Boost Productivity With This One Tool || My Kanban Board Set up
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- เผยแพร่เมื่อ 16 ก.ย. 2024
- Better late than never! In today’s video, I’m going over how I use my Kanban Board to help me achieve my goals and get more done every 90 days. I’ll be reviewing my Q4 goals, going over what worked and what didn’t, as well as setting up my new board for Q1 of 2019!
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Heart Breathings - Episode 77
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About Me: My name is Sarra Cannon, and I've been indie publishing since 2010. In that time, I have published 25 books and sold well over half a million copies.
I've made some mistakes along the way, but I've also learned some valuable lessons that I think will help you reach your goals. I can't wait to help you learn to make money writing what you love.
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Have you tried using a kanban board? Let me know what productivity tools have worked for you!
Heart Breathings I haven’t but I think I will be trying it out for my photography business.
I used to do it for my business and it worked like a charm for keeping me from living in reactionary mode. I got out of the habit when I started working from home. I'm watching your videos to help me get back into the groove of doing it. It's just such a great self management method.
I just found your channel . I absolutely love you and your content .
Sarra, I'm trying to determine how to word my some specific marketing goals. I have a large backlist and I want to create and monitor AMS, FB, and BB CPC ads for each first in series. But that's ongoing. So, I feel like it would never move from the GET IT DONE stage. How do you handle ongoing tasks in your goals?
@@inesjohnsonwrites The goal itself would be more along the lines of what you want to achieve by running ads. Increased sales, I imagine! So the goal would be something like "Run and monitor ads in order to increase sales to xyz.". There could be various projects under that, like researching each ad site, writing copy for each ad, creating images, researching comparable authors. Then for the recurring daily tasks like monitoring, I would typically create a sticky note that has each week on it. So, there are 13 weeks in an average quarter, and I would put "week 1: monitor ad and record data" "week 2: monitor ad and record data", etc. And just move them down. If you were trying to establish a daily habit, you could even just make a daily sticky note for it. Day 1 or 1/1: monitor ads.
Once something is habitual and not an active focus or goal, it goes into my planner as a recurring task (I mention these in the theme day section of the planner), but it doesn't go on my board. For me now, these are things like checking sales, posting to my Facebook group, checking email, etc. They have a place in my schedule, but they are not a goal focus at that point.
A topic that should not be taboo, and needs to be talked about. Thank you for sharing your experience.
I totally agree, but I know it still makes some people uncomfortable. It actually helped me a lot to put it out there. Thank you for listening.
My respect for you is through the roof, Sarra. Thank you for putting a little humanity into project management. So many programs never address how to handle an uncontrollable situation (family emergency, etc) let alone how to pick up the pieces and soldier on. Thank you for the whole picture.
Thank you for sharing your sadness and how that affected your goal setting. You are always very encouraging about how productivity relates to real life. This is still helpful, four years on. Hope things worked out for you.
So sorry to hear about the miscarriage. I've been there. It's a difficult time. I'm so glad you're able to be gentle with yourself and take the time you need. You inspire me.
Found your channel today, your Kanban technique is so very great. Also wanted to say that you are a very brave woman, it takes a lot of inner strength to share such experience and I’m so very sorry for your lost. Hope things get better somehow. Love from Russia.
I just watched your 2018 kanban board video and am catching up with this one. Seeing someones real world use of this idea is a big help.
Cheers!
Thank you for being so real and open about your life! It's super easy to look at someone we admire on TH-cam or social media in general and think, "Wow, they must never have a bad day." I know this comment is coming late in the game, but I just felt the need to thank you. Just because miscarriage is common doesn't make it any less painful for those of us who go through it, and we need to give ourselves time and space to grieve, no matter how lofty our goals.
Hi, I discovered you and this video last night. I know it’s been 4 years, but I’m so sorry about your loss. May God comfort you. 🙏
Thank you 💕 We were thankful to get pregnant again and now have a beautiful 4 year old!
My vote is for Restya, probably the best looking and working kanban out there. Great features and intuitive workflow!
Thanks so much for sharing! Makes it so much more human and real!
