Thank you for this valuable information. I'm a DC Lead in a construction project in Peru, my background as a librarian has given me the tools to perform effectively in this field...
Many thanks for the brief definition about document control job description, we need as professionals to describe the main tasks and responsibilities for the consumers whenever required.
The importance of document control is so vital in a project. But companies give less value and many have left this profession and moved to planning and procurement.
That is because most management outside of engineering are not judged by their adherence to defined requirements but instead by their agility to achieve planned results on time, or ahead of schedule. If they must manage such things outside the purview of written requirements, they will, as long as they think they can reasonably manage the risks.
Well said. Some people within the organisations, including some bosses, consider the Document Controller position as a funny, meaningless position, basically lower than a secretary.... but it is a hard work, requiring 100% focus all day long. Not to mention the document controller is supposed to be a scape goat for many jobs within the company that do not really belong to the doc controller responsibilities- filling in the excel charts for commissioning, and others.
The one piece of document control I find missing from this brief introduction is the disposition of obsolete documents. Further, consideration should be given to presenting this description of document control within the context of PDCA, which would include all of the respective controls stated as well as the disposition of obsolete documents.
For the most part, nothing outside internal training. About the only courses one would find relative to document control are those associated with engineering level document controls, specifically, the initial release, distribution, and revision of engineering drawings. Most organizations I have audited, have far too many documents they identify as "Controlled Documents" I find this in most cases where the variation inherent with the process being defined by such documents is not clear and neither the severity of the occurrence of such variation. If for instance the severity is low to inert, where process variation could potentially occur, then what is the necessity to control documentation relative to such as process? Documentation in and of itself is an extremely poor method of process control. Its a good method however for information distribution where the documents absence or inaccuracy could result in customer dissatisfaction and or regulatory non-compliance. Most organizations I have audited go overboard and implement document control for everything (Shot gun approach), which results in an extremely in effective system, and the very risk of an important document being inadequately controlled, simply due to the vast complexity of the document control system.
Hello there, you may wish to check out this page about the qualifications required and recommended: www.consepsys.com/2017/04/19/becoming-a-document-controller-a-career-roadmap/
I once worked as an assistant Document Controller, but I never have an official training or certificate. If I want to take the ISO course, what kind of ISO I should take? Because there are so many kind and years. Thank you!
How to get career growth? Currently I'm working as a lead document controller. Can you please help me with what is the next role? Is that possible to become a project manager?
Hi there, thanks for your comment. We would highly recommend reading the following article on our website: www.consepsys.com/2017/04/19/becoming-a-document-controller-a-career-roadmap/
It would depend on the job description of the job you are interviewing for. You can compare it with this one: www.consepsys.com/2017/04/20/job-description-of-a-document-controller/
i recently got deployed to the documentation section with no background in DC. your presentations have been quite useful. maybe my biggest challenge is to get funding to get a full proper trainnig. do we have opportunities forr sponsorships or? do your DC experts travel to Kenya? thank you.
Hi George, we would recommend the following training www.consepsys.com/training-courses/certified-document-controller-course/ which can be taken as a live online course. Alternatively, should budget be a constraint we also have self paced online courses, you can find information here: www.consepsys.com/training-courses/online-modules-e-learning/
Hello! We very highly recommend to attend the Certified Document Controller course www.consepsys.com/training-courses/certified-document-controller-course/
Mam I do scanning documents, excel data entry of that documents such as documents number, vendors name, year etc and uploading them on server So am I document controller or not and can I apply for this post in Dubai? Please reply thnakx...
Hello Mahir, although these tasks are sometimes done by a Document Controller, Document Control is much more than that. You can read this article here www.consepsys.com/2017/04/20/job-description-of-a-document-controller/ and you may benefit from registering to one of our courses on Document Control www.consepsys.com/training-courses/
![Interview questions for a Document Controller job interview [Consepsys Tip of the Month]](http://i.ytimg.com/vi/GMmYS1en3yo/mqdefault.jpg)
Thank you for this valuable information. I'm a DC Lead in a construction project in Peru, my background as a librarian has given me the tools to perform effectively in this field...
Glad it was helpful!
Can you send your contact,,??
Many thanks for the brief definition about document control job description, we need as professionals to describe the main tasks and responsibilities for the consumers whenever required.
Thanks for your comment
The importance of document control is so vital in a project. But companies give less value and many have left this profession and moved to planning and procurement.
Thanks for sharing your thoughts
Very true. Nobody appreciate our work profile. Even document control has wide responsibilities according to the project requirements.
That is because most management outside of engineering are not judged by their adherence to defined requirements but instead by their agility to achieve planned results on time, or ahead of schedule. If they must manage such things outside the purview of written requirements, they will, as long as they think they can reasonably manage the risks.
Well said. Some people within the organisations, including some bosses, consider the Document Controller position as a funny, meaningless position, basically lower than a secretary.... but it is a hard work, requiring 100% focus all day long. Not to mention the document controller is supposed to be a scape goat for many jobs within the company that do not really belong to the doc controller responsibilities- filling in the excel charts for commissioning, and others.
We are glad you found this useful 😊
Thank you very much for sharing key sectors of DC!
Our pleasure!
