Is there a way to translate/rename " the preset "To Do", "In Progress" and "Done"? And I would also like to add more categories than just these three "top layers". Is that possible?
i don’t think you can change the default “groups”, but you can show them by options. first click the 3 dots on the right side of the board (next to New). Click Group -> Status by, and select change group to option. Just add whatever option you want
actually if you want to create multiple statuses you have to open a task and manually delete the status property which removes it from the whole board. this will now allow you to add new groups to your board. so add new groups and name them because what happens is those new groups you just created and named will now become the new statuses for your board when you drag your tasks in between the groups/columns.
I was wondering what the pros and cons were between the Status property, vs a select property. Now I see that it work well with Kanban board. Thanks for the video.
Thx for this video. I wanted to see all of my statuses in a single column, including sub-statuses. To do this, I ... I change Layout > Group by status And status by option instead of group.
actually if you want to create multiple statuses you have to open a task and manually delete the status property which removes it from the whole board. this will now allow you to add new groups to your board. so add new groups and name them because what happens is those new groups you just created and named will now become the new statuses for your board when you drag your tasks in between the groups/columns.
is there any possibility to change the status automatically based on another property? Let's say I set a due date for a task and based on this update I want the status to be changed automatically to "in progress". How can I do that in Notion?
Yeah I would like something similar as if you display the status as a checkbox, you can only check or uncheck, it doesn't look like you can change it easily to in-progress. So if I could combine the regular checkbox with the text status automatically that would be really useful
Thanks for the update. I just tried it out and the checkbox actually works if you click it. If it is either blank or "in-progress" clicking on it turns it to "done". If it is "done" it turns back to a blank checkbox. It is a "minor" update but one which enhances my workflow tremendously. By the way, how did you get the feature update? They didn't post it on the blog.
That’s good to know! Notion shared the beta version a few weeks back, and just started rolling out to all users, they mentioned it would be a few weeks before it was turned on for everyone. I think someone at Notion also mentioned they’d be releasing a blog post at some point this week. 👍🏼
At this point, I doubt that'll ever come. The only doc platform that doesn't have it. smh. A while back I connected notion to Gcal w/ notion-automations and left it at that. Works great.
actually if you want to create multiple statuses you have to open a task and manually delete the status property which removes it from the whole board. this will now allow you to add new groups to your board. so add new groups and name them because what happens is those new groups you just created and named will now become the new statuses for your board when you drag your tasks in between the groups/columns.
Hey, Dave! Appreciate the video. Just started following you. Any suggestion on how I can implement the new status property into an existing "My Task" board?
You can change the select property you're currently using to a status property, and it'll auto-sort the options you have. You can always rearrange them by selecting 'edit'
@@TheNotionCoach figured it out sooner after I asked-- sorry for the unnecessary question! Have you figured out how to check the status checkbox as 'In-progress' (instead of as 'Done')?
Hi, thank you for the explanation! Before the update we could add as many columns as we want. Now I can't find this option anymore, is there a way to have more than three columns?
actually if you want to create multiple statuses you have to open a task and manually delete the status property which removes it from the whole board. this will now allow you to add new groups to your board. so add new groups and name them because what happens is those new groups you just created and named will now become the new statuses for your board when you drag your tasks in between the groups/columns.
Hey Dave! Thanks for the videos! Question about using status.. is there a way to remove the three columns? "to do" "in progress" and "complete"? I am trying to make use of the default status setting... but I really don't need the three categories, I am happy just selecting from the options that I've made.. what advice would you give? Thanks!
Great question! So you will always have the three categories, however you can add multiple statuses, ie. To Do can include "someday" "later' and "up next." The option to add additional statuses is a little hidden - it's in the property setting (the :: button). Hope this helps!
I don't know if this would work for you, but I found a way to do what I was looking for, which was to have multiple colored labels as the "statuses" for my board. If you choose the "type" for the status property as "select" then all the options you choose show up in different columns, and you can color code them (which you can't do if you group them by name).
@@steph.a.m. that's a great idea! Especially the color coding which van be useful not only for days but for other properties as well, thanks for sharing!
actually if you want to create multiple statuses you have to open a task and manually delete the status property which removes it from the whole board. this will now allow you to add new groups to your board. so add new groups and name them because what happens is those new groups you just created and named will now become the new statuses for your board when you drag your tasks in between the groups/columns.
Using the kanban board like this doesn't work for me. If you want an old-style board. You can add a new property; I called it "tag", then in the menu I changed group-by to "tag". It gives you a board that is similar to the old board.
