Im a senior guy in my office, and am very well versed with MS tools. However, Leila is just AMAZING with her tips. Every video of hers deserves a slow clap.
Leila, you are always teaching me something new. Thanks for the great tips. I use the Quick Steps to help process email quickly. Each Quick Step is assigned a shortcut with CTRL+SHIFT then numbers 1-9 after. 1-Archive, 2-Action (sends to a folder named Action), 3-Read Later, etc. I even have a couple of them set up to forward repetitive emails that need action to my team with a pre-written message that I adjust slightly based on the situation. I also use rules to automatically process some emails to other folders. For instance, I have a CC folder and all emails with my name in the CC automatically go to this folder. I process my inbox down to zero 3-4 times/day. I process the CC folder once per day.
I colour code messages from my CEO and a separate colour from my line manager. These messages stand out from the crowd and dealt with first so really recommend it. I also showed staff how to add national holidays to their calendars - a real game changer as you only need to select once and no endless rearranging meetings booked on bank holidays. Love Leila’s presentation style - I have learnt so much in nice easy steps; thanks Leila - can’t wait to try these tips I will definitely try the sports calendar for the World Cup.
gods, I’ve been using the ms office suite for years and still every time I watch your videos there is always something new to learn from them. you’re my go to channel on ms office content !
Everything Leila teaches is so incredibly helpful. I wish I had discovered these tips years ago, it'd have made my working practices so much more efficient. Thank you Leila!
Hi Leila!! Can you PLEASE create a video to show us how to create an "Unsubscribe" link in Outlook 365??? I have a mailing list with about 300 people in my company. I am certain a number of them no longer wish to receive my updates and I'd like to give them a link to opt out of future emails so I can narrow down the mailing list. Thank you!!!
Colour coding is fabulous, but for some reason, those that I’ve set up using Conditional Formatting in the Desktop app calendar show up only in colour on the Desktop app calendar, but not in the chosen colours on my iPhone. Have you experienced that, too? PS. Your examples are so practical and easy to follow. Your efforts are so appreciated! Thanks!!
I started work at 5am this morning to put all these tips into action. Small things make a big difference. Thank you. Favourite tip, is the first. Ipswich Town FC fixture list added to my calendar.
Don't clean up your folder. Rather enable the 'conversation' feature. All mails on the same chain will be grouped and indented depending on how many branches the convo is making. Much easier and using it for years!
Hello, besides you preferring the conversation feature, do you have a reason as why the clean up may be bad? Could you please let me know reasons specifically against cleanup? I'm working with projects and invoicing, so many of my emails have the subject like XYZ-0001 invoice approval, or invoice request. I'm not sure how outlook handles emails with same subject in different months, so I haven't yet dared to clean up. I'm also a bit concerned about the conversation feature of 'branches' and ' indentures' as it may be confusing. Thank you in advance if you reply.:)
from time to time I try to find something new in office to improve productivity and just learn a little bit more. Yesterday I came across your videos! they are great and really easy to understand in the way to link with our current work. Tks a lot! And I still have many videos to watch! :)
I’ve used outlook for YEARS; and still this video was informative and showed me some nice tips that I can heavily use for both work and personal e-mail productivity. Thank you very much!
My biggest find? Drag emails on to the calendar tab to create a meeting from the email. If someone sends an email with lots of info and says we need a meeting take the email and drag it it down to the calendar icon. Outlook will do several things automatically. It will create a new calendar appointment with the email copied into the meeting invite. It will also keep the subject line for the meeting. Then you can select a time and add some people and voila!
The tip about having an action required folder is genius. I'm already really heavy user of categories and flags to help stay organized but having emails in the main inbox color coded and flagged for action leaves me with a messier inbox than I would prefer.
You are an inspiration as to how much hard work you put in creating these videos at-least for me. Most ladies put pics on Instagram and try to make a living. But women like you establish the right path to use their mind and brain instead. Hats off to you and thanks for enlightening us and making our lives easy through your videos.
Fabulous tips Lelia! I've had you "saved" so I can take the time to listen and learn. I loved the Drag & Drop from Outlook to Teams! Thank you again for putting these together.
Thank you. You are a genius. Again, thank you. Not sure which one is my fav just yet, but I will review this video again at my office this week and try a few of them. Cheers!
