🔥 There’s one skill that separates great IT Project Managers from everyone else-project tailoring. Most project managers get stuck trying to learn every new tool and process out there. They dive deep into theories but still struggle to deliver projects on time and within budget. It’s frustrating. The truth is, great project managers don’t try to do it all-they focus on tailoring simple processes and tools that work best for their team and projects. That’s what creates transparency, predictability, and results. But here’s the thing-tailoring isn’t just guessing what might work. It’s about knowing three critical components: 1) Understanding project management on a deeper level. 2) Knowing exactly what to tailor. 3) Applying it effectively in real companies with real people. That’s why I created the Professional Development Plan for IT Project Managers-to help you master project tailoring and finally become the project manager who delivers every time, no matter the challenge. ✅ Click the link below to get your development plan now and take the next step toward mastering project management. itpmschool.com/get-plan?
The most important aspect I face is human resources. When project are under pressure, people start to react in tons of ways : your team becomes nervous, they try to protect themselves from the pressure which translates into them refusing to do what is best for the project for example; your management stop supporting you and becomes critical of how you work, etc. All the advice you give work fine as long as there's plenty of time to talk, listen and understand. But when there's no more time, then everyone becomes hard to drive. Any advice on how to manage the pressure ? (when the boss doesn't see pressure as a problem :-) )
Hi Stefan, Good question. And there are three aspects here: 1. What does it mean "there’s no more time"? It means you, as a project manager, didn’t plan well or didn’t communicated the required time and effort to finish the work. I get it. A boss or a client may be demanding. But it’s your job to provide the evidence that shows the required effort. And you need to justify your estimates. You can’t fix it right away. But it’s a lesson learned that you need to take for the next project - add enough time for all project activities. 2. When time is running out priorities become critical. Not all activities on a project are equally valuable. Likewise, not all project scope is equally important for the project success. You need to negotiate de-scope something and you need to focus on top priority items. You’ll be surprise on how many things you can stop doing on a project and still it will end up well. 3. When your management start to pressure on you, you should protect your team from that pressure. They should do the work as you planned.
During your first month, I would focus on helping the team to do their job by removing distractions, clarifying requirements, removing unnecessary meetings, etc. Show them that you are here to help, not to manage them. Team hate "I know it all" managers, So, avoid making any drastic changes to the way they work in the beginning. Work with them and suggest small improvements. Once they see that you help them do their job, they’ll accept you in the team. Overall, you need to earn the right to lead them.
Thanks for your kind feedback. A Perfect CV Protocol is a part of my paid course for project managers. Unfortunately, I don’t feel like sharing all the findings and tactics on TH-cam.
@@ludmilacosnean7180, know what, drop me an email (find it here: pmbasics101.com/contact/). I'll see if there are New Year gifts for project managers left...
So valuable knowledge . Can i ask you a video guide for penalties or correction process for team member or stakeholder (if you have influence on particular) ? .
Dmitry i would like to ask you a simple question. I was applying for project management role but it was requested to send a resume and [include a short paragraph (100 - 200 words) stating how your skills are a perfect fit for the position, as well as your choice of documents to demonstrate your skills. Only resumes sent with this paragraph and supporting documents will be considered.] Can you please explain what kind of documents are required and how should i write them. Please i need your help
Hi Wassim, I assume that you copy-pasted it from the job description. Then, it means you need to provide any type of documents that certify your skills and knowledge. It can be a latter of recommendation. You can copy recommendations from your LinkedIn profile (but include a link to your account). Then you can send any certifications that you hav like CAPM, PMP, CSM, etc. If you have project management education - your diploma is a good fit here. Likewise, if you were in a leadership position you can send the portfolio of projects you worked on before. You need to send a short paragraph but you can also provide a full cover letter to explain your skills in details. That’s all that you can practically get. If it’s a separate test to "provide a list of project management documents that you use" then it’s a different story. Please clarify if that’s the case.
@@ITProjectManagers well i have MSc in EE and MBA certificates and yesterday i passed the pmp exam. I have a letter of recommendation from my previous company that i can attach it as well. Will that be enough? In my previous role i was electrical department manager and i was in charge for several projects together. I think this will be enough. What do you think?
Wassim, yes, that should definitely be enough. But here are a few insider’s secrets. First of all, your CV is the main contributor to the process. Recruiters scan through it for a few seconds and may discard it if they are confused, find an error, or your CV is hard to SCAN. Only if it gets through this "quick check" they’ll actually read the CV and all other documents you provide. So, you need a CV that radiates that you have project management skills and you can lead people. Second, don’t expect to get the job offer or even an interview from the first try (unless you have a really attractive CV). One PM job opening attracts 250 qualified candidates. So, statistically, you need to apply to many jobs rather than focusing solely on one opportunity.
🔥 There’s one skill that separates great IT Project Managers from everyone else-project tailoring.
Most project managers get stuck trying to learn every new tool and process out there. They dive deep into theories but still struggle to deliver projects on time and within budget. It’s frustrating.
The truth is, great project managers don’t try to do it all-they focus on tailoring simple processes and tools that work best for their team and projects. That’s what creates transparency, predictability, and results.
But here’s the thing-tailoring isn’t just guessing what might work. It’s about knowing three critical components:
1) Understanding project management on a deeper level.
2) Knowing exactly what to tailor.
3) Applying it effectively in real companies with real people.
