This Simple Notes Management System Changed My Life!

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  • เผยแพร่เมื่อ 14 มิ.ย. 2024
  • 📝 Make a copy of the Master Notes Database: www.jeffsu.org/my-simple-note...
    In this video, I go over my unique approach to managing a master notes database in Notion, whereby only relevant notes are surfaced when I need them, thus ensuring I never lose track of important information.
    Specifically, I go over how to create and manage a master notes database in Notion.
    We then utilize different database views to surface only relevant notes for your projects.
    We rely on integrating Notion’s relation properties to connect your notes to projects, areas, and resources.
    THE NO BS PRODUCTIVITY NEWSLETTER 📧
    www.jeffsu.org/productivity-p...
    TIMESTAMPS
    00:00 How I Manage My Notes in Notion
    00:35 Overview of Notion Notes System
    01:23 My Notes Template in Notion
    03:45 My Workflow for Taking Notes
    05:42 Tip for Advanced Notion Users
    RESOURCES I MENTION IN THE VIDEO
    Thomas Frank's Relations tutorial - • Notion Databases - Ful...
    Save to Notion extension - • The BEST Way to Captur...
    My Daily Agenda Planner for Notion - • A Productive Notion Da...
    MY FAVORITE GEAR
    🎬 My TH-cam Gear - www.jeffsu.org/yt-gear/
    🎒 Everyday Carry - www.jeffsu.org/my-edc/
    MY TOP 3 FAVORITE SOFTWARE
    ❎ CleanShot X - geni.us/cleanshotx
    ✍️ Skillshare - geni.us/skillshare-jeff
    📖 Readwise - readwise.io/jeffsu/
    BE MY FRIEND:
    📧 Subscribe to my Productivity newsletter - www.jeffsu.org/productivity-p...
    📸 Instagram - / j.sushie
    🤝 LinkedIn - / jsu05
    👨🏻‍💻 WHO AM I:
    I'm Jeff, a tech professional trying to figure life out. What I do end up figuring out, I share!
    PS: Some of the links in this description are affiliate links I get a kickback from and my opinions are my own and may not reflect that of my employer 😇
    #notionhq #productivity #notetaking

ความคิดเห็น • 172

  • @JeffSu
    @JeffSu  6 หลายเดือนก่อน +7

    Do you already have a similar workflow? Let me know if you have any tips for me!
    TIMESTAMPS
    00:00 How I Manage My Notes in Notion
    00:35 Overview of Notion Notes System
    01:23 My Notes Template in Notion
    03:45 My Workflow for Taking Notes
    05:42 Tip for Advanced Notion Users

  • @imarianafong
    @imarianafong 6 หลายเดือนก่อน +11

    More videos about Notion and productivity tips, please! I was so excited to watch this video. Thanks Jeff. Keep them coming!

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน +3

      Will do!!!

  • @Fionelko
    @Fionelko 6 หลายเดือนก่อน +8

    this is one sushie wizard! knowledge + effectivity + humor. mum must be proud. kudos from vienna.

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      I hope she is 😁

  • @user-jb1od9zq2k
    @user-jb1od9zq2k 6 หลายเดือนก่อน +8

    Jeff, I’ve been following your videos for a year and you’ve been a lifesaver for me. I also organized my notes in the same way, but I never got the idea to create a button for today’s notes! This will really save me a lot of time and prove to me once again that your approach to things is the reason I will never stop following you 😊

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      Woohooo! I hope you never do as well 😁

  • @martinandersson-plyming7117
    @martinandersson-plyming7117 6 หลายเดือนก่อน +1

    Impressive Jeff! You're videos are always enjoyable and I usually leave with something actionable and practical to implement in my own workflow. Going to work toward getting a similarly solid grasp on Notion during 2024!

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      No problem, let me know how it goes Martin 😁

  • @MatthewEaton
    @MatthewEaton 6 หลายเดือนก่อน +11

    Pretty cool! I am always impressed by people who have a real handle on Notion. I have at least 100+ templates from other people and see what they can do, but I can't make it click for myself. Perhaps that will be a 2024 goal. I appreciate you and your videos as always!

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน +2

      Hahaha maybe you just don't like Notion the tool?

    • @MatthewEaton
      @MatthewEaton 6 หลายเดือนก่อน +1

      @@JeffSu *_Shhhh! They'll think we are speaking heresy! _*
      Nah, actually I use it enough with a few things. But I am not interesting enough to catalog everything I do either so... I am working on it. I have an OKR board I made, thanks to your video. I will have to see if I start doing relational databases and the like.

