Step By Step: Scan Documents With Your iPhone
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- เผยแพร่เมื่อ 7 ก.ย. 2024
- macmost.com/e-... With iOS 13 it is easy to use your iPhone as a scanner and scan single or multi-page documents. You can scan directly to iCloud Drive and then your documentd would be on your Mac without any additional steps. You can even scan while away from your home or office and they documents will end up in the same place with no extra effort. Your iPhone will flatten the pages and make adjustments automatically.
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OMG - I love this guy. Every freaking video he makes is extremely helpful, to the point, and well explained.
OMG, this is revolutionary for me! I have no idea, why I have been taking photos for so long, when I can do this. It is so simple and super handy. Thanks, Gary! Your channel is great!
every day is a learning day - thank you
THANK YOU!! I've been trying to figure this process out for the last 3 days with no luck. Within 5 minutes you cleared everything up for me. You made this so easy! Best, Rob
Thanks Gary, this will save a lot of time. Works on iPadOS too.
Was trying to play with it awhile ago but I don’t know where my files goes. After watching your video I completely understand and do some customization. Thanks Gary your the guy!
Absolutely marvellous! Never knew it existed, brilliant
I also found some gigs and tripods on Amazon, that would make it even faster.
Thank: Really useful - I would never have found that feature!
Just came across this video. A couple of years ago I scanned a whole load of documents using Adobe Scan. Easy to use, but they are all stored on Adobe's server and I haven't got round to downloading them onto my Mac. Thanks, knowing about this feature will be great for the next time I need to scan a whole load of docs.
Great video. You can do the very same thing in Notes app. Just go to the bottom of a new note and hit the camera icon and scan your document.
I did not know the option of black/white or color to reduce file size. Thanks
I worked daily with the Mas since the Macintosh Plus 512k up tu my Mac 2017. Will you believe me if I tell you that I learn new tricks in your videos.
Thanks
Great tip, thanks. I must have tried a dozen scanning apps over the years, and this is just what I need. Simple and straight forward.
I use a free app named Genius Scan, it saves default as PDF and gives a ton of options for cropping. I use it to pay company bills and it works amazing.
No wonder the hip folks at the Apple store laughed at me when I went in to buy a scanner! Also saved me from subscribing to a third-party app I didn't need. Thank-you again, Gary, for yet another unveiling of a hidden Mac treasure!
Music to my scans! Wow! I've been searching for this all my life :-) I may stop using my Scanner that stopped working with Catalina, a ScanSnap. Prior to this video I had to scan to my Windows LapTop, saved to OneDrive and download it from my Mac. THANK YOUUUUUUUUUUUUUU!
Like David said, every time I watch a video , I always learn something good…..thanks
Never heard a word back in a year. Thanks.
Did you have a question?
Thanks a lot for the awesome tutorial 👍👍
Amazing!! Absolute efficiency 💯 thank you sir!
Thanks Gary! Is there a way to save the file in jpeg instead of pdf? And also, make multiple scans, and save them in single files, not one combined file for all the scans?
Gary is my goto guy when I want great presentation on macs Brilliant tutor.
Scanning into Notes app it’s like a secret awesome app sleeper hidden gem that no one knows about or at least I just realize the power of it. Notes does OCR optical character recognition and scene and an object recognition, making it easier to search for basically anything you take a picture of. It’s really great too. I wish your photos app was this powerful at recognizing text and objects within a photo.
Thank you! How did I not know this?
this is available since ios 11, using the notes app. the only difference in ios13 is that you can do it in files too
That's a huge difference. I scan about 100 or so documents per year to maintain a paperless office. They need to be files, not notes.
@@macmost the scans via notes generate a pdf file, automatically. since ios11. it's basically what you can do today, via files. it's an old feature. but many people don't know about it. thank you for sharing
@@macmost I don't get the 3 dots. Top left is add a folder middle is sort by and to right is new folder and info
Super so nice.
So nice magic scanning clip
Rj
London Uk 🇬🇧
Thanks so much for this great video!!!!
I’ve been using Readdle’s Scanner Pro for this. But this new iOS 13 feature does the same job now. Thank you so much for this Gary! I would never have known about this feature!
I used readle scanner pro but this is so convenient as it integrates into iCloud already.
Hi Gary - This works really well. Only problem is Notes saves a scanned page as a 3mb file as you just showed. What's the best workflow for reducing file size on a multi page document scanned from Notes? Thank you, you are the best. Regards, Anil
You can try: Open it in Preview, export using the "Quartz Filter" reduce size option. But 3MB is pretty small for what you have, which is essentially a series of large images.
One thing you should have added is that you can for example right click in a newly created email, and select scan document. that way it activates the iPhone, and you can scan a document with it, when the scan is complete, it sends it right to the created email. This works in more places to.
Thanks Gary, this is one of many useful solutions I have learned from your channel. thanks again!!
Thanks... you just saved me having to buy scanner software or a new printer / scanner!
