without sending to multiple people, it will work properly
Thanks for your question Iyanu. If the receivers are within your organization, you should use the “Approval” action for this. It is best optimized for such update. You can also design an adaptive card for the same purpose
The option selected is captured in the variable "SelectedOption". If you add a new action card after the Send Email with Options, you will be able to consume the user response from the dynamic content in the flow.
I tried by sending to Shared Mailbox, it will only show in HTML format no matter what... I wish the message being displayed in action card so that I can grab the user email. Any idea?
Hi Keoni, Thanks for your comment. By "Stack", do you mean sending the email simultaneously? Or having more than 1 send an email with option action card in your flow
@@TheOyinbooke Thanks Ola - In a single e-mail, I would like the recipient to be able to provide input/updates to multiple columns/fields in a list. So, I already can get one set of options into an e-mail (approve, disapprove, need more information) using HTML but under that I'd like to add another set of options that updates another column in the same list. Something like this in the body of the message: First set of options to update the 'Approval' column: Approve, Disapprove, Need More Information Second set of options to update the 'Colors' column: Red, Yellow, Green Third set of options to update the 'Speed' column: Fast, Slow, Medium Speed I'm thinking that if I used 'Action Cards' instead of HTML only, I could 'stack' them inside the body of the message like that.
@@johnschuller9940 Hi Koeni, I haven't tried this out. The send an email with option cannot achieve this.. Have you tried Adaptive Card? I believe it is suitable in this scenario
Hi. I have an issue. When ' use only HTML message' is yes, then not be able to get the user email address. I want to save the response email address in list. Any solution?
Hi Pratul, Thank you for your question. I don't think you need the response email address from the action. You already have the email address somewhere while sending them the email communication. You can as well take their email from that same connector. Meaning, you can use the same variable you used for the recipient email address to fill up the list as well. Do let me know if this is of any help. Kind regards
Hi Best, this feature is not possible today. but if you need e-signature, you can use Adobe or Docusign connector in your flow. Note: the approvals must have Adobe or Docusign License
Hi SEBIN D, For "send an email with option", there is no comment session. for "Approval Action Card", approvers can add comment. However, the approval action card is only for people within your organisation.
@@lycoris0102 did you ever find out how to store the responses in SharePoint/excel? I'm trying to achieve the same and struggling to find out how to do.
Great video, very informative! I noticed you mention at the end of the video the use case of allowing users to upload a file through MS Form, One Drive and emails with options. This is similar to a challenge I'm trying to solve, where I've created a form where the responses are populated in a SP list and an approval flow is kicked off when created, however the external users need to be able to upload 2 documents. I'm currently sending the documents in an email after the approval and having the external user reply all in the email with the signed documents attached, then having our internal users manually attach the file to the associated list item, however is there a more automated flow I could create through these emails with options? Any help much appreciated
It's amazing how after three years of this demo, and using it for the last two, I'm still finding small tips. Thank you!
Awesome explanation. Thank you.
This was so helpful. Thank you!
Nice video! Very helpful.
Thank you Oga.
Great video! Thanks a lot!
This was quite informative.Thank You.
Hi Ola, what if emails are being sent to a list of user, if response is not received from one user the flow stops. What to do then?
Thank you, clearly explained
Thanks for your video. Do you know how many maximum email does power automate can send per day?
Thank you for your effort, bro, but how to use send as function in this case?
Thank you !
Thank you very much
thx for sharing
My pleasure
Can you take actions based on certain response?
Thank you for this, is it possible to disabled the button after respond?
Hi there, is there a way to move the options dialog box to the top?
Hey i want to understand, if the user selects any one of the options, how can we configure the actions for it?
Hi, is there a way to check and change from which email address the email is going?
Great video. Is there a way we can send an email with options AND not have my name displayed as the Sender? I know I can change the sender in the V2 emails.
Thank you for clear explanation. Is it possible to add a link in send email with options?
Hi there....good video...like the idea. Wondering if this Send Email with Option can be used for multiple users? I am sending a document to capture acknowledgement and wondering if this would be appropriate for this use case...
Yes, ot is possible.
In the Apply to each loop, click the more option button and go to settings.
Switch on the concurrent run and put it at 50.
Meaning it will send to top 50 people.
As they respond, it will shuffle in the next in queue
Hello, Thanks for your video, but I want to ask can we change that Response default text? as something different because the client want to add some more details there...
