Get Organized By Cleaning Up Your Mac
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- เผยแพร่เมื่อ 2 มิ.ย. 2024
- macmost.com/e-2195 Let's face it, most of us have mess hard drives with files in all sorts of places. It is time to get organized by coming up with your own system of where files should go. Here are some suggestions to get you thinking about the best way to clean up your Mac.
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#macmost #organizefiles - วิทยาศาสตร์และเทคโนโลยี
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Thanks Gary really nice mechanics on how to get the organizing done. Best technique in this video was holding the option key to move screen left to right to pair the screens side by side. Thanks!
Organization is the key to success... Thanks for the pro tips
You always explain everything in a way that’s easy to understand. Thank so much for your videos. 👍🏽
This video is so useful. It's made a big difference. Using a second Finder window to organize documents and folders was a revelation. thank you Gary. :)
I know right..! 🤷♀️
Great advice as always, thank you so very much for sharing your life long Mac expertise 🙏🏼
So much I have learned, wanted to know or just was curious about and you covered it.
Wishing you and your family all a merry and safe Christmas 🎄
You have a beautiful mind, Gary. I constantly try to unclutter my desktop. You've given me some ideas.
Thanks for all your help Gary. Really made a difference
I too have been using Macs for 35 years though not intensively. I’ve always had trouble keeping my files organised and I’ve learnt from your great presentation. Thanks.
Thank you Gary!
From 9:30 and on you read my mind...almost word for word. Scary.
Good subject. Better advice. Sounds like the Voice of Experience speaking. Well done and very much appreciated.
Thanks very much, Gary, for this excellent video. Some great ideas for organising files.
Great advice, especially the lecture at the last part of the video! Thanks. 👏👏👏
Thanks so much, I have learn a lot from you
thank you soooo much!!!! I was almost purchasing an app!!!!
10:42 The magic tool to kill the stress and obsession is “SMART” Folders / Save Search. Yes, Desktop I use only for aliases; even the aliases are stored on a folder called ALIASES within another internal hard drive. From there I recently pull to the desktop.
You are one of the few (or maybe the only one) who cares about mac and have consistent and permanent content about mac. There is real and notorious scarcity of Mac issues on the web. I‘m gonna check the patreon option.
Nice Info on Mac,i appreciate you
Thanks! I love your teaching style, your channel is the best source for how to use Apple products.
One option which helps me is to choose the Finder Preference which puts the Folders on top of each windows finder window:
Finder->preferences->advanced->Keep Folders on top: in windows when sorting by name
Great advice I LOVE IT.
How to call you?
Mister Mac?
Or
Master Mac?
I feel smarter after watching any video on your TH-cam channel!
Thanks Gary!
Supercool! Thanks so much!!
Good video, I am constantly file wrangling so a lot of these techniques are second nature to me. I think a good addendum to this video would be an introduction to navigating multiple windows using command (shift) ~ and navigating folders by collapsing and expanding them when in list view through keyboard shortcuts, closing multiple windows at a time, moving items to the trash using shortcuts and so on. There are so many really Smart Keyboard shortcuts for navigation that it could take up a whole video. Thanks again Gary!
You’re Godsend!!
Great video Gary, as always. One thing that you said that you might want to put an asterisks on is "renaming folders". Keep in mind that if you rename a folder, any items in that folder that have been linked to anything outside the folder will no longer be linked. For instance if you have images in a folder that are linked to an Adobe Indesign file and you rename the folder that the images are in, the links to the indesign document do not automatically update and will have to be re-linked. As you create a hierarchy of nested folders always good to keep that in mind.
thank you, your are a good teacher,
great video, thank you
Great motivational video, Gary, I really like the exortations to do things as an individual and that hard work and discipline are important in managing a Mac, but it helpfully suggests/implies that this is a bit of a rule of how to organise all sorts of things in life generally.
