Zoom Webinar Tips and Setup for LARGE meetings
ฝัง
- เผยแพร่เมื่อ 4 มิ.ย. 2024
- Recently I conducted a Zoom webinar with thousands of attendees - I wish I had a training guide and checklist like this to walk me through all the technical and non-technical details prior to running the session. Instead, I created this video from my experience after concluding a very successful session.
Make sure to watch this video from beginning to end to get ALL THE TIPS, screen walkthrough via Zoom Webinar to get the most benefits. Share with a colleague, client, friend - and use this as a must-have training material before you run any big (or small) Zoom webinars.
Also check out our basic Zoom Webinar tutorial (9 tips for every host): • 9 Zoom Webinar Tips an...
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CHAPTERS
00:00 Introduction
02:30 Screen-walkthrough - My View vs. Attendee View (the ultimate setup!)
04:00 How to spotlight someone, and remove them from spotlight
04:30 Live Transcript for live webinars
05:00 “More” options to Mute Panelists Upon Entry
06:00 Chat feature for large webinars
06:45 A time keeper for your webinar, or use our Zoom timers
07:30 the important of analog tracking with pen and paper
07:45 How to prepare for questions as a moderator
08:15 Sound check for your environment - and who to inform before your big webinar
08:40 KRISP - the must have tool for any Zoom webinar or meeting to remove background sound
09:30 Clean up your desk and keep things organized
10:00 The important of having a secondary monitoring device
10:30 Feisworld consulting for Zoom meeting and webinars to work with you 1:1
11:00 Extra tips - losing your internet, power, communications with your team
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What is your goal ?
100% sensible and great tips. You deserve and will get many more subs.
Just signed up for a consultation ❤️❤️❤️👏👏
What a great presenter, teacher! So positive, smart and clear-headed. Learned a lot! your energy is infectious
So glad to hear, thank you BM!
Great Ideas and Tips Nice job
Wow- Great seminar. Thanks Fei! Your tips are amazing and so helpful for zoom webinars!
Thanks so much Maddy!! This means so much
Very helpful thank you!!
Very cool! Thanks!
Really GREAT tips, some of which I'll be using next week at my 1st large webinar. Thank you for making this video.
Thanks Phoebe! Good luck with the webinar and let us know how it goes :)
Great video as they all are, Fei. Something like this is great. So many have had to learn about using Zoom, the hard way. It's great to learn from someone that has been there. :)
Thanks Ron! I'm catching up on comments now as you can probably tell. So good to see your past comments. Happy early holidays!
Thank you
This is absolutely excellent overview for anyone running a serious Zoom webinar. Much more informative than all the beginner "this is what's in the menu" TH-cam videos. Great focus on all the surround preparation, such as: scripts (run of show), water, power outage plan, Internet backup plan and nice discussion of nerves and focus. One item not mentioned, because it is now completely practiced for Fei - when you are on camera look into the camera ("look into the light") ! If I am to be on screen for a major event, I often mount my webcam (always better to use one or a real camera) on a tripod right bang in front of my main screen (yes it blocks some things). Thank you, Fei.
Great reflections Lawrence, thanks so much!!
As a host and for the best attendee experience what do you recommend for screen sharing presentations? I prefer to keep a seamless PowerPoint experience and I’ll share my screen then provide remote access to the presenter. Problem is that I can no longer click or use my mouse as I will toggle back control to myself and interrupt the remote access to the presenter. I have to use 2 computers if I do this. One for screen sharing and a separate computer for other host controls. Do you have a better suggestion?
Hi there! Have you considered using Webinarloop? Well, I did and this turned out to be the best choice. I choose this platform because it helps me in running live, pre-recorded, on-demand, evergreen webinars. Not just this, it provides varieties of other features such as automated webinar email and SMS reminders, customizable thank you pages,sign-up page templates, simulated chat during webinars, an engagement sidebar, and many more. And the best part is it never lags even with 1000s of attendees. That's a great deal right!
I haven’t, thanks for letting me know!
Great tips. Subscribed.
thank you very much
Thanks, This was very helpful! I'll be hosting a Zoom webinar tomorrow with over 400 registrants. This is very helpful information.
Glad it helped, hope the webinar went well!!
have you noticed changes with zoom webinar since the update in late July 2021? The host can only control spotlighting, trying to figure out how to use multiple ASL interpreters without having to spotlight them each time they switch shifts every 20 minutes?
Fantastic...Mind blowing tips 👍👍👍
Thank you so much 😀
Thank you!
You're welcome!
Great job!! Lots of great info and delivery!
Question: How much coffee was involved ?