Very useful information, as always, Gary.
Happy Holidays.
Perfect. Now, what is the best way to combine several PDF scans into one PDF? Thank you!
th-cam.com/video/vnJNqZc6Hz8/w-d-xo.html
I was using the Notes app document scanner, but this seems better.
I thought I followed all instructions carefully, but one page is wide, next page is narrow, third page is in between. FYI, you are driving me towards a Mac Studio to replace my PC! Ahhhhhhhh
Thanks for the video. Now know how to make scans with my phone. Keep this tunes coming.
Gary, I just recently got my iPhone XR and I don't see a File app. Is there a reason? Any help would be appreciated.
On-the-go and so much easier than going through software on my Mac. After seeing this, I’m finally tossing my useless printer/scanner.♻️
I can't find any files app that you are talking about that has the options mentioned in your lesson. Where should I look?
Who would even see those hidden 3 dots.... thank you
I can use this quite a bit for my paper receipts....thanks!
This looks like it’s OK for an on-the-go solution, but I’ll continue to use my trusty Canon 8800 flatbed and Hamrick VueScan software, which has been upgraded for Catalina.
Wow i never knew this. Gotta delete my scan apps
Great video Gary thanks
Also works great on iPad - probably obvs.
This just "Sherlocked" my OfficeLens app! Awesome!
You didn’t mention anything about a pdf file. How do you do that.
Sincerely, the scan function in iOS 13 has perhaps be implemented, but without OCR recognition, it is quite useless! You finish up with a bunch of documents which are not searchable.
There are a few apps out there which do a better job, like scanning the page(s), renaming the document on the go, automatically apply a filter for best look, caracter recognition and uploading the file to one or several of the most popular cloud services.
I use Scanbot Pro for this workflow which does a good job.
Nevertheless great thanks for your always informative and well explained videos !
Thank you for this as well. I never bothered to open the Files app until watching this video. AMAZING! I could have used
the scanning feature many times before and the instructions are very easy. Terrific!
Thanks so much Gary! This is awesome 🤩
Excellent tutorial. One note: It doesn't convert the scan to actual text - these are photos in PDF format.
THANK YOU 😊
Extremely Useful!! Thank you!
Thank you
Hi Gary😊Thanks for the professional sharing👏🥃Sid from HKG
@macmost I knew about MACMOST for a while now but never really watched the videos. But after seeing some of your videos I have now subscribed and am going through all of your vids as they are very informative. You are a true power user. Can you please do a video for apple shortcuts and using it with calendars, reminders, etc. Trying to get away from 3rd party apps
Do you mean the Shortcuts app on iOS? I've done a bunch on those (macmost.com/tag/shortcuts) -- what are you looking to do with Calendars and Reminders, specifically?
Very good. I will be using your method from today on!
I have an old CanoScan 8800F - not natively supported in macOS but VueScan takes care of that. Can’t scan negs using an iphone.
Thanks Gary. What about a canny large numbers all to one page. I want to put 5 pics all on one page.
Sorry, I don't understand your question.
Hello how can I print it with full size page? It’s only print with 30% less of actual size
Thanks for the tut - I like this. You can also add a "scan" directly into an Apple Note using the camera icon. The strange thing to me is that it seems as though there's some sort of OCR tech at work, as the name of the note often uses the first word/s from the scanned document (!) as the note title. Also to note :) the notes version of a scan generally appears to be a smaller file size in my comparisons as compared to scanning directly into the Files app. I'd love to see a real Scan to Text approach with Apple's Notes and Files apps, otherwise I'll stick with Readle's Scanner Pro app for a bit more robust scanning.
Yes, there is definitely some OCR going on. You can actually search in Notes for text inside the scan to find that note.
Great. Thanks
great man ! thanks. is pdf ?
Brilliant!
Best you-tuber ever seen..!
Thank you, Gary!👍🏻
Excellent! Thanks for telling us about this.
Great video Gary. Thank you for posting. Please can you tell us if there is a way to reduce the file size (or set to a smaller file size) when we scan using our iPhone? (I noticed that my scans are very large.)
There's no setting for that. Maybe get a third-party scanning app? Or just use it as-is. Storage isn't as expensive as it used to be.
Scanned document doesn't appear on MacBook. I found I need to airdrop it, and then I can find it in downloads. What setting do I need to set so it goes to the MacBook like in the video?
Assuming you are using iCloud Drive, just scan into anywhere on iCloud Drive and look at the same location on your Mac. But if you just want it on your Mac, then you can initiate the scan from your Mac. I'll have a video on that soon if you can't figure it out before then.
TinyScan works well
Thanks Gary.
WOW...Thank you so much
How did I not know this...
Hi do you know how to make the scan result to be in A4 size? I realize that when I tried to combine the scanned file by iphone with another normal pdf file which is an A4 size in one same pdf file, they are not the same size.. My scanned result is way bigger than normal A4 size..