Your goal setting/planning course is life changing, I recommend it to everyone I can. Thank you for sharing such a personal and powerful message with us and thank you for all you do for the writing community.
Thank you for the video. It motivated me to continue my goals even if I have a bad health day.
Excuse my language but YOU DA SHIT!! 💯❤ YOU just motivated the heck out of me on how to go about my book about my life thus far and the abuse I went through and suicide attempt that left me paralyzed at 15yrs.. Thank you for sharing how you get it all done while still being a MOM.. man being a mom can take you off task alot.
love to you Heart breathing you are a unique human being!
This is awesome...seriously as a therapist who daily sees clients who have anxiety and depression, it is so important to have this kind of transparency. So thank you so much for this. We are humans and moments like this helps us to become better ones. Trauma is real and we need to be cognizant of how we heal from and through it. Again thank you for this vulnerability. So glad I subscribed. Blessings to you and yours.
I'm so glad you feel comfortable sharing with the community you've created here on TH-cam. Many hugs!
Thanks so much for show a twist on the Kanban board good job and your openness
Haven’t been this excited about a TH-cam video in awhile. Been waiting for you to post again. Yay!
You’ll be up to 20k subs in no time!
Thank you for sharing your method and your story. Be gentle with yourself.
I don’t know if you’ve ever read my comments, but I hope you do because I want you to know how much I love you! I am not an author, rather a college student (future accountant) who wants to find time for things other than just stressing about work and school. But I LOVE your videos because you are the kind of person I want to be! I love your views on life and joy and productivity. (And the 90 day method sounds so useful.) What you said in this video about giving yourself time and grace was EXACTLY what I needed to hear this week. I fell into an emotional funk and ended up skipping two days of classes just to cry and sleep and almost nothing on my to do list got done. I felt so bad about it and almost gave up on my planner. But you reminded me that life happens and we are not robots, sometimes we just need time and space in order to find that joy again!
I am so sorry about your miscarriage. I am glad however that you took the time you need to grieve. I hope you continue to heal and find your joy. 💕
We love you Sarra! Thanks for sharing, all of the info you provide has value. It's great to see you smile!
Thank you for sharing your hardship. When I was in my 20 I lost somebody and because I am from Europe and the oldest I could grieved and now in my 60th I pay the price. So thank you for what you share your hardship. You have a wonderful program and the quality you have deep down to understand others will help you to reach your goals
Sending you my thoughts. Thank you for your comment.
I really appreciate how honest and true to yourself you are especially with the platform you have.
Thank you so much for showing how to do the Kanban board. I'm just getting started on marketing along with my writing routine. This will help me be so much more focused.
I set up my Kanban board yesterday and already moved some things into the Got it done section!
OMGeee- thank you for sharing! It takes a lot of guts! Giant hugs to you and your family!!! Thank you for reminding us to take care of ourselves!!! Love ur videos and planner!!! Thank you again for sharing with us!!!!
Sarra, you are strong and courageous to share your story. I also suffered a miscarriage after many years of infertility and you are right- people don’t know how to talk about it or console you. They mean well, but we aren’t taught how to just accept someone’s pain without trying to make it go away. Keep breathing. I have been following you for months and I think you are an inspiration!
I have PCOS too, and even the mental health side affects can really be something that can derail. It can be a challenging thing to have and I can relate as my ex partner and I tried to have a baby for 5 years, that emotional roller coaster. Thank you for sharing. I love your videos. Being emotionally tied in is exactly what I feel, and then when some things get derailed I feel that burn out.
I know exactly what you mean. Good to know I'm not alone. Thank you for commenting.
Watching this video for the first time now. Thank you for sharing your miscarriage journey from last fall, for being so real and transparent. It makes me even more happy for you that you are about to have your baby girl! Also, your planning process and kanban board example are very helpful.
Thank you for sharing your personal struggles. It is so important to take time for yourself. Big hug to you for taking the time you needed. One of my goals is self care this year. I will be setting up my kanban board this week after I go through your HB90 plan.
It's so true, Karen, thank you
You are a powerhouse of a woman and such an inspiration to me. Wishing you love and healing.
