my best organization system yet.
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- เผยแพร่เมื่อ 23 ก.ค. 2024
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My current organization system is divided between three major apps: a main calendar app, a to-do app and a project planning app. I’ve been using Timepage, Actions and Notion, respectively, for this, but you can use other similar apps of your choice.
- The first part of this process is opening my Timepage app, which is basically a very pretty and functional calendar app, go to my monthly view and add events. In my own personal dictionary, calendar events are basically locked time blocks . As soon as they are added to my calendar, that timeblock can’t be used to schedule tasks. Whether it’s a place I must be, someone I have to hang out with or that gym class I have to go to, any future tasks that I try to allocate to my calendar can’t interfere with those time blocks.
- When scheduling an event, I like to add in as much detail as possible, including exact timeframes, location, contact numbers in case there’s someone I have to call, as well as notes related to that event. I then select the calendar I want to add that event to and that’s it. I simplified my calendar organization and currently have two calendars: a family calendar, where I share events that are relevant to share with my fiancé, and a personal calendar, which has information that is only relevant to me.
After all of my events have been scheduled, it’s time to switch apps and open Actions.
- Actions is an app that simply lets you log tasks. It’s supposed to be simple and fast and it mimics the experience of a to-do list by relying on swipe gestures and individual lists of to-do’s, like you would find in the pages of a notepad. I have four main lists on Actions - a list for work, other for general chores, a list for wedding planning and a list for TH-cam projects. These tasks can either be logged indefinitely or scheduled for a specific day. For logging tasks, I go through the same system every time.
- Step number 1: When I open the app, I open my first list and insert anything I remember that I have to do, from very small things like “e-mailing final version of document” to big things like imagining an entire project from scratch. I make sure I open each one of my lists, skim through the tasks that have been logged and not yet completed and then add things I remember I still have to start, improve or complete.
- Step number 2: After all of my to-dos have been added to their corresponding list, I return to the split view and start dragging each task to a certain day of the week. Assigning a time slot for these tasks creates a sense of accountability but most of all, it immediately affects the rest of my day. This is fundamental because the great thing about Actions in my opinion is that it synths perfectly with Timepage.
- There’s a weekly view in the left column that imports all events added to Timepage, even if they come from multiple calendars. Having this overview of your week makes it easy to drag and drop tasks, as you already have a sense of your available time because of your locked time blocks. Managing your way around your scheduled events makes it easier to allocate time dedicated to finish a certain task because there’s an improved perception of how you’ll be spending your time and that will eliminate any need to re-allocate.
All of my events have been scheduled and all of my tasks have been allocated. This means it’s time to look at the bigger picture and this means project planning via Notion. A quick note regarding my understanding of Project Planning, however - although it can include obvious things like creating a new TH-cam video series, writing an article or changing my bedroom decor, I also call project planning to major lists that are used for a longer time-span than tasks in to-do lists; for instance, my bucket list and my 30 before 30 list have been included in Notion. The same idea applies to things like my reading list, major meal prepping routines, links for budgeting spreadsheets, etc. Furthermore, Notion also acts as a data repository and it’s a place I use to keep all the random information I don’t want to forget like brainstorming templates, ideas for Christmas gifts, contacts, restaurant recommendations, video exporting settings, submission rules, the list goes on and on.
In other words, after everything is scheduled and allocated, Notion acts as a major (but organized) brain dump. I type down everything I think about: stuff I want to do, stuff I need to remember or stuff that I may do one day in the future and would like to have a place to record in case I forget. Part of this brain dump actually sees the light of day and ends up being scheduled or allocated into tasks; for instance, my self-learning video series was once a page of Notion that I didn’t initially plan to start anytime soon.
F T C : This video is sponsored by Skillshare.
Music by Epidemic Sound: epidemicsound.com/creator
I can’t wait to watch!! Your videos have helped me transform myself into a better student! 💗
You're so good at organization I bet your wedding will be awesome
@@turkeysstrays3695 If the man is not involved as the main force,it will be okay :D
Your videos make me think that in your life, there is always some calming music playing alongside whatever you do.
I’m so glad I found this Chanel! So so helpful! I appreciate this video along with the others! Thanks Mariana!