    • @dxvidmr
      @dxvidmr 6 หลายเดือนก่อน +2

      My recommendation for your case would be to avoid using templates. Instead, start from scratch and learn the system by watching tutorial videos. Gradually implement the features that work best for you. Don't attempt to create an overly complex system before adding content. It's important to understand your needs before designing a system and workflow. Notion can be as simple or complex as you need it to be.

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      Agreed!! @@dxvidmr

    • @MatthewEaton
      @MatthewEaton 6 หลายเดือนก่อน

      @@dxvidmr That's the thing: I am even worse trying to develop on my own, so templates are the ones I lean on because they already have somewhat of a structure I can tweak. Still, it is possible Notion just isn't for me - I can agree to that concept. I have like 300+ templates, 1000+ databases, but I can't seem to get something consistent.
      Again, working to make it simple.

  • @huijuanjiang1321
    @huijuanjiang1321 6 หลายเดือนก่อน +2

    Thank you for making this video. Always enjoy watching your videos, fun and very beneficial 😁

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      No problem 😁

  • @MysTarey
    @MysTarey 6 หลายเดือนก่อน +5

    Hi Jeff, excited for this video 😀

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      Me and you both 😁

  • @ChrisWray5
    @ChrisWray5 6 หลายเดือนก่อน +2

    I totally agree with you on this type of structure - One Notes DB, One Tasks DB, One Projects DB and then use the views to see information relating to those projects, Areas etc - I've spent lots of time teaching my Notion clients the benefits of this.

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      Exactly! This guy gets it 😁

  • @VictorFidash
    @VictorFidash 6 หลายเดือนก่อน +4

    A simple yet effective notes management system once one masters it. Thank you for sharing such an insightful video

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      Woohooo I think so too!

  • @I_am_Gera
    @I_am_Gera 6 หลายเดือนก่อน +2

    Great Video! I started following you as a subscriber and it was one of the best decisions.

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      Woohooo that's what I love to hear!

  • @khpatil19
    @khpatil19 6 หลายเดือนก่อน +7

    Interesting approach - I think Google Keep is organized in the same way, but more straightforward. You can add multiple features to one note and use them as tags to find relevant notes you've made in the past and filter through them (although you might miss out on notes with no labels).
    Love Notion too, though - I think I'd use it more if the desktop application opened quicker (they've really sped up the mobile app though!).

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      I HAVE THE SAME FEEDBACK regarding the opening speed!! I totally know what you mean 😁

  • @amirhosseinbm807
    @amirhosseinbm807 6 หลายเดือนก่อน +1

    Why are you so good man? Love your work, keep it up

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      Idk you gotta ask my parents why I was born this way 😉

  • @erikgrunther5697
    @erikgrunther5697 6 หลายเดือนก่อน +2

    Many many many thanks Jeff MASTA =)

  • @Kage-Plays
    @Kage-Plays 6 หลายเดือนก่อน +2

    Thanks for all this tips and productivity ideas and steps-by-steps. I always been easily distracted and by following your ideas and guides I have embarked on first few steps to finally organize my life together. I can't offer monetary support currently as I am in-between jobs and looking for a new job, but nevertheless your videos are great and a life changer.
    My heartfelt thank you for you.

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน +1

      No problem, I'm already super happy that you found this helpful 😁

  • @vitheshrajan
    @vitheshrajan 6 หลายเดือนก่อน +2

    This is the first time I am watching a Jeff Su's video, where I have already implemented the idea. However, I have implemented it in Apple Notes instead of Notion. Not just notes, I believe the PARA method also helps effectively organize your work and personal files & folders.

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      The tool matters less than the workflow you can stick to 😁

  • @pinkpastelstudio
    @pinkpastelstudio 6 หลายเดือนก่อน +1

    Hey Jeff! You cover many major aspects (tools/processes) with which you remain productive during the day. However, I (& I guess many others), face the issue of actually incorporating all these in our life. For example, how your typical day looks like, during which you are actually using these tools? For example, you write any ideas/thoughts in a tool (like a todo app).. but from there at what point in a day do you put that in Notion (while doing a day job), read books, improve skills, make YT videos? etc etc. Can you please do a video on this idea (like how your typical day looks like on say hourly basis (Yes I know you have covered small bits here and there, but would love to see it in a separate video.

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน +1

      I'd recommend adopting 1 tip at a time to avoid feeling overwhelmed!

