My biggest lingering question after watching this video (and trying the InDesign/InCopy workflow), is HOW do I save the INDD and InCopy file in a single place in the cloud? You suggest Dropbox, but that would still require the editors to download the file to their computer, which breaks the link to the primary INDD file. SharePoint does not support opening Adobe products (they must be downloaded), and Adobe Cloud itself does not support opening InDesign or InCopy in the cloud. So the only solution I can find is to package the InCopy files, send them out to each editor, and then have them send them back, so that I can relink them. But this is very laborious and breaks the links to multiple people who could indeed be editing at the same time. Am I missing something here? Thanks for any feedback you have!
Hey Devon - you’ve highlighted the most annoying problem with using an InCopy workflow. The centralised workflow. I believe that this is why InCopy hasn’t had the impact that it should have. I advise my editors (which luckily have been Mac based) to download the Dropbox desktop application so they can access the files directly through the finder without having to download them each time. This has been kind of successful until I get someone who is on a PC, working offline or who has to download the files. In this case I revert to the workflow you suggest by passing the .icml files to the editorial team. It’s obviously not ideal. It’s surprising that Adobe Cloud hasn’t figured out a way to facilitate this workflow. Maybe someone else out there has a successful platform that supports the InCopy workflow?
Totally agree. So much software just gets in the way. Just because there is an application for everything these days doesn't mean it's necessary, improves productivity, or simplifies processes. Simplifying is best. Needing to know how to operate five or six different applications to accomplish the same task that didn't require them not so long ago seems to bog systems down, not improve them.
Thanks for your feedback! Next tutorial I'll make sure I get some closer shots of the interface. This is my first tutorial and your feedback will make the next one that much better!
Thank you so much! My company is moving into an InCopy workflow with a new project and it sounds absolutely fabulous! Thank you for this video, it has really explained things simply. No more editorial pdfs marked up with 700 comments! They can edit the thing directly:) Wooo hoo!
Congratulations Regina! I really hope your first project goes well! Once everyone is on board it completely changes how quickly and effectively the work gets done! All the best.
Congratulations Regina! I really hope your first project goes well! Once everyone is on board it completely changes how quickly and effectively the work gets done! All the best.
Hello again! I’m having trouble replying to comments I’m getting about this tutorial! I get notifications about the message but it doesn’t appear beneath the video so I can’t reply! If anyone knows how to fix this I’d be grateful! Sorry Sampletear, this response is a bit late... Original message sampletear Thank you so much for the nice video! I have one Problem: I created the InDesign file and made an assignment. The Editor is writing inside the assignment, not the InDesign file, because the InDesign file is local. I added new elements to the InDesign file and inked them to the assignment as well. But the updates will not show in the assignment. Do you maybe know what is wrong? Thanks if you find time to answer! Response: Hello! I’m so glad you found my video helpful. Without actually being able to see the files in question I'm going to have to make a few assumptions. Firstly, when InDesign creates an ‘assignment’ it produces a .icma file that it automatically adds into an ‘assignments’ folder alongside the InDesign document. When your editor is working on that .icma file using InCopy and not through InDesign you, as the designer will not get a warning that it has been checked out. Once the editor has checked that assignment back in at their end you will then get the yellow hazard triangle saying you need to update the file. Much like what happens if you edit an image outside of Indesign - you need to update the link. Now if you are creating new assignments (so new text boxes) and adding them to InCopy you should get the option to add them to the existing assignment (Indesign default name is ‘Assignment 1’). If you add the new assignments and DON’T assign a location then Indesign will put them into a folder called “Unassigned InCopy Content” in the Assignments tab. You can drag them to the master assignment folder (The default “Assignment 1”) you originally set up within the Assignments tab. You’ll not be able to add text to an existing assignment if someone else has it checked out. Your changes will be overridden once the assignment is checked back in.
So useful, simple and visually clear to have most of what is narrated in writing to make the video even more comprehensible. I'm sharing this video with potential Id/Ic workflow users.
Thank you so much Zaid! You’re wonderful comment had made my day! All the best with onboarding InCopy for future projects. You’re in the ‘InCopy InCrowd’ now my friend!
Hey Lea, I un-link the text assignments for housekeeping only. If I've been working with an external team I will unlink all the text at the end of the project and package the InDesign file to archive. If all the text is on one layer then it is super easy to assign that whole layer to InCopy in the future if the project becomes active again. Thanks.
