Become a Mail PRO with this iPhone tutorial!
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- เผยแพร่เมื่อ 12 มิ.ย. 2024
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The Mail app on your iPhone is probably one of the less exciting apps you’ve got installed, but it’s actually very good, and much improved with some additions that came along in iOS16. I’ve never actually made a complete tutorial video for Mail for iPhone, so today I thought I’d change that. Stick with me, as I walk you step by step, in how to use and get the most out of Mail for iPhone. Just so you know, I’m running iOS16.2 as I make this video, do ensure that you’re running that version or newer, so you can do everything we discuss here.
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Chapters;
0:00 - Intro
0:31 - Adding Accounts
3:50 - Navigation
5:27 - Drafting an Email
11:13 - Sending an Email
13:02 - Receiving and Managing Email
15:20 - Mail Search
15:51 - Mail Settings
17:05 - End - วิทยาศาสตร์และเทคโนโลยี
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A useful tip I use almost daily: You can two finger swipe down on emails (i.e. Junk) and tap each circle at the left or if selecting multiple, just slide a finger down the line of circles. VERY useful if you plan to add a bunch of junk emails to Blocked. Then you can Press and Hold on any of the selected emails, they will jiggle slightly then merge into a pile. Then select Block. Repeat press and Hold to Delete. Personally if I know they are spam/junk, I choose Delete and Report. I don't know if it actually helps, but can't hurt to try I suppose.
This is also useful if you just want to move a huge pile of specific emails to a folder or do the same task to multiple emails at once.
Great video as always.
Couple of other things I find handy, when composing an email you can swipe down and it sits at the bottom of the mail app, then you can read through emails to find content without having to save the email you are composing to drafts.
Also when using the read / unread filter on a mailbox, you can click in the middle of the bottom bar and select further filter options.
Great additions James! Thanks!
I used Spark Mail for years, mainly because it was easy, and worked on android as well. When I switched back to iPhone, I kept it for a while, but the new pricing makes it unreasonable, so I looked for an alternative. The updates to the stock mail app has gotten really good compared to what I remember.
The biggest reason why I chose to use the default mail app, is that it’s support of focus modes. I can have my work focus only show my work email accounts, and personal, etc.
I use the Mail app on my iPhone but not exclusively. I have two accounts, an iCloud and a Gmail (for work). I have an inbox zero system on Gmail that is not fully reproductible on the Mail app because of missing feature (multiple inboxes, labels, filters) so i keep the Gmail app on my phone also. If it could get the same features, i'd be more than happy to use exclusively the Mail app. It's simple, clean and intuitive.
Your videos are so useful! I think this is the third or fourth I’ve watched this evening, and I have gained so many tips. Many thanks from a new iOS user!
Once again a really clear tutorial. I use the mail app but didn’t know it could do all this. I am getting more and more from my iPhone after following you. Thank you. 😊
WELL DONE! Until I watch your always informative tutorials I think I know everything. Without fail, I always (ALWAYS) learn something new. Thank you.
So glad to have found a clear well spoken understandable tech tutorial.
Another brilliant video! I always learn something from your tutorials. Thank you!
Good details about mail app. I have been struggling with all these days. Thank you.
Great video. I haven't been using any of the text formatting or easy scanning parts on my phone at all. Thanks for making it so simple!
Really useful video, thankyou. Certainly learned a few functions I wasn’t aware of.😊
Great, informative video as usual! I've used iPhone since 3GS, & I still learn from your vids. I used to shy away from the native apps, but I'm finding staying within the native apps can simplify life. Apple is slowly, but surely, bringing their native apps in line with Gmail & other services. My biggest complain with this app is, if I need an email sent to me through Gmail very quickly, I have to use Gmail app to retrieve it. Delivery via the native app is definitely slower than using the Gmail app itself.
Very helpful! I am switching over from Gmail to Apple mail and I’m happy to learn what is an out program. This was really helpful! Thank you!
Enjoyed the video. I usually use GMail for my go to email (composing/rcvng) but the additional items I learned today...maybe I will start using the stock email system. Thanks again ~ I enjoy the videos.
Thanks for such an informative video, as always. I’ve really learned a lot about the mail app I had no idea it did.
Your videos are always clear and easy to understand and I learn a lot from them. Keep up the amazing work!
Been using the Mail app on my iOS devices as main email app since around 2010. Never had major issues, excepting some cases when i get kicked out of my accounts randomly, but it’s rare. I have 6 or 7 accounts I constantly use and they are all on the Mail app 🙏🏻
thank you for another great video!