These videos of yours are ASMR to my OCD. Thank you.
This video was perfect for me to begin my own system, it was the first video I found and it included all of the tools like the ipad that I pictured in my head. Great video and thank you so much!
congratulations on your engagement! i hope you and your partner will have endless happiness!
I aim to be this organised! Thanks Mariana! :)
Just discovered your channel for the first time and I’m very happy the first day. Awesome content
Can you make a video about being disciplined? Because, honestly, I've tried several organization systems for quite a while now but I can't make myself adapt to them. I just think "meh, I'll reschedule that later" and now I'm frustrated. I strive to be as organized as you are! You're an inspiration for me💕 so thank you for every video you make, they really are helpful 😊
this!! adapting to new habit is really hard for me too
so organized and inspiring 😀 thanks!!!
you are my idol!❤❤
This video was so aesthetically pleasing - I love the production value! ☺️
this videos make me so inspired
These apps sound very helpful and I have never heard of any of them. I will definitely be checking them out. Thank you.
This is a real and powerful system! 😍
make sure you use all three components together and not only one or two of them, otherwise the system falls apart 😅
I like how Notion’s template example was for a software project!
Epics are user stories that are too big, sprints is how everything is divided, bugs and tasks are self explanatory :p
for you now i am addicted to NOTION thanks u so much 😍 I used it for university
Oh well, OK, on the first look (few weeks ago...) Timepage wasn't so exciting but now I went and bought the yearly subscription, after I've seen you use it.. The app is smooth and welcoming, and I'm very visual, I like the Themes options as well. Notion is also amazing. Thanks for great videos on your channel!
one more excelent video! congrats Mariana!
this is FANTASTIC... muchas gracias; saludos desde Buenos Aires!
Organization queen 👑 ❤️🙌🏼
I keep hearing about notion might have to actually go around and try it 😅
I live for notion
Please go try it. You have a free personal plan if you sign up with my code!
Mariana's Study Corner what’s your code?
Free plan is for testing. If you add too many pages it will be lagging as well :).
Thanks for introducing Actions!!!
You are my favourite TH-cam ER
Ur works are awesome ,just like I wanted it😊
Wow such a great system!! Thanks for eng sub 💕
I love your ideas, Mariana!they inspire me on my study work. thanks for creating such brilliant inspiring videos on organization habits. I wish you Good luck for your wedding! have a nice day! 😊❤
Thank you so much! Have a great day and love from Portugal!
You are awesome! 1st! I love your channel!!!
Adoro os teus vídeos. São super motivacionais. Continua com o bom trabalho. Já agr qual é a melhor opção para Androids para substituir o Timepage, uma vez que este não está disponível para Androids?
I was wondering if you maybe know a good alternative for the timetable app? Because I really like the lay out and functions it has, but it's sadly only for IOS and I'm an adroid user. I have used a lot of calendars before but never one that I really liked. I really like your videos btw, helped me a lot to be a bit more organised. :)
I still need to do my brain dump in my bullet journal every morning, or “notes app” if I’m scrolling digital content. I’m getting better at transferring information to my phone between “Calendar” (appointments), “Reminder” (to do’s) and “Notes” (keeper of all things).
You are my guru!
Love your videos❤️❤️❤️
Great content as usual Mariana
OMG MARIANA IS ENGAGED! CONGRATS!!!!!!
I like this set up, currently I am using tick tick because I can add grocery list as well. Need to see if I can do that with those apps but would be nice if I could just transfer my grocery list to my online shop with one click lol
Congratulations on your engagement !!^^
Thank you!
Thanks for a great video. I had tried using Timepage and Actions for my daily planning/to-do apps, and I loved their design so much. But I had to switch back to Fantastical mostly because the Moleskine's apps don't have Mac version. I hope they'll have one soon.
Now they finally have a Mac Version
Can you do a video on your 2020 planning/goal-setting method? I saw some 2020 prep work in here.
Will definitely make a video on that soon! Stay tuned!
I notice that you have tasks littered throughout Notion, so how do you integrate those into your Actions flow?
Acabei de notar que vc era brasileira pelas anotações, muito bom inglês sem sotaque. Parabéns pelo vídeo
A BIG FAN from abroad.. love ur videos for years.. Thanks for all the methods!!! It's really practical!!!❤️
That’s so sweet! Thank you for all the support!
