I concur, going paperless for work is just the way to go. I cannot imagine not having my digital notes, everything in one place. And tags, of course.. But when it comes to personal memories, holding a note your loved one gave you, a letter, running your fingers through the imprinted ink of the pen.. In my opinion that's priceless.
Keep in mind, this is an additional option... Doesn't mean you have to make everything paperless. But I think you'll find that 90% of our thinking defaults to paper. Personally, I am still working on my preferences, which is different for everyone. But it's what I've discovered. Cheers.
@@geekmeee I’ve started scanning any documents I feel I need to keep using my iPad Pro’s built in scanner and downloading my bank statements as pdfs. I didn’t tend to keep receipts unless it’s for a big purchase, and those get scanned as well. I also wen through a big box I had of old greeting cards and took pics of the inscriptions I wanted to keep, then tossed em. It’s a slow process but I am getting there, and stuff is so much easier to find.
Wow, thanks for all the details on how to use Apple Notes. I am fairly new to Apple and had no idea the power of Notes! I have always been a pen and paper person, but trying to convert to digital. Also, you have a really great attitude in responding to some of the ridiculous comments you receive! 😂
Great ideas. Even if you save the birthday cards, this is a really good way to create a nice reference for the occasion that you will see again and again and remember people and events that might otherwise seldom or never come to mind.
I put a digital copy of my espresso/coffee maker manual into Books which I have found very useful. But I am impressed by your system of using a Manuals Folder in Notes for copies of all manuals. I will be taking your advice and will do that.
With iOS 14 - I believe it was - we got the option to scan a document - even multipages - right into a new or existing note. I put the paper on the floor (it’s dark brown) and simply hold my iPhone above and it will detect edges and do the scan without me having to worry about zoom, focus etc. Very simple but effective tip 😜
I hope in the future Apple Notes will support a functionality like PDF annotation or photo annotation in the note page itself. Like attaching an actual piece of paper in the note page and scribble around it. I’ve search high and low but still cannot find an app that has this functionality.
Notability can do that. But I'm getting away from Notability and more into Apple Notes. I'm hoping for the ability to color code the fonts here. I know you can do all that in PAGES, but I like the feel and look of NOTES better.
Good video. I love using Apple Notes for all my stuff. The issue I have is I have not found a folder structure that works for me and I keep moving the notes around. With the introduction of Tags that has got better, but again you have to think carefully about the tag name.
Don’t overthink it with tags, use as many as you want to. For dedicated folders try stoic JOURNAL, ARCHIVE, PERSONAL and then projects each get their own folder
I agree, don't overthink it. But generally speaking, folders are a higher level form of organisation compared to tags. Tags can also be applied across any notebook/folder. e.g. 'Receipt'
I have also been struggling with my folder structure, but I'm finally starting to make some headway in that area but it took time. Tags were another headache but the concept and proper use of tags have finally clicked for me so I'll start utilizing those more for topics I have spread across various media. Going digital definitely has its perks but it also created some speed bumps along the way. 😛
Like the ideas here. However I’m wondering if this will eat the cloud storage we have when storing all these receipts and files ?? Because if it does consume storage then why not just store them for example in the photos.
Been getting into Apple Notes recently, and the way I sort of “get around” this is to compress & (when needed) convert the images first. some things are better kept in full resolution, but I’ve found a strong majority of all the things i store in Apple Notes do just fine when they’re shrunk down from, say, a 2.5MB HEIC image file (which you’d get with the newer iPhones’ cameras) down to a 250KB JPEG…I even found a way to batch-convert these within Mac OS, with no extra software (can’t remember exactly the steps I took, but I can go back and check if you’re interested). Stuff like receipts can easily be stored in even smaller files (
Hey mate, stumbled upon your Hazel video. Would love to know more about your complete workflow how you organize your receipts and documents with hazel and zapier!
Very helpful videos! I've learned alot from Apple Calendar aswell! Thank you for taking the time and making those videos! I have a question. I use my hotmail email address to my icloud, but I want to change to another email. Is is possible to move all files from notes, calendars, numbers, pages, keynotes to other icloud account?
