You got it! Thanks for watching! Note that within our end to end training, we have a specific module dedicated to an integration between BT and Quickbooks. Check it out! bit.ly/4cM2tam (Enter Code TH-cam50 for $50 off!)
If you use projects can you send the budget for the project to QBO? I want to pull a report in QBO to compare budget to actual based on the product codes.
Hi…thanks for watching! Unfortunately No. You cannot track a budget versus actual “by project” in QBO Plus. That being said, you can use an external spreadsheet dashboard and/ or external project mgmt software for this purpose. We go through a few of these options in our end to end course, Real Estate Accounting Bootcamp. You can check it out here: bit.ly/3xaBohM (code TH-cam50 for $50 off)
Great tutorial Nick! Question: I noticed you included cost codes for Hours and Project Deposit after "9000-Punch List". Assuming the "Hours" item is a way to book GC time to the project? The "Project Deposit" is something I have been grappling with in Buildertrend for some time now. Can you explain how each of these items were intended to work on your end? Thanks
Thanks for watching Craig! The "Hours" code is actually not used at all. This should be removed. I include labor in the appropriate cost codes from those within the hierarchy. The Project Deposit is a way to record funds without tagging them to revenue. I align the "Project Deposit" Service in QBO with an "Other Liability" account: "Prepaid Project Deposits". This allows me to accept money from customers without recognizing profit on the project until it begins. Once the project begins, I use a journal entry to move the money from "Other Liability" to "Revenue".
Great video, thank you! How do you integrate BuilderTrend with your approach to using location / class to manage multiple entities within one QBO account? (Thanks for your video on Multiple Businesses within one Subscription too, really helpful)
I'm using BuilderTrend and QBO to manage a business with multiple sub-entities, and I'd like to only have 1 BT account and 1 QBO account to manage everything in. I have it set up and working individually in BT (using Jobs) and QBO (classes / locations) - but I'm struggling to work out how to integrate BuilderTrend with QBO so that transactions (POs / Bills/ etc.) are automatically mapped from BT into the right sub-entity in QBO. Hope that makes sense. Would love to know how you do that?
@@Kwolis65 Hi! I definitely get what you're asking....I'm not sure I have a good answer though. BT doesn't have a field that will map with QBO Location...nor Class for that matter. The only two links between BT and QBO are 1. Cost Code (to product/ service) and 2. Project (to customer/ project). I think you would have to manually go into QBO to add the Location/ class after a transaction is made/ synced over to QBO.
Hello I appreciate the video so much as young contractor, this has been helpfull to help start using quickbooks as ive done everything the old school way pen and paper, could you give me a link to were i can download your list of product and services so i can build my new quick books and builder trend thank you
Hey! yes...here is the link to the download! FYI - We plan to produce a new, comprehensive course specifically for contractors using QBO.www.incomedigs.com/productserviceimport
Release the PO video please! Do you originate PO's in BuilderTrend or Quickbooks? If BuilderTrend, how are the PO's accounted for in QB, so that you know how much you've spent? Thanks, Tony
Hey Tony....thanks for watching! POs in BT are quite powerful. But they can certainly be confusing (video coming!). When a PO is created and released from BT, it will hit QBO as a Bill. You can then pay that bill either from BT, QBO or externally (write a manual check). When either BT or QBO is updated as Payment made, the other SHOULD reflect that balance. Personally, I am paying everything out of QBO. So I create the PO in BT, it goes to QBO as a Bill...I then pay the bill from QBO...which, in turn, marks the PO as pad in BT.
@@Incomedigs Thanks, I appreciate your answer, I know you're busy! Do you invoice customers from BT or QB? I create an invoice in BT, release it, then it sends to QB and calculates taxes, then I can invoice the customer from QB. But if I create the invoice in BT, it assigns an invoice #, that screws up the sequential numbering in QB. How do you approach invoicing?
@@tonycoke1440 Hey Tony, I create invoices in BT so that I can link to the schedule. As I release them, they go to QBO from which I send to the customer for payment. I honestly don't pay much attention to the invoice numbering...so maybe I am not incurring the issue you are. I'm pretty sure you can change the QBO invoice number after creation...but likely an annoying process.
Hey! I do my estimates on google sheets and then import into BT! I think its essential to have the estimate in there...I just like the flexibility of being able to build offline!
Hi Holly! We have many many videos Quickbooks Online. I suggest checking out our channel page: th-cam.com/channels/kgrMBXBF7sFkx36m0KU5Tw.html We are working on creating more videos for Buildertrend! We have this scheduling video available for BT: th-cam.com/video/ojyFQs9NS1Y/w-d-xo.html
I'd like a tutorial on when you pay a bill in Buildertrend how does it show up in QuickBooks, also, can you pay a vendor in builder trend via- direct deposit and if so how does that reflect in Quickbooks?