  • @mohith1052
    @mohith1052 6 หลายเดือนก่อน +17

    Why not do a tutorial on Life OS completely (current one)?

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน +15

      The 2024 version is coming out my friend 😁

    • @mohith1052
      @mohith1052 6 หลายเดือนก่อน +1

      @@JeffSu let's go 🙌

    • @DaHabub
      @DaHabub 5 หลายเดือนก่อน +1

      @@JeffSu When does it come out 🤯

    • @JeffSu
      @JeffSu  5 หลายเดือนก่อน +1

      Later this year 😅@@DaHabub

  • @Christiana-J
    @Christiana-J 6 หลายเดือนก่อน +4

    I don’t use Notion mainly because I can’t use it at work, but I really love the speed of this video and your system on organizing things

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      What do you use for your personal life?

    • @vitheshrajan
      @vitheshrajan 6 หลายเดือนก่อน +2

      If you are looking for implementing the PARA method for notes at work, you can use One Note.
      I have the same PARA section structure in Microsoft One Note. For reference
      [0] QUICK NOTES
      [1] PROJECTS
      [2] AREAS
      [3] RESOURCES
      [4] ARCHIVE
      I add most of my notes in Quick notes section and organize at the start of every week.

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน +1

      Nice!@@vitheshrajan

    • @Christiana-J
      @Christiana-J 6 หลายเดือนก่อน

      @@JeffSu "The most powerful drive should always be Drive B, and B stands for your Brian". Direct quote to quote from an instructor where I got a very specialized license from. He has extremely high social status , so I trust this advice for years.
      My system:
      - I process with my brain and digest a lot before I take efforts to jot down things. I have a decent memory for events without putting them on calendar.
      - As work and life get busier now, I need to re-visit my system so I start to learn from yours again.
      - Apple Note app, organize Mac folders, Google Drive, GCal, Google Sheet to link documents; or Apple Calendar on my phone are my tools. Anything accessible and not too complicated.
      Essentially, I already map out how I want to organize things in my brain before I actually create any folders/system/database. That means I remember quite well where they are, and how I name them. They are not as structured like yours, but it works for me and I can quickly find them out.
      It's just a method that works for me, my idea is: you don't have to follow 100% what other people say work for them, but you shall always be open to learn. Once you pick up a new skills/system, test those out, and use what works for you; adjust along the way because reality always changes faster than you think.

    • @Christiana-J
      @Christiana-J 6 หลายเดือนก่อน

      @@vitheshrajan Love those and that basically explains how I organize my stuff too. Except I started with [1] instead of [0]. I also colour code them, or emoji classify them.
      Example: Green = On Track, Yellow = Work in progress, Red = At risk, Grey = Archived. I don't like "red" to show dangerous/at risk, it gives me anxiety haha, so I reframe it to be "road block", and add 🚧 emoji (actual use case for my 1:1 note with my manager, and she loves it too).

  • @IAmSam_TheMan
    @IAmSam_TheMan 6 หลายเดือนก่อน +6

    Come on man.... we need more! 😁
    I need a set up from beginning to end of the setup!
    Other than that great video as usual!

    • @podensopilazzo2194
      @podensopilazzo2194 6 หลายเดือนก่อน +1

      Absolutely. Jeff, if you see this comment:
      Please I am a relatively dummy when it comes to Notion. So could you create a step by step breakdown of Notion and how to use it as effectively as you?

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      You mean the notes database or another page? 😁

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน +2

      I would love to but honestly I think Thomas Frank's videos do such a good job already

    • @PaolaBiondi
      @PaolaBiondi 6 หลายเดือนก่อน +1

      @@JeffSu No, you are clearer than Thomas Frank when explaining things. Only thanks to you I finally understood how to adapt Notion to my needs.

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน +2

      Wait really? Wow thanks!@@PaolaBiondi

  • @stephanie-yourva
    @stephanie-yourva 6 หลายเดือนก่อน +2

    Hi Jeff, Been watching your videos for a while now and sharing them with my team. Love your content! Thanks for the time and effort you put into your vids :)
    On another note, just wondering why you opted for Notion to take notes as opposed to Google Keep and Google Tasks since you fanboy google in your email management, drive storage and docs/sheets/slides hacks. Not a dig, just generally curious because I don't like how Notion doesn't work offline, and Google keep and tasks function offline for me and sync when you're back online. Plus I feel like your setup can be implemented to a degree in Google Keep. Do you use Google Keep? If you do, curious how you use it. Thanks again Jeff :)

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน +1

      I do use Google Keep for work, and Notion for personal notes 😁

  • @dannymcclelland3714
    @dannymcclelland3714 6 หลายเดือนก่อน +3

    Thanks for the useful insight! I’m curious to know how you find Notions search functions when looking for a specific note. I have many notes from 1:1 meetings and I struggle to surface the relevant note unless I know exactly which date the meeting was.