@@thedesigndept6611 Interesting. Thank you. I guess it is a good idea and then you know this is the final project and no alterations can be done elsewhere.
Too bad we cant use creative cloud storage for syncing InCopy And InDesign and should have our own cloud. That would solve the problem of simultanious edits of InCopy file by editors team.
I have an upcoming project, laying out a long book with photos, sidebars, text formatting, etc. Would InCopy work for this, JUST for editorial stuff? Last book I did, it was insane w/ edits via email and word, over the phone, etc.
Hey Marc. Absolutely it would work! With lots of different types of text or seperate text boxes (like captions and pull out quotes for example) InCopy will create a separate assignment for each text box. A complex text design just means there are more assignments. My only recommendation, if possible, is to house the whole project on something like dropbox so both design and editorial can easily assess the files. You're last book sounds like a nightmare! I hope you have some success with InCopy!
@@thedesigndept6611 thanks so much! We’re gonna do a test to see if it works for us both. The author is a friend, so I can yell at him about too many edits when I want.
Hello! I’m having trouble replying to comments I’m getting about this tutorial! I get notifications about the message but it doesn’t appear beneath the video so I can’t reply! If anyone knows how to fix this I’d be grateful! Original Message: Manuel Perez Hello, I have a question. I'm a graphic designer. I love working with InDesign but still learning the tricks. I currently working on a large project with different editors and I thought this would be a great opportunity to learn InCopy. Although my team prefers to work with MS Word, I'm interested in learning on my own this workflow. This part confuses me: in minute 07:14 the VO says "While you have the document checked out no one else can edit it" but then in minute 07:25 the VO says "Multiple people can have the document open and be working on separate areas". Can someone explain to me how would this work? Is it that two-or-more-people have the document open in their computer, yet only one at a time can check-out the text box, or the entire document while everyone else only reads and waits for the text box/document to be checked back in?; or is each person able to check out a different text box? Response: Hey Manuel, Thanks for taking the time to watch my tutorial. Sorry for the confusion, let me clarify! When you add a text box into InCopy (creating an assignment) it makes one ‘assignment’ per text box. If you had a novel for example that was one continuous text tread, you would only have one assignment that only one person would be able to check out and edit it. Everyone else would still be able to open and view the InDesign file through InCopy but not edit the exact assignment (text box including its thread) that someone else has checked out. If you are working on a publication such as a magazine for example, it would be more likely that each article would have its own text tread. So one person could have the article on page 2 checked out while someone else could have a different article on page 6 checked out at the same time. Different people can edit separate assignments in the same document at the same time! I hope that helps. All the best with implementing an InCopy workflow!
My hunch is just that using InCopy to InDesign is slightly less painful (due to ASCI character mapping glitches, etc.) than Google Docs to InDesign. Google Docs you can share with an unlimited # of people to collaborate, whereas with InCopy, they all have to have a CC license (convenient, Adobe ...). This to me is a barrier to productivity and not economically worthwhile.
Hey Sidney, Sure. InCopy is awesome for complex type types like technical and instructional books. Whenever a body of text is used it can be linked into InCopy. I would avoid using it on super heavy mathematical text books with lots of equations although it could still be used for chapter openers and plain text instructions/explanations. Thanks for watching!
Your videos showcasing InDesign/InCopy workflows are so well produced. Thanks for putting this out into the world. Hoping to get my teams using InCopy soon. I know it'll save us so much time over the PDF-driven editing process we use now.
Good question Raul. It depends on who is writing the content. In a perfect world I would be getting authors to write directly into InCopy (the file would ideal be set up with paragraph and character from the sample design) because the transition from InCopy to InDesign is seamless. However I've found most writers are more comfortable in word. Although its slightly messier, as long as the word document had been styled correctly (using paragraph and character styles) then matching the word styles to the existing InDesign styles during the import process should be fine. Thanks for reaching out and I hope I've helped you!
Hey Daniel. Good question, a few different answers… When you create a new document in InCopy you have the option to have ‘Facing Pages’ ticked on or off. This will decide if your document pages are presented as single pages or spreads (facing pages). If the document has already been set up in InDesign then the designer will have to change the document setup from within InDesign. File/ Document Setup/ tick or untick ‘Facing Pages’. I hope this helps. Thanks for watching.
As an editor, I work on pdf only. I have comments coming from author for further edits at the proof stage. How does InCopy handle pdfs? Acrobat Reader is painful to work with. If a pdf has around 600+ edits to be done, Acrobat just slows down to a crawl. Please again bear in mind this is pdf.