You are such a strong, beautiful soul
Thank you for this, Liv.
Thank you so very much for sharing. It makes such a difference to know people on TH-cam can still be real and connect in a real way.
Cheering you on RIGHT NOW and ALWAYS! I sooooooo appreciate your authenticity! I just recently found you on TH-cam, while waiting to get on a flight back to the west coast, and I quickly downloaded many of your videos to watch on the plane. LOVED all of them because you add SO much value in the content and production. So, thank you.
As a side note, I am an "older" mom and had many miscarriages and a rocky road which eventually led to the perfect little gift in the form of a spit fire little Red head girl. You are wise to take the time that YOU need. Just know that it is a journey....take care of yourself.
Another quick side note....I am not a writer, and I don't even come close to considering myself a "creative'; however, your channel content is so well done I have used almost everything you have presented to get me laser focused on my business (I am a day trader and real estate investor). So, THANK YOU! Cheering you on.....YOU GO GIRL!
This was so comforting and inspiring to watch (despite the sad part). Thank you very much for these thoughts about us not being robots. it's OK to take a break. Please, take care!
Thank you for sharing your story of miscarriage, loss and taking care of yourself. You are so brave. I’ve experienced pregnancy loss as well, and it is devastating. And I know how difficult it can be to share. Thank you, thank you. Just thank you for your vulnerability. 💜
I honestly don’t know what to say that hasn’t already been said to help you though your grieving process and I may not know what to say all the time and that’s ok but I want you to know that you have been so incredibly helpful for me in my writing process, watching your videos inspires me to try my best and inspires me to keep writing. Life has been a struggle sometimes and your videos help me try to live my dream and become an author. I’ve wanted it since before I could write words I want to be able to bring joy or inspire people to write or read like others have done to me though their writing.
I’m sorry to hear of your loss. I had two miscarriages between my two boys about 8 years ago and I still have moments when it really hits me. You say you don’t really stress about whether the yellow tasks get done - maybe you should?! Be kind to yourself. I find you so positive - turning your own trauma into help for others. Inspirational. Take care of yourself.
Thank you for sharing your story and your productivity tool!
I appreciate so much about this video. Thank you for sharing in such an open way. I'm terribly sorry for your loss. Those events are so disorienting. I wish you and your family well. Thank you for the excellent advice on so many levels.
oh no, I am so sorry about your loss, Sarra. This sounds devastating... thank you so much for sharing with us... taking time to grieve is so essential, and I am so happy you gave yourself the gift of time and tears. Thank you for everything you share with us. You are an inspiration ❤💖❤💖❤💖
I discovered your channel last summer 💕 since then I’ve got into planning ( omg that helps and so much fun) I’ve reconnected with my love of notebooks , I’ve almost done my first draft of my first book , outlined the second one and outlined the series
So thank you so much I’m so grateful for you doing all of this for us
My love and many many hugs. Falling apart is natural, emotional and physical recovery takes time, and can last a very, very long time. Thank you for sharing this with us. I've missed you, but I am SO GLAD you took time off to relax and refocus. I would rather you find joy and positivity in your writing.
A friend once told me this: when you're going through really hard times to set a daily goal that is so simple you can't avoid it. For instance, write one sentence today. If you write the sentence, you've accomplished so much. Often, though, we'll write a few sentences or more and beat our goal without even realizing it.
If you need some slow and easy writing sprints with someone, let us know in your Facebook groups! I sprint every day with others in Slack, Discord, FB Groups, and messenger. Sometimes you may need that mental support.
I picked up your HB90 planner in December and I'm feeling out my expectations vs. reality. I am so thankful for your dedication to this channel and helping others. I was having a very, very hard time overcoming my worries and fears to get started with my own writing again (Spent years as a ghotstwriter).
I loved this. I made myself a planner kanban, until I can get a board. Thank you for the tutorial!
It really makes me happy that you are a 'procrastinator', and struggled with 'fractured' thinking (great term, btw). I have given up on believing I could ever be organized. and to see how organized you have learned to be, makes me feel like I might be able to do it, too.
