12 Things You May Not Know You Can Do With PDF Files In Mac Preview
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- เผยแพร่เมื่อ 15 ก.ค. 2024
- macmost.com/e-2119 Preview is a great tool for viewing PDF documents. But you can do much more than just viewing. You can fill in forms, even PDFs that don't have preset fillable fields. You can password-protect them, export them as images, merge documents, rearrange and delete pages and more.
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I’ve been binging all your videos for months. LIFE CHANGING!! 🎉. You are a wonderful teacher and have developed a very effective video style. THANK YOU for sharing your knowledge. I have increased my personal productivity and saved countless hours with tips you’ve shared in all your videos. I wish I knew these things 10 years ago but glad I found you now.
1. 0:33 Fill in Forms
2. 1:20 Fill in Unfillable Forms
3. 1:54 Bake in Fields and Annotations
4. 2:38 Add Highlights and Notes
5. 3:35 Delete Pages
6. 4:05 Rearrange Pages
7. 4:21 Merge Documents
8. 4:59 Crop
9. 5:33 Blank Out Areas
10. 6:02 Password-Protected Documents
11. 6:54 Convert PDF's to Images
12. 7:40 Slideshow View
Thx a lot for making my life easier.
I'm a new fan. You're meant to teach. For me, a big part of learning, is not just WHAT is being presented, but HOW it's presented. You've got both. Thank you!
WOW …. another great video Gary. Well done and thank you.
Thank you Gary for your works, I learn so much from all of your videos.
Why can I only give you one thumbs up!? I want to give you 200 thumbs up! Thanks a ton!! Was pulling my hair out. Your the man!! :)
Gary - you are truly the Master of All Things Mac! It blows my mind that you are able to come up with all these little known but helpful tips day after day. I particularly liked the one today about filling in the fields using the text box - I had no idea you could do that! Thanks a million for making all these videos - you are single-handedly increasing the national GDP by enhancing everyone’s productivity!
I didn’t know we can do so much! Thank you so much for these great tips here and in all your other videos. Really, really helpful!
Best presentation on Preview on TH-cam! Excellent info and great friendly presentation style. Thank you Gary!
Thanks, Gary! Always great tips!
Boy I sure learned a lot. Thank you so much!!
I can't thank you enough for your work, very useful!
This is so useful. I love the way your tips always cover things that I actually need to do!
Oh my, your videos are heaven sent. I'm a window user, and our company just decided to shift to mac desktops. And I'm an architect using a lot of design apps. My productivity suffered but your videos are helping me fight the daily struggles. 😅
Thanks Gary!
Thanks again Gary for another great video that taught me how to fill out a form in Preview. You're the best.
Ok. Gotta thank you. I’m joining and donate to you. You’ve helped me so much. Thank you.
This is awesome! Thank you!
Thanks man for sharing your knowledge!! 👍
Once again, I had no idea! Thanks Gary!
Hi from Fance Gary. Mille mercis for your sympathetic and informtive tutorials. Yes, we do learn a heck of a lot. Very thorough documents. Gratitude. Look fwd to discovering your others videos. Take care.
Excellent video Gary! This was VERY helpful!
Excellent tutorials! Thanks so much!
Thank you so much Gary! This is such a big help!
Thank you so much !!! Great information and very well explained !!!!!!
Outstanding! Thanks so much for this tutorial.
You have become my guide. You should be paid by Apple. The priceless things you share in your videos finally make us obtain the real potential of our good but expensive devices. I hope you will continue with this channel. Please. Thank you so much!!!
Thank you for a simple explanation great video.
Wow! I never knew I could use Preview that way. Thank you for enlightening me.
WoW!! Thanks so much, this is what I been looking for. Subscribed
Consistently Excellent & Elegant. Will save paper with that highlight technique. Embarrassed to say I used to try to mark up pdfs with the pen. Gave up and printed so I could highlight and underline. You are MARVEY! Bingeing indeed!
This is so helpful. Thank you.
Thanks Gary! This is an old video which I just came across. Very useful. Actually I had no idea of any of the things you tell in this.
This is awesome! Amazing tips, Thanks Gary :)
Thank you so much. You are a genius!
As always good informative video 👍
Super useful!
Another wonderful video!
This is so incredibly useful Gary, thank you. I am now a Patron 😃
thx Gary very useful as usual
Great help, this guy is very good at training fantastic presentations. Thank you
Thank you! I probably discovered all these types by accident over the years...but promptly forgot them, so this was very helpful. I think Preview is the most under rated Mac app there is!
I'm new to the Apple Ecosystem. And find your videos very informative. I've contemplated Intel as a business tool, but I'm finding Macs specifically the M1 Air checks off all of my boxes. Just subbed!!!
thank you dude you are a life saver
Thank you for this, it’s very useful. Some of the tips I can do in lesser times. So my client won’t have to pay a lot money because I took so long. Wonderfull 🙏🏼❤️
Gary, you are great and from now on I shall open pdf only in preview 😊
Super helpful!