I learned so much about the different apps you have covered. And I love the content! Keep it up!
As usual, another great tutorial. Thank you from Tucson, AZ.
I really like the Mail app and the more you use it the more you see how easy it is to use with mail and reminders and calendar
Always great to watch your videos. Informative, nicely presented and learningful. Tnx!
I love ❤the mail app I have gone back to only using default Apple apps I think it is easier on your mind to keep it simple and easy.
Thank you! I learned some useful editing tips from this!
Best video tutorial I’ve seen on iPhone mail app. Thanks for all of these great videos! Love the channel. I have been using the gmail app, but I get frustrated with it on little things like specific signatures for each account. I’m giving the iPhone mail app another try.
Another great video. Thanks and congratz!
I would love to use more the mail app on iOS but there’s one thing which I really don’t like: when I move a message to a folder or simply archive it, it goes to the next email instead of going to the inbox, like most of the other email apps do, like GMail or Spark.
ALWAYS informative videos never knew about most of these features 👍🏿
Good morning, and thank you for the video. I learned a bunch of stuff that I did not know so you got a new subscriber
Your videos are very soothing and informative thank you for these videos especially apple apps
Como siempre, una explicación precisa y detallada. Felicidades y sigue con este trabajo.
I see you have a lot of compliments on your programs / video's, but one point that is not raised, is your deliverance, you are either a born natural speaker or practice a lot. Regardless your speech, dialogue, with attention to detail is awesome
Thanks! I’ve always struggled with Apple mail not knowing the concept ‘draft’. Which means I’ve been composing e-mails in the Notes app for as long as I can remember. Didn’t know it was this simple.
I've found that things with Apple apps tend to be simpler than we give them credit for. LOL - we were usually taught a harder way and we do that because it's the way we learned first!
Awesome! At last I can add multiple attachments without going mad!
Very handy! Thank you!!!
Thank you for the video. I found some very useful information. I am in the process of moving over my android information to an iPhone and have 21,000 unread emails. I was watching your video in hopes of some tricks on deleting emails quickly help! Thanks again for all the tips you did provide.
Plus Mail & Reminders App is the perfect 👍 combo 🤙❤️
Thank you for all your excellent videos that I follow with great interest and pleasure! Please do keep up your great work! One thing regarding the iOS (and iPadOS) Mail app that I really miss: a possibility to have an All Junk folder, just like we have the All Inboxes, All Sent and All Trash. That is really something useful for us using more accounts at the same time. Or a possibility to define a Smart Folder. Strangely enough, MacOS version of the Mail app has it, but not the mobile OSs.
Thank you Tom 😊
I just discovered your channel and it’s great!!! I was looking to learn how to use the Mail app on my iPhone better. Your video was very informative and detailed and I appreciate that. I’m curious if you have one or could make one describing how to mass delete emails. Or delete all emails from a specific address. Thanks
Great Video. Learned what i needed. Unable to drag photo to email yet. Subscribed thank you.
Very useful and comprehensive video. The only other feature I would add is how to add A new mailbox to a specific account. I find this very useful to help me organise my mail, eg folders for Work, Office, The Club etc.
Wonderful ideas , thanks ❤😂
Thank you I have been using the outlook app for work email but I will try the work email in the Apple app again
valuable info , thank you.
Grazie per il video !!
Thank you
Awesome video. Thanks!
I used the Gmail app previously and also tried the Spark app; but for last few months have stuck with the stock mail app. I use mail for basic purposes and i think the stock mail is enough for that with minimalistic design and enough customisation. Great video as always :)
If only apple mail had snooze..it makes no sense to just mark the email to come back at a certain time when it can be seen
I'm also a gmail fan and tried Spark. I do like Mail, but recently I bought the Airmail app for its snoozing and gmail-like functionality. It's working well, though something about the familiarity of the Mail App is still appealing.
Thanks great video and useful despite using Mail for many year. One aspect of this video I would like is Archiving emails in senders boxes, is this possible? I noticed in VIP they are still random and not grouped. Thanks agin much appreciated.
Thaks for this
Really good videos, thank you 🙏
Great content. I hv learned a lot from your channel. Keep it up!
Thanks! Will do!
This video was very well done and understood. Thank You! Have you done a tutorial video like this on how to rename your Mailboxes. I now have 5 different emails connected to my "Mail" app and I want to Name each one so I can easily and quickly identify them.