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน +1

      But your notes would be organized by project, and when I go into that project page, there wouldn't be THAT many notes related to that project

  • @umbertobrignone
    @umbertobrignone 6 หลายเดือนก่อน +2

    Hey Jeff! What do you thing about a video for the integration between Notion and Drive? Two tools that you (and I) are using a lot!
    Thank you for your work! Greetings from Italy 🇮🇹

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน +2

      So my philosophy is that there's no need for integration just for the sake of integration. I use Drive and Notion together to the extent that I add a property in Notion for "Shared Drive" and just input the Drive URL. That's all I need for my workflows!

  • @juliabritto2177
    @juliabritto2177 3 หลายเดือนก่อน +1

    it's so difficult!! omg, but i want to apply it

  • @amandabrophy2869
    @amandabrophy2869 6 หลายเดือนก่อน +3

    Jeff, do you keep your Notes Management System databases separate from your daily planner (Productive Notion Daily Planner vid)? Since there are project databases in both does that get confusing? Do you still default to Todoist for quick capture throughout the day and then update notes? All of this is fantastic though, thank you so much for your excellent content!

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      Yup completely separate databases

  • @kevinraulston4412
    @kevinraulston4412 6 หลายเดือนก่อน +2

    Hi Jeff, Thank for the video. Added the template and have watched the video several times. All is clear except the context of when near the midway point you take from the beginning within a project and start by creating a table versus a note? Is there somewhere this element is covered? Thank you for the great ideas. Keep the usefulness flowing!

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน +1

      That was a "view" of the table

  • @slightlysmall
    @slightlysmall 3 หลายเดือนก่อน +1

    coming here after finishing reading Building a Second Brain was perfect

    • @JeffSu
      @JeffSu  2 หลายเดือนก่อน +1

      Go to Tiago for the strategy, and come to me for the tactical implementation 😁

  • @MyOrangeString
    @MyOrangeString 5 หลายเดือนก่อน

    Jeff, I'd like to see more of your system. In particular, how you set up your Project and Areas database, your list of Areas, and finally how you handle archives.

    • @JeffSu
      @JeffSu  5 หลายเดือนก่อน +1

      I basically use Thomas Frank's structure haha

    • @MyOrangeString
      @MyOrangeString 5 หลายเดือนก่อน +1

      @@JeffSu Excellent, thank you for the reference!

  • @tolevelup
    @tolevelup 6 หลายเดือนก่อน +2

    I have been looking for a tool like this for 6 yrs! Been trying to do this in OneNote, Smartsheet, Word and Excel. All failed and too manual. This is amazing. Any tips for someone managing a large portfolio of projects? Ex. for a PMO? How would you set yours up if you wanted a Portfolio Program and Project view and is there a way to creeate a MASTER RAID under each project and have it roll up into a MASTER RAID Log at each Program? this might be a big ask but wanted to see if this is possible?

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      It's definitely possible but will take some time to setup in Notion!

  • @MisterPitou
    @MisterPitou 6 หลายเดือนก่อน +2

    Great video, but could a note belong to, for example, an area AND a project at the same time ? It doesn't seems so in the PARA methodology

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      Yes it could 😁

  • @DocteurSAS
    @DocteurSAS 6 หลายเดือนก่อน +2

    Hey Jeff! Do you still use Todoist for quick capture? Did you your quick notes from Todoist to Notion in this system?

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      Yes I still use Todoist for capture! I only organize in Notion 😁

  • @umutoral4671
    @umutoral4671 6 หลายเดือนก่อน +1

    It really looks like rocket science for me. There should be a notion course for evernote users like me.

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน +1

      I think Thomas Frank has a lot!

  • @samarthsharma518
    @samarthsharma518 6 หลายเดือนก่อน +2

    Thanks for this video ❤ btw i want to see your favourite apps that you use on your phone so make a video on what's on my iPhone *highly recommended please. Btw love from India ❤

    • @megamastah
      @megamastah 6 หลายเดือนก่อน +1

      "What's on my phone", not "on my iphone".

