Thank you! This was the clearest explanation I have read so far - plus you gave us explicit directions! From one teach to another - this is what education should be all about.
This is extremely helpful. I found the music distracting, but otherwise, this is the best explanation of drive, shared drives and shared with me drives I've found. Thank you for doing this!
Hey I have a Problem with my Google Drive Shared Folder. So basically the Company I am working for created a (Shared Folder) and they said that I can upload as many Files as I want on it, the Problem is, every time I upload something in that Shared Folder, it takes my space, and apparantly it should take up their space. How can I fix this Problem?
Usually companies have accounts with Google that will provide more storage than you could ever use in Drive. Is this not the case? The answer to your question is: No, when you add files to a shared folder in Google Drive, the files do not count towards your personal Google Drive storage quota. Instead, the storage space used by the files is taken from the shared drive's storage quota, which is separate from individual users' storage quotas. This means that you can collaborate with others on shared files without worrying about running out of storage space in your personal Google Drive account. However, keep in mind that if you make a copy of a file from a shared drive and move it to your personal Google Drive folder, it will count towards your personal storage quota.
@@toddparks4645 is it possible that it automatically makes a copy? Because when I upload I do not intend to make a copy, does it have to do something with the setting?
I agree with below comment. That was the clearest explanation of google drive and my drive, and I've watched a lot of videos. Thanks so much. Do you have a video that shows how to have my drive "desktop" show up on my desktop and automatically sync for backup purposes? Thanks for all of your help.
I have been given “Shared” access to a Google Drive. My current allotment of free space on ‘my’ Google Drive is almost at capacity. My problem is that when I upload files to other shared Google Drives, my own Google Drive allotment is reduced. Is their a specific way to upload files and have the space allotments for these files be assigned to the other drive that is receiving the files?
Thanks for the explanation, I have found one possible limitation with a Shared drive, as it requires by default for every user to be assigned to it at a least as a "viewer" and then it is impossible to hide anything from him at this drive. You have to either: - setup another drive, where this user won't be present - change one core setting, but then they will see it only in "shared with me" and not as a shared drive Correct me if I am wrong.
Correct. A shared drive is just that - a collaborative drive that is shared with anyone you invite. If you wanted to just share a folder with someone, put it in your personal drive, and then give access to that folder to the individual.
Hi Todd. Thanks for this. I have a question about the shared drive "ownership". If I share a document how does that affect the storage limits? I use multiple Google accounts (one for my personal life, one for my writing, and one for my photography). If I share a document between two or more accounts does that mean that no one has it in the 'storage' percentage?
That’s a great question. I’m on an educator account which used to be unlimited, but now there’s a ceiling (which is still a ridiculous amount of storage). Content in shared drives counts toward your organization's storage quota. Individual users can only upload 750 GB each day between My Drive and all shared drives. Users who reach the 750-GB limit or upload a file larger than 750 GB cannot upload additional files that day.
Yes, If you are the ‘owner’ of the document and you shared it with someone else, when you delete it, it will delete for the people you shared it with unless they made their own copy.
In a folder that has been shared with me, is the only way to edit the documents by working within the browser? Can I not edit it on my PC and somehow link the shared folder with the google drive app?
I have a problem now with shared drive. It show a shared drive is a team workplace.When you are added to one,it will show up here. There is no any option so I can't add anyone. pls let me know how to show up here.
The individual that created the ‘shared drive’ is the one that can invite others to be a part of that drive. You could also ask the owner of the drive to change your permissions so that you would have the power to invite individuals to the team drive.
@@ParksandEducation no,I'm the owner of this drive account. i can't do any option in this shared drive.When I created that day,I can add file or any option I can do.Now,I can't do any option in there without I disable any option and hidden.I think their source has error so I just created next shared drive.It was ok now. So,there is no trust to permanent for data. Now,I believe I won't put there any my important data.Thanks bro.
its simple go in drive click on right side 3 dot point choose add people --- write their gmail id. then click... mamber is added automatically as you want
Here is a great article I found that gives many solutions for how to fix that problem: www.cbackup.com/articles/google-drive-shared-with-me-not-showing.amp.html
It was just a month, then suddenly my shared drive disappeared. Now I can't do anything (there is no option I can use to click). Could you please tell me how to recover it, buddy?
A great presentation, with just the right amount of redundancy. for a 70+ year old teacher whose worked with files and folders, drop and drag, for decades, this stuff is really confusing. What is "sync" anyway?