Very useful video. Can u also cover the Mail App for a Mavbook Pro?
great vid as always...if possible can you answer why messages sometimes dont work...I assume its to do with data and wifi settings...but also when you can use apple message instead of your provider. This also gets complicated with many esims from different countries. You are very good at explaining things...thanks
Thanks for a lot of helpful advice and tips. You say there isn’t a drafts folder, I’m running 16.2 and do have a draft folder that I can access via holding down new mail button or taping on the folder in mailboxes. 😊
I use Apple mail on my 2 of my iPhone’s and on my iPad . Would be great if you talked about managing mail across Apple products.
I actually use an app called Spark for my email. It has iPhone, iPad, and Mac versions. I like the inbox look and feel and the customization.
Excellent in-depth look at the Mail app. I really like it. The one thing that keeps me from using it is the fact that I cannot return to the inbox after deleting a message. It keeps wanting to go to the next message.
Using shortwave (free version) . Mainly because of the better over all UI & minimalistic approach.
Thank you for doing a tutorial on Mail. I learned new things. Question: I use Outlook, is there a way to delete the signature there? Thank you.
I use Outlook. 2 main reasons - Focused inbox, Read receipts.
I use Gmail app but I’m very frustrated with the fact that when you move to a folder it still stays in all mail or is it when you move it to a folder then delete from inbox it disappears from the folder you just put it in. So maybe I’ll move back to the iPhone app instead of gmail app. Maybe it’s more user friendly . I originally switched because Gmail was more visually appealing. More colorful if that makes sense. Can you do a video on organizing emails and achieving?
This guy is a great presenter
Thanks!
Thank you very much!
Well done. Sending mail from the iPhone should be simple and when a user takes advantage of the features it becomes so simple. The scheduled send feature is so valuable. About time Apple added this option to mail.
Do you know how to add an iCloud email or multiple iCloud emails?
Excellent video. I hadn't known about the digitally verified email address. I hope this catches on.
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Hi, very good video and description, could you please make a video on mail deletion, will it delete mails from other linked email as well. Sometimes we delete email from one account which is linked with others and does it delete from other mail apps too. Please explain.
Interesting!❤
Great video but you missed our labels. I allocate all emails across my labels. I know I can search but it doesn’t always catch the one I’m looking for. I have 26 labels. Works a treat.
Thanks for the very informative video. Now I won’t see important mail after its to late
Thanks for this video.
I have tried the Mail App approach many times but I can't get rid of Outlook App for one reason: "move to OTHERS folder/always move to OTHERS folder".
This functionality is amazing and allows to automatically build a database of filters and separate irrelevant emails from important ones.
If there's a proven way to do this in the Mail App, then I'd love to know.
Thank you for this -- helpful. Is there anyway to remove all text format when composing a new email?
Can also delete emails by holding and swiping left until the message leaves the screen
I am learning loads from your emails (one of the dinosaurs who didn’t grow up with IT but am fascinated with how it does what it dies and evolves) - so thank you
Thanks for the video, very helpful, as always. However, there is this one thing I never found out, and I am guessing a lot of users experience the same issue: When composing an email on iPhone, I sometimes copy/paste some text portions from other sources. Oftentimes, after inserting such a text portion, it differs from the rest of the text in style or size. Even though Im using Apple Mail for decades now, I never found a solution to this behavior. Do you have an idea how to format or adjust all text to be of similar size and type in such a case?
Great info thank you. I can’t understand tho why Apple doesn’t have a filter option other than VIP. I just want to create folder then set a filter to automatically move a sender to their folder. It’s the most basic thing. Anyway I have only recently discovered you. I always pick something up. Thanks again.
Good tutorial. One issue that you could have covered is the problem on how to add the "sent" folder or "all sent" folder option as this does not automatically show up in the mail app.
Mail on iOS is cool and you showed me some things I didn’t know however … When on a Mac I love that you can sort by sender which doesn’t seem possible on iOS … or did I miss that somewhere?
All very interesting, well done.
One concern I have is I dont know how to insert a logo in my signature. Is it possible with Mail?
10:38 I see the All Drafts and All Sent filter boxes on my phone, and I use them very often. May be you just didn’t scroll down on the edit page. Also, using Add Mailbox… on this page, you can add a specific folder, including Drafts, from any of your mail accounts.
Great video. Thanks! I have noticed with my last 2 iOS updates that the mail app ni longer predicts the folder to move an email to. I now have to select the folder which I didn't need to for years. Any idea why this has happened?