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน +2

      I might do one in the future, no plans yet though!

  • @lolhohol
    @lolhohol 6 หลายเดือนก่อน +2

    Really dumb and simple system, but it really works. I have a very similar system, but more complicated. I simplified my system and it was a HUGE improvement!
    Thank you!

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      You're welcome!!!

  • @jate.photography
    @jate.photography 2 หลายเดือนก่อน +1

    Hey Jeff. The [R]esources part of PARA confuses me man. In your video/setup and Thomas Frank's, Resources DB would just seem to then contain rows of areas of interests with no specific end project goal eg. Guitar or Gardening or Tax Evasion. Which also then would seem that it would be achieved with adding tags to the notes to categorise them??. Or TF just combined the two in the same DB.
    Whereas in other videos I've seen other people fill the Resources DB with rows of 'notes' which were just ones that are externally sourced with URL eg. Web clippings.
    so....given the purist that I am, what is the correct way to have use the R in PARA with Notion?

    • @JeffSu
      @JeffSu  2 หลายเดือนก่อน

      No need to overthink it. I use Resources like Thomas Frank but if you just wanna add a tag go for it 😁

  • @Smaffs59
    @Smaffs59 6 หลายเดือนก่อน +2

    Newbie to Notion so may be a stupid question.
    Can you have an "activity" record that takes on various guises. So it could be a TASK, A NOTE (which could be a project update or outcome of a phone call) in keeping the same record structure I can then closely monitor the time spent on every activity and thus project. The ACTIVITY would be related to a project or resource or area.

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      You could create it yourself, but I don't recommend having an "all in one" activity since a task and a note are inherently different things

    • @stephanie-yourva
      @stephanie-yourva 6 หลายเดือนก่อน +1

      Sounds like your activity would just be a note with a related task, which you'd create from within the note. By having a template that includes the required database view to add tasks on the fly and vice versa from the task to the note. And then you'd have relation fields from the note and task to the project, area and if applicable the resource. That way everything would be inter-connected and as you're taking notes you can add tasks without changing views.

  • @jnarino
    @jnarino 6 หลายเดือนก่อน +1

    Hi Jeff, and how do you use tasks on this set? What is the difference between tasks and notes? Due date?

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน +1

      Tasks are actions I need to take, and notes are information I want to store

  • @apfelsingail333
    @apfelsingail333 6 หลายเดือนก่อน +3

    OK, relative Notion newbie question! I'm already using your daily planner template and the project and task databases set up there. How do I connect my existing projects to these projects? Or are they totally separate and I'm missing something?

    • @unrealdracco
      @unrealdracco 3 หลายเดือนก่อน

      I'm also wondering how to do this. Did you ever figure it out?

    • @apfelsingail333
      @apfelsingail333 3 หลายเดือนก่อน

      Nope... :(@@unrealdracco

  • @wwjddreamz
    @wwjddreamz 6 หลายเดือนก่อน +1

    Helo! Thanks for the tips.. how do you link the notes projects database to your daily planner template?

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      The "new note" button I showed in this video 😁

  • @salman_babar
    @salman_babar 6 หลายเดือนก่อน +1

    Question:
    What is Jeff Su's intended outcome of having notes in a database?
    other than having them in a database.
    since there was no actionable metadata in the database.
    Elaboration:
    What will you not achieve if instead of Notion DB, the notes are word documents and are placed in a project/area/resource folder.

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      Not sure what your question is. The notes I keep serve as information I can quickly access and review as needed 😂

    • @salman_babar
      @salman_babar 6 หลายเดือนก่อน

      ​@@JeffSu so the intended outcome of having notes in a database
      as I understood from your reply
      is to quickly access notes.
      and quickly accessing notes is something a database does quite effectively.
      through filtering and grouping of items in the database via different metadata (Notion properties).
      however, as you can imagine, the added metadata can easily get too many.
      how can one find a good balance between having too many and too little metadata?
      does Jeff have a FRAMEWORK FOR DECIDING what metadata to keep and what to discard?
      maybe something to look for in your next awesome video?

  • @billyfaulk6789
    @billyfaulk6789 6 หลายเดือนก่อน +4

    Is there any way to do something similar to this sorting system organically with Microsoft office suite products? 😭
    Certain work entities don’t allow software downloads, as much as I’d love to use Notion

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน +4

      I wish they did this for Microsoft and Google products 😂

    • @billyfaulk6789
      @billyfaulk6789 6 หลายเดือนก่อน +1

      @@JeffSu ✌️ thanks

  • @devarni
    @devarni 3 หลายเดือนก่อน

    For some projects you use a separate Notion page where you have a filtered view of the notes database?
    But you don't use the "Areas", "Projects" and "Resources" databases directly in one view?