I honestly don't get it, I want to own files in my company, but even if I use my drive and share with people they can delete files if they want? I don't understand benefits of shared drive.
Is it a personal or work account? If you don't see Shared Drives in Google Drive, it might not be available for your organization. For details, contact your G Suite administrator.
Yes, thank you! I should have mentioned that in the video. Here are directions I pulled from goggle in case someone reads this comment: Add an alternate email address Open your Google Account. You might need to sign in. Select Personal info. Under "Contact info," click Email. Next to "Alternate emails," select Add alternate email or Add other email. You may need to sign in again. If you’re using an account through your work or school, you might not see this option. Ask your administrator for help. Enter an email address you own. Select Add. We'll send an email with a verification link to your alternate email address. You'll need to open the email and click the link before you can sign in to your account with the alternate address.
I don’t know if I understand the question. You can make a copy of anything that is shared with you. That will make you the owner of that copy. You then can put it into a shared drive folder.
Hii...whenever I search by Images and photos from google drive app I see the content which is not in my drive...that frustrated me....In search I only want to get which is mine ....can u help me plzz These things are neither in my drive nor in shared with me.....
Also I deleted a folder in one of the file shared with me. Before I delete it, it says "Collaborators will still have access" does this mean the folder can still be viewed by others gdrive and it will only be deleted in my gdrive?
I backup my viber on my google drive before logging it out because my officemate borrowed my phone to log in her viber on my phone. When I log in my account I cannot restore smy data because she also used my email to backup her viber. I want to know if its possible to access the overlap backup on my google drive. Thank you
Hi Todd, Nice video, well explained. Now you can share files/folderd in shared drive to different people. When I shared a subfolder in shared drives to a schoolmember that hasn't rights to the main folder, this person finds the folder or document in shared with me and not in the shared drive of the schoolmember. I find this rather strange. By the way, which program do you use to make your videos? Nicely done.
Thanks Frederic! I believe the reason for it showing up in their ‘shared with me’ part of drive is due to them not being apart or invited to the ‘shared drive’. I use Camtasia to create all of my videos. Great program for pc users. 👍🏼 Thanks for watching and hope you decide to subscribe!
Hello Todd, I have a question. I have been a member of this shady shared Drive, it contains movies, I dont know how I ended up being a member there, but I was not able to get out or leave, I've been messaging the manager of the drive to remove me from the group but I did not get any response. I dont now how I became a member there, maybe someone added me? or I click a link by mistake? but is there a way for me to leave that shared drive, I am feeling that that drive is shady since the contents of are mostly korean movies and tv series. If that Drive was blocks or banned by google will my google account be affected as well? I am paranoid with this, can you please help me answer my questions. Loved your explanation about this google drives, looking forward for more uploads. New Subscriber here
You can remove yourself from the shared folder. Highlight the folder you want to be removed from. "Sharing" and "Details" appear to the right of my folders. Choose "Sharing" Scroll down to your name & click on the " . . ." that follows your name. Select "Remove"
@@ParksandEducation Hello tod, thank you for your response, I am pertaining to the Shared Drive on the left below My Drive, I am a member of an unknown Shared Drive Group, I do not see the "Sharing" and "Details" once I highlighted the folder,
If someone gives me access to his drive to upload my file in his drive and so file directly to my drive or direct his drive because, this process make my drive size full
Are you saying someone gave you their username and password in order to use their drive directly, or are you saying they invited you to a ‘shared drive’?
If you are transferring files from your drive to theirs, you shouldn’t have an issue. If you are putting files on their drive so that you can view or edit them, just upload them to their drive and then share each individual file or even better, put all of your files in a folder and just share the folder with yourself. You will have access to all of the files in that folder. Thanks for watching. Hope I helped.
shared drive only temporary when university mamber kick you. you will loss your uploaded data. we never enter again this university. as you choose before. you will loss your data
Are shared drives limited to the users for whom you are paying for Workspaces? In other words, Google charges $12 (or whatever) per user per month for Workspaces. Are these losers the only ones who can use the shared drives, or can you share them with outsiders for whom your organization is not paying Google anything?
The content is great but the music sucks and is distracting!!! Why on earth you would put such a music so I cannot concentrate and understand what you are saying!! So annoying
![[2023] Organizing Shared Drives on Google | Creating Groups and Permissions](http://i.ytimg.com/vi/EcEPXOCoa0w/mqdefault.jpg)
Thank you! This was the clearest explanation I have read so far - plus you gave us explicit directions! From one teach to another - this is what education should be all about.