A very good program, I use apple mail, I have one problem with Gmail in syncing, between Ipad and iPhone. I enjoy the app and prefer over AOL and Goal.,
Great info! Is there a way to use the native app with an email list? There are times I'm on the road and would like to share a flyer with about 60+ people and haven't figured out how without firing up my laptop and Outlook.
I wish Apple would employ you to produce videos and PDFs to provide instructions on the functions, options and use of iPhones, iPads, Tablets and Computers. With the huge profits Apple makes it would be relatively inexpensive service. I am an english speaking Australian living in Thailand using 5 Apple products and I cannot get advice on features and uses. on a recent visit I discovered I can get assistance in Australia
It is sad that Apple does not accept advice from buyers on what I want to do on my devices and features that I need. I believe it has to do with the danger of copyright claims by people making suggestions.
Your explanations are sometimes a bit quick for my 80 year old brain, as you churn through a ton of information, but it is excellent advice and I can, and do watch it many times over. Many thanks. 👏👏👏
I have Outlook and the Mail App on my iPhone and iPad. For reasons I’m not entirely sure of I default to Outlook 99% of the time, and although I love the Apple “ecosystem” I never use Pages or Keynote or Numbers, preferring the Office 365 equivalent apps. What am I missing, please?🤔
I do like the iOS Mail App more than I used to, but a couple of features I really wish they'd add: the ability to attach a photo or video without inserting it inline (I know you can press and hold the inline insert, but it's hard to do, sometimes!) and on the Mac App, I really wish they'd use the Gmail navigation commands. I'm just used to using J/K for navigating through emails.
Like the mail app ui also. Scrolling for an encryption feature or is there one? Not certain
Thank you that was very informative. I have an issue with my mail. I have three accounts. Sometimes after reading an email but not deleting it, it will disappear from the in box? Sometimes I will leave one email, lets say Gmail, and look at my Outlook mail, and went i return to Gmail, I will see the previously opened email and then it vanishes? Suggestions?
I keep thinking that there is no need to download and pay sub for third party software …..thank you for hard work, in comparison to other tech bloggers who act like parasites when showing 15 different apps “they use”. You at least show stock apps. A similar video on Mac Mail would also be great. 😊
I really like the mail-apps looks and widgets, but it's way too slow to refresh. I've double checked the push/fetch thing and it's still slow, much slower than the gmail app. Any suggestions?
I had a mail with large attachment stuck in the outbox for days. Every time it was deleted it came back after a short while and the message at the bottom kept showing another unsent message. Overnight it climbed to 12 unsent messages and was using up the bandwidth above all other devices. I had to contact Apple via chat which worked well but the solution was to sign out of that mailbox and remove it from the phone. Seeing as it was the iCloud account I was concerned that I would lose all sorts of data. The chat agent had to consult others to remedy the situation as he was unfamiliar with the problem. Fortunately re-adding the mailbox worked ok but not a great experience with Mail on iPhone☹
When the Mail app allows us to send photos as attachments rather than embedded in the body of the email I will use it again. So for now I’ll just use Gmail or Outlook
Great video! I had no idea Mail had been so improved! I wish you had commented on spam rejection. Gmail seems to excel on that…but still?
I really tried to use the native mail apps. But there are to many inconvenience’s. Mails you set as „remind me“ staying in the inbox, you can’t use templates for repeating mails, notifications on iOS are like wheel of fortune - sometimes you receive them, sometimes not. The sync between macOS and iOS is horrible (mails I put 3 hours ago into trash on my Mac , are shown as unread in my iPhones inbox), send later only works if the device is online etc….
I exclusively use Apple devices because they are great, but the software they give us is not always up to date
Can we attach photos instead of adding in compose mail
Any tips on handling how the app labels messages as Spam? I can't find any way of teaching the app that messages are or are not spam, or how to change their status. Thanks
I prefer Spark as I can integrate into various services like Things etc
Great video. Here’s another tip…
If you accidentally mishandle an email, you can do a 3-finger tap and hold(for about a sec) above the search bar, and an UNDO box will appear at the top of the screen.
**Note*** You can also do the 3-finger tap anywhere in the inbox but it can be tricky because it’s common to accidentally open or select an email if you don’t tap all 3 fingers simultaneously. To avoid this from happening, after 3-tapping and holding for a quick second, short swipe down (or up) to deselect any highlighted email and lift up.
I want to change the duration of emails in my trash/ deleted folder before they are permanently deleted. I have tried to do this on my Mac also but couldn’t find any settings for that. Thanks.