I"m curious! Why did you choose Timepage, Actions and Notion and not Google calendar/tasks for example?
Timepage is awesome. Why not use it over google calendar ?
@@JackiePrime price?
Gharu a subscription for a fucking calendar? Are you kidding me
Jordan Luers if you can afford it why not?
P Detry google software is crap tbh . The only thing good about google is google search and google maps
I personally use Things 3 (To-do + calendar) + Evernote
Where you viewing the timepage and action in a desktop format? I really like the bigger picture view at 4:25
What screen protector are you using for your Ipad Pro?
This is a great video!
Thank you!
Is there a desktop (Mac) version for these apps? I've had a look but seems like it's only iOS.
Mariana, you show a journal along with all your tech. Are you still using a journal for anything??
This are my Fav... Google Calendar (blocks and events) + Asana (to do and project manager) + OneNote (Brain Dump)
Do Google Calendar and Asana link up?
FOr me it's almost the same: Google Calendar (that I share with my family, so they are always in the know about my schedule and appointments) + ClickUp (to do and project manager, incredibly flexible and useful, you can set up projects/lists with no limits tasks and subtasks, and you can set due dates for everyone of them, and you can also set a timeframe for your projects and tasks or set a specific time of the day, set a repeating task... and it synch flawlessy with Google Calendar, and its main features are FREE!) + OneNote (brain dump, ideas, long terms lists, reflections, diary, collections, clippings from websites, even my lessons plans and courses syllabi).
But since I can remember better when I put pen on paper, I also have a weekly/monthly homemade planner and a bullet journal where I put the very tiny details of my days and weeks and take notes of events or random thoughts. It forces me to sit down every week and every night and think about my next week or day, rescheduling, organizing, time-blocking, reflecting on what to keep and what to dump, what was good and what was bad.
I must subscribe!
It'd be great if you'd provide links for the apps mentioned. Their names are such common words it's a mess trying to google them.
What system were you using to take handwritten notes on your iPad??
Does Notion work along with Moleskine App or is it just an plus app to exploit for bigger view planning but that cannot receive information I had to Action or Timepage?
Hey, Mariana , I am still confused between paper and digital
Please make an updated what’s on my iPhone video. :)
Dang this is elaborate!
Is Action app available in android users?
How does this integrate with your Mac? Timepage and Actions are iOS only so do you just keep your mobile devices handy? Do you find it annoying to not be able to access those lists and things from your Mac? I've been playing around with Timepage/Actions today and like them a lot! But I work mostly on my laptop.
Very informative video, I have taken a lot of notes and I intend to add some elements to my routine. However, do you still use your Filofax? Could you make a video about its everyday use?
No, I’ve stopped using my Filofax for now.
This is my system guys, if you are interested.
1. Onenote
a. Daily/Weekly Planning
b. Events/Meetings
2. Notion
a. Overall To do list
b. Goals/Achievements
c. Projects
d. Month View
e. Research/Note-taking for other things.
f. Ideas
3. Memopad
a. Quickly noting down any ideas
Im so stressed because i Cant load the papers from the class to Notability 😰 (im german and we have passwords for each Lessons Paper (?) thats Why i cant Transfer it to notability)... what would you do? It Takes too much Time to copy all the papers
Hey You can save it as a copy and import that copy to notability
Hi, do you offers any classes on building templates?
Guys, i can't find app timepage where is that app?? Android
She makes me want to buy the whole apple store
Did you stop your book club?😔 I loved it.
Does anyone know if timepage is an apple only app?
Hi Mariana, I use Timepage and Action as a calendar and to-do list, but I recently discovered that Molekine has another app, called Flow, for taking handwritten notes, which also won the 2019 Apple Desing Award. .. I would like to know if you are aware of it, and if so what do you think of this application....
What's the name of the app of minute 1:21 ? 😣
I’m confused, how do you set time blocked items?
If One Note would work with Outlook that would be great!
Hi Mariana, I just saw you were using Notion in one other video. I was wondering why you can't use it for TODO list. I came across the same for other TH-camrs.