Yea there's definitely tradeoffs with the new status property; I think there will be a lot of use cases where it makes sense to use the old select property
I'm pretty new to the notion and was wondering if someone who's familiar with it could help me with this...! um I dunno how to explain this in simple words so yall just gotta read the whole thing sorry ToT So I've made this page called 'daily tasks' which is basically a table (or a board) where I just type in tasks that I need to do every day (as the name suggests) for example 30-minutes of reading every day... Well, I have to like change the status every night to 'Not started' so I can do the tasks again tomorrow and track my progress for the day. I was wondering if there's some option or setting that can automatically reset status at a certain time every day so I won't have to go through the trouble of doing it myself. If y'all have any idea how to do this please lemme know!! it'd be much appreciated
Does anyone have a good (and updated) tutorial on how to add a new column to the board? As in, more than just "To-do", "In progress" and "Complete". (Which should be really f****ing basic) Removing this feature, that was very easy a few years ago, is like removing the ability to change adjust your seat in the car after a midget have used it before you. Worst user experience I've ever faced.
this is confusing. why are we limited to the three buckets? I'd rather just be able to create my own buckets beyond todo, in progress and complete. Why do status items not show up as colums?? clunky.
actually if you want to create multiple statuses you have to open a task and manually delete the status property which removes it from the whole board. this will now allow you to add new groups to your board. so add new groups and name them because what happens is those new groups you just created and named will now become the new statuses for your board when you drag your tasks in between the groups/columns.
actually if you want to create multiple statuses you have to open a task and manually delete the status property which removes it from the whole board. this will now allow you to add new groups to your board. so add new groups and name them because what happens is those new groups you just created and named will now become the new statuses for your board when you drag your tasks in between the groups/columns.
Is there a way to translate/rename " the preset "To Do", "In Progress" and "Done"? And I would also like to add more categories than just these three "top layers". Is that possible?
Have you found a way to do it?
@@desadesa not with the "status" feature. I have chosen one of the other field types to get the result I wanted.
i don’t think you can change the default “groups”, but you can show them by options.
first click the 3 dots on the right side of the board (next to New). Click Group -> Status by, and select change group to option.
Just add whatever option you want
@@desadesa create a custom "multi-select" property, and set your kanban board to use that property for grouping
actually if you want to create multiple statuses you have to open a task and manually delete the status property which removes it from the whole board. this will now allow you to add new groups to your board. so add new groups and name them because what happens is those new groups you just created and named will now become the new statuses for your board when you drag your tasks in between the groups/columns.
this is what I've been looking for! So simply explained and easily understood. Couldn't find a clear cut answer from anywhere else, thank you
No problem! Leaning toward doing more fundamentals videos like this one :)
I was wondering what the pros and cons were between the Status property, vs a select property. Now I see that it work well with Kanban board. Thanks for the video.
That was very helpful, thank you.
I would've really liked to customize the To-do/In progress/Complete level, so that the board view would also display a fourth column.
This is so helpful! I also could not find the answer anywhere else, so thank you so much! Great video :)
Awesome glad it's helpful!
Waiting for update where we can put the status into in progress by clicking on the checkbox 😊
That's perfect! Thank you, mate! You've made my workday today :D
Thx for this video.
I wanted to see all of my statuses in a single column, including sub-statuses. To do this, I ...
I change Layout > Group by status And status by option instead of group.
actually if you want to create multiple statuses you have to open a task and manually delete the status property which removes it from the whole board. this will now allow you to add new groups to your board. so add new groups and name them because what happens is those new groups you just created and named will now become the new statuses for your board when you drag your tasks in between the groups/columns.
is there any possibility to change the status automatically based on another property? Let's say I set a due date for a task and based on this update I want the status to be changed automatically to "in progress". How can I do that in Notion?
Yeah I would like something similar as if you display the status as a checkbox, you can only check or uncheck, it doesn't look like you can change it easily to in-progress. So if I could combine the regular checkbox with the text status automatically that would be really useful
Hi, can we make the 'done' status can only be edited by certain user in notion?
Thanks for the video. You could summarize it in just 5 seconds though 😂
thanks! what tool do you use for the video recording and screen?
Lately I’ve been using Camtasia, and in some cases editing using Descript
Thanks for the update. I just tried it out and the checkbox actually works if you click it. If it is either blank or "in-progress" clicking on it turns it to "done". If it is "done" it turns back to a blank checkbox. It is a "minor" update but one which enhances my workflow tremendously. By the way, how did you get the feature update? They didn't post it on the blog.
That’s good to know! Notion shared the beta version a few weeks back, and just started rolling out to all users, they mentioned it would be a few weeks before it was turned on for everyone. I think someone at Notion also mentioned they’d be releasing a blog post at some point this week. 👍🏼
6:17 - Ooooooh, interesting!! thanks
7:33 you can do alt + click on the checkbox to get all the option to manually select "in progress"
I would swap this feature for recurring tasks.
That would be huge, it's definitely been a popular request.
Wait, this ain't a thing yet?
At this point, I doubt that'll ever come. The only doc platform that doesn't have it. smh. A while back I connected notion to Gcal w/ notion-automations and left it at that. Works great.
Thanks!
Nice video! Any word on recurring tasks?
