3 Filters Every Gmail User Should Know! (Tips & Tricks)
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- เผยแพร่เมื่อ 22 ก.ค. 2024
- Gmail filters can transform your email inbox in just seconds. In this video, Scott Friesen shows you how to set up 3 simple Gmail filters to reduce the amount of email clutter. Get ready for a cleaner inbox with these powerful tips.
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Scott Friesen is a productivity specialist and founder of Simpletivity training and consulting. He is also a prolific public speaker, workshop leader, and time management coach.
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Want to learn how to connect Gmail with Keep Notes and Google Calendar?
Watch this video next: th-cam.com/video/pgp73l1MGaI/w-d-xo.html
i know Im asking randomly but does any of you know of a way to log back into an Instagram account?
I was dumb lost the account password. I appreciate any tricks you can give me
High production values. Very easy to listen to. Thank you so much!
Scott, your various tutorials on how to manage gmail are _really really helpful,_ and I've referred to them from time to time to refresh my memory on how to perform certain tasks. So, many thanks for these great uploads!!!
This deserves a million views with all the Gmail account users that don't know how to organize their mail. Glad I've been a subscriber ever since and just use the search button on your channel whenever I needed something done. Thank you and keep it up!
Wow, thank you!
This filter is INCREDIBLE...Thank you for all you do!
Hi, TY. I am Brazilian and I searched for this word filter in several videos. congratulations
I love the video. I had no idea about adding the minus sign and brackets to allow emails from a sender bypass a filter. Great job!!!
Thanks, James. I hope you enjoy applying this to your own filters.
Great job being concise, this a great option to having a clean inbox!
Thank you very much for your direction and information. Keep up the GOOD work!!
Your videos have had a big impact on the way I organize myself. I implemented your ABC system for my bookmarks, Google docs and also Email. I also followed your advice regarding organizing Google Keep. The tricks in this video also come in handy. Really wanted to thank you. You're awesome.
Ben, thank you so much for taking the time to share. I really appreciate your feedback and I'm so glad that you've benefited from my videos!
I appreciate your effort in educating others about using this application. Thank you. The lecture was precise and extremely beneficial.
You're very welcome!
You can also apply a new filter tot previous mails. When you create the filter you can click the checkbox "also apply filter tot matching conversations"
Yes, that's a great tip as well. Thanks for sharing, Christian.
This really helped me, since my inbox is going crazy with 1k+ emails and I'm trying to get a system in. Also the video itself was a big, big help @Simpletivity
Scott. Thank you. Hard to “filter out” which one I liked best. I immediately applied the newsletter (while you described it) as well as labels. Already made my inbox more manageable...thank you.
Fantastic!
I appreciate seeing you include the "unsubscribe" filter trick, I've been doing this for years. I created a label called clutter to capture those emails.
Glad to hear that you've been benefiting from this!
That was great - already getting more organized --- thanks so much
You are so welcome!
Thank you Scott, Very insightful.
1. automatically adding label.
2.move emails from a specific sender .
3. To to List.
Glad it was helpful!
This is such a great email to gain control of the emails. I have currently 6 email addresses and one is so out of control at over 55, 000 emails lol yep. The one I am working in my ministry now - I actually was able to utilized all of the filters above that you explained. This is so wonderful I feel not so overwhelmed now. Thank you.
You are most welcome!
Thank you so much for your help! I have to admit : had to force myself to watch because, as many of us probably, we think we know everything...so glad I was soo very wrong. I would never have thought about those micro font search items in the emails. You have enabled me to achieve actual inbox zero. The time savings is amazing- no longer going through like a robot and deleting spammy junky stuff. And I was only through half of your video. I will force myself to finish it :). Again, many thanks!!
Glad it was helpful! And thanks for sticking with it!
Great information and presentation.
minus and brackets was new to me. And tip 3 is also handy. I sent myself quick reminders sometimes. Mostly when I'm remembering something important or I have a good idea while I'm in the train or bus. It's easy to have those all together. I also use the snooze for email a lot since I saw your video about that. So I'll be reminded at the right time! Awesome tips Scot.
You are very welcome, Christel. Thanks so much for sharing your comments!
You explain beautifully. I am 77 and love to learn. Thank you so much
You are so welcome! And thank you for taking the time to share!
Great suggestion about unscribing filter! Thanks
Most underrated channel
Really appreciate you
Thank you so much 😀
I think your videos are very helpful and the subjects are clearly explained, thanks so much.