🏆 Best Comment Ever!!!🙌🏼🙌🏼🙌🏼
Thank you so much for choosing to watch my video and hope you share it
This is extremely helpful. I found the music distracting, but otherwise, this is the best explanation of drive, shared drives and shared with me drives I've found. Thank you for doing this!
Thanks Cindy!
Working on the music 🎵 aspect!!😂
Hey I have a Problem with my Google Drive Shared Folder. So basically the Company I am working for created a (Shared Folder) and they said that I can upload as many Files as I want on it, the Problem is, every time I upload something in that Shared Folder, it takes my space, and apparantly it should take up their space. How can I fix this Problem?
Usually companies have accounts with Google that will provide more storage than you could ever use in Drive. Is this not the case?
The answer to your question is: No, when you add files to a shared folder in Google Drive, the files do not count towards your personal Google Drive storage quota. Instead, the storage space used by the files is taken from the shared drive's storage quota, which is separate from individual users' storage quotas. This means that you can collaborate with others on shared files without worrying about running out of storage space in your personal Google Drive account. However, keep in mind that if you make a copy of a file from a shared drive and move it to your personal Google Drive folder, it will count towards your personal storage quota.
@@toddparks4645 is it possible that it automatically makes a copy? Because when I upload I do not intend to make a copy, does it have to do something with the setting?
I agree with below comment. That was the clearest explanation of google drive and my drive, and I've watched a lot of videos. Thanks so much. Do you have a video that shows how to have my drive "desktop" show up on my desktop and automatically sync for backup purposes? Thanks for all of your help.
I have been given “Shared” access to a Google Drive. My current allotment of free space on ‘my’ Google Drive is almost at capacity. My problem is that when I upload files to other shared Google Drives, my own Google Drive allotment is reduced. Is their a specific way to upload files and have the space allotments for these files be assigned to the other drive that is receiving the files?
Thanks for the explanation, I have found one possible limitation with a Shared drive, as it requires by default for every user to be assigned to it at a least as a "viewer" and then it is impossible to hide anything from him at this drive. You have to either:
- setup another drive, where this user won't be present
- change one core setting, but then they will see it only in "shared with me" and not as a shared drive
Correct me if I am wrong.
Great, very interested, tqvm
Munaf from Iraq
You're welcome, Munaf!
Awesome training!! Thank you!
Thank you so much!
Glad it helped
Is it okay if the owner of the shared drive and the team has different subscription plan? Can the team still access the shared drive? Thank you!
Do you Notion or teach it for knowledge management? If so I would enjoy watching your videoes.
I don’t know if I understand your question.
Im an instructional technology coach and make videos for my teacher and all teacher.
There isn't "Shared Drive" session on my workspace account. I've upgraded my workspace acc from FREE version to paid one. Still can't see it.
Shared will only be for educational accounts
Thank you so much for this! Up until now, Drive was so confusing to me
I know.
A lot of my teachers struggled with it.
Thanks for watching and hope you subscribe
if you have multiple folder within the shared drive, can you share only one folder?
i seem to only be able to give access to everything or nothing
Correct.
A shared drive is just that - a collaborative drive that is shared with anyone you invite.
If you wanted to just share a folder with someone, put it in your personal drive, and then give access to that folder to the individual.
Hi Todd. Thanks for this. I have a question about the shared drive "ownership". If I share a document how does that affect the storage limits? I use multiple Google accounts (one for my personal life, one for my writing, and one for my photography). If I share a document between two or more accounts does that mean that no one has it in the 'storage' percentage?
That’s a great question.
I’m on an educator account which used to be unlimited, but now there’s a ceiling (which is still a ridiculous amount of storage).
Content in shared drives counts toward your organization's storage quota. Individual users can only upload 750 GB each day between My Drive and all shared drives. Users who reach the 750-GB limit or upload a file larger than 750 GB cannot upload additional files that day.
Hello.....So if i deleated my shared file as a owner or edit it will the changes be made at the recipient ends too?
Yes,
If you are the ‘owner’ of the document and you shared it with someone else, when you delete it, it will delete for the people you shared it with unless they made their own copy.
