Girl you're amazing! 11 years ago... and this is exactly what I needed. Every video I've watched recently is SO complicated... and I just needed something so that I could visually see... this is everything I must do. Thanks so much for this.
After a little deeper dive into your multiple project board, I overlooked something that can make this a very great solution. You did a great job of explaining the benefits of having one board to see all your projects and I also feel that there is an advantage of seeing all my projects at a glance rather than jumping in and out of 20 different boards. My projects are made up of 6 Phases. What I was doing is creating one board for each project. Each list was one of the six project phases and the cards represent the phase tasks. I then used a checklist for the sub-tasks which just about every task has because there are multiple steps. For example, Design Layout is a task but requires several sub tasks that need to be done in order to finish that task. Because of this I did not see how putting all my projects on one board would be possible since I have multiple levels that I am using. Project>Phase>Task>Sub-tasks. This is 3 layers deep if we are counting the Trello elements of Lists, Cards, Checklist. Trello is designed with this 3 level breakdown which makes it very flexible, but once I tried putting on my projects on one board, the Lists went from a Phase to the Project. The Cards went from the task to the Phase, the Checklists when from sub-tasks to upper level task and I needed to go one level deeper which is not possible. Guess what. I was wrong. Now lets use your example and make it work for how my projects are broken down. One master project board Each list is a project Each card is a Phase (This is where I though it broke apart for me) I was only thinking of the checklist as a way to show tasks but in this example I can't go a level deeper. Enter Multiple Check Lists. Somehow this is not mentioned much or maybe it's not used as much. Each card can have multiple check lists and each checklist can be named as you wish. LIGHT BULB CAME ON Now let me try this again. One master project board Each list is a project Each card is a phase Each Checklist "name" is a task Each task in the checklist is a sub-task of the Checklist/Task. Now I have 3 layers deep with all projects on one master board,. I love this layout because I use Labels to show which task(s) from each project I am focused on or "Doing" at the moment. I also use another label for "Upcoming", "Waiting", "Critical", and "Follow-up" I don't move a card from a list/project to a do list, I simply Archive it when the Phase is complete. Brilliant.
Can you share lists (projects) with multiple people as team members and then have a master project board that shows the people assigned to each project? I am trying to see how I can use this as a project calendar for a large team that work on multiple different projects. Also to show on a weekly calendar what projects are going out and who is assigned to help with deciding who to assign to new projects.
We are using Trello very similar to you :) we recommend this add on to see the progress at the top of each project (list) chrome.google.com/webstore/detail/list-progress-bar-for-tre/klhahganeobopkelbdeljamclomlhhjg?hl=en We really hope you find it useful :) www.sysmiami.com fb.com/sysmiami
Hello Damian Castillo, Thank you so much for your in depth explanation. I am a little bit late to the Trello game. I am finding your detailed comment here extremely valuable. When following the format below, Are you able to add due date to the checklist as a Task? One master project board Each list is a project Each card is a phase Each Checklist "name" is a task Thank you so much for your input. I realize this is a year old but Your insight is extremely valuable.
This is exactly what Trello does not do well. I have 10 Boards (Projects). Each Board has several list to outline the flow of my projects. All my projects use the same flow such as Order Acceptance, Engineering Release, Installation, etc. The problem is that when you are running multiple large projects which are separate boards. If I wanted to choose 1 task from several projects to focus on for today. There is no way to see all the tasks you want to focus on from all your projects. You must open each project individually and check to see if there is a task you want to be working on for that day. What Trello needs is the ability to star a Card/Task and have a Focus board where all starred cards show up in one place. This would allow you to choose 1 or 2 tasks from several projects to focus on for the day and work from one Focus Board. The only way to do this now is to copy or move the card from each project into a board you created and call "Focus Board". The problem here is that you now either have a copy of a card in two locations or you moved a card to your focus board and it's no longer inside the main project. This would force me to move the card back before archiving so that I maintain the history of what I have done on the main project. Not sure if others feel the same way but the big flaw in the Trello app is the inability to see multiple cards from multiple boards in one view for you to easily focus on what you are going to do at that time. Just my thoughts.
