Ranking EVERY Task Manager I reviewed in 2021
ฝัง
- เผยแพร่เมื่อ 25 ก.ค. 2024
- Discover which tool works best for Getting Things Done (GTD) based on my experiences with them. This is all personal opinion, so make sure to check them out for yourself!
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Evernote
Watch setup video: • How to use EVERNOTE fo...
Create your account: lucas.reviews/evernote
Todoist
Watch video: • TODOIST Tutorial | #1:...
Create your account: lucas.reviews/todoist
FacileThings
Watch video: • How to use FACILETHING...
Create your account: lucas.reviews/facilethings
Notion
Watch video: • How to use NOTION for ...
Create your account: lucas.reviews/notion
Google Sheets
Watch video: • How to use GOOGLE SHEE...
Download and try my Google Sheets GTD Template: lucas.reviews/googlesheets
Nirvana
Watch video: • How to use NIRVANA for...
Create your account: lucas.reviews/nirvana
Asana
Watch video: • How to use ASANA for G...
Create your account: lucas.reviews/asana
Trello
Watch video: • How to use TRELLO for ...
Create your account: lucas.reviews/trello
OneNote
Watch video: • How to use ONENOTE for...
Create your account: lucas.reviews/onenote
HubSpot
Watch video: • How to use HUBSPOT for...
Create your account: lucas.reviews/hubspot
Nozbe
Watch video: • How to use NOZBE for G...
Create your account: lucas.reviews/nozbe
Remember The Milk
Watch video: • How to use REMEMBER TH...
Create your account: lucas.reviews/rememberthemilk
Monday.com
Watch video: • How to use MONDAY.COM ...
Create your account: lucas.reviews/monday
TickTick
Watch video: • TICKTICK Tutorial | #1...
Create your account: lucas.reviews/ticktick
ClickUp
Watch video: • How to use CLICKUP for...
Create your account: lucas.reviews/clickup
Any.Do
Watch video: • How to use ANY.DO for ...
Create your account: lucas.reviews/anydo
Taskade
Watch video: • How to use TASKADE for...
Create your account: lucas.reviews/taskade
Microsoft To Do
Watch video: • How to use Microsoft T...
Create your account: lucas.reviews/microsofttodo
--0:00 Introduction
2:15 Evernote
4:32 Todoist
6:09 FacileThings
7:08 Notion
8:46 Google Sheets
9:54 Nirvana
10:37 Asana
11:49 Trello
12:43 OneNote
13:33 HubSpot
14:51 Nozbe
15:30 Remember The Milk
16:08 Monday.com
16:35 TickTick
17:39 ClickUp
18:36 Any.Do
19:08 Taskade
20:01 Microsoft To Do
21:13 Conclusion
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Thank you , your hard work is appreciated in researching all this GTD apps.
Thank’s for the research & very Nice overview compairing These Tools.
Thanks and great summary. For gtd / task manager I tried both todist and tick tick. I found tick tick had lots of bells and whistles but it was very inconsistent to use (I did love the nested lists options). Ended up sticking with Todoist, while it's a bit plain it just works
Fair point Rupen! Great to hear you've given them both a try.
I agree that Todoist is simple yet super effective. 👍
Thanks for reviewing Taskade! We have many exciting updates planned for this year and more. Let us know if you have any particular requests or suggestions. :)
Thanks for taking the taking to do this, brother. I was overwhelmed with so many options but I think I'm opting for Todoist. Btw, are you Brasileiro?
Great choice! Nope, I'm Dutch but I've lived in Brazil!
Thanks for the overview and comparison of these task managers. I think many of us use Google calendar because it is so ubiquitous but abstain from Google Task because even though it integrates seemingly with Google calendar, it is too limiting. It'd be much appreciated if you could compare how these task managers integrate with Google Calendar.
Great suggestion, thank you!
Really needed to take into account the price of these tools. If you can't implement Gtd in their free version, then there essentially is no free version. It's important to mention the premium version's price when comparing one brand to another.
