Use Apple Calendar Like A Pro: 7 Features You Need To Know
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- เผยแพร่เมื่อ 3 มิ.ย. 2024
- Welcome to my comprehensive guide on mastering Apple Calendar! 📅 In this video, I'll walk you through the ins and outs of Apple's powerful Calendar app, helping you make the most of its features for better organisation and productivity.
🏁 The Basics: We'll start with the fundamentals, ensuring you have a solid understanding of how to navigate the Apple Calendar interface efficiently.
📆 Multiple Calendars: Discover the power of organising your life with multiple calendars, allowing you to separate work, personal, and other commitments effortlessly.
✏️ Adding & Editing Events: Learn the ins and outs of adding new events and editing existing ones, ensuring every detail of your schedule is perfectly managed.
🔄 Compatibility Across Apps: Explore how Apple Calendar seamlessly integrates with other apps, helping enhance your workflow.
📋 Reminders App Integration: Learn how to link Apple Calendar with the Reminders app, streamlining your task management and keeping you on top of your to-do list.
🖼️ Widgets: Maximise your efficiency with widgets, bringing your calendar events to your Lock Screen and Home Screen for quick access and constant visibility.
Whether you're a seasoned user or just getting started, this video covers everything you need to know to harness the full potential of the Apple Calendar app.
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Chapters:
00:00 Intro
00:25 The Basics
01:59 Multiple Calendars
03:20 Adding & Editing Events
04:59 Adding Attachments & Notes Trick
06:11 App Compatibility
06:38 Compatibility With Reminders App
07:28 Widgets
08:39 Outro
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I'm an IOS user for more than 8 years and honestly, I didn't find anything new for me. But I really appreciate the quality of video. Very useful for new IOS users.
I didn’t think I would learn anything new, but I’m so glad I watched. Thanks to you, now I know how to add a photo or image from the photos app, as an attachment in a calendar event. Thank you.
Glad you found it useful!
Thank you. I thought I knew calendars well but learned some functions I never knew
omg I always saw the attachment thing and never really bothered trying it. Game changer! thanks for this video
I'm glad it helped, you're welcome!
By far the best explanation, easy to understand and you went straight to the point buddy. Love it! Now I am able to use this calendar for both work and personal life. Able to manage my time more effectively now.
Glad you found it useful, and thanks for your comment!
Thank you! I learned about the weekly view today.
Glad it was helpful!
The drag and drop to notes is great.
I know, great feature.
Same here! I didn't know drag and drop was a thing! Thanks for this!
@@melegellner44 you’re welcome!
I learned some new features that I did not know that I could do. Thanks!
Glad you found it useful!
Cheer from Texas! Thank you for these videos I thoroughly enjoy your channel.
Glad you like them!
🤟🏾 thanks! really well explained.
Glad it was helpful!
Very informative and clearly explained - thanks!
You're welcome!
@ShivsStudio Your videos are amazing. 👍🏻 Never knew that you could link Calendar in Reminders. Great tip. Thank you!
Thank you! Glad you found it useful.
Excellent video! I have found it very helpful. Now I should be able to use Calendar more effectively.
Glad it was helpful!
Very informative thank you! 👍🏾
You're welcome!
So I definitely did not know that you could integrate the calendar with Reminders. That is actually really really useful. I will be working with that shortly. Most of the rest of it I am fairly familiar with just because I use it all the time but thank you so much for sharing!
I'm glad you learnt something new! That feature is so widely requested, yet hardly anyone knows about it.
I agree that this is helpful. Unfortunately, it won't work on my iphone 15. Long pressing brings up a menu, but I can't drag it to the reminders app.
@walters Try dragging it as soon as you long press. It takes a bit of practice but you should be able to do it.
Hey, I use reminder app as well as calendar, love them both but I don’t see the point of connecting them. How would you use this feature? Since you can set reminders of an event directly through the calendar app I tend to use it that way.