Yes, you can. it is configurable in the action card.
Awesome
Thank you RaJnEsh
Hi, can you customise the response confirmation bit (ie where it says "Thank you!....". Also can you take the Power Automate text out of the covering email? Thanks
Thanks for your Videos Brother..I want a help that the power automate gives the values of SharePoint list contents as a options to user to select and return that as input..if you had uploaded a video related to that I'm sorry that I haven't seen that.
Hello brother, i have one doubt how we get sent perticular person with some attachment mail how can i proceed that
great
Hi Ola,
Thank you so much for the amazing session. I have a question. Is there any way to create an automated welcome email for all new O365 created users?
Thanks for the video !
Instead of a list of options I manually entered in the flow, is it possible that the choice box proposes users from my organization ?
Is there anyway you can make this secured? I mean to allow only recipients to select an option. I noticed that the senders can respond to the email. In the case where send email with options is used for approvals, senders can approve it themselves which I think it's not good. I know about the approval card which solves this issue but is there a way around "send email with options"?
Great Video
actually i wanted to ask if the is a way to make the HTML page a bit different? for example change the color or the text?
Hi, is there a way I can hyperlink to each of the options so that when the receiver clicks on one of the options it redirects them to a certain web page and not the submitted response page?
Hi I want to stop forwarding this email.. Is there a way to do it..!!
If forwarded also.. The receiver should not have the option to provide his response...!!
Please help me
Sir, thanks for the VDO and learnings.
I have a requirement, in my organization. We use O365 and its email subscription. We would like to send auto email reply who ever sends email to the organization. saying thank you. but how can i make this possible centrally ( thro' power automate) with filters applying emails restriction from certain domains. making power automate one time programme
Few queries I have with send email with options, pls help me understand.
1. If the responder forward the email to someone else and new responder send response - it records the original responder email id instead who actually responded
2. Is there a way to record date when the response received?
3. Is there a way to avoid the flow opening a web page for the responder to show the confirmation ...Thanks...bla bla bla....?
Hi Angel,
Thank you for your questions.
1. I am not quite sure why it recorded the original receiver of the email as the responder. I will check the documentation.
2. Sure, within flow, you can capture the exact date and time using 'utcnow()' function.
3. Yes, you can change the "Show HTML Confirmation Dialog" option to NO. You will get the option by clicking on the Show Advance Options.
I hope this helps
@@TheOyinbooke wow that's very quick response. Thank you so much.
1. Will wait for your response
2. Pls guide me on second point. Currently my flow automatically save the responder response and email id in excel, not able to figures out how to store the date and time also in excel when the response received. It's easy to get done in approval flow as the dynamic action will show the created and closed date, bit here I am not able to find that
3. I kept "Show HTML confirmation dialog" as NO but still its routing me to the webpage to show thanks message.
Use only HTML message - Yes(I have HTML table on body of the email)
Hide HTML message - Yes
Show HTML confirmation dialog - No
Pls guide
@@infy25
You are welcome.
For the second point.
While updating excel column, on the date and time column, type this in the expression cell 'utcnow()' and insert it to the date and time column.
For the 3rd Point , the Dialog will always open. It is needed to send back the response to the flow. If the recipient is MS Outlook mail, it can display as a card within the mail but if other email recipient, it will open in a Dialog to send back the response to the flow
@@TheOyinbooke Yey....💃2nd point worked. Thanks once again. Do we have any function for week number of the year?
3. I think there is a bug if your suggestion is true dear. Because I used outlook to send email and received response also from Outlook. I tried within organisation and outside organization.
Everytime the dialogu box gets open and show the message. Only time the message shows within outlook is when you set NO to Use only HTML message, but I can't keep that because my body of the email has HTML table. Pls check and guide ..🤞
After cancelling the flow .. still users are getting mails. How to stop auto sending of these mails.
Most likely your trigger is scheduled cloud flow. You need to turn off the flow
The content is great. The background score was disturbing the focus
Hey,
I am building a flow which is basically basis on my form submission to send email response to the employee who gets audited, while I have configured options of acknowledge and not acknowledge I wanted to know is it a way this can be saved automatically in Excel once we download form response or somewhere or possibly if we can connect?
Hi Ahad, the best way around this is to create your form linking it to excel Online.
This way, you can update the same excel directly in Power Automate with the feedback from send email with option action card.