Hello I just finished watching this video and the one Understanting Files and Folders. Both of these are amazing. I was able to follow everything and understand everything. You teaching is very calmi and easy to follow. You make a great instructor. My Mac is a real mess and hopefully now I can try to clean it up with your guidance. When viewing files on computer there seems to be a lot of photos or documents that I didn't put there. Its like everytime I visit a site or someones facebook some of the images are placed on my computer. Is there a way I can stop this from happening? I also now don't know how to safely get rid of files. How will I know if they are mine that go with something I need or was it juck that just got loaded somehow. Any help or information and guidance would be greatly appreciated. Thank you again for these last two tutorials. I will for sure be checking out your other videos. Happy New Year
So helpful!
great advices !!!
Thanks. You are great 👍
Really helpful
I do this and I group and color code folders files etc. tags work well as well as Smart Folders.
I needed to watch this. You would cringe if you saw my desktop!
Very informative video... :)
very helpful video
I love your videos and I’m learning a lot about my 2020 MacBook Air in the Mack OS I don’t know if you seen my other comments but I’ve asked you a couple of questions I was wondering if you could answer one of them please I know you’re busy Thank you and I appreciate your time.
I'm a very organised person, at least on my Mac 😀 and I'm more or less practicing for years what you are suggesting, however there is one thing that is very annoying: 3rd party software that uses the ~/Documents folder instead of ~/Library/Application Support to dump their stuff. Most of the folders in ~/Documents are actually not created by me. Probably sloppy programming carried over from Windows.
Good video. This is what I told customers for many moons. Think of a filing cabinet and your physical desk.
Oh oh, what if your physical stuf is also messy? Only partly joking.
very well done; it is clear the presenter 'knows his stuff'. I believe what he says; that he has over 30 yrs of experience working with Macs and other computers. Just a suggestion; you might create a few pause spots in the video where viewers could practice some of the solutions presented (e.g. create a second Finder instance so that the viewer can move files and create folders and subfolders).
How did you get the arrows before each folder, and get the sub-folders to open underneath each other? I can't work it out. And great videos, by the way. Thanks.
Thanks
GARY for us older folks could you slow down a little . How do youtake a " screen shot " and move it to a folder in " documents Thanks
Hi! What is the difference between working only with iCloud drive or adding the "documents" folder to iCloud?
So here is the deal with my mess... :)
I have and use three PC's, 2 iMacs, 1 Mac Book Pro, 2 iPads, and an iPhone. A very much used GMail email account, an iCloud account (of course)... And, I need to figure out "how" to get organized. The iMacs and iPads don't always sync up timely and depending on where I am at I may need something. PC or Apple. I think my data plan now for iCloud supports 50Gb. Should I consider using iCloud to store all of my swappable goodies? It would be backed up there too. Help me decide or is this an excellent idea for a future video?
Thanks!!!!
Hi Gary, i love your channel! Do you see any way to have a full-text search on iOS? I have hundreds of pages-documents...
Thanks a lot. Please create one step by step video how to set up emsigner for digital signature in Os Catalina .
Thanks Dad! I mean Gary. When your done...you’re never done!
Thanks a lot for the informative videos on MacBook Pro.
How the lengthy Recent Files could be cleaned with affecting the original files and folders?
Recents is s list of your files sorted by date. You can't "clean" it as it is always your recent files, by definition.
Hey Gar, thanks man, this is a great channel, please keep the content flowing. Anyway, can you tell me how to change the default download location for the apps like say unsplash etc ?? Peace..
Gary great video. I have a question I use photos on my mac but I also have pictures in various places on finder do they have to be there or could I delete them. Thanks
So you are saying you have the same photo in Photos and in a file? First, confirm that they are duplicates. It is possible to import photos into the Photos app library without bringing the actual photo into your library (setting in Preferences). So confirm that you aren't using that for that file. Then if you want to delete one and keep the other, that is up to you.
macmostvideo thanks
hey Gary, thank you for your awesome uploads!!! I have a question, I hope you may be able to help me. Can i link two spread sheets in Numbers, so that i can have one as my main spreadsheet for updating my data and the other spreadsheets have filters to extract the data based on my updates. Thanks in advance for your response. I appreciate you.