Not yet! I know some users have been exploring this with formulas or automations, but haven't found a solution that works for me.
when I add a new option in the "In Progress" (status property) it just disappears, any idea why?
actually if you want to create multiple statuses you have to open a task and manually delete the status property which removes it from the whole board. this will now allow you to add new groups to your board. so add new groups and name them because what happens is those new groups you just created and named will now become the new statuses for your board when you drag your tasks in between the groups/columns.
Hey, Dave! Appreciate the video. Just started following you.
Any suggestion on how I can implement the new status property into an existing "My Task" board?
You can change the select property you're currently using to a status property, and it'll auto-sort the options you have. You can always rearrange them by selecting 'edit'
That's what I did for my tasks/projects databases 👍🏼
@@TheNotionCoach figured it out sooner after I asked-- sorry for the unnecessary question!
Have you figured out how to check the status checkbox as 'In-progress' (instead of as 'Done')?
Hi, thank you for the explanation! Before the update we could add as many columns as we want. Now I can't find this option anymore, is there a way to have more than three columns?
And also, it seems we can't change the columns' name anymore other than 'to-do', 'in progress' and 'complete'
actually if you want to create multiple statuses you have to open a task and manually delete the status property which removes it from the whole board. this will now allow you to add new groups to your board. so add new groups and name them because what happens is those new groups you just created and named will now become the new statuses for your board when you drag your tasks in between the groups/columns.
Hey Dave! Thanks for the videos!
Question about using status.. is there a way to remove the three columns? "to do" "in progress" and "complete"?
I am trying to make use of the default status setting... but I really don't need the three categories, I am happy just selecting from the options that I've made.. what advice would you give?
Thanks!
Great question! So you will always have the three categories, however you can add multiple statuses, ie. To Do can include "someday" "later' and "up next." The option to add additional statuses is a little hidden - it's in the property setting (the :: button). Hope this helps!
I don't know if this would work for you, but I found a way to do what I was looking for, which was to have multiple colored labels as the "statuses" for my board. If you choose the "type" for the status property as "select" then all the options you choose show up in different columns, and you can color code them (which you can't do if you group them by name).
@@steph.a.m. that's a great idea! Especially the color coding which van be useful not only for days but for other properties as well, thanks for sharing!
@isaacbronson2654 you can follow all the steps and then "Group by Status". This will allow you to view the board as per your custom buckets.
actually if you want to create multiple statuses you have to open a task and manually delete the status property which removes it from the whole board. this will now allow you to add new groups to your board. so add new groups and name them because what happens is those new groups you just created and named will now become the new statuses for your board when you drag your tasks in between the groups/columns.
Using the kanban board like this doesn't work for me. If you want an old-style board. You can add a new property; I called it "tag", then in the menu I changed group-by to "tag". It gives you a board that is similar to the old board.
Yea there's definitely tradeoffs with the new status property; I think there will be a lot of use cases where it makes sense to use the old select property
When are the updates coming out to the public on Notion?
The update is rolling out now, and will continue over the next few weeks!
The update is rolling out now, and will continue over the next few weeks!
I wondered why the new status column was not displayed. It confused me. I think the notion is reaching the stage of confusion.
Status management is pure hell in notion. Clickup is a better option if you got custom status to track down on kanban,
Status Good. 👍
Thank you!
I just want to delete those properties. Why the 'Delete' button is not available? Very angry with this
I'm pretty new to the notion and was wondering if someone who's familiar with it could help me with this...!
um I dunno how to explain this in simple words so yall just gotta read the whole thing sorry ToT
So I've made this page called 'daily tasks' which is basically a table (or a board) where I just type in tasks that I need to do every day (as the name suggests) for example 30-minutes of reading every day...
Well, I have to like change the status every night to 'Not started' so I can do the tasks again tomorrow and track my progress for the day.
I was wondering if there's some option or setting that can automatically reset status at a certain time every day so I won't have to go through the trouble of doing it myself.
If y'all have any idea how to do this please lemme know!! it'd be much appreciated
Does anyone have a good (and updated) tutorial on how to add a new column to the board?
As in, more than just "To-do", "In progress" and "Complete". (Which should be really f****ing basic)
Removing this feature, that was very easy a few years ago, is like removing the ability to change adjust your seat in the car after a midget have used it before you. Worst user experience I've ever faced.
this is confusing. why are we limited to the three buckets? I'd rather just be able to create my own buckets beyond todo, in progress and complete. Why do status items not show up as colums?? clunky.
actually if you want to create multiple statuses you have to open a task and manually delete the status property which removes it from the whole board. this will now allow you to add new groups to your board. so add new groups and name them because what happens is those new groups you just created and named will now become the new statuses for your board when you drag your tasks in between the groups/columns.
I just need to add a new column why it's so damn hard
actually if you want to create multiple statuses you have to open a task and manually delete the status property which removes it from the whole board. this will now allow you to add new groups to your board. so add new groups and name them because what happens is those new groups you just created and named will now become the new statuses for your board when you drag your tasks in between the groups/columns.
Well, that's one useless update. Maybe Notion could start working on a proper spell check tool for other languages or a working offline mode now.