7 out of these 10 tips are total game changer for me. Hard to figure out which one I like the most. That, I believe is sign of a very useful and well researched video. Keep up the great work.
@Leila Gharani, Thank You very much for sharing your knowledge on various Office 365 programs. I am continuing to explore your demonstrated videos and will highlight key skills to be implemented in my CV and will soon carry the skills to my working life. Overall please memorise @Leila Gharani videos no point in viewing if you don't understand or memorise. Inshallah the Almighty Allah SWT will increase her wealth even more and keep her on good tidings Amen. You're a Star!
Not that it's my favorite for productivity, but being able to link sports and school schedules to my Outlook calendar is absolutely awesome! Thanks for the great video.
I like adding new, free text column, where I can make notes/short description - I am finding it useful if I have responded to a user and I know it will take a long time for the user to come back with required additional information - it is a good reminder and also very useful in shared inboxes to let other members of the team know the current status of a specific request.
If I ever have any specific queries about Microsoft Office you are my go to You Tube Channel. I wondered though if you would consider doing series of videos tailored to a specific role. For example I am a Personal Assistant and unsure of how best to use outlook to maximise it's capabilities in this way.
Thank you Leila. I get a triple advantage looking your videos: 1. for the very interesting tricks and tips, 2. because I learn english (I'm italian) and 3. (last but not least) because you're awesome. Bye
Hi Leila, I’m new to your channel and I’m getting new tips from your videos. Please keep posting new tips and tricks. From this video I didn’t know about no.6 Schedule shorter Meetings, and I always think why outlook give us minimum 30 minutes times for meeting. Thank you very much for helping people in technology. God Bless you.
Being able to show available time slots in my calendar has been a game changer for sure. Third part apps tend to have issues when using multiple calendars, this works much better.
The cleanup option is great!!! Can't believe I've never used it. Would have made my life so much easier in my last job. Thank you for these great tips! 😊
Leila, I love your videos. You present material in an easy to follow way and your diction is superb. I spent an hour trying in vain to follow another you tuber who was talking about patches and batches with little distinction.
The most vital for me is the Snooze function. But not for emails I received to remind me to reply, I am speaking about emails I send, to go back (after snooze period) on my inbox, to remind me... to push for a reply. Could not progress on projects without that. Unfortunately even if it was working well on gmail, it seems to not be a natural method for outlook. Indeed it seems you can normaly snooze emails received but not the sent ones. I found a trick, by adding 10 seconds for the email to be sent... and snooze it before it's really sent. Is someone doing the same ? Or do you have a better way to get back to your inbox the emails you want a reply but not replied ?
Thanks for the tips! Number 9 would be by far the best for me, BUT how does it handles attachments on prior mails? Does it delete them? I guess it does. Having an option to not delete the mails that include attachments would be ideal!
Outlook 97 for Office 97 is the best. It was just fantastic, useful for the expensive gsm 14.4 modem connection. Was able to dwload faxes from the fax inbox, just as downloading E-mails. If someone is stuck with older clients, the 1-2 kb crt files can be still imported to other computers or phones.
These are really good. What I'm looking for and haven't figured out yet, is to conditionally format where I'm the only attendee. I can't only use the "boss" conditional format because I am one of a dozen attendees, I'd love to see highlighted the 1on1 meetings.
Wow. This is by far the best got me motivated video I've ever watched, to get my butt in gear in organizing and time management. Thank you so much. I'm actually excited to start my Outlook journey. P.S. cute shirt btw 💜
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On Outlook how can I extract all data from signatures contacts (name, function, phone, company, address...) and put it on a excel ?
Im a senior guy in my office, and am very well versed with MS tools. However, Leila is just AMAZING with her tips. Every video of hers deserves a slow clap.
Leila, you are always teaching me something new. Thanks for the great tips. I use the Quick Steps to help process email quickly. Each Quick Step is assigned a shortcut with CTRL+SHIFT then numbers 1-9 after. 1-Archive, 2-Action (sends to a folder named Action), 3-Read Later, etc. I even have a couple of them set up to forward repetitive emails that need action to my team with a pre-written message that I adjust slightly based on the situation. I also use rules to automatically process some emails to other folders. For instance, I have a CC folder and all emails with my name in the CC automatically go to this folder. I process my inbox down to zero 3-4 times/day. I process the CC folder once per day.