Hey - firstly I’m so sorry that you are having to edit PDFs - that sounds clunky. InCopy only works with the InDesign file, it doesn’t work with the PDF. If you are having to make 600+ edits then you should have access to the native InDesign file. I’m sorry if this is not the case. I didn’t even realise you could make edits directly in the PDF!
@@thedesigndept6611 well we are not directly editing anything. You, know just marking up, commenting, highlights. Things like that. These then are passed on to typesetting, where changes are incorporated to the pdf. But thanks anyways.
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Can't believe this channel is 2 years old and has only 6 videos. Whoever the creative team is - amazing job with this and please give us more!
Vaikunth! You’ve just made my day and perhaps just encouraged me to get more content up! Thanks you have have a wonderful day!
I agree! This is helping me wrap my head around this new process. Trying to see if it's a viable change to our antiquated workflow.
I agree!!
My biggest lingering question after watching this video (and trying the InDesign/InCopy workflow), is HOW do I save the INDD and InCopy file in a single place in the cloud? You suggest Dropbox, but that would still require the editors to download the file to their computer, which breaks the link to the primary INDD file. SharePoint does not support opening Adobe products (they must be downloaded), and Adobe Cloud itself does not support opening InDesign or InCopy in the cloud.
So the only solution I can find is to package the InCopy files, send them out to each editor, and then have them send them back, so that I can relink them. But this is very laborious and breaks the links to multiple people who could indeed be editing at the same time. Am I missing something here? Thanks for any feedback you have!
Hey Devon - you’ve highlighted the most annoying problem with using an InCopy workflow. The centralised workflow. I believe that this is why InCopy hasn’t had the impact that it should have.
I advise my editors (which luckily have been Mac based) to download the Dropbox desktop application so they can access the files directly through the finder without having to download them each time.
This has been kind of successful until I get someone who is on a PC, working offline or who has to download the files. In this case I revert to the workflow you suggest by passing the .icml files to the editorial team.
It’s obviously not ideal. It’s surprising that Adobe Cloud hasn’t figured out a way to facilitate this workflow.
Maybe someone else out there has a successful platform that supports the InCopy workflow?
@@thedesigndept6611 Thanks for the great video! This may be an obvious question, but why doesn't the Dropbox desk app work on PC? Thanks!
OneDrive should work.
@@PeterPanQuails I was gonna ask about OneDrive, did you try that?
This is insane that such a crazy workflow (and multiple roles, programs) is needed to complete a fairly basic task. Adobe in a nutshell lol
Totally agree. So much software just gets in the way. Just because there is an application for everything these days doesn't mean it's necessary, improves productivity, or simplifies processes. Simplifying is best. Needing to know how to operate five or six different applications to accomplish the same task that didn't require them not so long ago seems to bog systems down, not improve them.
Well, that was thorough, clear, informative and useful. 10 minutes well spent - thanks!
No - thank you for giving me 10 minutes of your time! I'm so glad you found this video useful!
I can't so your Indesign interface, very small :(
Thanks for your feedback! Next tutorial I'll make sure I get some closer shots of the interface. This is my first tutorial and your feedback will make the next one that much better!
Thank you so much! My company is moving into an InCopy workflow with a new project and it sounds absolutely fabulous! Thank you for this video, it has really explained things simply. No more editorial pdfs marked up with 700 comments! They can edit the thing directly:) Wooo hoo!
Congratulations Regina! I really hope your first project goes well! Once everyone is on board it completely changes how quickly and effectively the work gets done! All the best.
Congratulations Regina! I really hope your first project goes well! Once everyone is on board it completely changes how quickly and effectively the work gets done! All the best.
As an author, this helped me a lot. Thank you.
My pleasure Raffael. InCopy gives authors so much more autonomy over their own books!
Hello again! I’m having trouble replying to comments I’m getting about this tutorial! I get notifications about the message but it doesn’t appear beneath the video so I can’t reply! If anyone knows how to fix this I’d be grateful! Sorry Sampletear, this response is a bit late...
Original message
sampletear
Thank you so much for the nice video! I have one Problem: I created the InDesign file and made an assignment. The Editor is writing inside the assignment, not the InDesign file, because the InDesign file is local. I added new elements to the InDesign file and inked them to the assignment as well. But the updates will not show in the assignment. Do you maybe know what is wrong? Thanks if you find time to answer!
Response:
Hello! I’m so glad you found my video helpful.