You're very welcome!
Fantastic tips.. will use all of them
Glad it was helpful!
Zabardast Bhai saab
Thanks for any advice in google suite. I hope yoi and family have a good life
Thank you! Clear and to the point.
You're welcome!
Great Scott, now I've created folder & label for specific emails, how do I remove existing emails from inbox to that folder.
Amazing explanation and pronunciation thanks Scott
My pleasure!
This is gold.
Thank you!
You're welcome, Jennifer.
Thank you for your excellent and useful video. Thanks for helping me.
You are most welcome
it's helpful as always,nd i didn't knew this before as usual, thanks good job for letting me know
Happy to help!
using labels is a game changer!
You said it, Amos.
Great as usual . Thanks for all the effort
You are most welcome!
Hi Scott. Thanks for your help. Would like to color code my in box. How do I do that?
Fantastic tips! Thank You :)
You're welcome!
VERY GOOD TIPS AND THANKS . HOWEVER DO WE GWT ANY INDICATIONS WHEN NEW MESSAGES ARRIVE IN FILTERED LABELS. IFNO, THEN HOW TO ACTIVATE.
I now understand archiving. Thanks.
You're welcome!
Outstanding
We have downsized at my office and my responsibilities has expanded to different areas, right now I am getting e-mails and updates from three different positions (that now are compressed in one) so I have to completely change the way my inbox functions.. I think the filters can work well. That they skip my inbox and I open that folder when I am going to work with that area.
Thanks a ton for these tips! Really helped me organize my Gmail inbox which looked like a trash over the few years. It would be great if you could answer this question - I wanna apply the filter to all the mail currently in my Inbox to a label, however, I want the future emails from that sender to land in my inbox only, so that I can review it and then manually move it to the label. How do I do that?
Very nice tips...Like to hear you and watch your videos...Thanks for your guidance..
Thanks and welcome
This is brilliant - thank you!
You're very welcome.
The second filter makes life simple
But I wanted the to do list mails always showing as pinned and should be listed on top before other emails not dependent on date
Nice video! Please, help me with a thing: If I put some words in the 'Has the words', it will filter the messages that has ALL the specific words or the ones that have just 1 or more of it?
Love your channel! So helpful!
Thanks, Anne. I really enjoy your harp music!
Simpletivity Nice of you to pop over!
These are great ideas, but how do I show all labels in the left sidebar? Also, how do I move the labels I created so they appear just after inbox?
Thank you
My Filter/labels list is out of control and I am trying to organize it. Is there anyway I can put all the filtered emails I no longer want to see but want to keep into one label (i case I have to do an archive search) and then drag and place the ones I want to see up towards the top so I do not have to scroll up and down to see the filter/labels (basically organize it)
This is a great video with good information. However I would like to take it further. I get tons of SPAM emails every day. A lot of them have the same names but different addresses. I tried to put just the name in to create a filter but it doesn't seem to work. What should I be doing? I appreciate your help here.
Thanks
I created labels, but i am not getting notification when an email comes to that particular label how to enable the notifications on macbook
Hello, Can you please tell me how I can remove emails from a designated label preceding a certain date? For example: under a Label called: Automotive Related I would like to delete all emails prior to 2022/01/01. Is there a way I can use a filter to accomplish this? Many thanks in advance!
what happened to assistant.to in 2020?
They have been acquired by Cirrus Insight and now they are selling all the pack( with assistant.to)
Scott Friesen, what google extention do you recommend instead of assistant.to?
bro, am so sad :C
Sasha
1 second ago
The problem is how to organize the Filter list itself. I have a long list of filters. Anyone knows how to organize it alphabetically or by the days ? Thanks!
Great tips as usual, Scott! BTW, I wish you would do a real review of Workflowy. You did do a "live" review but you really need to examine in much more detail and use your imagination on how to use it. It has become my "Mind Manager" after years of using Todoist, Google Tasks, Google Keep, etc. etc.
Great suggestion!
If I create a label and send inbox email to that label how do I get the inbox email to delete?
How can I apply different colors to my email list in my inbox?
Scott, since this pandemic has struck I have notice dozens of spam email showing up in my inbox. All of them are coming from the Sweden (.se) domain. In the gmail filters can I filter out all email sent from the (.se) domain? I have never done business with anyone in Sweden and probably never will. So in the from box can I just put *.se to have all of them immediately deleted and sent to trash?
informative video its so helpful.. where did you learn that minus sign thing ?