@@Jeeessa21 it's the ease of seeing the reminders you have scheduled throughout the day in your Calendar app.
That reminders thing was cool
One of its best features!
Great 🎉 Thank You 🙏
You're welcome!
Thanks for this i have my iphone for a year and didn’t know some of these 😮.
Awesome, glad you found it useful!
The best tutorial ever.
Thanks, I appreciate it!
Very helpful!
Glad it was helpful!
thanks for free training
You're welcome.
wow, what great value and depth - thank you so much!! Have you done this or can you do this for all other apps (notes, saf, etc)?
I’ve covered a few of the Apple stock apps - check out my other videos for Notes, Reminders, Focus Modes, Safari and more!
Learned something new
Thanks for watching!
I can’t stand this app for one reason. There is no month view in portrait, just a month view that shows dots. Calendars 5 has been much better for me.
Sorry I don't understand, what do you mean by 'no month view in portrait'?
@@ShivsStudio so when looking at the month view in the iOS calendar you see the calendar day and a dot to signify something is scheduled that day. But you cannot from a month view “in portrait mode” view at a glance things scheduled at a months glance. You have to select individual days to get the content for each date. Other calendars like calendars 5 give you better month view options.
@@AndroidProUser I agree with this wholeheartedly. If they just fix the month view and make it look like almost every other calendar app month view like google calendar or calendar 5 it would be perfect. I had to buy calendar 5 so I could have a month view that not only includes your calendar events but also includes your scheduled reminders which you can check off directly in the app. It’s the absolute best implementation of this. Wish Apple would fix this @shivsstudio
@@AndroidProUser I understand now, but is that not similar to the list view you get in the weekly view?
Honestly, that’s one of the only things that stops Apple Calendar from being great. The other one for me is reminders integration. If Apple added this two things this app would be in another level. Tried other apps but nothing can beat its simplicity. Love the fact when adding similar events it shows up straight away as a suggestion.
I have been wanting travel time in the calendar for a long time, so I appreciate everything you showed here, however, I do not have the travel time option on my iPhone Pro Max and I am at iOS 17.3.1. Do you know if there’s something I need to do specifically to add this to my calendar?
Thanks for your comment - did you try adding a location to your event first?
Where did you get that wallpaper? It looks amazing. Great content by the way.
I wish I could remember 😅
Great video!
How can I integrate events/meetings from my company's Google agenda with my Apple calendar?
Thanks.
support.google.com/calendar/answer/99358?hl=en&co=GENIE.Platform%3DiOS
Good wrap up…
I use the same day view but creating a new even is even faster if you select the time of the event directly on the screen. It turns almost into natural language as the timing is already set…
Great tip, thank you!
Can you make a dedicated video about “Add Subscription Calendar”. I didn’t even know that was a feature until I watched this video
There's not much to say about that feature, except for the fact it allows you to subscribe to someone's/a business' calendar.
A tip from me would be to take the location area to your advantage, as well as with the all day feature. 2 examples for that.
1. If you have a hospital appointment, you obviously know where your hospital is. But you can input where you need to be in the hospital. For example, instead of typing the location of your hospital which you already know, type in something like “floor 3, room B” or whatever it is. This is way better than noting it down, because you can see where you need to be at a glance. I personally also use this for the locations of my hospital since mine has different locations I need to be at from time to time.
2. Finally, if there’s an event you don’t think you’ll be attending but that you’d still like to know about in case you’d do something with it, mark the event as an all day event and then input the time for it in the location area instead of using the actual time settings for it. That way, the time appears at a glance in case you are gonna do anything with it, or if it’s not that much of an important event to specifically have its own length in the calendar. That’s why it’s way better than an actual duration for those 2 cases (an unimportant event you’d still like to keep track of, or an event you’d still like to have in case you’re gonna work on it). I hope you got these tips! It doesn’t always have to be an address.
BONUS TIP: to keep your calendar less cluttered, only input the name of the location rather than its address too. You can find that in maps when you type the name. Or only have the address included if it’s a location you’re currently unfamiliar with.