There should be SOME viable free versions out there, and the paid versions should add helpful but not-crucial features. Their only added value shouldn't be "we DIDN'T cripple the software with arbitrary small size limits"
Thank you for the feedback! In this review, I focused purely on functionality and in the description you will find links to a video detailing each one, including whether a free version suffices or a paid version is needed.
Most task managers fall somewhere between the $3-$10 per month range for individual use so it's not that vast of a difference, but I will certainly take pricing into account in a future video for more budget-conscious users. 👍
The following tools in this overview were free:
- Evernote
- Notion
- HubSpot
- OneNote
- Google Sheets
- Microsoft To Do
Do you happen to know the cost difference of Trello versus Click up? Also--which one would be better as a recipe/meal planning organizer?
ClickUp is a bit more text friendly in my opinion so that would probably be a better choice between the two as you mentioned recipes. You can find their pricing on their websites, it varies based on your exact feature requirement.
Thanks for that great job ! Didn't you test MylifeOrganized (MLO)? Is it not worth it?
I hadn't come around to testing it yet. I will do so this year and it will be included in 2022's mega review. 👍
how about Dropbox Paper? it seems to have the versatility needed to be a competing task manager
Interesting, it's new to me so I'll have a closer look at it for sure. Thanks for the suggestion!
@Lucas Prigge I am so surprised that hardly anyone talks about Meistertask.
I didn't get around to it in 2021, but this year I reviewed it! Here: th-cam.com/video/47mQxyfYtDY/w-d-xo.html
What do you think about Habitica? I’m surprise it’s not on the list.
I didn't get around to reviewing it yet, but I will check it out in the coming months
About FascileThinking: Why is web-clipping so important for GTD? What's wrong with the Organizing layout? Does Referencing follow pure GTD? What GTD support is lacking from Engaging for which it got 4 and not 5 points?
Hi Cornelis,
You can find my detailed thoughts on these questions here: th-cam.com/video/af96_hQTVds/w-d-xo.html
@@LucasPrigge Thanks Lucus, will check that!
I wish you'd talk a little more about sequential tasks, and whether each brand has it.
I don't mind using labels/tags for projects and contexts like you do in todoist and most of the others.
But any time you mark a @next as done, you also have to remember if it had a project tag, then navigate to that project, then manually mark another item as @next. Otherwise you don't see it till weekly review. Doing only 1 step a week is silly for many of life's projects
Thank you for the suggestion!
I understand your concern, and I agree that having pre-configured sequential projects is amazing, though I would not put too much weight on it for the following reasons:
1) Most tasks with a @next tag have a direct association with the project linked into it. So instead of waiting for your weekly review, you can just navigate to the project itself once you've completed the task, to assess whether there are pre-defined tasks in there that can receive the @next tag. This obviously doesn't mean you'd have to perform those tasks right away (especially if they have a different context), but it's a quick and easy way to keep things moving forward as I agree doing it once weekly doesn't make sense.
2) Pre-defining projects isn't always the best strategy to begin with. I found it most helpful for recurring projects that can be turned into a template (one example for me is creating a TH-cam video!). Others may require more on-the-spot thinking and flexibility. In other words, as long as you have your next action mapped out on any given project, that's enough. Pre-defining further steps is nice, and having a tool that automates this is VERY nice, but not essential in my opinion.
I've found that the following tools in this overview support automated sequential projects (either out of the box or through customization):
- Asana
- ClickUp
- Trello
Where is things 3? :)
Hopefully next year when I have access to a Mac 😬
The video is well made but you should definitely take out the word "EVERY" from the title since you ignored the Mac/iOS/iPadOS task managers (OmniFocus, Things, etc.).
Thank you for your feedback, Paul. While 'every' is meant as in 'every task manager I've reviewed on my channel thus far', I can see how it may give a false impression for Apple users as a standalone title. I'll see how I can make the title more representative.
@@LucasPrigge Ahhh Ok, I wasn't aware of that, sorry - I'm new to your channel. Your new title makes it a lot clearer. Cheers!
First 🥇