Paul im wondering If a pic is saved and then inserted in a note, and later you decide to delete it from the pic gallery, will it also get deleted from the note?
So how do you back up your notes ? It all sounds good but what happens if you have a problem and can’t access your notes ? I’m sure you realize it’s quite difficult on Time Machine to retrieve also I wouldn’t throw away the hard copy just in case but that’s me
Hi Paul, I’ve currently been saving manuals etc. in icloud folders. Are there any advantages to using notes? Using global search, I can easy locate these documents. Do the same advantages hold true in Apple Notes? Thanks.
But the photo management… doesn’t this mean you have a lot of photo sorting to do to make sure, for instance, you don’t delete an important receipt? Aren’t you carrying a heavy load of documents that must stay in your Camera Roll?
Most stores will accept a digital version or they can print a physical copy from their system if you provide the receipt details. But if you're really concerned, then just hang on to the physical receipt.
I view folders as the big categories of your notes e.g. Work, Personal. Whereas tags allow you to add context e.g. you may have a 'Receipt' tag being used for notes in both Work and Personal.
Am I correct that notes are stored in the cloud thus all the manuals, photos etc just occupies limited memory in my iphone? Then it doesn't make sense for me
When converting Apple Pencil handwritten notes to text in Apple Notes I always get something like an ‘0’ before the text. I’m guessing this is wrong because the videos I’ve watched don’t show this have . Any idea of a fix
I tried to add the # like you but it doesn't work ☹️ If you use the Mail from Macbook, I would be interested to see how you are organised with it too. Thanks
It depends how many notes you have in total and whether you are storing lots of attachments and larger images. Normal text notes don't consume a lot of space.
Can you show your folder hierarchy organization? What about general random notes?-e.g. jotting down customer service phone number from web page-then having to leave webpage to go to Skype to call?-These jots accumulate as bits of paper. Thanks
I don't actually have a hierarchy. The folders you see there are all the folders I have. For random stuff, I have a note called 'Scratch Pad' which I pin to the top. This is where I scribble down random phone numbers and things. Hope that helps!
Wonderful treatise on WHAT to store in Apple Notes, but not a single word about HOW to store stuff in Apple Notes. I think all Apple users believe that the whole world knows how to use Apple software. Well, I don't! I am divorcing myself from Microcrap and switching to Apple and I would like simple, comprehensive hand-holding about what to do. This ain't it.
Apologies, I think it's just because the HOW is simply a case of typing in whatever you want... Or you can drag images/files into a note. It's very straightforward.
Thanks for the feedback Richard. I think it's important at the start to give some context to the video. But at 1:16 I start talking about how to add instruction manuals to Apple Notes.
Sorry, useless. If you had said how to add a photo to Alter notes, or maybe pointed too a place to find that info, it would have meant something. I found your video hoping to learn how to do more with Apple notes than just write with my apple pencil n
I concur, going paperless for work is just the way to go. I cannot imagine not having my digital notes, everything in one place. And tags, of course..
But when it comes to personal memories, holding a note your loved one gave you, a letter, running your fingers through the imprinted ink of the pen.. In my opinion that's priceless.
I agree, some stuff is worth keeping. Just need to find the balance.
I’m getting myself to fully embrace Apple Notes. These are amazing ideas to consider. Thank you. 😊
Thanks, glad I could help
Apple notes remains undefeated. I love your apple notes videos
Thanks, glad they're useful!
Great video. Loved the invoices part especially, never thought it would free up space in my cupboard by using Apple Notes.
Glad I could help!
Great video! This needs to happen big time in our house! Paper piles everywhere!
Thanks, glad I could help!
I have just subscribed to your videos- your presentation is very good and easy to understand especially for us older folk trying to go digital 👍
Thanks, I'm glad the video was useful!
Excellent. Very useful. It is so pleasant to listen to you!
Thanks, lovely feedback to receive 😀
Great ideas and very good looking
Thanks!