Awesome tips, thank you for sharing!
Is it possible to do a custom alert on the iPhone like you can on MacOS?
Unfortunately not, and I hadn't even noticed that until now.
thanks for the video, but how does the drag and drop from calendar work? i am trying to do it the same way as in the video but the calendar simple disapears when i switch to the reminders app...thanks in advance for your answer and great video :))
Are you holding and picking up the event properly? You should see it drag and follow your finger.
Yeah, it moves but closes when I switch apps can the problem be that I have only a 13 mini?
@@8598797 I don't think that should matter. Are you on the latest iOS?
Very useful video😘！But I've always been confused about the difference between Calendar & Reminders. I'm not sure when I should add something to Calendar and when to Reminders, they seem to overlap a bit, like Calendar also more or less contains a reminder of when I have to do something. Is this confusion only for me?
I would like to have your understanding and your principle of these two, thanks again！
Of course, I use Reminders as a To-Do list for different projects I'm working on, and for Personal and Work. Some of those To-Do's are time sensitive so I add due dates to them. Calendar on the other hand is used for events and appointments, ie. if I need to be going somewhere. For example, I would add a Birthday Party to my Calendar, not to Reminders.
Mi iPhone 15 no permite hacer el link entre Calendar y Reminders. Gracias por el video.
Are you able to drag and drop calendar events?
Hey, thank you for the video. What i am missing is a way to display the current week of the year. How can i do this? :)
Do you mean which number week of the year is currently ongoing? eg. week 32/52.
@@ShivsStudiohey, exactly!
@@bibauer6933 Go to Settings > Calendar, then turn on 'Week Numbers'. Hope that helps!
@tudioHow the heck yould i miss that out since iPhone 4s??? XD Awesome! Thank you. :) Instant-Sub!
You're welcome, appreciate the sub!
One more feature that would make it really great. Make the Apple calendar and Apple reminder can sync on each other application. Oh, also make the widget looks more appealing.
Absolutely right, this is the most widely requested feature.
Sooner or later will Apple be able to put a month view where you can see events like all the other calendar apps?
Let's see what they unveil with iOS18!
Great video, learnt a thing or two. Still frustrates me that Apples default app doesn’t easily allow to input rotating rosters for us that work shift work. The only viable option at the moment is a third party app which as a result, gets more use of the default calendar.
You're welcome. Could you not use the multiple calendars function for that?
I like this App. Also the Reminder App. No need for 3rd party apps
Me too, their simplicity and ability to work together seamlessly can help create a really strong, productive workflow.
Does the drag and drop work with all iOS versions?
I'm not sure - does it not work on yours?
@@ShivsStudio the minute I tap and hold the note, a menu of the following choices appear, which prevents any drag and drop attempts.
Pin Note
Lock Note
Share Note
Move
Delete
@@rocko6439 try dragging the note as soon as you long press it, ie. before that menu comes up - it takes a bit of practice but you should be able to do it.
The green slider for travel time doesn’t seem to appear for me. I can set a finite amount of time but it doesn’t give me the option to base the time on my current location, etc.
Did you add a location for your calendar event?
They need to fix the month view. The dot system is a terrible implementation. Calendar5 has the near perfect setup. Overlapping color coded bars for multiple shared calendars and it shows scheduled iOS reminders as well that you can check off directly in the app. This type of month view allows you to figure out your schedule and add new events easily without having to drill into each dot to see what’s in that day.
I've not used Calendar5 before - is that not similar to the list view you get in the weekly view?
No. Its like looking at your full month and seeing all your events names. Looks like google calendar month view as well if you are familiar with that.
Can’t seem to add calendar items to reminders anymore? Maybe this isn’t available with the new iOS. There’s an option to copy but isn’t quite the same…?
You should be able to drag your calendar events to the reminders app - it takes a few tries but should work in the end.
