Hi Michael, Great demonstrate, I would like request you that to make demo for multiple approval flows (around 5 cycles).i.e. get approval from diff. person using Power Automate, please do the needful. Many thanks
You've gain a subscriber here! Thanks for the tutorial. I've been looking around and cannot find any "easy-to-follow" video... mostly complicate a simple tasks. One question though. on timestamp 8:22|9:54, is ity possible to disable the "More actions" section? Also, if you want to add additional tree under the condition "Yes", besides sending email, can you add "Add a Calendar Event" in Outlook calendar? That way the approver receive the email and he or she can see the event in the calendar? Thanks again!
Hi, if you click on 'Show Advanced Options' under the 'Start and wait for an approval' action, you can disable reassignment. I'm not sure if you can disable 'Cancel Request' or 'Follow Up' though. Also, there is a action called 'Create event (V4)' in Power Automate that might accomplish creating a calendar event.
Hey Michael, thanks for the walkthrough! Is there a way that under the "Update Item" action, we select a different ID, such as the the column "Project Title" in your case, instead of the record ID ? Thanks
Hey there! Nice video! Iv an doubt, about the approval process in power automate, is possible works with the field of approver empty. For example, i'v 2 step of approval, but i wnat that the second step only be tarted when the first step of approval is equal "approve or empty". Its possible?
Hi Michael! Thank you for the video! I have a follow up question. I set up my approval flows just like you did here, ending with an email being sent to the submitter to let them know the status of their request. Now I would like to add a column on my SharePoint list labeled 'Approver' and have the person who handled the request name be brough over automatically to the list after a decision has been made. When I tried to set that up, I created the column and on the Update Item action I added the purple button 'approver name' to the new 'approver' column. An apply to each action appeared. I tested the flow and now the only thing that is not working is the email is not being sent to the submitter to let them know the final status of the request. Can you help me out here? Here is the error it threw: Unable to process template language expressions in action 'Send_an_email_notification_(V3)' inputs at line '0' and column '0': 'The template language expression 'outputs('Update_item')?['body/Submitter/Email']' cannot be evaluated because property 'body/Submitter/Email' cannot be selected. Array elements can only be selected using an integer index. Please see aka.ms/logicexpressions for usage details.'.
HI Mic, Good Explanation, when a file deleted from sharepoint, document owner notify approve or reject using power automate. Please make a demo for this
Hi thanks a lot for this video really great. I got a question to see if you can help, I have to do something similar but 3 step is my form list. Step 1, new car request, step 2 approve or reject and step 3 pending to return the car. How I can do that? Hope u can help
Hi Michael, new subscriber here and I find your video to be very helpful and thanks a bunch for this. Wonder if you can help to make a video on a flow that if someone fills up a Microsoft form then the approver will be notified and needs to approve it then it will auto generate a certificate based on the person's input and send via email? Hope you can help me out on this project of mine. Thank you in advance
Hi, I'm stuck on the condition step. Because in the update item, my "choice options" are not changing based on the approve/ reject. can you help? Thank you!
We are interested in a video showing one additional step to your video above. How do we next add an item or event to a sharepoint calendar after the item has been added to a list and approved? (We had this running smoothly but seems Microsoft has updated Power Automate and the calendar no longer is updating). Any insight would be greatly appreciated.
Sure, I could make a video on this soon (on vacation). Basically it would be two Flows. One that changes the SharePoint item to Approved and another Flow that 'When an item is modified' aka 'Approved', to create a Calendar Event. You would need Start Time and End Time for your events that could get complicated.
I have multiple approvals, Let say Approver 1 & Approver 2. Approver 1 has made changes on the attached form and she wants to upload the corrected form, before the flow wouting to approver 2. Can you share what should I be adding to my flow?
Hi Alex, I am working on a project where I have to create a form to gather employee's IT device information. Than, the form answers should navigate to the program Manager for approval and the approvals should be save into an excel sheet which will be operated by IT manager. Please guide me.
Hi Michael, I was able to get an approval workflow running on a flow when a new form submission came through. Everything was working great until I realized that the person who submits the form would not be able to see the list item from our SharePoint site. When someone on our team approves or rejects their request, the requestor gets a notification from the approvals app in MS Teams. But since they don’t have access to the site, they can’t click on the link in the adaptive card that is supposed to take you to the SharePoint site. Is there anyway around this without having to grant them access to the SharePoint site/group? Or would I have to ditch the approvals process and go with something more manual as a workaround? I did see there were some videos about manually assigning sharing permissions to an individual item, but I’m not so sure if that’s the best way.