Hi Erin...thanks for watching! Great questions and suggestions! We will certainly put these in the queue! To briefly answer your question: A "bill" in Buildertrend is considered (by buildertrend) to be more like an "expense" in QBO. The bill is already seen as "Paid" from a BT perspective...so this is a bit of a mismatch with QBO. A PO is a better item to use for a what we might consider a "traditional bill". When a PO is used in BT...you can mark it as paid...which would then reflect back in QBO. You can setup Vendor direct deposit as well! Personally, I actually like to do things the opposite way: I will create POs in BT, but I manage all my payments via QBO. I just find the usability a bit better. But yes! We will have videos on this topic!
Hi Andreia, I would suggest reaching out to Buildertrend Support. They have an excellent team that should be able to troubleshoot the problem with you. Thanks for watching!
Hey Ruvim...thanks for watching! We're still working on the BT series...we have another one on setting up the project schedule: th-cam.com/video/ojyFQs9NS1Y/w-d-xo.html
Hey Manuel, thanks for giving the video a shot. I'm sorry it did not meet your expectations. You are right...mapping Products/ Services to BT codes is a step in itself. Buildertrend has a great tutorial on this topic. Not much added value I can offer. Remember these videos are completely free...and we always appreciate feedback!
If you use projects can you send the budget for the project to QBO? I want to pull a report in QBO to compare budget to actual based on the product codes.
Hi…thanks for watching! Unfortunately No. You cannot track a budget versus actual “by project” in QBO Plus. That being said, you can use an external spreadsheet dashboard and/ or external project mgmt software for this purpose. We go through a few of these options in our end to end course, Real Estate Accounting Bootcamp. You can check it out here: bit.ly/3xaBohM (code TH-cam50 for $50 off)
If you use projects can you send the budget for the project to QBO? I want to pull a report in QBO to compare budget to actual based on the product codes.
Unfortunately no...not within QBO. You would need to export out to excel/ google sheets or utilize Buildertrend (or some other external software) to compare budgets to actuals by project.
Check out my End-to-End Quickbooks Training. www.incomedigs.com/reab ($50 off w/ code TH-cam50)
Thanks for sharing, this will be a big help with integrating BT & QBO.
You got it! Thanks for watching! Note that within our end to end training, we have a specific module dedicated to an integration between BT and Quickbooks. Check it out! bit.ly/4cM2tam (Enter Code TH-cam50 for $50 off!)
Do you ever link your BT jobs to QB Projects? Do you happen to have a video on that relationship and what info is shared?
Yes! I do this in this video...After 12 min or so I show how to link the project to QB Projects!
In the video you say there is a detailed cost code video or list… where can I find that please? Thank you.
Hi! Thanks for watching! You can download it here: www.incomedigs.com/productserviceimport
If you use projects can you send the budget for the project to QBO? I want to pull a report in QBO to compare budget to actual based on the product codes.
Hi…thanks for watching! Unfortunately No. You cannot track a budget versus actual “by project” in QBO Plus. That being said, you can use an external spreadsheet dashboard and/ or external project mgmt software for this purpose. We go through a few of these options in our end to end course, Real Estate Accounting Bootcamp. You can check it out here: bit.ly/3xaBohM (code TH-cam50 for $50 off)
@@Incomedigs Got it! Thank you for the quick response. I’ll check out the course you offer.
Great tutorial Nick!
Question: I noticed you included cost codes for Hours and Project Deposit after "9000-Punch List". Assuming the "Hours" item is a way to book GC time to the project? The "Project Deposit" is something I have been grappling with in Buildertrend for some time now. Can you explain how each of these items were intended to work on your end? Thanks
Thanks for watching Craig! The "Hours" code is actually not used at all. This should be removed. I include labor in the appropriate cost codes from those within the hierarchy.
The Project Deposit is a way to record funds without tagging them to revenue. I align the "Project Deposit" Service in QBO with an "Other Liability" account: "Prepaid Project Deposits". This allows me to accept money from customers without recognizing profit on the project until it begins. Once the project begins, I use a journal entry to move the money from "Other Liability" to "Revenue".
Time and job costing, and inventory. Or how to integrate the 2.
Can you tell me how to create a file to upload into qb, Payroll,
@@normakeelcrawford6716 Great question! We'll add it to the queue for the upcoming series on buildertrend!
Very helpful, thank you.
Thanks for watching! bit.ly/4cM2tam (Enter Code TH-cam50 for $50 off!)
Great video, thank you! How do you integrate BuilderTrend with your approach to using location / class to manage multiple entities within one QBO account? (Thanks for your video on Multiple Businesses within one Subscription too, really helpful)
I'm using BuilderTrend and QBO to manage a business with multiple sub-entities, and I'd like to only have 1 BT account and 1 QBO account to manage everything in.
I have it set up and working individually in BT (using Jobs) and QBO (classes / locations) - but I'm struggling to work out how to integrate BuilderTrend with QBO so that transactions (POs / Bills/ etc.) are automatically mapped from BT into the right sub-entity in QBO. Hope that makes sense.
Would love to know how you do that?
@@Kwolis65 Hi! I definitely get what you're asking....I'm not sure I have a good answer though. BT doesn't have a field that will map with QBO Location...nor Class for that matter. The only two links between BT and QBO are 1. Cost Code (to product/ service) and 2. Project (to customer/ project).