I mean this video has quality. But content is pure obviousity
Thank you, not everyone is aware of these features!
How do get that "Delegate calendar" option? Mine doesn't have it.
Which calendar are you trying to delegate?
Make a video on Voice Memos
What would you like to know about them?
@@ShivsStudio Voice Memos are better than notes for many of us as you don’t need to write. I want to add voice memos to reminders, notes & everywhere on Apple apps,. But it doesn’t work. I want know all its possibilities.
Plus never really understood the use of Clips app.
Gamechanger
Thank you!
COYG
Cannot see the Delegate Calendar option on my iPhone 15 Pro ?
Which Calendar are you trying to delegate?
@@ShivsStudio ICloud calendar. Just wanted to try the feature. The option doesn’t even show.
Try clicking the 'i' button next to the calendar you want to share and 'Add Person' from there.
what about on the MBP?
MBP?
@@ShivsStudio Mac Book Pro
Maybe a future video 😉
I can’t use it as no option of doing call in Teams or with gmail link.
I guess the only way would be to copy the invite link into the Notes section of the Event.
I stopped using it as it produces duplicate notifications on my watch which is really annoying. I switched to Informant which I remember from my Pocket PC days
You can customise notifications on your watch to change the kind of calendar notifications you receive!
no month view ruins it for me
A lot of people have given this feedback!
Same here!
I miss a vertical week view like google calendar has on ios
A lot of people have raised this point, seems like am important feature for Apple to add.
Always a problem when I try to connect my outlook work email account
This could be due to restrictions on your work email address.
I can’t find anyone on delegate calendars->add person section i type a name and blank page shows up again and again 🤦♂️
Try clicking the 'I' button next to the Calendar you want to share and 'Add Person' from there.
Shout out woot woot Premier league fan from USA.
Welcome to the channel! 🇺🇸
Unfortunately the snooze option doesn’t work anymore.
Once you get an event alert, you can long press on it which brings up the snooze option.
The option button still comes up but snoozing an event doesn’t work anymore. It won’t notify again after 9 minutes. Hope a fix is coming
The main problem with the Apple Calendar is that I cannot create an invite with a Teams link in it. So I cannot use it.
Exactly.
I guess the only way would be to copy the invite link into the Notes section of the Event.
@@ShivsStudio I know. I gave up and using Outlook both for work and personal as a main calendar app on my mobile.
No attachment option? Promax15
I believe the 'Add attachment' feature is only available for iCloud Calendars. So when you go to the Calendar app, select your iCloud Calendar, then create or select an event. Then tap the Edit button, and scroll down and the "Add attachment" button should be visible.
@@ShivsStudio Hey thanks from the 🇺🇸
@@olmecST you're welcome! 🇺🇸
What I hate about this app is that events aren’t automatically added to reminders or at least offered when making a event
I think that may be its biggest drawback and a lot of people have similar comments. Hopefully we see this update in iOS 18!
Is there away to provide feedback to Apple to suggest this?
Indeed. I really wish I could create an event in the calendar and make it a reminder (with start and end date).
I don't have the "Delegate Calendars.." option, you know why?
Which calendar are you trying to delegate?
@@ShivsStudio Personal.
I mean iCloud, Outlook etc?
@@ShivsStudio iCloud, just as the example on the tutorial.
Try clicking the 'i' button next to the calendar you want to share and 'Add Person' from there.
Invitee by phone number just won't work, anybody with a solution?
I believe you need to add the phone number as a contact first, then you should be able to invite them by pressing the + button.
If Carlsberg made tutorials.....
Hahaha thank you!
I say this once again. This calendar and REMINDER APP should be merged in 1 app.
Rumor has it, that they will be merged in iOS 18
I assume this is so that your reminders appointments show in your calendar?
Very though but basic, although you did teach me a couple of things. Something about downloaded calendars would have been nice though. They don’t always work as the should for me…
Thanks for your feedback!