I colour code messages from my CEO and a separate colour from my line manager. These messages stand out from the crowd and dealt with first so really recommend it. I also showed staff how to add national holidays to their calendars - a real game changer as you only need to select once and no endless rearranging meetings booked on bank holidays. Love Leila’s presentation style - I have learnt so much in nice easy steps; thanks Leila - can’t wait to try these tips I will definitely try the sports calendar for the World Cup.
This woman is a gift. Thank you so much, Leila! I'm excited to get colour coding my calendar.
gods, I’ve been using the ms office suite for years and still every time I watch your videos there is always something new to learn from them. you’re my go to channel on ms office content !
Thank you for your support!
100% agree
Sending the calendar and Clean up will change my life!!!
Love that I can add my daughter's HS and college school schedules to the Calendar function! Wow. Thank you, Leila!
Everything Leila teaches is so incredibly helpful. I wish I had discovered these tips years ago, it'd have made my working practices so much more efficient. Thank you Leila!
Hi Leila!! Can you PLEASE create a video to show us how to create an "Unsubscribe" link in Outlook 365??? I have a mailing list with about 300 people in my company. I am certain a number of them no longer wish to receive my updates and I'd like to give them a link to opt out of future emails so I can narrow down the mailing list. Thank you!!!
Color coding calendar invites is by far the best thing happened to outlook, thank you very much. Very helpful ☺️
You're so welcome!
Colour coding is fabulous, but for some reason, those that I’ve set up using Conditional Formatting in the Desktop app calendar show up only in colour on the Desktop app calendar, but not in the chosen colours on my iPhone. Have you experienced that, too? PS. Your examples are so practical and easy to follow. Your efforts are so appreciated! Thanks!!
My favourite Outlook tool is rules. It is so good to have emails for different projects land in different folders.
True, rules rule 😁
I started work at 5am this morning to put all these tips into action. Small things make a big difference. Thank you. Favourite tip, is the first. Ipswich Town FC fixture list added to my calendar.
Glad you liked the tips. The tractor boys :)
Don't clean up your folder. Rather enable the 'conversation' feature. All mails on the same chain will be grouped and indented depending on how many branches the convo is making. Much easier and using it for years!
Hello, besides you preferring the conversation feature, do you have a reason as why the clean up may be bad? Could you please let me know reasons specifically against cleanup? I'm working with projects and invoicing, so many of my emails have the subject like XYZ-0001 invoice approval, or invoice request. I'm not sure how outlook handles emails with same subject in different months, so I haven't yet dared to clean up. I'm also a bit concerned about the conversation feature of 'branches' and ' indentures' as it may be confusing. Thank you in advance if you reply.:)
How do you do that
@@JillBayno View > choose "Show as Conversations" (it's in Messages tab)
I find Conversation View is vital.
Rule #1 should always be: Get your tools to work FOR you.
Yeah... I used those features for many years
from time to time I try to find something new in office to improve productivity and just learn a little bit more. Yesterday I came across your videos! they are great and really easy to understand in the way to link with our current work. Tks a lot! And I still have many videos to watch! :)
I’ve used outlook for YEARS; and still this video was informative and showed me some nice tips that I can heavily use for both work and personal e-mail productivity.
Thank you very much!
I could listen to you all day - you always help - but you are so engaging. Thank you.
Wow, thank you!
Resizing pictures seems to be the most essential in day to day usage. Thanx a ton for this valuable tip.
My pleasure 😊
OMG. How did I not know these features before today?! THANKS
My pleasure :)
I never knew I could add color codes and sport team calendars. Brilliant!! Thank you Leila. Very helpful video!
I appreciate you for teaching us how to use MS Office more effectively. Thank you!
My biggest find? Drag emails on to the calendar tab to create a meeting from the email.
If someone sends an email with lots of info and says we need a meeting take the email and drag it it down to the calendar icon. Outlook will do several things automatically. It will create a new calendar appointment with the email copied into the meeting invite. It will also keep the subject line for the meeting. Then you can select a time and add some people and voila!
Reducing photo size has always been my issue! This has been a game changer, thank you!
Thank you so much... Learn something new every day
Clean-up is my fav, will be extremely useful to me. Thank you!
The to do Bar and send your calendar are my favorite features you have shared. Thanks!