Yes. Each Numbers document can have multiple sheets, and each sheet can contain multiple tables. So make one document, put your main spreadsheet in one sheet, and your other sheets can have tables that give you various other information from your data. But if your goal is just to filter the same data, use one sheet and then use filters on that table. th-cam.com/video/CzUae_CbCFs/w-d-xo.html
Clear video. Thanks. One question. How do you backup your files when the documents folder is only in iCloud? It is ignored by Time Machine I understand.
Not necessarily. Do you have the "Optimize" feature turned on? If you turn if OFF, then all of your files will be cached locally and they will be backed up.
macmostvideo Thanks for the reply. I will look into it again, it has been a while when I read that time machine skipped icloud drive. (Photos are stored in a “normal” folder and thus backed up).
How do you put Desktop and Documents in iCloud? Mine are in Favourites?
very helpful! 1 year on Mac I'm still very confused lol
Same here. After getting away from Windoze I feel dumb!
Hi Garry, Thank you so much for your "Get Organized By Cleaning Up Your Mac" this has been very beneficial. One question, to donate to Macmost, is it possible to make yearly contributions rather than monthly?
Thanks! No, sorry, monthly gives me a real monthly income to work with. Being my full-time job and getting my bills monthly like everyone it really makes a huge difference to me. If you want to do something else, you can always buy a course instead.
thaaaanks :)
I stored all my frequently used files on desktop only and recently lost all of them and can not find them. I am now learning from your videos and will never organize in that manor again. Thank you
Char, I'm not an expert but when I hear that someone LOST all their files..or can't find them, I want to help. Try SPOTLIGHT to see if you can find them that way. I'll bet they're still there..just misplaced.
Hi Gary, trying to free up disc space on my MacPro run on OS MacMojave. I see that 14.9 GB are taken by music creation. I already deleted garage band which I don't use but that didn't affect teh GB that Music Creation takes up. Any suggestions? Thanks
Hi new to your channel, thanks for the info I have a question if I put my files in icloud drive will that help with memory on the mac ?
It has nothing to do with memory, but it can help with storage if you use the "Optimize" option in iCloud Drive. th-cam.com/video/S7JYHX2iT9Q/w-d-xo.html
It'd be nice if Apple file manager had an option to explode all the folders to show you what's under (in) them. And then a collapse all. Is it there and I missed it?
Hi Gary. How do I get hold of you to ask a question?
Hi Gary, what do you put in your iCloud Drive folder I noticed it was underneath your desktop and documents folder under iCloud. Or what is the iCloud Drive portion? Thanks
Not sure what you are asking. Are you asking what is iCloud Drive? Or something else?
@@macmost In your left hand menu there is a heading “iCloud “ . Under that heading you have the two folders you were working with in this video, desktop and documents, but there is a third folder called iCloud Drive on the bottom.
I’m asking what that is or what you put in there
@@arizona5253 That's just the top level of iCloud Drive. If I click on it I would see all of the folders at the top level, including Desktop and Documents and anything else I created at that top level.
All tech people, subscribe to this channel! Gary’s a genius!
I do not see the iCloud folder separately in download folder. I somehow was able to add it into Favourites menu.. Help
Awesome 👍👍
Just A Question
How To Open "About This Mac" At "Storage Tab" Via Terminal Command On Mac ???
I Can Open "About This Mac" Via Terminal Command
open -a "About This Mac"
But
I Am Not Able To Open About This Mac Specifically At "Storage Tab" ( Third Tab Option Within About This Mac Window )
How Do I Achieve This ???
- I Can Achieve This Via Simulating Key Code Through Applescript Or Oascript
Is There a Way To Automatically Open "About This Mac at Storage Tab" Instead Of Default Tab Via Command
I don't know of a way to do that, sorry,.