@@bhoody1 Hello. Unfortunately I didn’t get a response as you can see, but I ended up going with a different approach. I didn’t want to have the burden of managing access for a group of 500+ people to 1 teams channel containing the SharePoint list. So I went with MS Forms instead. The automatic approvals was not a big deal breaker for us. Just needed something simple. If there was a way to add a distribution list to a teams channel and have that automatically add or remove users, that would be much better.
Hi Michael- For some reason, my column named "Approval Status", is not showing up as an option in the "Update item" action.. I also noticed I cannot edit the column settings even though I am the list owner, and the column isn't showing up in the Column section of List Settings. Do you know why this might be happening? I setup an approval process power automate flow, and wanted to add this "Update item" action to automatically update the newly approved item to "Approved" in the "Approval Status" column. Thanks in advance for the help!
Hmm, I would check to make sure you're using the correct List in your update item Action. Also, try typing out the name in the dynamic content pop up box of the column. If you are the list owner you should be able to edit the column settings unless someone changed permissions
How can I do to send the approval to a specific person depending on a selection? I’m doing it in my work but I need the request to be sent to the respective team leader depending on the team they choose on the SP
Lol , this was literally my first assignment as a junior dev in my job and there is a youtube video about it 🤣
great info thnx
Easy work for you lol
and connect it with a sharepoint webpart form. Sure its easy but i started couple weeks ago with 0 experience@@michaelalex2322
Very clear and easy to follow thank you!
Hi Michael, Great demonstrate,
I would like request you that to make demo for multiple approval flows (around 5 cycles).i.e. get approval from diff. person using Power Automate, please do the needful. Many thanks
Thank you! This was helpful.
Glad it was helpful!
Great video. I was able to set up my flow in minutes! Thanks brother...
Glad it helped!
Well done! Tank you so much. Is there a possibility by creating a new item to set the Project staus to new without allowing the creater to edit it?
Great job. I was wondering if this would be applicable to just scale this up for an organization spanning 6 states for regional supervisors
Thanks man ...☺
No problem 👍
You've gain a subscriber here! Thanks for the tutorial. I've been looking around and cannot find any "easy-to-follow" video... mostly complicate a simple tasks. One question though. on timestamp 8:22|9:54, is ity possible to disable the "More actions" section? Also, if you want to add additional tree under the condition "Yes", besides sending email, can you add "Add a Calendar Event" in Outlook calendar? That way the approver receive the email and he or she can see the event in the calendar? Thanks again!
Hi, if you click on 'Show Advanced Options' under the 'Start and wait for an approval' action, you can disable reassignment. I'm not sure if you can disable 'Cancel Request' or 'Follow Up' though. Also, there is a action called 'Create event (V4)' in Power Automate that might accomplish creating a calendar event.
Great video! I just got sea sick after because of your mouse and alt-tabbing. Clicked like and subscribe still. :)
Haha yeah I move pretty quick. Thanks :)
Perfect , but I have one question how you integrated this notification with teams ??
Hey Michael, thanks for the walkthrough! Is there a way that under the "Update Item" action, we select a different ID, such as the the column "Project Title" in your case, instead of the record ID ? Thanks
Hey there! Nice video! Iv an doubt, about the approval process in power automate, is possible works with the field of approver empty. For example, i'v 2 step of approval, but i wnat that the second step only be tarted when the first step of approval is equal "approve or empty". Its possible?
how can i get the outcome of the approval and update the sharepoint row that triggered the flow?
Keep at it Michael. This is great content. I just about copied exactly what you demonstrated. Screen share was a bit blurry.
Thank you!
Great tutorial , is there any way to change the "From:" of the approval mail notification?
Hi Herman, if you click on Advanced Options, there should be a box for Requestor. You will need access to that account though or the Flow may fail.
Hi Michael! Thank you for the video! I have a follow up question. I set up my approval flows just like you did here, ending with an email being sent to the submitter to let them know the status of their request. Now I would like to add a column on my SharePoint list labeled 'Approver' and have the person who handled the request name be brough over automatically to the list after a decision has been made. When I tried to set that up, I created the column and on the Update Item action I added the purple button 'approver name' to the new 'approver' column. An apply to each action appeared. I tested the flow and now the only thing that is not working is the email is not being sent to the submitter to let them know the final status of the request. Can you help me out here? Here is the error it threw: Unable to process template language expressions in action 'Send_an_email_notification_(V3)' inputs at line '0' and column '0': 'The template language expression 'outputs('Update_item')?['body/Submitter/Email']' cannot be evaluated because property 'body/Submitter/Email' cannot be selected. Array elements can only be selected using an integer index. Please see aka.ms/logicexpressions for usage details.'.