Thank you Sarrah. It's hard for perfectionists to let things be sometimes.♡
Thank you so much for going over your 90 method again. I put it all in my bullet journal at the beginning of the year but I think I need a board because I've barely looked at it since. I've hired an editor for my first book, who I'll be starting work with in March. In the mean time I want to get my MS as polished as possible. And while she's working on it I need to be learning lots and lots about the business side of being an indie author. You and Joanna Penn are my chosen mentors on this indie author journey and I'm so thankful for your honest advise and sincerity.
Also thank you for being brave and sharing your experience. I struggle with infertility as well. I can barely talk to friends about it let alone youtube strangers. But that's just proof that your viewers are a cultivated safe space for you. Thank you for sharing and take care of yourself.
I started using a kanban board last year after I watched your first video about your system. It has been AMAZING. I have to confess that my Q4 didn't go how I planned either, but one of the things I like about the quarterly planning is that I get a fresh start more than once a year. I also like that I have enough weeks laid out that I don't feel like I'm constantly having to drop everything and make another dang plan AGAIN, which is how it felt when I tried to do monthly planning.
I've recently read "The 12 Week Year" by Brian Moran and Michael Lennington. It goes really well with the 90 day planning, but adds in a couple of other tools I've found helpful. They have you lay out a plan week by week for 12 weeks, and then give yourself a weekly score based on how well you followed the plan (read the book for more info on that). This go-around I did the 90 day goals like you suggest, and then assigned projects to each goal. When I broke the goals down into the smaller tasks, I also assigned each task to a particular week, as suggested in 12 Week Year, after checking with my calendar to see what else was already scheduled for that week that might interfere. Then I wrote those tasks on stickies and put them on my kanban board, as well as listing them on my "score sheet" thing in my planner. At the beginning of each week I sit down with my planner and assign that week's tasks to specific days where I think they'll realistically fit.
I'm only on week 4, but so far I'm doing pretty well on my weekly score sheet. (I also like that The 12 Week Year points out that 80% success is a realistic goal, you don't have to get 100% all the time in order to achieve your goals.) Things don't always go as planned, but I always feel like I know where I am and what I'm meant to be doing, which is SUCH an improvement over just having a never-ending, constantly-expanding "should do" list of impossible expectations. Thanks for helping me find my feet and get on a productive track. :)
[And oh, sweet woman, I grieve with you! It feels like a big deal because it IS a big deal. I can relate so much to all those feels. Take care of you.]
Thanks for sharing your personal life - we all deal with grief in different ways and your positivity is amazing which I am hoping is catching! Plus I set up a mini kanban board on Jan 7 but unfortunately have had a cold virus since then so not a lot has been done!
You are awesome! And you’re my she-ro. I’ve learned so much from you. Thank you for all you do.
Watching this now...a year late... you have a baby girl!!! How wonderful. What an awesome finding. The second I sent your family love and good baby making vibes...I discovered you had your miracle. Lol
Sarra, I am so very sorry for your loss! Your ability to be vulnerable is what earns you are trust and love. Well wishes for you. As for goals, I am just starting my writing life (second life), so I don't have as much to keep up with and track as what you do. However, I am working at breaking it down into bite sized pieces. I am like you and get so much joy checking items off my list.
Thank you for this beautiful example of balance between structured discipline, and showing yourself grace. Life is unpredictable and your transparency was really helpful for me (a recovering perfectionist).
I heard about the Kanban Board through another TH-cam video on a channel that I subscribe to, but I was disappointed to find that it was all about sticky notes. I can't do sticky notes! They remind me of a messy sock drawer. :( With that said, I did take away some great tips in other areas. I plan to subscribe and will just breeze over the Kanban Board content. Thank you for all you do.
Thank you so much for sharing your experience. Your method is awesome - I've been way more productive these past 3 weeks than ever before
I can't even tell you how happy this makes me to hear!!
Oh girl! I know this was a while back but my heart goes out to you. I've had two miscarriages and each one has been a trip. You're amazing and I'm a new subscriber.