I ditto that. The project app Asana kind of picks up the slack there but Asana can’t be viewed offline. I’m not always connected to the internet and I need the ability to see my project progress and todo offline! Feel like I can’t win. Anyone know of any alternatives or work arounds?
@Jerry Bishop You can subscribe to boards/lists/cards. Ie: if someone makes a change to a board you've subscribed to, you'll be notified. And everyone in your group sees the same synchronized boards.
Hello, Three Related Questions: 1-Just watched this today. How do you keep your Various Project Boards (VPB) updated? 2-Is there a way to link cards/lists from the original project board created for each project? 3-Or do you have a workflow/work-around that you find helpful in keeping the VPB current?
it looks pretty simple. Trello is surely a winner, the only thing to add is a reliable time tracker ( TMetric, Toggl, etc.) because productivity is after all about utilizing time wisely
Are the boards "smart". Meaning you have a board for "Bombchelle" (which btw, I think is a cool play on words). If you change or add something to it, does the change show up in the board you have that shows "Bombchelle" as a list? I work in a small engineering office, and each employee has a number of ongoing projects. Some projects have shared components, and they all have multiple stages/steps to completion.
Girl you're amazing! 11 years ago... and this is exactly what I needed. Every video I've watched recently is SO complicated... and I just needed something so that I could visually see... this is everything I must do. Thanks so much for this.
After a little deeper dive into your multiple project board, I overlooked something that can make this a very great solution. You did a great job of explaining the benefits of having one board to see all your projects and I also feel that there is an advantage of seeing all my projects at a glance rather than jumping in and out of 20 different boards.
My projects are made up of 6 Phases. What I was doing is creating one board for each project. Each list was one of the six project phases and the cards represent the phase tasks. I then used a checklist for the sub-tasks which just about every task has because there are multiple steps. For example, Design Layout is a task but requires several sub tasks that need to be done in order to finish that task.
Because of this I did not see how putting all my projects on one board would be possible since I have multiple levels that I am using. Project>Phase>Task>Sub-tasks. This is 3 layers deep if we are counting the Trello elements of Lists, Cards, Checklist.
Trello is designed with this 3 level breakdown which makes it very flexible, but once I tried putting on my projects on one board, the Lists went from a Phase to the Project. The Cards went from the task to the Phase, the Checklists when from sub-tasks to upper level task and I needed to go one level deeper which is not possible.
Guess what. I was wrong.
Now lets use your example and make it work for how my projects are broken down.
One master project board
Each list is a project
Each card is a Phase
(This is where I though it broke apart for me)
I was only thinking of the checklist as a way to show tasks but in this example I can't go a level deeper.
Enter Multiple Check Lists.
Somehow this is not mentioned much or maybe it's not used as much. Each card can have multiple check lists and each checklist can be named as you wish.
LIGHT BULB CAME ON
Now let me try this again.
One master project board
Each list is a project
Each card is a phase
Each Checklist "name" is a task
Each task in the checklist is a sub-task of the Checklist/Task.
Now I have 3 layers deep with all projects on one master board,.
I love this layout because I use Labels to show which task(s) from each project I am focused on or "Doing" at the moment. I also use another label for "Upcoming", "Waiting", "Critical", and "Follow-up"
I don't move a card from a list/project to a do list, I simply Archive it when the Phase is complete.
Brilliant.
Can you share lists (projects) with multiple people as team members and then have a master project board that shows the people assigned to each project? I am trying to see how I can use this as a project calendar for a large team that work on multiple different projects. Also to show on a weekly calendar what projects are going out and who is assigned to help with deciding who to assign to new projects.