Instead of moving a folder to the home folder to keep it from syncing with the cloud, then using an alias to get to it, you can leave the folder in place and add “.nosync” to the end of the folder name. Anything in that folder will be local only.
*Note, there is a period before the word nosync.
In my jobs folder I have a folder called Archive_.nosync which takes my old projects offline.
I wouldn't do that because: 1. Not officially supported. 2. Difficult to remember that you did that and troubleshoot in the future. IMHO it is a better practice to store things outside of your iCloud Drive structure if you don't want them in iCloud Drive.
Ha ha ha. There was an advert for Dell before the video started.
Got it, Gary! You are indeed a mac guru ... and thankyoumuch for sharing your knowledge and expertise!! Now lemme get to work right now on (re)organizing my Macbook by clearing up this cluttered desktop of mine ... before I forget everything you just said 🤣!!!
In cleaning up my files I discovered a Public folder which appears to have all of my files duplicated inside. I worry that this is taking up too much I-Cloud space. How can I get rid of this? Thank you for all of the great content!
A public folder where exactly? Normally there wouldn't be anything in your Home Folder>Public unless you put it there. But I would investigate carefully yo figure out what is going on and make sure those are really duplicates.
@@macmostThe public folder is in Documents and when I delete a file from there, it is also deleted in Documents. It is possible that it was set up on the computer initially in 2014, but I don't need it and worry about using more I cloud space then really needed. Thank you.
@@tonih8751 So it is in your Documents folder, not your Home folder? So it isn't part of the system. Must have been something you created (or an app you installed created). Very odd that it is mirroring your Documents folder. I'd try to get to the bottom of it and figure out what is causing that.
Not sure how you put subfolders into a folder
If I add ".nosync" to the file name or folder name on the Desktop, does that prevent it from saving to the iCloud?
Yes, but it is unreliable. If you don't want something on iCloud Drive, then put it elsewhere. See th-cam.com/video/nmFwNt6LteU/w-d-xo.html
When you somehow get 5 of the same folder like in SSD>users>xz>desktop; xz>desktop; users>xz>library>mobile documents; xz>iCloud Drive (Archive)>Desktop; and SSD>users>xz>library>mobiledocs
Shouldn't I have the 'Care' folder in iCloud, SSD>desktop, and maybe mobile documents?
When I type in the finder search window 'Care folder', I get over 10 results in various locations like pages, iCloud, and local, etc.
What's the easiest way to clean that up? Do I need to start again? Keep 1 original folder and resync to iCloud.
Not sure what you are seeing. In your example 4 of those are the SAME location. The "(Archive)" may be something you have left over from switching iCloud Drive off and then on again at some point in the past and choosing to archive everything there.
@@macmost The file is being viewed in finder search. Yes, iCloud was switched off temporarily. So the archived iCloud can be deleted. I would have thought that the xz pages file should only be in iCloud>pages, pages, what is mobile documents?
What happens if you search a file to clean up in finder and delete a file that is attached to an email? I don’t remember the container file thread, but it’s quite long.
@@laserall Mobile Documents is your iCloud Drive cache. It is the SAME location, just hidden in your system. Don't delete the file there or you'd be deleting the one-and-only file. Not sure why you are seeing results from there as well as the proper path though.
I am not able to see documents option in finder please help
Which "documents option" do you mean, exactly?
0:58 what if you had invested back then after realising Apple's potential.
I want to delete all old photos I no longer use. And there are lots of them.
Seems like in the world of the giants Mac is just an inefficient minion.
Power User Status
Since I’ve got my first Mac about 20 years ago, I’ve always tried to keep the Desktop uncluttered. No more than one folder and two or three files max. I recently switched to Mojave (not ready for Catalina yet) and started using stacks. At first, it seemed like a good solution to keep the Desktop clean. Then, without realizing it, my Desktop was cluttered with dozens of “hidden” files.
So, to add to Gary’s advice, I would say to anyone who hasn’t already switched to Mojave or Catalina, be cautious with stacks. Like alcohol, use it with moderation.🙂
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