Excellent!
Thanks a world, a real genius
Hi Gary, I'm Gary. I appreciate the help sir, thanks
I’ve been using MacBook this whole time, I did not know this until now!
謝謝你
Wow, I didn't realize Preview is so powerful. Now I don't need a 3rd party app to handle pdf files. Thank very much for sharing!
566 likes and only 1 dislike that shows how amazing your content is. You got the most relevant audience!! and thanks for the video.
wowow man THANK YOU SOOOOO MUCH
Sei un grande
Thanks Gary. I remembered that I saw this video. I had to fill out a PDF-form, so I searched for your video.
Someone give this man a cookie.
Just subscribed to your channel ; Wonderful channel; you should have way many more subscribers than what you have ;Great information !!!!
Awesome.
How do I match text on a document? Thank you for sharing 🙏🏽 You made it easy to follow
I like short videos with a lot of info
VH >> Very Helpful !!!!
Outstanding video, Gary! Quick question...I need to save email messages for my client files. Is there a way to add those to a file created in Preview? Thanks!
Great video as always ! Still no OCR in Preview though ?
You can also drag pages out of the sidebar onto your desktop or a folder.
Millions of likes to you
Hi Gary, great video as usual. I have a question is it possible to add a business stamp or card to a PDF using preview or Markup?
Informative and to the point. I knew almost all of them but still nice to learn some more.
But I think you forgot the "wow"-thing you can do. The ability to use your Mac camera to add your signature to Preview and then fill in your signature in your pdf. Now THAT is a tutorial that will drive traffic to your channel.🙂
I have a whole separate tutorial on signatures. th-cam.com/video/NfJPm4fMChI/w-d-xo.html
Great video, I wonder if it would be possible to do table of contents in this programme. Thanks.
Thanks again. Is there a way to create a mirror image with Preview? I need mirror image for making labels.
Hello, I love your channel and I hope you can help me. I created an interactive PDF file with buttons and text fields, I also need for my client to upload images and photos to this PDF file, so it's re-usable as a template. Is there any program or option on MAC to add images to a PDF file? Thank you in advance!
Super helpful thank you! :) Can you tell me please, how do we open PDF layers on a mac? I have tried in the Preview app as well as the PDF Reader app. I am unable to see the layers button to view in this format. Thanks!
Not sure about the layers. I've never worked with them. Maybe they are something available in the document file, but not the exported final PDF? Have you tried Adobe Acrobat?
Great information, Gary. I want to have my pdf letter, about 50 pages, read out loud by, ah, "someone" else, while the letter scrolls along at the same time, while I'm live and seen by the viewer in a small window too, reacting to the scrolling, speaking letter. Can this be done, Gary? If so, how? Thanks.
I have a weird problem with Preview/Screenshot on my Mac that seems to have developed in the last few weeks. I normally take a screenshot of my TH-cam vids to use on TH-cam. I use preview to add text to them. My problem is now when I set the text to 200 pt size the text comes out quite small whereas before it used to be huge when set at 200 pt. I've literally formatted my MacBook Pro as thought I might have installed some software that corrupted it but it's still the same. The text size thing works fine (huge text on size 200) when I download an image or use one I've taken on my phone so maybe it's something in screenshot that has changed? Has anyone else noticed this or could you test yours to see if it does the same as it's driving me nuts!
Thank so much for this info. Can you suggest pdf that can create? Newbie to Mac.
Do you mean an app that can create PDFs? Which app you use depends on what type of content you are creating. Pages and Word do well with books, they also can be used for newsletters and posters, but pros would use InDesign or something like that. Any app that can print can be used to create a PDF. So use the app that makes the most sense (and that you know well enough).
How can you add page numbers in Preview? Thanks a lot for your videos, Gary!
You can't. You would normally add page numbers in the app you are using to create the document (Pages, Word, InDesign, etc).
Thanks Gary.
How to disable edit on a pdf? Not locking it by a password, so that you can send it to others, they can view it but they can’t edit it.
I need to add a footer or watermark on every page of a long document, like 500 pp. Any quick way to do this with Preview?
Thanks for the info. Is there any way to create a Table of Contents in Preview 10?
No, Preview isn't really a PDF "creation" tool. You create "documents" in apps like Word, Pages, InDesign, Acrobat, etc. Then you export those documents at PDFs. So go back a step to whatever tool you are using to make your document, create the TOC there, and then export a new PDF.
How do I convert PDF images to JPG hassle free, and manage file size for email upload without ruining resolution? And visa versa?
Great Video, We work with PDF Blueprint on a Daily. We tend to have to Separate and rename each page for other softwares. Is there a way to Rename each page. with still seeing the bottom half of the Page so we know the name.
I don't know what you mean -- does the software you have name "pages" in the PDF? I don't see that in any PDFs I've ever used.
Thanx,,,, I was going to purchase the Adobe PDF Readers For Mac, now I don't need it....
Preview slide show shows two pages at a time. Is there any setting to see only one page at time in slide show mode?