I’ve been trying to start switching to paperless for a while. This was very helpful
Glad I could help!
Keep in mind, this is an additional option...
Doesn't mean you have to make everything paperless.
But I think you'll find that 90% of our thinking defaults to paper.
Personally, I am still working on my preferences, which is different for everyone.
But it's what I've discovered. Cheers.
@@geekmeee I’ve started scanning any documents I feel I need to keep using my iPad Pro’s built in scanner and downloading my bank statements as pdfs. I didn’t tend to keep receipts unless it’s for a big purchase, and those get scanned as well. I also wen through a big box I had of old greeting cards and took pics of the inscriptions I wanted to keep, then tossed em. It’s a slow process but I am getting there, and stuff is so much easier to find.
Great video! Really good ideas on how to go paperless and maximize the use of our iPhones. Thank you!
Thanks, glad I could help!
Love the ideas here, and I’m going to incorporate some of your ideas. Glad I found this video!
Glad I could help Chris!
Wow, thanks for all the details on how to use Apple Notes. I am fairly new to Apple and had no idea the power of Notes! I have always been a pen and paper person, but trying to convert to digital. Also, you have a really great attitude in responding to some of the ridiculous comments you receive! 😂
Glad this video was useful!
Haha, thanks, I do my best 😀
Great ideas. Even if you save the birthday cards, this is a really good way to create a nice reference for the occasion that you will see again and again and remember people and events that might otherwise seldom or never come to mind.
Yeah, I'm actually more likely to look at them in Apple Notes compared to if I had them stashed away in a box somewhere.
Great tips and things I never thought of until now. Love Apple Notes. Cheers
Thanks Scott!
I put a digital copy of my espresso/coffee maker manual into Books which I have found very useful. But I am impressed by your system of using a Manuals Folder in Notes for copies of all manuals. I will be taking your advice and will do that.
Thanks, glad the video was useful!
Thank you for the great video, It is really mind opening, this is how I’m going to keep things from now on.
Glad I could help Sam!
I love the topics you cover.
Actually, I learned from you to use Notes on my apple devices. Thank you
Thanks Andriy, glad I can help 😀
With iOS 14 - I believe it was - we got the option to scan a document - even multipages - right into a new or existing note. I put the paper on the floor (it’s dark brown) and simply hold my iPhone above and it will detect edges and do the scan without me having to worry about zoom, focus etc. Very simple but effective tip 😜
Agreed, I love this feature as well!
I hope in the future Apple Notes will support a functionality like PDF annotation or photo annotation in the note page itself. Like attaching an actual piece of paper in the note page and scribble around it. I’ve search high and low but still cannot find an app that has this functionality.
That would be nice!
Notability can do that. But I'm getting away from Notability and more into Apple Notes. I'm hoping for the ability to color code the fonts here. I know you can do all that in PAGES, but I like the feel and look of NOTES better.
This is just what most people want
Thanks
Thanks
Good video. I love using Apple Notes for all my stuff. The issue I have is I have not found a folder structure that works for me and I keep moving the notes around. With the introduction of Tags that has got better, but again you have to think carefully about the tag name.
Don’t overthink it with tags, use as many as you want to. For dedicated folders try stoic JOURNAL, ARCHIVE, PERSONAL and then projects each get their own folder
Thanks I will give that a go
I agree, don't overthink it. But generally speaking, folders are a higher level form of organisation compared to tags. Tags can also be applied across any notebook/folder. e.g. 'Receipt'
I have also been struggling with my folder structure, but I'm finally starting to make some headway in that area but it took time. Tags were another headache but the concept and proper use of tags have finally clicked for me so I'll start utilizing those more for topics I have spread across various media. Going digital definitely has its perks but it also created some speed bumps along the way. 😛
Remember you can just do a phrase search and find your files.
I think I just fell in love with this guy. Those eyes and his personality ❤️
He’s still ginger, though.😂😂😂😂
🤩
Thanks for sharing these very helpful tips! Great video 👍
Thanks Melissa, glad I could help!