Check this video on how to link your form directly with Excel Online. This way, you wouldn't have to download form responses as it is directly linked to your Excel Online.
You can edit the excel online and add a new column to store feedback from the send an email with option card.
th-cam.com/video/EpvqTrcsaU0/w-d-xo.html
HI, I have my receivers email in a Excel table, but it waits for a response before sending the next email out from the list?
Hi Mark, the send an email with options work best for a process that runs for each entry.
This mean that whenever the action is in an apply to each, it will work like a "Start and Wait For Approval" but if it was added to a flow that run for each trigger without sending to multiple people, it will work properly
Pls what if I want a comment box instead of a button. For example I want who ever gets the mail to send a comment on update
Thanks for your question Iyanu. If the receivers are within your organization, you should use the “Approval” action for this. It is best optimized for such update.
You can also design an adaptive card for the same purpose
Can we export the results of responses (June/August/September) in an excel sheet?
@Microsoft Power Tools How do I capture the response and send to another user.
The option selected is captured in the variable "SelectedOption".
If you add a new action card after the Send Email with Options, you will be able to consume the user response from the dynamic content in the flow.
I tried by sending to Shared Mailbox, it will only show in HTML format no matter what... I wish the message being displayed in action card so that I can grab the user email. Any idea?
Hi dax tech,
irrespective of how it was rendered, you should be able to capture the user email.
Great Video Ola! Do you know if there is a way to "stack" user options in one email?
Thank you
Keoni
Hi Keoni,
Thanks for your comment.
By "Stack", do you mean sending the email simultaneously? Or having more than 1 send an email with option action card in your flow
@@TheOyinbooke Thanks Ola - In a single e-mail, I would like the recipient to be able to provide input/updates to multiple columns/fields in a list. So, I already can get one set of options into an e-mail (approve, disapprove, need more information) using HTML but under that I'd like to add another set of options that updates another column in the same list. Something like this in the body of the message:
First set of options to update the 'Approval' column: Approve, Disapprove, Need More Information
Second set of options to update the 'Colors' column: Red, Yellow, Green
Third set of options to update the 'Speed' column: Fast, Slow, Medium Speed
I'm thinking that if I used 'Action Cards' instead of HTML only, I could 'stack' them inside the body of the message like that.
@@johnschuller9940 Hi Koeni,
I haven't tried this out. The send an email with option cannot achieve this..
Have you tried Adaptive Card? I believe it is suitable in this scenario
Hi. I have an issue. When ' use only HTML message' is yes, then not be able to get the user email address. I want to save the response email address in list. Any solution?
Hi Pratul,
Thank you for your question.
I don't think you need the response email address from the action.
You already have the email address somewhere while sending them the email communication.
You can as well take their email from that same connector. Meaning, you can use the same variable you used for the recipient email address to fill up the list as well.
Do let me know if this is of any help.
Kind regards
Hello, good video. I have a question: Can i request user sign(pen input compnent) via email?
Hi Best, this feature is not possible today. but if you need e-signature, you can use Adobe or Docusign connector in your flow.
Note: the approvals must have Adobe or Docusign License
Is there any way to provide comments by approver in the approval mail ?
Hi SEBIN D,
For "send an email with option", there is no comment session.
for "Approval Action Card", approvers can add comment.
However, the approval action card is only for people within your organisation.
Sir great Video. Can you please tell us if we can create multiple questions with options, if yes, how?
Thanks Ola. Do the responses store somewhere automatically or do I need to create a SharePoint list/Excel Online document to store them?
The response is not stored anywhere. Is it only returned to the action card and can be stored in SharePoint List or Excel sheet as suggested.
@@TheOyinbooke how ?
@@lycoris0102 did you ever find out how to store the responses in SharePoint/excel? I'm trying to achieve the same and struggling to find out how to do.
Great video, very informative!
I noticed you mention at the end of the video the use case of allowing users to upload a file through MS Form, One Drive and emails with options. This is similar to a challenge I'm trying to solve, where I've created a form where the responses are populated in a SP list and an approval flow is kicked off when created, however the external users need to be able to upload 2 documents. I'm currently sending the documents in an email after the approval and having the external user reply all in the email with the signed documents attached, then having our internal users manually attach the file to the associated list item, however is there a more automated flow I could create through these emails with options?
Any help much appreciated
Thanks for your comment. Here is the video guide
th-cam.com/video/WDuwqPv4RAc/w-d-xo.html