You can see all of the search operators here: support.google.com/mail/answer/7190?hl=en
@@Simpletivity This link is really very helpful......Thanks for the link😄
i did this but i dont get notifications. how do i get notifications even if its going to the labels?
How to organize filters, alphabetically or by date or .... ?
so if you chose delete then the mail from this address will never show up?
i have been trying for four days to get nonlibe to my gmail account, with all the help i think ik nfinally made it.
Wonderful video. As the others you make.
I have a doubt, How could I undo the filter? Sorry for my English :)
You can go back to settings and delete the filter
How do you move sent emails into a label?
Thanks sir
You are most welcome!
Love your voice
Love your comment.
thanks so much! can you help me, please? Is it possible to create a filter with several email addresses with different domains? Does the operator OR works for that? Do i need to put every email in brackets? Thank you! Also If I want to add a filter with both FROM and TO (with the same email address) is it possible? I just can't find video explaining this )
update! i found it in video of 2011 year ) th-cam.com/video/CMC-HWZ4N1o/w-d-xo.html you need to put | between email addresses
While creating a filter, can you put multiple words, say in the "has the words" section in the filter?
would like to know as well
missed a very important item, that you skimmed over ... how do you filter MULTIPLE addresses (typically domains) in one filter.
Use your example, NEWSLETTER. I have more than one newsletter I want to filter. I don't want to create individual filters for each newsletter. I want use THIS filter and add/delete as I go. I've read you use () with the OR operator or {} but have not been able to make it work
i don't have an annotate button while I am screen sharing.
Can I give in filter more than one email address in field "FROM" ? f.e: 3 or 4 addresses? thanks a lot
Yes, absolutely.
How about filter in sentbox?
My comment of several hours ago about having problems with email labeling has disappeared. Why is it not being displayed? It looks like I'm the only commenter having problems.
@Simpletivity
How does this structure play-through to the Gmail Android Mobile App?
Filters created on the desktop version will behave the same way on the mobile version.
@@Simpletivity Can one set-up filters or similar on mobile apps that will play-through to laptop, etc
@@HarryOrenstein Filters cannot be set up within the Gmail app. But any filters you create will apply everywhere (desktop and mobile).
Hi, I am trying to delete a filter some existing emails. How is that done?
Click on Settings and then select Filters to edit or remove.
Great video Scott! Good way to introduce filters. Learn the minus sign.
I think you should do a follow up. Because there is more to do.
For example. You can add a plus sign (+) in your mailadres and filter on that. Example+newsletter@gmail and example@gmail will arrive in the same inbox.
For your third tip. It's also possible to change your inbox. My inbox has 4 parts. The first 3 has specific labels. The last one is my inbox.
Keep up the good work! Love watching your videos :)
@Marcel Kuster Hey mate, can you tell me more about how to seperate your inbox in multiple parts?
Thanks so much for the additional tips and suggestions!
@@JulianNeubert91 Go to settings - > inbox - > inbox type
Choose priority inbox.
I think you will figure out how it works :)
you should also guide, how to apply rule, I mean the bunch of emails which I already got - how to send it in specific folder :(
Scott, why did you mention CNN as an example of incoming mail? I was so shocked! More to the point: I am not having much success, following your steps in filters 1 and 2. Possibly I want something to change NOW in my inbox, and the filters are, as you said, for FUTURE incoming e-mails. A nice day! As they say in South Africa: Lekker dag!
meri inbox ki mai agr mai frwd kardu to vo inbox mai show nahi hoti mai sirf send box mai hi show hoti hai mai aisa kya karu ki vo inbox mai bhi show kare plz help me
7:55
You need to preface this with the disclaimer that these tips only work with the on-line version of Gmail, not with any other versions.
These are (parentheses) not brackets. These [are brackets]. Thanks for the vid! 😊
You are correct! My bad.
creating filter from 2 people is not working. The one you explained at exact 9:30
As 99.9% of YT you didn‘t explain how the filter works on existing emails! You explained only how to filter and label NEW incoming mails. BUT how the hell can we „move“ all existing emails from Incoming label to another? Most email programs do this easily. Filter the email and than move them to specific folder.
Leyba
Alenna do
Men Eyu l natey leba astariy
Kemey Anne
Hello every one ,Anne stibuk Eye
Tollo asmelash
And what about, NOT using this spying tool?
ouddysisamoson ouddy721
Snooze