Thanks Thomas, glad it helps! You might find our new Zoom guide helpful when you need it feisworld.podia.com/zoom
Would the attendee be able to see the alternative hosts if they were to speak?
great tips! quick question, can you change attendee views at any time from follow host, active, to gallery.... I would like to have a webinar as a host and to keep my view as a gallery, but at the start of the webinar, I have the attendee view set to speaker at first, but change the attendee view to gallery halfway through. Will this work?
yes you can actually... but it's best to keep follow host view, and then as a host, you can change the your view from speaker to gallery, etc., this way to ensure you know what the attendees are seeing
Great tips! I want ask one question, can Host able to view the attendees in gallery view? Thanks before
No unfortunately attendees won’t be seen, only panelists.
Is that possible, can I start meeting and webinar simultaneously with the same User (same host) ??
Dear Fei thanks a lot for your geat video. What can you recomend me: as a moderatior in the background organizing the webinar? I'm told do things like to spotlight and remove panellists while they have their time slot to speak and also when they answer questions in the Chat. Should I be the Host and operate like this as an moderator?
Hi Alexandra, apologies for the late reply! I recommend you be the host if you are the lead operator, but please also have a cohost who can help you with spotlighting and other ops stuff inside Zoom webinar. You can assign them even after you start the meeting (no need to pay extra to Zoom) :)
Hello. I would have liked to know how to organise the emails that are joining my webinar. The phase before webinar. The selling phase! A client buys my webinar. How can I send this client a Unic zoom link automatically after purchase? Should I manually add the clients email manually? It's there an automatic option? So I don't have to enter 5000 emails..... Doo you understand my question? 😂👍😎🤩🌟🏆💪 Thank you so much
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Excellent video, thank you. Does Zoom provide the ability to make attendees anonymous to each other? Or to not view other attendees?
Only hosts, co-hosts, and panelists will be able to see the other participants.
Webinar attendees (listeners) cannot see other attendees.
We're stuck with a annual webinar licence for 10,000 attendees...Zoom don't want to refund. We're looking for someone to buy this licences that host such webinars. Can you help?
is there any option to record lectures and send it to panelist for limited time range. like, 8am to 8pm ?
Hi Dinuka, you'll need a separate content platform for that. Is this daily, or a one-time request? You can set a unique link to expire after a certain time, or try something like Momence to host the content
How would we have 100 users but ensure that the panelists have reserved spots? So that they won't be pushed out if many people get on the meeting before the panelists jump on?
Hi Sasha, feel free to contact zoom to confirm. To my knowledge for zoom webinar, the panelist count does not count toward total users. They are separate
If I convert my webinar to a meeting, will it affect the normal amount of people in.
Let's say my meeting allows just 100 people but I have a webinar addon that allows 500 persons. Converting this webinar to a meeting, will it affect the persons who registered for it?
Hi there sorry I’m seeing this just now, how did it go? My understanding of the total headcount has to do with the account you have. Whether it’s meeting or webinar, you pay zoom based on the number of attendees. So if you are paying premium to allow more than 100 attendees, so should I reflect between webinar a meeting. I hope that helps :-)
@@FeisworldMedia hello there,
The program was awesome. I did convert the zoom webinar to a zoom meeting but I used the addon for 500 persons fir zoom meeting.
Thank you
My situation is that we want to do a Webinar and have had the registration open for 2 weeks; we have 70 attendees right now and anticipate 100 by March 1. Nevertheless, I just found out the presenter wants breakout rooms as they have a scenario they want smaller groups of people to do. Am I correct that I have to, therefore, convert this webinar to a meeting? I understand that I can do this and the people who registered under the webinar profile can use the same link? I understand I lose the survey option, but I'm ok with this and will simply email the survey to the attendees post-meeting. Now, if I mute the A/V for all participants, will that change when they go into the breakout rooms? Secondly, if I highlight or spotlight the 'speaker', can they still share screen? If the main host (basically me) is going to do an introduction (in Oregon) and then the presenter is going to do their talk (in D.C.), I guess I need to be quickly changing settings so that we go from me sharing screen, then I unshare and then the presenter shares? Do I just need to be doing a bunch of really quick adjustments to muting and unmuting all participants, etc... and shifting from me to the presenter since the meeting matrix is way different than the webinar matrix? (The real issue all stems around the breakout rooms and that Zoom doesn't allow them via the webinar matrix.) thank you
Big deal meeting!
Hey guys, I'm back for more Zoom meeting and Zoom webinar tips, setup videos to help us grow even more in 2021. What else would you like to learn and know about Zoom? I offer 1:1 Zoom consulting and training for individuals, groups and companies (no silly questions, ask me anything): www.feisworld.com/zoom-consultation
Is it impossible to have breakout rooms via the webinar matrix?
Many of you have asked if I offer 1:1 consulting to help improve your zoom meetings and zoom webinars. The answer is yes. Here’s a link to learn more: www.feisworld.com/zoom-consultation