That’s why I created the Professional Development Plan for IT Project Managers-to help you master project tailoring and finally become the project manager who delivers every time, no matter the challenge.
✅ Click the link below to get your development plan now and take the next step toward mastering project management.
itpmschool.com/get-plan?
Dmitry - congratulations - this is a great video!
Thanks, Mike!
good stuff. i was a engineer and am gonna start as a project manager tomorrow. i had a thorough training but i like your videos as a good supplement!
Glad it was valuable, Martin.
Sorry for the late response.
Thank you, Dmitry! Valuable content. I would like to know more about the Delphi technique
Thanks for your feedback. It’s in the pipeline already so the video will appear shortly.
Great video. Excellent explanations on the techniques.
Glad it was helpful, Vagafu!
Hello Dimitryi, often I use brainstorming technique. Great video! Thank you
Glad it was helpful, Alexander!
The most important aspect I face is human resources. When project are under pressure, people start to react in tons of ways : your team becomes nervous, they try to protect themselves from the pressure which translates into them refusing to do what is best for the project for example; your management stop supporting you and becomes critical of how you work, etc. All the advice you give work fine as long as there's plenty of time to talk, listen and understand. But when there's no more time, then everyone becomes hard to drive. Any advice on how to manage the pressure ? (when the boss doesn't see pressure as a problem :-) )
Hi Stefan,
Good question. And there are three aspects here:
1. What does it mean "there’s no more time"? It means you, as a project manager, didn’t plan well or didn’t communicated the required time and effort to finish the work. I get it. A boss or a client may be demanding. But it’s your job to provide the evidence that shows the required effort. And you need to justify your estimates. You can’t fix it right away. But it’s a lesson learned that you need to take for the next project - add enough time for all project activities.
2. When time is running out priorities become critical. Not all activities on a project are equally valuable. Likewise, not all project scope is equally important for the project success. You need to negotiate de-scope something and you need to focus on top priority items. You’ll be surprise on how many things you can stop doing on a project and still it will end up well.
3. When your management start to pressure on you, you should protect your team from that pressure. They should do the work as you planned.
how do you manage when you are a new employee in a company as a project manager? how do you include yourself in a team that is already close knit?
During your first month, I would focus on helping the team to do their job by removing distractions, clarifying requirements, removing unnecessary meetings, etc. Show them that you are here to help, not to manage them. Team hate "I know it all" managers,
So, avoid making any drastic changes to the way they work in the beginning. Work with them and suggest small improvements.
Once they see that you help them do their job, they’ll accept you in the team.
Overall, you need to earn the right to lead them.
Well articulated and very insightful information. Thanks a lot.
Perhaps you could make a video exemplifying a “perfect” PM CV.
Thanks for your kind feedback. A Perfect CV Protocol is a part of my paid course for project managers.
Unfortunately, I don’t feel like sharing all the findings and tactics on TH-cam.
@@ITProjectManagers totally understandable
@@ludmilacosnean7180, know what, drop me an email (find it here: pmbasics101.com/contact/). I'll see if there are New Year gifts for project managers left...
Good session
Glad you found it useful! Thanks for feedback.
So valuable knowledge . Can i ask you a video guide for penalties or correction process for team member or stakeholder (if you have influence on particular) ? .
If I understood you correctly, here’s a video that will help you: th-cam.com/video/Z59ZLw3RsLI/w-d-xo.html
great
You are welcome. Glad you found it valuable!
Good video, but in fact it is about decision making and problems solving techniques. Not really about PM.
Thanks! This video is for project manager. So, it’s about techniques that we use in project management:)
Dmitry i would like to ask you a simple question. I was applying for project management role but it was requested to send a resume and [include a short paragraph (100 - 200 words) stating how your skills are a perfect fit for the position, as well as your choice of documents to demonstrate your skills. Only resumes sent with this paragraph and supporting documents will be considered.]
Can you please explain what kind of documents are required and how should i write them. Please i need your help
Hi Wassim,
I assume that you copy-pasted it from the job description. Then, it means you need to provide any type of documents that certify your skills and knowledge. It can be a latter of recommendation. You can copy recommendations from your LinkedIn profile (but include a link to your account). Then you can send any certifications that you hav like CAPM, PMP, CSM, etc. If you have project management education - your diploma is a good fit here. Likewise, if you were in a leadership position you can send the portfolio of projects you worked on before. You need to send a short paragraph but you can also provide a full cover letter to explain your skills in details. That’s all that you can practically get.
If it’s a separate test to "provide a list of project management documents that you use" then it’s a different story. Please clarify if that’s the case.
@@ITProjectManagers well i have MSc in EE and MBA certificates and yesterday i passed the pmp exam. I have a letter of recommendation from my previous company that i can attach it as well. Will that be enough? In my previous role i was electrical department manager and i was in charge for several projects together. I think this will be enough. What do you think?
Wassim, yes, that should definitely be enough. But here are a few insider’s secrets.
First of all, your CV is the main contributor to the process. Recruiters scan through it for a few seconds and may discard it if they are confused, find an error, or your CV is hard to SCAN. Only if it gets through this "quick check" they’ll actually read the CV and all other documents you provide. So, you need a CV that radiates that you have project management skills and you can lead people.
Second, don’t expect to get the job offer or even an interview from the first try (unless you have a really attractive CV). One PM job opening attracts 250 qualified candidates. So, statistically, you need to apply to many jobs rather than focusing solely on one opportunity.
delphi tecnique
Great, thanks for your feedback!