This was super inspiring
Thanks Renee, glad I could help!
I agree, I use notes to take pics of my reciepts
👍
Like the ideas here. However I’m wondering if this will eat the cloud storage we have when storing all these receipts and files ?? Because if it does consume storage then why not just store them for example in the photos.
Either way it will consume storage in photos or Notes. But I've paid for 2TB as part of my family plan so I have plenty of space.
Been getting into Apple Notes recently, and the way I sort of “get around” this is to compress & (when needed) convert the images first. some things are better kept in full resolution, but I’ve found a strong majority of all the things i store in Apple Notes do just fine when they’re shrunk down from, say, a 2.5MB HEIC image file (which you’d get with the newer iPhones’ cameras) down to a 250KB JPEG…I even found a way to batch-convert these within Mac OS, with no extra software (can’t remember exactly the steps I took, but I can go back and check if you’re interested). Stuff like receipts can easily be stored in even smaller files (
Hey mate, stumbled upon your Hazel video. Would love to know more about your complete workflow how you organize your receipts and documents with hazel and zapier!
Thanks for the feedback. This video about how I organise files may be useful: th-cam.com/video/NFi_-nGWbBs/w-d-xo.html
So good ideas. Thanks for sharing them 👍
You're welcome 😀
Nice tips. great job
Thanks Manuel!
I use both Evernote and Apple notes. Both for different purposes. Can’t use web clipper on the browser or email stuff from mail client like Evernote
Thanks for sharing. I do miss the Evernote web clipper!
Very helpful videos! I've learned alot from Apple Calendar aswell! Thank you for taking the time and making those videos! I have a question. I use my hotmail email address to my icloud, but I want to change to another email. Is is possible to move all files from notes, calendars, numbers, pages, keynotes to other icloud account?
Rather than moving everything, which would be very hard to do. You can add a secondary email to your iCloud account instead.
@@minor-co how can I do it? And I can use my other icloud email or I have to create a new one?
Great tips about how to tame that “paper tiger”... or cheetah 😉
HAHAHA, thanks!
Paul im wondering If a pic is saved and then inserted in a note, and later you decide to delete it from the pic gallery, will it also get deleted from the note?
I don't think so but I would test this to be sure.
So how do you back up your notes ? It all sounds good but what happens if you have a problem and can’t access your notes ?
I’m sure you realize it’s quite difficult on Time Machine to retrieve also I wouldn’t throw away the hard copy just in case but that’s me
I don't. With iCloud, all notes are on Apple's servers.
Great ideas!👍🏽
Thanks!
About manuals and receipts, why not storing them in your computer, Paul?
I guess I could do. I just like keeping them here in Apple Notes as I don't need to refer to them often.
Such a helpful video bro ⚡️👊❤️✅
Thanks, glad I could help!
Thank you
You're welcome 😀
Hi Paul, I’ve currently been saving manuals etc. in icloud folders. Are there any advantages to using notes? Using global search, I can easy locate these documents. Do the same advantages hold true in Apple Notes? Thanks.
Good question - I'd suggest you keep doing what you're doing. There's no real advantage. It's just sort of what you prefer.
Good information Sir
Thanks!
But the photo management… doesn’t this mean you have a lot of photo sorting to do to make sure, for instance, you don’t delete an important receipt? Aren’t you carrying a heavy load of documents that must stay in your Camera Roll?
One I upload a receipt to Apple Notes, I remove it from the Photos app.
Nice idea.
Thanks, glad I could help!
Good ideas but how can you show a physical copy of a receipt as proof of purchase?
Most stores will accept a digital version or they can print a physical copy from their system if you provide the receipt details. But if you're really concerned, then just hang on to the physical receipt.
Wondering when is it a good idea to use tags instead of folder names. Its a bit confusing to me
I view folders as the big categories of your notes e.g. Work, Personal. Whereas tags allow you to add context e.g. you may have a 'Receipt' tag being used for notes in both Work and Personal.
nice video. thanks. Can I merge my multiple notes into one?