HI Mic, Good Explanation, when a file deleted from sharepoint, document owner notify approve or reject using power automate. Please make a demo for this
When i click on new then nintex form opens. But I'm not able to fill it .all the fields are disabled so how i can enable it
Nice video, is there a way that I can put the Approval PDF as an attachment to a Sharepoint Item ?
Hi thanks a lot for this video really great. I got a question to see if you can help, I have to do something similar but 3 step is my form list. Step 1, new car request, step 2 approve or reject and step 3 pending to return the car. How I can do that? Hope u can help
Hi Michael, new subscriber here and I find your video to be very helpful and thanks a bunch for this. Wonder if you can help to make a video on a flow that if someone fills up a Microsoft form then the approver will be notified and needs to approve it then it will auto generate a certificate based on the person's input and send via email? Hope you can help me out on this project of mine. Thank you in advance
Hi, I'm stuck on the condition step. Because in the update item, my "choice options" are not changing based on the approve/ reject. can you help? Thank you!
Thanks
thank you
Hi Mike,
Why am i not able to see 'Outcome' in Dynamic Content of my Condition section?.
It should be appearing. Make sure the Approval is before the condition action. Also, try typing 'Outcome' in the search dynamic content bar.
We are interested in a video showing one additional step to your video above. How do we next add an item or event to a sharepoint calendar after the item has been added to a list and approved? (We had this running smoothly but seems Microsoft has updated Power Automate and the calendar no longer is updating). Any insight would be greatly appreciated.
Sure, I could make a video on this soon (on vacation). Basically it would be two Flows. One that changes the SharePoint item to Approved and another Flow that 'When an item is modified' aka 'Approved', to create a Calendar Event. You would need Start Time and End Time for your events that could get complicated.
I have multiple approvals, Let say Approver 1 & Approver 2. Approver 1 has made changes on the attached form and she wants to upload the corrected form, before the flow wouting to approver 2. Can you share what should I be adding to my flow?
Hi Alex, I am working on a project where I have to create a form to gather employee's IT device information. Than, the form answers should navigate to the program Manager for approval and the approvals should be save into an excel sheet which will be operated by IT manager. Please guide me.
Check out my newest video
Did you experienced using a String variable with emails as the recepient of the approval flow? I am getting an error.
is there a way to support picking who the approver(s) is?
That would be more advanced. Would have to use an Adaptive Card or use a Power App to collect the Approver information
Hi Michael, I was able to get an approval workflow running on a flow when a new form submission came through. Everything was working great until I realized that the person who submits the form would not be able to see the list item from our SharePoint site.
When someone on our team approves or rejects their request, the requestor gets a notification from the approvals app in MS Teams. But since they don’t have access to the site, they can’t click on the link in the adaptive card that is supposed to take you to the SharePoint site.
Is there anyway around this without having to grant them access to the SharePoint site/group? Or would I have to ditch the approvals process and go with something more manual as a workaround?
I did see there were some videos about manually assigning sharing permissions to an individual item, but I’m not so sure if that’s the best way.
Did you find a response or workaround for this?
@@bhoody1 Hello. Unfortunately I didn’t get a response as you can see, but I ended up going with a different approach. I didn’t want to have the burden of managing access for a group of 500+ people to 1 teams channel containing the SharePoint list. So I went with MS Forms instead. The automatic approvals was not a big deal breaker for us. Just needed something simple.
If there was a way to add a distribution list to a teams channel and have that automatically add or remove users, that would be much better.
Hi Michael- For some reason, my column named "Approval Status", is not showing up as an option in the "Update item" action.. I also noticed I cannot edit the column settings even though I am the list owner, and the column isn't showing up in the Column section of List Settings. Do you know why this might be happening? I setup an approval process power automate flow, and wanted to add this "Update item" action to automatically update the newly approved item to "Approved" in the "Approval Status" column. Thanks in advance for the help!
Hmm, I would check to make sure you're using the correct List in your update item Action. Also, try typing out the name in the dynamic content pop up box of the column. If you are the list owner you should be able to edit the column settings unless someone changed permissions
and what if theres another one like two approvers?
How can I do to send the approval to a specific person depending on a selection? I’m doing it in my work but I need the request to be sent to the respective team leader depending on the team they choose on the SP
Use the 'Switch' action in Power Automate
what about the remarks?
Why is it bad to have a flow continuously running?
They'll eventually expire after 30 days
is it free?
You need a Microsoft Power Automate license
🙈 ᵖʳᵒᵐᵒˢᵐ
Great job. I was wondering if this would be applicable to just scale this up for an organization spanning 6 states for regional supervisors