    • @JeffSu
      @JeffSu  3 หลายเดือนก่อน

      What do you mean?

  • @rkb4238
    @rkb4238 6 หลายเดือนก่อน +4

    I love this buuuuuttt i am using Obsidian does anybody know if there is a resource about a similar workflow in Obsidian? Thanks so much Jeff for your awesome videos -- such enjoyable and useful content! 🙌

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน +1

      I've never used Obsidian! How is it? Why did you pick it over Notion? Genuinely curious

    • @rkb4238
      @rkb4238 6 หลายเดือนก่อน +2

      @JeffSu I switched to Obsidian bc i got fed up with the handwritten notes app that i realized never did a backup eventhough i thought i had it activated and i realized it was not doing it bc i did subscribe to the payed plan (huge panik moment as i realized it bc my ipad stopped working...). So i wanted something that was platform independent and local first that is why i came to obsidian. It has soooo many options to customize which is simultaneously super awesome and can get overwhelming pretty fast. Also since i am using these notes mostly for work (i.e., notes on different projects) i am almost never using links which is one of the main pros for obsidian...

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน +1

      Gotcha!@@rkb4238

    • @mmmeeelllmmmeeelll
      @mmmeeelllmmmeeelll 6 หลายเดือนก่อน +2

      ​@@JeffSu I really like Obsidian because of the non-proprietary files used to store your notes (it's all Markdown). Also, it's ability to link between notes is super useful for creating your very own intranet/second brain. Plus, all the extra and optional functionality from the plug-ins is there if you want to explore further with what Obsidian is capable of!
      Every time I've wanted to learn Notion, it always felt so overwhelming, especially for beginners and especially when compared to Obsidian. Your video has inspired me to try again!
      It would be great for you to try Obsidian and give us your thoughts. And then you can make another video comparing Notion and Obsidian.
      Thanks and keep up the good work!

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน +1

      Gotcha!@@mmmeeelllmmmeeelll

  • @dushansilva1
    @dushansilva1 5 หลายเดือนก่อน

    Hey Jeff, quick question ,what's your take on just typing the notes on the project / area page it self, without adding this notes DB. Do you see disadvantages of that?

    • @JeffSu
      @JeffSu  5 หลายเดือนก่อน +2

      You might lose track of those notes though, and you won't be able to generate a template page easily every time you take a new note

  • @MiamiHeat872
    @MiamiHeat872 6 หลายเดือนก่อน +1

    I stopped using Notion years ago but I was just using it like an old school notetaker with toggable headers being the only differentiating feature.
    After seeing what PPV does and seeing videos like yours that shows the power of relational databases, I'm back on the Notion train!

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      Welcome back!! (what's PPV btw)

    • @MiamiHeat872
      @MiamiHeat872 6 หลายเดือนก่อน +1

      @@JeffSu Thanks, Jeff!
      It's a systems thinking approach from August Bradley for using multiple databases, called Pipelines, Pillars, and Vaults.
      It's basically a way of managing tasks, projects, and goals with personal values and knowledge management.

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      Interesting!!!@@MiamiHeat872

  • @zacky9703
    @zacky9703 6 หลายเดือนก่อน +2

    Could you make a Second brain video on Microsoft loop. Please I'm waiting❤

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      I don't use Microsoft Loop :(

  • @Christianrokefeler
    @Christianrokefeler 6 หลายเดือนก่อน +1

    Hey Jeff, thanks for the video. I tried creating a new project, but I noticed that a template of projects created everything using the button, but I can't make it work.

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      What do you mean?

    • @Christianrokefeler
      @Christianrokefeler 6 หลายเดือนก่อน

      I tried creating a new project using the "create" button to use the same template you have, but a blank project was created without any template@@JeffSu

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน +2

      Wait but the template I shared was for notes, not for projects 😅@@Christianrokefeler

  • @MyOrangeString
    @MyOrangeString 5 หลายเดือนก่อน +1

    Do you get performance issues with the multitude of notes and the relations to other databases?

    • @JeffSu
      @JeffSu  5 หลายเดือนก่อน

      Nope not at all! Are you??