Thanks@@its_yellowfor clearing my doubt!
I love TimePage. But I have an android. Any app similar?
Best calander app name?
what is the name of the app?
Timepage is an apple app, right?
All hail marina
What's that iPad or tablet?
I didn't find Timepage :( when i look for it, I end up in Actions. Maybe they became the same? Idk. I will try notion, btw. What's your code? Congrats for the engagement!
The same thing happened to me too
It seems it's not available for Android. 😕
notion is too slow i think. how do you think about this?
Wait... are you engaged???
Yes!
Mariana's Study Corner Congratulations Mariana! 🥳
Mon Congrats!!! You must be so excited 😆
Grats for the marriage
0:25 can u tell me what's the plant beside your laptop????
It’s a small Peace lily
@@mariana-vieira ouu I see....this is peace lily....I like this plant....😍😍😄😄😄....that a lot for replying me...and your video is so good by the way...😍
Did you delete your Instagram?? Can’t find your page 🙁 love your videos!!
How to duplicate an event for multiple dates?
But the first two apps go with monthly or yearly subscription, right? Like 12 euros per app yearly...not my cup of tea. If it were a one-time pay I will do it, but keep on paying for a calendar and a to do list, no, thank you...
This video is more about the system than the apps that compose the system. A great free combo that does the exact same thing is Google Calendar + Google Tasks.
Did you stop using bullet journal? For better organization do you think apps are better than it? I’m in doubt about if I go 100% digital (I also have an iPad) or not, I’m starting my second graduation next year and I want to be as much organized as I can 😅
Congratulations on your engagement 🎉
I stopped bullet journaling. Worked great in college but not that great when I started working. When you depend on assignments resulting from other people/phone calls/meetings, you don’t have the time to open up your notebook and write everything neatly in it. I always have a phone/computer/iPad nearby so having a system that allows me to log tasks/schedule events easily and KNOW that those things will be synched between all devices is a huge life-saver
@@mariana-vieira I see! I think I'll try first digital organization, if I don't get use to it I'll try bullet journaling. Thank you for the feedback
@@mariana-vieira It can go both ways. Because if you are not ALL THE TIME at the pc or with your device in your hands, it's more complicated pull out your device/pc, open it up, open the app and write on the digital keyboard (a thing I find very frustrating, with the stupid autocorrect and all), than to just pull out a notebook and write down your note. Then, at home, you can digitally organize your notes and events.
Why do you have a to do list for wedding planning?!
‘Cause I’m gonna get married
@@mariana-vieira really?! 😮 you never mentioned anything about your BF= Boyfriend 👦 soon to be your husband. Anyways, congratulations on your upcoming nuptials/ 💒💒💒💒💍
I like to keep my life as private as I can! Thank you for the good wishes! ❤️
I need the name of those 3 apps please!!
Timepage, actions and notion. She says the name of the apps at 0:49
Timepage is cute but it doesn't have a calendar for MacOS which is incredibly frustrating
OMG you’re getting married!? When did this happen?
The engagement? July! ☺️
@@mariana-vieira Congratulations!! Idk if it's just me but this is the first time I've heard you call a fiancé so I was surprised haha~ when's the wedding? ^^
April 2020!
Mariana's Study Corner ooo me too!
@@mariana-vieira ON MY BIRTHMONTH TOO uwu congrats and may you live a happy married life 💖
hola hermosa. que bien hablas el ingles . ¿podrías darme consejos como aprender ingles???
No
Are you by any chance related to MONICA GELLER?
what productive work do you do all day? I am just seeing meeting this friend, dinner with this friend. It doesn't seem "Busy" day to me , why do you even organize those
I had to delete all work related tasks for this video, as any information about them is confidential
Mariana, did you delete your Instagram account on purpose? :(
You're lucky to have a fiance who shares & cares about your organization/management app.
Whenever I send a link to my girlfriend, she asks "what is it?"
That's enough hint for me. 😶
Are you Brazilian?
How the hell do people have such busy, everyday structured lives like this?
Cong,,,,.. Engagment 😉😊
Thank you!
What was your age when you got into law school?????really random question but just wanted to know....😊😊😊
I was 18!
Are you 23 years old now?
I’m 24