Thank you so much this is the best birthday present ever( my day is today) and I always got overwhelmed with everything and not knowing what to tackle first so nothing gets done. Thank you for sharing this !
Thank you for sharing your experience. I know I'm seeing this late, but thank you. You are allowed to take time for yourself and your mental health. Blessing to you!
Sarra You’ve popped up in my feed because I’m publishing my first book and have been googling all things related. I’m so so sorry for your loss. Ironically my book is on loss. Thank you for sharing your story. And thank you for this productivity method - my head is scrambling and I’ve been looking for a system - this is perfect! X
This might be your most helpful video yet for me. I'm a special needs person. I've been struggling with how to even begin to create a structure to work with. And I have all of what you said, about quickly getting behind and having to scrap the whole thing, so this was very useful for me.
We dealt with secondary infertility as well, and it is so hard. We eventually were blessed with our second son, and I’m sorry to hear you had a miscarriage. Thank you for sharing such a personal story. Life always gets in the way, and painful things are even tougher. Love and light and hugs to you.
Of course we'll be here with you! Very important to take care of yourself so if you need to step back for a bit then do so. Like you said, life happens to all of us! Nice to see you back! : )
Thank you for sharing your private story. I think it's helpful to know others go thru traumatic experiences too. Great video!
I bought your planner and also started a Kanban board for this quarter. The planner is really helping and it is nice having a visual representation of my progress in the kanban board. I'm definitely in love with the planner (though I think I'll get even more out of it when actually publish my first book), but I think I need a couple more quarters to see if I'm completely sold on the board.
I'm so excited you're loving the planner! Thank you!
so glad you're back!
Yes your back 🤗 it's ok to take a break from time to time. I understand fully lol. Plus I really enjoyed this video 🤘 Thank you for sharing something so personal....hugs.
Thank you. Beautiful video.
I use a similar plan in a journal for my6 goals and have done that for years but this Kanban idea seems a total step up and a fantastic way to get my goals done easier. Off to create my own now. You are a star.
We want to be productive but we are all human, I think is a great idea to plan and be happy to see what we accomplished even if seen the results also mean seen everything that we didnt accomplished. At least that's already planned for the next round
I love this. Thank you! It's driving me crazy that I can't read the rest of your shirt. LOL!
haha, it says "I know the guac is extra but so am I." I got it because my husband always jokes when we go to Moe's they always tell me the guac is extra. Yes, but I want it anyway lol.
Great timing for me! I'm working on my first Kanban board tonight! Synchronicity!
Sometimes life just happens. You got a lot more done than I did. I definitely need to try this thing.
One of the things I appreciate about you and your channel is your openness. I am sorry about your loss but so very grateful that you shared your story. First quarter goal: learning how to be specific about goals/projects and breaking them down into doable steps. Thanks for the motivation! What is the benefit of purchasing your $30 calendar instead of the $15 calendar package if both are only 90 days? I know I'm missing something obvious. lol
I love your tips and tricks. I'm getting so organized.
Thank you thank you thank yoooou for sharing all of this. I had a recommendation to watch your kanban videos after someone saw my own video where I talked about how much I struggle with prioritising and focusing as a creative trying-to-be-self-employed person with way too many ideas for the time I have. I was manically writing down huge to do lists and chopping them up and trying to make sense of everything haha! I will be watching and rewatching your videos because you are describing exactly the directions I need to be heading in. I am going to try and implement a kanban board into my current setups and I will make a video with whatever I come up with, and I will for sure mention you with gratitude. So I wanted to thank you for sharing. I love the parts about giving yourself time during traumatic events, and what you went through definitely resonated with my own personal experiences. Miscarriage is not talked about enough and it can be absolutely devastating, I am glad you shared, along with the positive message to look after yourself and readjust your goals to allow for the healing xxxxxx
God bless you and your family. I can't imagine how emotionally challenging that would be. Proud of you for getting back on track when you felt ready. Much love
I am 1 in the 10. PCOS affects so many aspects of our body aside from the reproductivity. Health and Family ALWAYS come first. One of the things I've learned with the Kanban board is that I THOUGHT I could use a format in my writers bible. However, I am a very visual person and unless I look in my writers bible every day, I'm not going to be on track. So while I"m out today, I'm buying a hard board and setting that up this weekend. Thank you so much for sharing your loss as well as your success. Hugs and Blessings
You and your family are wonderful thank u for sharing
Thanks so much for sharing real human stuff, it makes it all so more real. AND I'm on your Instagram and can see that you have your new princess to your prince now! :) Super glad! You rock
I’m sorry you had to go through that, but thank you for sharing your experience.