Without actually being able to see the files in question I'm going to have to make a few assumptions.
Firstly, when InDesign creates an ‘assignment’ it produces a .icma file that it automatically adds into an ‘assignments’ folder alongside the InDesign document.
When your editor is working on that .icma file using InCopy and not through InDesign you, as the designer will not get a warning that it has been checked out. Once the editor has checked that assignment back in at their end you will then get the yellow hazard triangle saying you need to update the file. Much like what happens if you edit an image outside of Indesign - you need to update the link.
Now if you are creating new assignments (so new text boxes) and adding them to InCopy you should get the option to add them to the existing assignment (Indesign default name is ‘Assignment 1’). If you add the new assignments and DON’T assign a location then Indesign will put them into a folder called “Unassigned InCopy Content” in the Assignments tab.
You can drag them to the master assignment folder (The default “Assignment 1”) you originally set up within the Assignments tab.
You’ll not be able to add text to an existing assignment if someone else has it checked out. Your changes will be overridden once the assignment is checked back in.
who else is thinking of getting the incopy subscription just to keep their portfolio site up
So useful, simple and visually clear to have most of what is narrated in writing to make the video even more comprehensible. I'm sharing this video with potential Id/Ic workflow users.
Thank you so much Zaid! You’re wonderful comment had made my day! All the best with onboarding InCopy for future projects. You’re in the ‘InCopy InCrowd’ now my friend!
What would be the purpose of unlinking the text at the end?
Hey Lea, I un-link the text assignments for housekeeping only. If I've been working with an external team I will unlink all the text at the end of the project and package the InDesign file to archive. If all the text is on one layer then it is super easy to assign that whole layer to InCopy in the future if the project becomes active again. Thanks.
@@thedesigndept6611 Interesting. Thank you. I guess it is a good idea and then you know this is the final project and no alterations can be done elsewhere.
Thanks from Colombia. Very useful
Too bad we cant use creative cloud storage for syncing InCopy And InDesign and should have our own cloud. That would solve the problem of simultanious edits of InCopy file by editors team.
Brilliant idea Nikolay! The syncing of files is what scares most larger organisations away. This feels like a no-brainer for Adobe
I have an upcoming project, laying out a long book with photos, sidebars, text formatting, etc. Would InCopy work for this, JUST for editorial stuff? Last book I did, it was insane w/ edits via email and word, over the phone, etc.
Hey Marc. Absolutely it would work! With lots of different types of text or seperate text boxes (like captions and pull out quotes for example) InCopy will create a separate assignment for each text box. A complex text design just means there are more assignments. My only recommendation, if possible, is to house the whole project on something like dropbox so both design and editorial can easily assess the files.
You're last book sounds like a nightmare! I hope you have some success with InCopy!
@@thedesigndept6611 thanks so much! We’re gonna do a test to see if it works for us both. The author is a friend, so I can yell at him about too many edits when I want.
Hello! I’m having trouble replying to comments I’m getting about this tutorial! I get notifications about the message but it doesn’t appear beneath the video so I can’t reply! If anyone knows how to fix this I’d be grateful!
Original Message:
Manuel Perez
Hello, I have a question. I'm a graphic designer. I love working with InDesign but still learning the tricks. I currently working on a large project with different editors and I thought this would be a great opportunity to learn InCopy. Although my team prefers to work with MS Word, I'm interested in learning on my own this workflow. This part confuses me: in minute 07:14 the VO says "While you have the document checked out no one else can edit it" but then in minute 07:25 the VO says "Multiple people can have the document open and be working on separate areas". Can someone explain to me how would this work? Is it that two-or-more-people have the document open in their computer, yet only one at a time can check-out the text box, or the entire document while everyone else only reads and waits for the text box/document to be checked back in?; or is each person able to check out a different text box?
Response:
Hey Manuel, Thanks for taking the time to watch my tutorial.
Sorry for the confusion, let me clarify!
When you add a text box into InCopy (creating an assignment) it makes one ‘assignment’ per text box.
If you had a novel for example that was one continuous text tread, you would only have one assignment that only one person would be able to check out and edit it. Everyone else would still be able to open and view the InDesign file through InCopy but not edit the exact assignment (text box including its thread) that someone else has checked out.
If you are working on a publication such as a magazine for example, it would be more likely that each article would have its own text tread. So one person could have the article on page 2 checked out while someone else could have a different article on page 6 checked out at the same time.
Different people can edit separate assignments in the same document at the same time!