In a folder that has been shared with me, is the only way to edit the documents by working within the browser? Can I not edit it on my PC and somehow link the shared folder with the google drive app?
Do you want to download the document and then re-upload it when you say “edit on my pc”?
Is there any way to restrict user, upload Limit, in Shared drive.!!
Only if you have access to the Google Admin Console.
@@ParksandEducation Yes i Can | tell me How do i do that ??
Can admin of Google see the Shared drives created by the users ?
Not that I’m aware of.
Do you ever help people get set up? I feel like I am using it all wrong.
I help people all the time.
We could set something up using Google Meet next week if you’d like.
I have a problem now with shared drive. It show a shared drive is a team workplace.When you are added to one,it will show up here. There is no any option so I can't add anyone. pls let me know how to show up here.
The individual that created the ‘shared drive’ is the one that can invite others to be a part of that drive.
You could also ask the owner of the drive to change your permissions so that you would have the power to invite individuals to the team drive.
@@ParksandEducation no,I'm the owner of this drive account. i can't do any option in this shared drive.When I created that day,I can add file or any option I can do.Now,I can't do any option in there without I disable any option and hidden.I think their source has error so I just created next shared drive.It was ok now. So,there is no trust to permanent for data. Now,I believe I won't put there any my important data.Thanks bro.
its simple go in drive click on right side 3 dot point choose add people --- write their gmail id. then click... mamber is added automatically as you want
I have Question 🙋♀️ : shared with me drive doesnt appear in This PC
Here is a great article I found that gives many solutions for how to fix that problem: www.cbackup.com/articles/google-drive-shared-with-me-not-showing.amp.html
A excellent video, well presented and presented at a good pace.
Jenny
Thanks for watching Jenny. Hope you choose to subscribe!
Okay, nice and clear video about this hehe. But the "Shared Drives" section is only available to Google Workspace (formerly GSuite) accounts right?
Correct
It was just a month, then suddenly my shared drive disappeared. Now I can't do anything (there is no option I can use to click). Could you please tell me how to recover it, buddy?
Was it a shared drive that someone else created?
If they removed it, then that’s why you lost access.
A great presentation, with just the right amount of redundancy. for a 70+ year old teacher whose worked with files and folders, drop and drag, for decades, this stuff is really confusing. What is "sync" anyway?
Short word for synchronization = the action of causing a set of data or files to remain identical in more than one location.
I honestly don't get it, I want to own files in my company, but even if I use my drive and share with people they can delete files if they want? I don't understand benefits of shared drive.
Hi todd, this is a great video, by the way, where can I find the storage of my shared google drive?
Do you have an educator google account?
what to do if there is no shared drive option
Is it a personal or work account?
If you don't see Shared Drives in Google Drive, it might not be available for your organization. For details, contact your G Suite administrator.
@@ParksandEducation Thank you for replying I get it now. I used my personal google drive that's why there is no shared drive.
0:50
You can sign in with any browser, I’m sure you know this?
Thank you for the video 👍
Yes, thank you!
I should have mentioned that in the video. Here are directions I pulled from goggle in case someone reads this comment:
Add an alternate email address
Open your Google Account. You might need to sign in.
Select Personal info.
Under "Contact info," click Email.
Next to "Alternate emails," select Add alternate email or Add other email. You may need to sign in again.
If you’re using an account through your work or school, you might not see this option. Ask your administrator for help.
Enter an email address you own. Select Add.
We'll send an email with a verification link to your alternate email address. You'll need to open the email and click the link before you can sign in to your account with the alternate address.
how to have a copy files/folder from "shared with me" into my "shared drive" ?
I don’t know if I understand the question.
You can make a copy of anything that is shared with you. That will make you the owner of that copy. You then can put it into a shared drive folder.
@@ParksandEducation the problem is, the folder contains morethan 400+GB i want to transfer it into my shared drive
At the moment I'm having trouble because I have been shared a file and I don't want it anymore and it won't delete of my recent this is on my phone
Tell the person that shared it with you to un-share.
Good video but apparently applies only to Google Workspace?
Shared Drive would be the only piece that applies to Google Workspace accounts. Drive and Shared Drive are standard with all gmail accounts.
Hii...whenever I search by Images and photos from google drive app I see the content which is not in my drive...that frustrated me....In search I only want to get which is mine ....can u help me plzz
These things are neither in my drive nor in shared with me.....
Are you seeing content that is shared with you?
How to share files without showing my gmail account?