  • @VeronicaSteele
    @VeronicaSteele 6 หลายเดือนก่อน +3

    I know you work at Google and I’m assuming you’re not allowed to take work notes in Notion. I’d love to know how you manage your work notes. I also work at a tech company with restrictions on where notes can be made.

    • @I_am_Gera
      @I_am_Gera 6 หลายเดือนก่อน +1

      That will be great to get Jeff's insights. I have a similar constraint. Well, I am in another industry... That's why similar.

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      Great question Veronica! I make do with Google Docs + Google Drive at work. It's not as seamless as Notion, but the idea is the same: Link the Google Docs file to individual meetings

    • @VeronicaSteele
      @VeronicaSteele 6 หลายเดือนก่อน

      @@JeffSu any trick to keeping track of all the notes?

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      I organize notes based on the context as opposed to keeping them all in a notes folder and/or title them in a standardized format@@VeronicaSteele

  • @dasbootykid
    @dasbootykid 6 หลายเดือนก่อน +1

    Honestly had no idea what you're saying here.
    I use excel to manage my daily To Do. Curious about notion since you and Thomas Frank champion it. I may rewatch or check out other Notion videos to see if I start seeing potential benefit.

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      Sorry to hear that! Perhaps I didn't explain all that clearly

    • @dasbootykid
      @dasbootykid 6 หลายเดือนก่อน

      @@JeffSu Well, a lot of people seemed to understand it, so maybe I'm in the minority.

  • @msmith719
    @msmith719 6 หลายเดือนก่อน +2

    How do you backup your Notion notes offline?

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      I don't 😂

  • @juliabritto2177
    @juliabritto2177 3 หลายเดือนก่อน +1

    I didnt understand how do you made the links. I create a Master Database from zero, i dont have nothing! So I dont know how to link.
    I create a page calling personal, to be the Area, and a calling fitness, to be the Project to be linked, but I dont know how to link to the Masterdatabase. I'm trying to put the note "Running" linked to this two. In your video, when you show a exemple in 2:00, you open the Kick-off meeting, that have properties, and link to the project Secret Workshop Project, that have properties too, so you can link. But when I start a page, don't have properties! I'm lost!

    • @juliabritto2177
      @juliabritto2177 3 หลายเดือนก่อน +1

      i know you give the templete but i want to learn how to make it!

    • @JeffSu
      @JeffSu  3 หลายเดือนก่อน

      I might do a course on this soon!

  • @yaseenshaik103
    @yaseenshaik103 6 หลายเดือนก่อน +2

    Hi Jeff,
    I've been asking you for a long time. I sincerely ask you to share the After Effects preset or background animation your editor uses for video editing.
    Nothing looks interesting after looking at the editing in your video.
    Please, I request you.

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      You can find everything I use here: www.jeffsu.org/gear/

    • @yaseenshaik103
      @yaseenshaik103 6 หลายเดือนก่อน

      @@JeffSu I have visited this website before. But I am looking for that dotted floating background. I have also seen it in MKBHD's video background.
      I humbly request you to please how you or your video editor do that. Please 🥺

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      I literally talk about MotionVFX here: www.jeffsu.org/creator-essentials/

    • @yaseenshaik103
      @yaseenshaik103 6 หลายเดือนก่อน

      @@JeffSu love you fam. I appreciate you for replying to every single comment.

  • @user-cg4ew3it1b
    @user-cg4ew3it1b 3 หลายเดือนก่อน

    Can you please explain how to add the buttons to new templates on quick capture? Total neophyte when it comes to Notion

    • @JeffSu
      @JeffSu  3 หลายเดือนก่อน +1

      /button

    • @user-cg4ew3it1b
      @user-cg4ew3it1b 3 หลายเดือนก่อน

      My guy thank you for always looking to reply on comments like mine, respect

    • @JeffSu
      @JeffSu  3 หลายเดือนก่อน

      Sure no problem! @@user-cg4ew3it1b

  • @Blackdocks
    @Blackdocks 4 หลายเดือนก่อน

    Very intersting, i kinda struggle because I save ressources (links, articles and stuff) in a database (library) and i take note on them in another which is kinda messy (and take a lot of action) so your notes is a combination of my "library" and "notes" DB

    • @JeffSu
      @JeffSu  4 หลายเดือนก่อน

      Genuinely curious: Why don't you combine the two and create a new property to filter them?