I think you would have to manually go into QBO to add the Location/ class after a transaction is made/ synced over to QBO.
@@Incomedigs Understood - Thanks for the quick reply!
Hello I appreciate the video so much as young contractor, this has been helpfull to help start using quickbooks as ive done everything the old school way pen and paper, could you give me a link to were i can download your list of product and services so i can build my new quick books and builder trend thank you
Hey! yes...here is the link to the download!
FYI - We plan to produce a new, comprehensive course specifically for contractors using QBO.www.incomedigs.com/productserviceimport
Release the PO video please! Do you originate PO's in BuilderTrend or Quickbooks? If BuilderTrend, how are the PO's accounted for in QB, so that you know how much you've spent? Thanks, Tony
Hey Tony....thanks for watching!
POs in BT are quite powerful. But they can certainly be confusing (video coming!). When a PO is created and released from BT, it will hit QBO as a Bill. You can then pay that bill either from BT, QBO or externally (write a manual check). When either BT or QBO is updated as Payment made, the other SHOULD reflect that balance. Personally, I am paying everything out of QBO. So I create the PO in BT, it goes to QBO as a Bill...I then pay the bill from QBO...which, in turn, marks the PO as pad in BT.
@@Incomedigs Thanks, I appreciate your answer, I know you're busy! Do you invoice customers from BT or QB? I create an invoice in BT, release it, then it sends to QB and calculates taxes, then I can invoice the customer from QB. But if I create the invoice in BT, it assigns an invoice #, that screws up the sequential numbering in QB. How do you approach invoicing?
@@tonycoke1440 Hey Tony, I create invoices in BT so that I can link to the schedule. As I release them, they go to QBO from which I send to the customer for payment.
I honestly don't pay much attention to the invoice numbering...so maybe I am not incurring the issue you are. I'm pretty sure you can change the QBO invoice number after creation...but likely an annoying process.
Great video! Well done!
Thank You! Really appreciate the feedback!
Where is the Prodcuts & Services video you refer to in this video?
We discuss Products and Services ~ 3/4 through this video: th-cam.com/video/RCPhhmc0vCE/w-d-xo.html
Do you do your estimates on Buildertrend?
Hey! I do my estimates on google sheets and then import into BT! I think its essential to have the estimate in there...I just like the flexibility of being able to build offline!
Do you have other links for Buildertrend and Quickbooks?
Hi Holly! We have many many videos Quickbooks Online. I suggest checking out our channel page: th-cam.com/channels/kgrMBXBF7sFkx36m0KU5Tw.html We are working on creating more videos for Buildertrend! We have this scheduling video available for BT: th-cam.com/video/ojyFQs9NS1Y/w-d-xo.html
I'd like a tutorial on when you pay a bill in Buildertrend how does it show up in QuickBooks, also, can you pay a vendor in builder trend via- direct deposit and if so how does that reflect in Quickbooks?
Hi Erin...thanks for watching! Great questions and suggestions! We will certainly put these in the queue! To briefly answer your question: A "bill" in Buildertrend is considered (by buildertrend) to be more like an "expense" in QBO. The bill is already seen as "Paid" from a BT perspective...so this is a bit of a mismatch with QBO. A PO is a better item to use for a what we might consider a "traditional bill". When a PO is used in BT...you can mark it as paid...which would then reflect back in QBO. You can setup Vendor direct deposit as well!
Personally, I actually like to do things the opposite way: I will create POs in BT, but I manage all my payments via QBO. I just find the usability a bit better. But yes! We will have videos on this topic!
ive got a problem, quickbooks isnt creating the project but its linked
Hi Andreia, I would suggest reaching out to Buildertrend Support. They have an excellent team that should be able to troubleshoot the problem with you. Thanks for watching!
Where are your other videos?
Hey Ruvim...thanks for watching! We're still working on the BT series...we have another one on setting up the project schedule: th-cam.com/video/ojyFQs9NS1Y/w-d-xo.html
Tutorial failed to explain how QB links to Cost Codes. Your file is already linked to QuickBooks, you skipped the most important part my man!!!!
Thumbs down!
Hey Manuel, thanks for giving the video a shot. I'm sorry it did not meet your expectations. You are right...mapping Products/ Services to BT codes is a step in itself. Buildertrend has a great tutorial on this topic. Not much added value I can offer. Remember these videos are completely free...and we always appreciate feedback!
If you use projects can you send the budget for the project to QBO? I want to pull a report in QBO to compare budget to actual based on the product codes.
Hi…thanks for watching! Unfortunately No. You cannot track a budget versus actual “by project” in QBO Plus. That being said, you can use an external spreadsheet dashboard and/ or external project mgmt software for this purpose. We go through a few of these options in our end to end course, Real Estate Accounting Bootcamp. You can check it out here: bit.ly/3xaBohM (code TH-cam50 for $50 off)
If you use projects can you send the budget for the project to QBO? I want to pull a report in QBO to compare budget to actual based on the product codes.
Unfortunately no...not within QBO. You would need to export out to excel/ google sheets or utilize Buildertrend (or some other external software) to compare budgets to actuals by project.