I hope that helps. All the best with implementing an InCopy workflow!
My hunch is just that using InCopy to InDesign is slightly less painful (due to ASCI character mapping glitches, etc.) than Google Docs to InDesign. Google Docs you can share with an unlimited # of people to collaborate, whereas with InCopy, they all have to have a CC license (convenient, Adobe ...). This to me is a barrier to productivity and not economically worthwhile.
Eina, Beautiful typography. ♥.♥
Thanks Anggelo! I'm glad you love Eina as much as I do!
Author, for technical, accdemic work.?
Hey Sidney, Sure. InCopy is awesome for complex type types like technical and instructional books. Whenever a body of text is used it can be linked into InCopy. I would avoid using it on super heavy mathematical text books with lots of equations although it could still be used for chapter openers and plain text instructions/explanations. Thanks for watching!
Very informative video. Thanks for sharing.
Thanks for taking the time to watch Mr M!
Thank you so much for explaining this so clearly.
Cómo autor...
Your videos showcasing InDesign/InCopy workflows are so well produced. Thanks for putting this out into the world. Hoping to get my teams using InCopy soon. I know it'll save us so much time over the PDF-driven editing process we use now.
Thanks Daniel - it really is a total game changer once you get everyone onboard. All the best!
Fantastic Explanation. Thank you!
This was a very helpful overview. Thank you!
Thanks Marti! I appreciate you taking the time to watch!
Thank you for this Video! 👍
Yes! This is what I needed to know! Thanks so much.
Gosh Yvette, I'm so happy I could help!
Question: which is better to do all work in Word and transfer to ID or do it in IC Adobe and then transfer? thank you
Good question Raul. It depends on who is writing the content. In a perfect world I would be getting authors to write directly into InCopy (the file would ideal be set up with paragraph and character from the sample design) because the transition from InCopy to InDesign is seamless.
However I've found most writers are more comfortable in word. Although its slightly messier, as long as the word document had been styled correctly (using paragraph and character styles) then matching the word styles to the existing InDesign styles during the import process should be fine.
Thanks for reaching out and I hope I've helped you!
I have subscribed. So, a new author can use incopy to write through to publication? I appreciate you.
Thanks Michael. I'm so glad you found the video helpful. I appreciate you too!
Are you a kiwi living in AU? Love the simplicity of your video tutorials 👌🏽
Hey Jude! Why yes, I am a kiwi in Oz! Thanks so much for your feedback - simple is clear so that is quite the compliment!
Super helpful. Thank you!
Thanks for taking the time to watch!
How to split the pages and see one at a time?
Hey Daniel. Good question, a few different answers…
When you create a new document in InCopy you have the option to have ‘Facing Pages’ ticked on or off. This will decide if your document pages are presented as single pages or spreads (facing pages).
If the document has already been set up in InDesign then the designer will have to change the document setup from within InDesign. File/ Document Setup/ tick or untick ‘Facing Pages’.
I hope this helps. Thanks for watching.
@@thedesigndept6611 Helped a lot. Thank you very much.
Really great summary, shared with clients 😊. Thanks Design Dept!
You just made my morning Kevin! So glad you found this useful!
As an editor, I work on pdf only. I have comments coming from author for further edits at the proof stage. How does InCopy handle pdfs? Acrobat Reader is painful to work with. If a pdf has around 600+ edits to be done, Acrobat just slows down to a crawl. Please again bear in mind this is pdf.
Hey - firstly I’m so sorry that you are having to edit PDFs - that sounds clunky. InCopy only works with the InDesign file, it doesn’t work with the PDF. If you are having to make 600+ edits then you should have access to the native InDesign file. I’m sorry if this is not the case. I didn’t even realise you could make edits directly in the PDF!
@@thedesigndept6611 well we are not directly editing anything. You, know just marking up, commenting, highlights. Things like that. These then are passed on to typesetting, where changes are incorporated to the pdf. But thanks anyways.
@@hellbraker I see. Cool. The idea then is that you directly do those edits into InCopy and bypass marking up the PDF entirely. Best of luck!
What a fantastic overview! Thank you very much, Design Dept 👏
My pleasure Slava! So glad you've found it useful!
As a designer this helped a lot!!
So glad you found it helpful! Thanks for mentioning it!
Holy shit, can you delete this video? The resolution of screen capture is horrible. thx. Again, and better.
good video, workflow top description, but horrible pronunciation
Ever heard of New Zealand mate...
Ha! Kia kaha Ryan!