This lecture is useful for me ❤❤
Glad it was helpful! 😊
The one piece of document control I find missing from this brief introduction is the disposition of obsolete documents. Further, consideration should be given to presenting this description of document control within the context of PDCA, which would include all of the respective controls stated as well as the disposition of obsolete documents.
Hello there, thanks for sharing, we do cover this topic in many of our other videos on this channel :-)
Nice... Greetings from Indonesian Trainer in this area
Very helpful, thank you!
You're welcome! 😊
What certifications and/or level of degrees are generally required to be a document controller?
For the most part, nothing outside internal training. About the only courses one would find relative to document control are those associated with engineering level document controls, specifically, the initial release, distribution, and revision of engineering drawings.
Most organizations I have audited, have far too many documents they identify as "Controlled Documents" I find this in most cases where the variation inherent with the process being defined by such documents is not clear and neither the severity of the occurrence of such variation.
If for instance the severity is low to inert, where process variation could potentially occur, then what is the necessity to control documentation relative to such as process?
Documentation in and of itself is an extremely poor method of process control.
Its a good method however for information distribution where the documents absence or inaccuracy could result in customer dissatisfaction and or regulatory non-compliance.
Most organizations I have audited go overboard and implement document control for everything (Shot gun approach), which results in an extremely in effective system, and the very risk of an important document being inadequately controlled, simply due to the vast complexity of the document control system.
@@isoamauditor3965 Thank you, I will keep this in mind.
Hello there, you may wish to check out this page about the qualifications required and recommended: www.consepsys.com/2017/04/19/becoming-a-document-controller-a-career-roadmap/
I am having an interview with a company about document control please I need guides
You may want to read this www.consepsys.com/2017/04/19/becoming-a-document-controller-a-career-roadmap/
Consepsys still always the best
Thanks for your continuous support Zoubir!
I once worked as an assistant Document Controller, but I never have an official training or certificate. If I want to take the ISO course, what kind of ISO I should take? Because there are so many kind and years. Thank you!
Hi Yogi, the training course and certification we would recommend is: www.consepsys.com/training-courses/certified-document-controller-course/
Hi Julie, my Respekt. Regards,Aferdita from Germany ❤
Hello there! Thank you so much!
What type of knowledge we have to start documents controlar work?
You can find the relevant information about your question here: www.consepsys.com/2017/04/19/becoming-a-document-controller-a-career-roadmap/
Well explained. Thank you.
Glad you liked it!
How to get career growth? Currently I'm working as a lead document controller. Can you please help me with what is the next role? Is that possible to become a project manager?
Hello! This article on our blog might be of interest www.consepsys.com/2021/08/06/how-to-become-a-manager-the-career-fast-track/
Way of teaching is so good so nice 💖💗❤
Thanks a lot 😊
Most welcome mam
Hi mam
How to become document controller and what qualification is required which field is required fo education
Hi there, thanks for your comment. We would highly recommend reading the following article on our website: www.consepsys.com/2017/04/19/becoming-a-document-controller-a-career-roadmap/
helpful video tnxxx ma'am
Thanks glad it was useful!
Hi
How can be a DC specialist or what is the carrier pathway?
Hello there, have a look at our article on this topic here: www.consepsys.com/2017/04/19/becoming-a-document-controller-a-career-roadmap/
Hi mam , My self MD Shakib.
How can join in document controller course and which institute mam.
Hello, you can register here: www.consepsys.com/training-courses/certified-document-controller-course/
Hello, thank you for the video.
I have an interview for a quality doculentation assistant is it the same work ?
It would depend on the job description of the job you are interviewing for. You can compare it with this one: www.consepsys.com/2017/04/20/job-description-of-a-document-controller/
i recently got deployed to the documentation section with no background in DC. your presentations have been quite useful. maybe my biggest challenge is to get funding to get a full proper trainnig. do we have opportunities forr sponsorships or? do your DC experts travel to Kenya? thank you.
Hi George, we would recommend the following training www.consepsys.com/training-courses/certified-document-controller-course/ which can be taken as a live online course.
Alternatively, should budget be a constraint we also have self paced online courses, you can find information here: www.consepsys.com/training-courses/online-modules-e-learning/
Thank you
You're welcome
Good jobs
Thanks for your comment
How it works in oil and gas industry
It works indeed as described in the video :-)
Hi julie. How r u . I m from pakistan.
Its a good lecture.
Can i have pdf copy of this course
Try to give numbers to lectures such as 1, 2
Ch 1, ch 2
Hi thanks for sharing. You may want to check out our training courses here: www.consepsys.com/training-courses/
I want to be a professional document controller.
We would recommend taking this course & certification: www.consepsys.com/training-courses/certified-document-controller-course/
How to simple method got developed doucmentn wrok
Hello! We very highly recommend to attend the Certified Document Controller course www.consepsys.com/training-courses/certified-document-controller-course/
Mam I do scanning documents, excel data entry of that documents such as documents number, vendors name, year etc and uploading them on server
So am I document controller or not and can I apply for this post in Dubai?
Please reply thnakx...
Hello Mahir, although these tasks are sometimes done by a Document Controller, Document Control is much more than that. You can read this article here www.consepsys.com/2017/04/20/job-description-of-a-document-controller/ and you may benefit from registering to one of our courses on Document Control www.consepsys.com/training-courses/
Hi
👍
Thank you
You are very welcome 😊