We are using Trello very similar to you :) we recommend this add on to see the progress at the top of each project (list)
chrome.google.com/webstore/detail/list-progress-bar-for-tre/klhahganeobopkelbdeljamclomlhhjg?hl=en
We really hope you find it useful :)
www.sysmiami.com
fb.com/sysmiami
Hello Damian Castillo, Thank you so much for your in depth explanation. I am a little bit late to the Trello game. I am finding your detailed comment here extremely valuable. When following the format below, Are you able to add due date to the checklist as a Task?
One master project board
Each list is a project
Each card is a phase
Each Checklist "name" is a task
Thank you so much for your input. I realize this is a year old but Your insight is extremely valuable.
Thank you very much Damian for the detailed solution.
However this forces you to edit things in several places... It does not seem very robust or too time-consuming.
This is exactly what Trello does not do well. I have 10 Boards (Projects). Each Board has several list to outline the flow of my projects. All my projects use the same flow such as Order Acceptance, Engineering Release, Installation, etc.
The problem is that when you are running multiple large projects which are separate boards. If I wanted to choose 1 task from several projects to focus on for today. There is no way to see all the tasks you want to focus on from all your projects. You must open each project individually and check to see if there is a task you want to be working on for that day.
What Trello needs is the ability to star a Card/Task and have a Focus board where all starred cards show up in one place. This would allow you to choose 1 or 2 tasks from several projects to focus on for the day and work from one Focus Board.
The only way to do this now is to copy or move the card from each project into a board you created and call "Focus Board". The problem here is that you now either have a copy of a card in two locations or you moved a card to your focus board and it's no longer inside the main project. This would force me to move the card back before archiving so that I maintain the history of what I have done on the main project.
Not sure if others feel the same way but the big flaw in the Trello app is the inability to see multiple cards from multiple boards in one view for you to easily focus on what you are going to do at that time.
Just my thoughts.
Damian Castillo i
I ditto that. The project app Asana kind of picks up the slack there but Asana can’t be viewed offline. I’m not always connected to the internet and I need the ability to see my project progress and todo offline! Feel like I can’t win. Anyone know of any alternatives or work arounds?
I agree.
Just heard about power up placker which looks like it will solve this (and more)
Best explanation of this app. Thank you.. like seriously. How can there be so many videos on an app.. and many of them make it way more complex
@Jerry Bishop You can subscribe to boards/lists/cards. Ie: if someone makes a change to a board you've subscribed to, you'll be notified. And everyone in your group sees the same synchronized boards.
Big Question.....how do deal with not working on Trello when not online. Like when you have no internet access?? Things like creating lists and cards?
How to you add a list from another board to your various list board? Is that a power up or part of the free Trello?
Hello,
Three Related Questions:
1-Just watched this today. How do you keep your Various Project Boards (VPB) updated?
2-Is there a way to link cards/lists from the original project board created for each project?
3-Or do you have a workflow/work-around that you find helpful in keeping the VPB current?
it looks pretty simple. Trello is surely a winner, the only thing to add is a reliable time tracker ( TMetric, Toggl, etc.) because productivity is after all about utilizing time wisely
jama software can support these kind of stuff ..?
Are the boards "smart". Meaning you have a board for "Bombchelle" (which btw, I think is a cool play on words). If you change or add something to it, does the change show up in the board you have that shows "Bombchelle" as a list? I work in a small engineering office, and each employee has a number of ongoing projects. Some projects have shared components, and they all have multiple stages/steps to completion.
Thanks for sharing This!! Great work!
Michelle, what software did you use to record the youtube video?
Great Vid, I'm sold! Hope you get a commish!
Thanks for sharing!
I use Restyaboard to manage my projects.
Old version! Try to add new stuff! Thanks u
Not much to do with gtd...
wrong usage of trello. this way won't gonna work
hello. How do you manage multiple projects please with Trello?
@@nitramib8257 Trello is very bad at this. Don't even try.
I use Restyaboard to manage my projects.