Hi, how to open the new pdf in new tab but not new window? I try it few times in preferences, but still can’t change it.
a question: is it possible yo duplicate an object around a circle in apple Pro APPs? like we could do in illustrator. Thanks, Gary, for the hard work.
Pro apps? (Final Cut, Logic, Motion) Apple doesn't really have a pro graphics app. You can't do it with their consume apps, like Pages or Keynote with a simple command. If your goal is to have a shape around a circle you can do it by putting two shapes at opposite ends of the circle, grouping, duplicating, and then rotating the new pair. Repeat as needed. Is that what you mean?
@@macmost Gotya. Thank you for answering. have a great day, Gary.
Hi Im designing an album cover in preview, how do I safe work so that I can open it up later and make changes, every time i safe then bring it back up again, all the images are baked in meaning I cant change or move them around, is there a way to do this or should i just transfer everything to an expensive graphic software?
Preview is not the right app for designing. Use something like Photoshop, Pixelmator, Illustrator, Addinity Designer, etc. if you want to keep it simple then use Freeform.
If it had OCR, it would be perfect.
In Monterey, it does. Live Text for images.
Hi,, how do I copy only highlighted or underlined text from preview to another document? so I can only see the highlighted sections in one document? this is possible in adobe but I'm not sure how it works on preview.
Various ways, depending on how the PDF was produced. If it contains images (even images that have text on them) then you can use markup tools to select and copy rectangular areas. If the PDF contains pure text, you can select and copy the text itself. But some PDFs may be protected against that.
Do you have video for Preview that shows how to print a book? Like: duplex, 2 pages each side, pages in order. Thanks, Steve-
That would all depend on your printer and if it is capable of duplex printing. You should see options for that in the Print dialog, not just in Preview, but other apps too.
@@macmost Thank you for a reply! My printer has done this many times with Acrobat. But, I no longer use Adobe software so looking for options.
good stuff Gary. 1 ?, can you open up a a document that's only in Preview back into "Pages"?
So you mean you exported as a PDF and lost the original? You can select the text in Preview, copy, and then paste into a new Pages document. Not sure how much that will get you in your situation.
@@macmost yup, that's what I did. but I used your technique on using the "Square" in Markup Tool to cover up some info and re-written over it. colored it white of course.
The Mac display is based on PDF so a lot of functionality is built right into the system.
Great video, thank you very much! When I want to copy a link to pages, for example TH-cam, it doesn't allows me to copy the link, it copies the image of the video . How can I copy the link in pages ... it allows me to do it innNotes but not pages, txs!!
Not sure what you are experiencing. But if it is a link, why not just click on the link, go to the page, and then copy the link in the browser?
@@macmost If I want to save a link in "pages", instead of a link, the image of the video gets copied into pages. I can copy the link to Notes but not to Pages
@@claudiatapia8310 Oh, I see. That's a setting in Pages, Preferences, General.
@@macmost You are a Genius!!! I spent quite sometime trying to find out how to solve it and with a few words, you've made my day!! Thank you so much!!!! Wow!!!!!!
How can I change the text that is already written inside a PDF?
all this time i thought it required acrobat pro to move pages around or add/delete some...
Is there a way to add bates numbers to pdf documents using Preview, without the use of 3rd party software?
"bates numbers?" I don't know what those are.
Hey, i try to reduce dimensions on «mac preview and THERE is no Button on how to do ? Many thanks for all your interesting vidéos !!!! I’m french
Dimensions? Of a PDF? Not sure what you mean.
@@macmost on mac preview thé icône « change dimensions » doesn’t appear so I don’t fine how to change the size of an image Can I send you an e-mail with a screen shoot ?
@@MARIEPIERRELemahieu First, make sure you are looking at an image, not a PDF. Second,. make sure you are updated. That new tool was only added with Big Sur, I believe.
Am I able to create a shortcut for a hyperlink and add to my text box note over a pdf.?
Not in Preview. But when creating the PDF in whatever app you use (Pages, Word, InDesign, etc) you can add links there.
@@macmost Thanks!
How to add hyperlinks ?
is there a way to select multiple pdfs in finder and press a button and have them all open simultaneously in multiple tabs instead of individual preview windows?
If you select them all and use Command+o, it will open them all. If you have System Preferences, General, Prefer Tabs set, they should open in tabs. But Preview can be buggy in that one respect. However, you can always use Window, Merge All Windows to bring them into tabs.
@@macmost Thanks a lot for your quick response. the window merge windows was very helpful. keep up the good work
Excellent tips, thanks a lot. One more thing I need to know is "How to add page numbers to PDF files with Mac?" Can anyone please help me? I prefer not to use a third party app. 🙏
You can't easily do that. Normally you would add the page numbers in the app you are using to create the document (Pages, Word, InDesign, etc).
@@macmost Thank you for your reply. By the way, you videos are really helpful. Subscribed!
Only on Mac, or can this also work on iPad/iPhones??
There is no Preview app on the iPad or iPhone.