I started using a kanban board, but I didn't move my stickie notes because it was out of reach (duh) I'm going to reposition it from my notebook to a small white board next to the door in my office. Thanks for motivating me!!!
This video was so helpful. Thank you.
Thanks for this. Its very useful. I am an indie author working as a project manager. This is very practical and one can easily see how it can increase productivity.
First, thank you for sharing your experience with us... You're so strong and inspiring for being able to be so vulnerable and it's what makes your videos my favorite to watch! I'm starting to be a bit more productive but I know I can still do better and it's a work in progress! I'm getting ready to start the process of self publishing my own books and am feeling overwhelmed. I also want to start my own TH-cam channel but am terrified of being on camera and being that vulnerable. Can you make a video about how you started your process of self publishing and one on how you started your TH-cam channel? I look forward to your next video, whatever it is! 😊
Thanks to you I have my own Kanban board and loving it! Thanks for the inspiration!
💚💙💜 Your kanban board inspires me! Thank you Sarra! 💚💙💜
Rewatched this video :) love that I get something new each time I watch your videos
Thank you for this wonderful setup of your board! I've been debating making one of these in my room, and I may do a mini version of this.
And thank you for sharing your personal life with us, Sarra. Talking things out, even with people online, can be so helpful for your mental health. Glad to hear you're doing better. I hope things will turn around for you guys and that you'll have better luck with everything in 2019 :)
i really appreciate you sharing your story. there were words i needed to hear!
Forgive me if you already have a video on this subject but I would love to know how you manage your days. How much time do you spend on each task? Do you schedule your writing tasks in each day with clocking on and off times? Thanks 🙂
Edited to say that I just reached the end of your video and I'm so sorry you had a rough time of it. I've done IVF and that was bad enough. I can only imagine how hard it was for you at this time. Hope you are in a better place now.
Just setting up my first kanban board! I'm doing it in a file folder so I can take it with me!
Sending love. We should talk about this kind of loss more often. I've been there and I know how you feel. Take care of you. xxx
First, my heart breaks for you. I hate that you've experienced that kind of heartache. I pray that you find peace and comfort in knowing that you have a beautiful angel cheering you on in the clouds.
Your an amazing person Sarra Cannon !!!! I'm so hurt for you and your loss xxx
I love both your kanban planning videos! Please do more of them! Also, I had a doubt. When I put my tasks up (shooting and editing 4 videos per month), should I just put the 'Month 1' tasks of shooting and editing or all 3 months together on the kanban board??
PS - You're a true inspiration ❤️
Thank you!! I personally do the entire 90 days at once, but if that's going to feel overwhelming, start with a month at a time! It's all about what motivates you on a personal level! Experiment and pay attention to how you feel.
@@HeartBreathings thank you so much for replying and clearing that out! Also, can't wait for the boot camp enrolments to begin in June! 😍🙌🏻❤️
Highly recommend using Restya for this. It’s a productivity and management tool specifically built around a Kanban-style workflow. Great for personal use (FREE) and scales easily to business and team use. We use it daily for managing our project workflow.
I have PCOS and know how difficult it is to fall pregnant. I'm so sorry for your family's loss. Thank you for bei g so brave.
Love it! We use something similar at work for task-tracking our caseloads.
Do you have an online course for creating, running, and maintaining an online business? Managing a blog, TH-cam, selling products, social media. The basics, things you wish you knew, anything and everything. I would love to learn from you 💛
Sending you all HUGS!!😊😊😚😚
Oh my gosh. I can't even imagine going through a miscarriage. My own mom had four miscarriages and a stillborn before she had me. You got this!