I wonder why nobody seems to be bothered by the Apple calendar still not providing a decent month view, unlike basically all other 3rd party calendar apps….it makes me nervous to not see the current month being displayed in a grid, to have an at a glance view of free and busy slots….that’s why I still can’t use Apple calendar, although I love all the other fancy features.
That’s been raised in the comments a few times, seems like a popular feature that Apple’s missing.
There seems to be no way to see if there are invites in the Inbox without clicking Inbox.
That's right, you need to check the inbox to see your invites.
ever since the iOS 17 update, all searches have No Results. Even after restoring and changing phones. Apple Support was of no help.
Mine works fine - try making a dummy event and searching for that?
Somehow ended up in this video after porto beat arsenal 1-0 xD
There's always the second leg 😂
@@ShivsStudio honestly wish it didn't 🤣
@@angopi98 Porto fan?
Thanks for the highly useful review.
But, personally for me (and this concerns almost all Apple apps) - no:
- no web access
- no multi accounts
- no integration
Thanks for your comment. Could you clarify further what you mean by no web access? You can have multiple accounts by adding multiple calendars (unless I've misunderstood your comment?), and agreed, there could be more integration with other apps which may be Calendar's biggest drawback. Hopefully we see this update in iOS 18!
@@ShivsStudio
I'm now between Android lagging freedom and flexibility and iOS perfectly restricted Walled Garden ))
The choice of the system depends only on individual needs.
If you have a MacBook and iPhone, and work only with these two - it's a reliable tool.
In my case, I mostly work with Windows and Google, and have different accounts for personal and business needs.
Web version of Apple Calendar and Reminders is truncated and weak: it can't show you a Google account, you can't see events from other calendars.
Same to Web Apple Reminders - limited functionality.
I wish location links would be automatically opened in google maps instead of fucking apple maps
😂
Travel time?
Useful for getting there.
Useless for getting back.
You can either set up a separate event for getting back, or check out my video on Google Maps which has a feature that tells you when to leave to get home on time.
Bro is Supporting Arsenal,,, me I'm supporting Liverpool 😅
Good result on 4th Feb!
@@ShivsStudio😢 🫣😂
@@ShivsStudio It’ll be close this year between Arsenal, Man City, Liverpool.
@@TJ-22 Definitely, Arsenal have a tendency to struggle during and after the Christmas period so the fact we're still 2nd means we have a fighting chance.
@@ShivsStudio City has DeBruyne back, but has a lot of tough games coming up. Hoping for a draw between City and Liverpool. Looks like that could help Arsenal.
Gunners calendar 😂
Gotta be done 😂
„Use Apple Calendar Like a Pro“ - shows how to add calendar by pressing „Add Calendar“……
You have to know the basics before moving onto the pro tips. Did you know the rest of the features mentioned later in the video?
Apple Calender is a child's toy compared to Google's Calendar app.
It depends on which ecosystem you are invested in. The integration of all the Apple apps across Apple devices is very powerful. I personally have an iCloud+ subscription and use a custom email domain. By keeping everything in native Apple apps I am able to leverage the power of each app along with the built in connectivity between them. This has created a very powerful productivity system across all my Apple products. If you are invested in the Google ecosystem it makes sense to use the Google apps so you have the same level of productivity. Both companies want to lock us in to their ecosystem so we tend to loose a lot of the power of each app when you try to combine them. The same holds true if we add Microsoft to the equation. Unfortunately, users have to choose one option to get the full power of the ecosystem.
I don't think I have anything to add after that!
Arsenal 👎🏼
Not doing too badly huh 😉
@@ShivsStudio I’m a Liverpool fan 🥴🥴🥴
Ouch
Love ❤️ how clean Apple Calendar 📅 is and also love how reminders and Apple Mail and Calendar work together ⚡️❤️🏁
I agree, the compatibility between iOS apps is awesome.
There’s literally NOTHING simple about Apple Calendar it’s sooooo complicated
What would you do to improve it?