Job Hiring!!! 23 April 2023 - KOA Real Estate Development (Senior Document Controller)

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Senior Document Controller
KOA Real Estate Developments
Salary Package: 8,000 - 9,000 AED
Main Responsibilities
· Manage the flow of documentation within the organization
· Prepares draft letter and manage final approval relevant project correspondence
· Maintain confidentiality around sensitive information
· Manage and monitor emails correspondence generated by Top Management project team to ensure response from end parties received.
· Back up All exchange Emails correspondence between Client/KOA/Consultant/Main Contractor/Subcon.
· Maintained register of Payment Certificate approved by Dev. Director and all submitted to account for process payment.
· Schedule and Monitor Project stakeholders Calendar Meetings
· Liaise with accounts all signed approved documents by Dev. Director relevant to payments etc.
· Monitor and Manage KONO Document controller
· Assist and Support KONO Contracting Document Controller relevant to project procedure
· Ensure project quality procedure are strictly followed regarding submittal of shop drawing, material submittal, RFI submittals, technical submittal and method statement etc.
· Ensure all transmitted controlled documents is with acknowledgement receipt and filed accordingly.
· Does registering and updating register control project documents on time.
· Prepares ad-hoc reports on projects
o Timely Circulation of RFI Register to Commercial Team for Time & Cost Impact evaluation.
o Timely Circulation of Filtered Project Submittals Register Pending Review from Consultant.
o Timely Circulation of Project Submittals Summary to project team.
· Retrieve files as requested
· Create /develop templates for Project use and requirement
· File documents in physical and digital records
· Distribute project-related copies to internal teams
· Review and update technical documents (e.g. manuals and work flows)
· Check for accuracy and edit files as required.
· Copy, scan and store documents.
· Liaise and attained queries both eternal & Subcontractors/Suppliers parties.
Qualifications
· Ability to manage a number of tasks concurrently
· Ability to work confidentially and to treat issues with sensitivity
· Ability to work flexibly, on own initiative and as part of a team
· Ability to work extra hours when needed specially during crunch situations.
· Ability to communicate effectively across a multi-national and multi-cultural environment.
· Ability to work to a high level of accuracy
· Excellent organizational skills, with the ability to prioritise work
· A willingness to undertake training as required
· Flexible working hours subject to the demands of the business.
· High attention to detail, clear verbal and written knowledge.
· Ability to work well under pressure and independently in a fast-paced environment
· BSc degree in Office Administration or relevant field
· Proven work experience (at least 3yrs.) as a Document Controller for costruction or real estate developers
· Familiarity with project management
· Hands-on knowledge with MS Office and MS Excel or relevant project software
· Proficient typing and editing skills
· Data organization skills
ae.indeed.com/viewjob?cmp=NASAB-Business-Center&t=Senior+Document+Controller&jk=7bc14cc99a805998&q=document+controller&vjs=3
Goodluck to All!