The tip about having an action required folder is genius. I'm already really heavy user of categories and flags to help stay organized but having emails in the main inbox color coded and flagged for action leaves me with a messier inbox than I would prefer.
Same. All my colors just leave me so overwhelmed. I love a folder for seriously dire situations
You are an inspiration as to how much hard work you put in creating these videos at-least for me. Most ladies put pics on Instagram and try to make a living. But women like you establish the right path to use their mind and brain instead. Hats off to you and thanks for enlightening us and making our lives easy through your videos.
Thank you so much 🙏
Fabulous tips Lelia! I've had you "saved" so I can take the time to listen and learn. I loved the Drag & Drop from Outlook to Teams! Thank you again for putting these together.
Thank you. You are a genius. Again, thank you. Not sure which one is my fav just yet, but I will review this video again at my office this week and try a few of them. Cheers!
7 out of these 10 tips are total game changer for me. Hard to figure out which one I like the most. That, I believe is sign of a very useful and well researched video. Keep up the great work.
@Leila Gharani, Thank You very much for sharing your knowledge on various Office 365 programs. I am continuing to explore your demonstrated videos and will highlight key skills to be implemented in my CV and will soon carry the skills to my working life.
Overall please memorise @Leila Gharani videos no point in viewing if you don't understand or memorise.
Inshallah the Almighty Allah SWT will increase her wealth even more and keep her on good tidings Amen.
You're a Star!
Not that it's my favorite for productivity, but being able to link sports and school schedules to my Outlook calendar is absolutely awesome! Thanks for the great video.
My pleasure, Rebecca!
Hi Leila,
Most of your videos are highly useful and resourceful. Thank you for creating such amazing content. Highly appreciated.
I have been using outlook many years but I didn't know all these features..thank you..I learned today.. every day is learning..
So true 👍
Started using her videos in our company . People are starting to use them to improve their productivity
Thank you Leila your work is just AMAZING.👍💖
You always save me and solve my problems. Many thanks and a happy New Year.
I like adding new, free text column, where I can make notes/short description - I am finding it useful if I have responded to a user and I know it will take a long time for the user to come back with required additional information - it is a good reminder and also very useful in shared inboxes to let other members of the team know the current status of a specific request.
How did you make this happen? Sounds good
@@blakemiller8084 create new note style column, add to your visible columns and enable 'in field editing'... all in view settings
I'm a Dallas Cowboys fan and now I know how to use Calendar to keep track of all their games. Thanks, Leila.
From this video I learned Lot's of things but clean folder and subfolder this one great learning for me
If I ever have any specific queries about Microsoft Office you are my go to You Tube Channel. I wondered though if you would consider doing series of videos tailored to a specific role. For example I am a Personal Assistant and unsure of how best to use outlook to maximise it's capabilities in this way.
Thank you Leila. I get a triple advantage looking your videos: 1. for the very interesting tricks and tips, 2. because I learn english (I'm italian) and 3. (last but not least) because you're awesome. Bye
Hi Leila,
I’m new to your channel and I’m getting new tips from your videos. Please keep posting new tips and tricks.
From this video I didn’t know about no.6 Schedule shorter Meetings, and I always think why outlook give us minimum 30 minutes times for meeting. Thank you very much for helping people in technology. God Bless you.
That's great! Glad you found something new.
Thank you Leila! I try to learn at least a couple of tips from you per day. Amazing.
Fantastic!
#9 is my favorite. Thank you for sharing
Hai Leila Gharani, I am working on Outlook, Every day i try to explore new things, This video is very useful and informative.
Hi Leila. Thx for your tips. Since I follow you I have learnt so much.
That's great to hear, Rodrigo!
Laila you are amazing with the way you explain.
thank you for all.
Thank you so much!
Being able to show available time slots in my calendar has been a game changer for sure. Third part apps tend to have issues when using multiple calendars, this works much better.
Glad it was helpful, Dan.
Thanks...you make it so easy to understand.
The cleanup option is great!!! Can't believe I've never used it. Would have made my life so much easier in my last job. Thank you for these great tips! 😊
You're a godess. I struggle a lot managing my calendar, any detailed video would be very helpful.
Great Leila. I will improve my productivity :)
Watched few of your videos just now. One thing I noted is your presentation style is very soft, simple, and effective 👍
I appreciate that!
Those are pretty cool features. Thank you so much for sharing!!