    • @Blackdocks
      @Blackdocks 4 หลายเดือนก่อน

      ​@@JeffSu well one of the reason was to track content to store things before "consuming it".
      The other one was to have in the library / content db small entries so their title / subject would be easier to look for later on.
      And this allows me to link "ressources/content" to several project / notes
      But this would clearly simplify my notion structure

  • @juliabritto2177
    @juliabritto2177 3 หลายเดือนก่อน +1

    for me honest, i want a master database to tasks, to my projects! i dont have to organize so many notes, but i have to organized my tasks! is the same process? linking the tasks to projects, areas, and resources? i want to know how do you do to organize your tasks! please make a video about it!

    • @JeffSu
      @JeffSu  3 หลายเดือนก่อน

      Will do!

  • @lovetwice946
    @lovetwice946 4 หลายเดือนก่อน

    Hi Jeff how to do this
    LifeOS / Projects DB / Create Jeff at 5:55 ? Thank

    • @JeffSu
      @JeffSu  4 หลายเดือนก่อน

      /breadcrumb

  • @EricDoggett
    @EricDoggett หลายเดือนก่อน +1

    It’s a great video, but it fails in one important area: the ability of a note to be referenced from more than one project at the same time. This is where tags would come in. I’m not sure if notion supports them without creating a complete system to manage them, But I think they would be helpful in getting out of the mindset of a folder-like approach, which this is.

    • @JeffSu
      @JeffSu  หลายเดือนก่อน

      Oh the notes can be referenced by more than 1 project at a time though 😂

  • @jordanbank5442
    @jordanbank5442 6 หลายเดือนก่อน +1

    How does your system different from Thomas Frank Ultimate brain?

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      It's exactly the same, I took inspiration from him!

  • @tolevelup
    @tolevelup 6 หลายเดือนก่อน +2

    Love this video! You kinda lost me on the advanced tip #4. Can you dumb that down for me a tid bit? sorry..

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      You might need to search for "self-referential filter for Notion" 😅

  • @shakhtyor
    @shakhtyor 3 หลายเดือนก่อน

    I still don't understand the logic behind the Areas / Ressources / Archive for Notion. A
    lright, Projects could be located in Areas, that's fine. Tasks could be in Projects and in Areas, okay.
    In Resources you maybe can have some useful templates or some information that you can include in different Areas or Projects.
    1. BUT how do you organize Areas and change them later if one specific Area gets too big in your life and you need to expand it?
    2. Do I need to create "sub-areas"? If so, how do I move/divide projects and tasks from the former "Big Area"?
    Another example, for instance, I have "Work" and "Freelance" Areas. In both of them I could have some projects and random tasks related to my current work.
    But what to do if in 1 year I completely changed my job or career path.
    So now I work in another company and all the projects and tasks related to "Work" Area are not relevant anymore o_O.
    3. Do I have to remove all projects from here and archive them?
    4. Or do Areas need to be much more specific?
    For example, you never know how long you will be working in one place, so it makes sense to create not a "Work" area, but a "Work" area: Company X". That way, if you change jobs, you can just archive "Work": Company X" workspace and start a new "Work: Company Y" area.
    Would be grateful if someone can help me here and discuss it.

    • @JeffSu
      @JeffSu  3 หลายเดือนก่อน

      Great questions! I honestly don't overthink it. Usually I create 1 area and it doesn't change (e.g. Finances, Health, Apartment, etc.)

  • @mmzlearning
    @mmzlearning หลายเดือนก่อน

    0:59

    • @JeffSu
      @JeffSu  หลายเดือนก่อน

      Did you find this part interesting in particular? 😁

  • @PurpleManHi
    @PurpleManHi 6 หลายเดือนก่อน +1

    Hi 📜

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน +1

      Hello 😁

  • @asliprinceraj
    @asliprinceraj 6 หลายเดือนก่อน +1

    Bro are you from china?

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      I'm from Hong Kong 😁

    • @wendyjiller2548
      @wendyjiller2548 6 หลายเดือนก่อน

      I think he is

  • @yellowmik3
    @yellowmik3 6 หลายเดือนก่อน +2

    I’m still not sold on notion. And I don’t want to pay another subscription.
    I can do the same thing on Apple notes

    • @JeffSu
      @JeffSu  6 หลายเดือนก่อน

      1. The app itself doesn't matter, so you should use whatever app you like 😁
      2. Notion is free 😂

    • @Esti89dec
      @Esti89dec 6 หลายเดือนก่อน

      I have seen a few times people mention apple notes, but I didn’t think apple notes could do a database. Are you using smart folders with filters? Im trying to learn more about its capabilities.