I'm afraid not. A simple workaround would be to copy the contents of one note and paste into another.
@@minor-co Thanx Mr Paul
Hey, great video. I wonder though why you don't just save the business cards into the contacts app. Maybe you could optimize that for you :)
I often add them to Pipedrive as well, this is more if I want to keep a paper version of the business card.
Am I correct that notes are stored in the cloud thus all the manuals, photos etc just occupies limited memory in my iphone? Then it doesn't make sense for me
Both. They're on your phone and in the cloud.
When do you use take a photo with camera vs the scan a item feature?
I choose scan when I'm scanning a document. Might user the camera for other random photos.
With all the photos don’t you run into a space issue because of the photo file size?
It hasn't been an issue for me. I don't keep that many photos in Notes. I have a large iCloud storage limit anyway.
Good ideas
Thanks Davis!
I just scan the receipt and add it on notes I don’t use the hashtag thing bcs it get soooo confused for me
All good. You don't have to use the tag but it does make it easier to find all receipts later if needed.
When converting Apple Pencil handwritten notes to text in Apple Notes I always get something like an ‘0’ before the text. I’m guessing this is wrong because the videos I’ve watched don’t show this have . Any idea of a fix
Sorry, I've never experienced this so I'm not sure how to fix to be honest.
Great
Thanks Ben!
I tried to add the # like you but it doesn't work ☹️ If you use the Mail from Macbook, I would be interested to see how you are organised with it too. Thanks
Hi Angie, have you upgraded your Mac to the latest version (Monterey)?
@@minor-co Hi Paul, good point! :)
Pls give me the link in Journaling with Notes
I missed it some how
th-cam.com/video/yIZANUyH3gw/w-d-xo.html
Hi. How is it different from using finder folders?
You absolutely could use the Finder to do a lot of this. I just prefer Apple Notes.
Hello, do you know how to format tables on apple notes? Wanted to know how to merge cells split cells etc.
I'm afraid you can't merge or split cells in Apple Notes.
@@minor-co you’re correct, spent almost two hours on internet and with an apple support personnel to surely find out :)) thank you anyway
How much space does it takes up?
It depends how many notes you have in total and whether you are storing lots of attachments and larger images. Normal text notes don't consume a lot of space.
Why don’t you put the manuals to finder?…..
You could do if you prefer, I just like keeping them in Apple Notes.
Why don’t save BC to Contacts?
I usually do, sometimes I like to keep the card as well 😀
Can you show your folder hierarchy organization? What about general random notes?-e.g. jotting down customer service phone number from web page-then having to leave webpage to go to Skype to call?-These jots accumulate as bits of paper. Thanks
I don't actually have a hierarchy. The folders you see there are all the folders I have. For random stuff, I have a note called 'Scratch Pad' which I pin to the top. This is where I scribble down random phone numbers and things. Hope that helps!
Wonderful treatise on WHAT to store in Apple Notes, but not a single word about HOW to store stuff in Apple Notes. I think all Apple users believe that the whole world knows how to use Apple software. Well, I don't! I am divorcing myself from Microcrap and switching to Apple and I would like simple, comprehensive hand-holding about what to do. This ain't it.
Apologies, I think it's just because the HOW is simply a case of typing in whatever you want... Or you can drag images/files into a note. It's very straightforward.
Just can't trust a faceless international megacorp with all my stuff. Let alone having it accessible through a cell phone.
Fair enough.
4 minutes into video & still don't show how to go paperless
Thanks for the feedback Richard. I think it's important at the start to give some context to the video. But at 1:16 I start talking about how to add instruction manuals to Apple Notes.
Ethan Hawke speaking.
Haha, not the first time I've been compared to Ethan Hawke.
Too low voice.
Sorry, not much I can do about that but thanks for the feedback.
Sorry, useless. If you had said how to add a photo to Alter notes, or maybe pointed too a place to find that info, it would have meant something. I found your video hoping to learn how to do more with Apple notes than just write with my apple pencil n
Sorry the video didn't live up to your expectations Pete. Thanks for the feedback.