God Bless. Thank you for this simple and helpful video
Will start using few of these.. immediately thank you it's great video
Leila, I love your videos. You present material in an easy to follow way and your diction is superb. I spent an hour trying in vain to follow another you tuber who was talking about patches and batches with little distinction.
Never knew about conditional formatting in Outlook. Oh that's a game changer! Thank you!
Happy to help!
Cool tips!
My favorite is #5, adding quick action next to the flag.
my favorite too
This video was seriously good. I was thinking they're gonna be 10 obvious tips that everyone already does. This was absolutely epic! Thank you.
Glad you liked it, Freddie!
The most vital for me is the Snooze function. But not for emails I received to remind me to reply, I am speaking about emails I send, to go back (after snooze period) on my inbox, to remind me... to push for a reply. Could not progress on projects without that. Unfortunately even if it was working well on gmail, it seems to not be a natural method for outlook. Indeed it seems you can normaly snooze emails received but not the sent ones. I found a trick, by adding 10 seconds for the email to be sent... and snooze it before it's really sent. Is someone doing the same ? Or do you have a better way to get back to your inbox the emails you want a reply but not replied ?
Leila, You're the best - Thank you a lot........... Dragging an email and create a meeting is quite interesting!
girl you gone from excel to outlook , love seeing you do this , great tips
Splendid! You're awesome! I've watched two now and you are so helpful. Much appreciated.
The tip number 9 is fabulous!
Love the resize images tip. So good. thanks!!
Glad it was helpful, Tess!
Thanks for the tips! Number 9 would be by far the best for me, BUT how does it handles attachments on prior mails? Does it delete them? I guess it does. Having an option to not delete the mails that include attachments would be ideal!
I tested that. It will keep the message with the attachment.
@@LeilaGharani That is great! Thanks for checking that!
I was wondering how it would handle stray or orphaned messages. For example, someone replies, but the next person replies to a previous thread.
Keep m
@@LeilaGharani poi please mhguolyffo
I go through with the same issue and guess what after watching your video again I am good to go!!
Simply the best. Love the delivery
Thank you for this tips
As usual.. Leila videos are always helping to work it better
Glad you think so!
Thanks a lot Leila for the valuable information
I love that you can drag an email directly into your calendar to make the body of the email the body of an appointment. :)
👍
Awesome topic. Simply superb. It's helpful to me.
I loved tip #3 and a life saver with calendar scheduling for meetings. This will help me with multiple projects at one time and keep organized.
Happy to help, Douglas!
Outlook 97 for Office 97 is the best. It was just fantastic, useful for the expensive gsm 14.4 modem connection. Was able to dwload faxes from the fax inbox, just as downloading E-mails. If someone is stuck with older clients, the 1-2 kb crt files can be still imported to other computers or phones.
loved the color code with location and Boss ..
👍
I found out I could send emails on outlook, its super useful
Awesome, straight to the point tips, I loved them all! Thank you.
#9 is awesome! Thank you!
Just landed on this channel and it is more than helpful. Hope to watch many more videos!
Thanks so much for great Outlook tips
Very nice and helpfull!
Wow, two years ago, it's crazy how time flys!
I know, right?
Thanks for this video! My favorite is #4
Thank you, Leila. Great tips!
Thank you!
This is gold. Thank you.
Recall/Unsend sent email is a very useful outlook feature/tip.
No. 9 and 10 for me. Thank you!
Lots of interesting tips that will help stay more organized and be more focused/productive. Cant single out any one of them.
That's great to hear!
These are really good. What I'm looking for and haven't figured out yet, is to conditionally format where I'm the only attendee. I can't only use the "boss" conditional format because I am one of a dozen attendees, I'd love to see highlighted the 1on1 meetings.
First of all I love your voice😊
Thank you for the tips, so helpful.
You're so welcome!
Very helpful in number of ways...
QUICK STEPS is my favorite!
Wow. This is by far the best got me motivated video I've ever watched, to get my butt in gear in organizing and time management. Thank you so much. I'm actually excited to start my Outlook journey. P.S. cute shirt btw 💜
Yay! Glad I could inspire you.
Loved it! didn't know about Number 9!
This video is very help. I am start using this helpful tips.
Thank you for your great tips, I will try out the conditional formatting directly tomorrow.
I really like your way explaining all this Office topics.
Thank you. Very helpful.