How are you planning to deliver the file if you aren’t emailing it?
You could create a link and text it or put it on a website.
If I open a file in my Shared drives will the owner of the file know I opened it?
Also I deleted a folder in one of the file shared with me. Before I delete it, it says "Collaborators will still have access" does this mean the folder can still be viewed by others gdrive and it will only be deleted in my gdrive?
They will know if you make changes to the document through 'document history'.
Yes, that is exactly what it means.
@@ParksandEducation thank you!
Hi how to access hidden app data on google drive
Can you provide me more information to go off of? I don’t exactly know what you are asking for.
I backup my viber on my google drive before logging it out because my officemate borrowed my phone to log in her viber on my phone. When I log in my account I cannot restore smy data because she also used my email to backup her viber. I want to know if its possible to access the overlap backup on my google drive. Thank you
@@blanchdizon2031 I would have your friend back up her own phone using her own email address, and then delete her data to free up space for yourself.
Hi Todd, Nice video, well explained. Now you can share files/folderd in shared drive to different people. When I shared a subfolder in shared drives to a schoolmember that hasn't rights to the main folder, this person finds the folder or document in shared with me and not in the shared drive of the schoolmember. I find this rather strange.
By the way, which program do you use to make your videos? Nicely done.
Thanks Frederic!
I believe the reason for it showing up in their ‘shared with me’ part of drive is due to them not being apart or invited to the ‘shared drive’.
I use Camtasia to create all of my videos. Great program for pc users. 👍🏼
Thanks for watching and hope you decide to subscribe!
Hello Todd, I have a question. I have been a member of this shady shared Drive, it contains movies, I dont know how I ended up being a member there, but I was not able to get out or leave, I've been messaging the manager of the drive to remove me from the group but I did not get any response. I dont now how I became a member there, maybe someone added me? or I click a link by mistake? but is there a way for me to leave that shared drive, I am feeling that that drive is shady since the contents of are mostly korean movies and tv series. If that Drive was blocks or banned by google will my google account be affected as well? I am paranoid with this, can you please help me answer my questions.
Loved your explanation about this google drives, looking forward for more uploads. New Subscriber here
You can remove yourself from the shared folder.
Highlight the folder you want to be removed from.
"Sharing" and "Details" appear to the right of my folders. Choose "Sharing"
Scroll down to your name & click on the " . . ." that follows your name.
Select "Remove"
@@ParksandEducation Hello tod, thank you for your response, I am pertaining to the Shared Drive on the left below My Drive, I am a member of an unknown Shared Drive Group, I do not see the "Sharing" and "Details" once I highlighted the folder,
Good Video!
Thank you!
Hope you decide to subscribe.
Thankyou so much .
You are so very welcome!
Thank you!
You are most welcome!
All good accept I don't have make a copy option..
Right click on the file and the 'make a copy' option should appear in the list.
If someone gives me access to his drive to upload my file in his drive and so file directly to my drive or direct his drive because, this process make my drive size full
Are you saying someone gave you their username and password in order to use their drive directly, or are you saying they invited you to a ‘shared drive’?
@@ParksandEducation they gave access to me for upload some files on therr drive
If you are transferring files from your drive to theirs, you shouldn’t have an issue.
If you are putting files on their drive so that you can view or edit them, just upload them to their drive and then share each individual file or even better, put all of your files in a folder and just share the folder with yourself.
You will have access to all of the files in that folder.
Thanks for watching. Hope I helped.
it is not great if it a little bit confusing....
My video or the Google Circles?
@@ParksandEducation google drive :D it's getting to hard to understand if you not taking special lessons how to use it.
I get it.
Think of it like a thumb drive or external hard drive, but you get to access the files from any device.
shared drive only temporary when university mamber kick you. you will loss your uploaded data. we never enter again this university. as you choose before. you will loss your data
Yes, if you leave an organization and don’t transfer your files to a personal account, you will lose your work.
Are shared drives limited to the users for whom you are paying for Workspaces? In other words, Google charges $12 (or whatever) per user per month for Workspaces. Are these losers the only ones who can use the shared drives, or can you share them with outsiders for whom your organization is not paying Google anything?
The content is great but the music sucks and is distracting!!! Why on earth you would put such a music so I cannot concentrate and understand what you are saying!! So annoying
Thanks Angie!
That’s something I’m fixing in my newer content.
I appreciate the feedback!!