The scan is always just going to be the size of the physical object you are scanning. I suppose you could import it into a Pages document set to A4 size, placed how you want on the page, and then export that page as a new PDF to force it to exact measurements.
Hi Gary,
Is there a way you can use an iOS Shortcut to get straight to Scan Documents?
I don't see any "scan" action in the Shortcuts app, no.
@@macmost I did look, but couldn’t find it - that’s why I asked, at least I know that it wasn’t just me being shortsighted.. if you found (or didn’t find) the same as me I feel a bit better.
Keep up the fantastic work.. my son and I love watching your tutorials together - it’s one of our father / son times
Gary, many thanks for this tutorial. I have a silly question. The file sizes of the documents I scan using this process are larger than I would like them to be. Is there a way to use the settings to change the resolution and produce smaller pdf's? Not sure if I am explaining myself well or no?
The sizes aren't that bad when you realize it is a huge image for a scan. But if you want to compress them, I did a tutorial on that. It is for Mac though. th-cam.com/video/_8D0UeiWD84/w-d-xo.html
I did this and the scanned PDF on my iPhone is 40MB and it too big to send. Is there a way to scan to a smaller size? It would be great if you could change the resolution like a real scanner. Compressing the PDF decreases the quality.
There are settings for compression/quality if you look before you scan. But you can also get third-party apps if you really need to compress it more.
@@macmost I did not see any way to do this on my iPhone so I ended up having to use Preview on my MacBook Pro and exported the PDF to a smaller size. I got this idea from another video of yours so thank you. I appreciate your quick reply.
I still don't think this technique should be used for photos. I hate when people on Instagram take a picture of a picture and there is this big over exposed area in the corner where the flash went off and the other side of the picture is way to dark. I wish people would just take the time to use an old fashioned scanner which has nice even lighting going across the whole photo. By the way if your default scanning software, like image capture, doesn't work anymore you can still rely on third party solutions. VueScan works good on Catalina for an example.
Hi Gary. Thx for this video. I wanted to ask: Is there anything that iOS 13 brings to scanning BESIDES the iCloud integration you demoed? I have an iphone 6, stuck in iOS 12. (I'm looking for more reasons to upgrade.)
Anything like what? What are you looking for? I think iOS 12 supports continuity scanning (use iPhone to scan to Mac) but iOS 13 supports scanning right in the Files app like I show in this video. There may be more quality options, but I have no way to look back at iOS 12 to compare.
Very helpful
No such feature available on iOS 13.6, iPhone SE 2020? Did I miss something? The iCloud swipe down doesn’t reveal the 3 tiny dots, but a “Sort By” list. No “Scan Documents” feature anywhere. 🤔
It would be there for your iPhone if you are using iOS 13. Are you in the Files app? Play around and you'll find it.
Never mind. I found it. 😀
It didn’t appeared on my Mac why??
Is the file saved as ".pdf” automatically?
The file size is large, to large to send. Using compress file didn’t help. Any suggestions?
The size depends on what is inside. If compressing didn't help, then it is probably already well-compressed. Perhaps try using a cloud service instead of "sending?"
@@macmost Thank you very much.
How would you remove a finger from the scan?
Remove a finger? You mean because you were holding down? You could edit the PDF in Preview I guess. Instead, just use another object to hold it down or something.
I have an iPhone 6 with iOS 12.4. Will this apply to my version? Great vids. Happy Subscriber!
You'll need iOS 13 for what I am showing here. But you can still use the Notes app (and other third-party apps) to scan on iOS 12.
How can we search these scanned documents? Is there a way to search a word in one of the pages???
Yes. Try it. The OCR isn't perfect (no OCR is) but it will tend to find words. I always name the file something that will make it possible to find, though. For instance, if it is a water bill, I will make sure "water" is in the file name.
The only issue is file size.
I’m trying to find a shortcut to this.
I have a Documents folder in iCloud. Inside of this folder I have a number of other folders named according to the type of document I’m scanning, such as bank statements, medical and insurance.
When I receive a physical letter, I use the Files app to scan the documents in to the relevant folder.
What I’d like is to create a shortcut where the ‘scan documents’ function is activated, I take the photos and when done, I am prompted to save it.
I’d like the list of folders to show at this point so I can then tap on it and have the document save there.
Would anyone have an idea of whether this is possible or not?
Thanks!
Can't think of any good way to make it do it exactly as you want. So come up with a process that works with what you have.
@@macmost Thanks for the reply!
I found a workaround
> Take Photo > Make PDF from photo > Choose from Menu List > (for each folder name) Get PDF > Save PDF (to sub folder)
Works well, but I can only set the camera to take a specific number of photos, so can’t work with variables for multi page documents.
I’ll keep trying!
What scanner were you using? Thank you for videos! They are awesome and quick practical tips!
I was using a Fujitsu ScanSnap S1500M.
Thanks for the info Gary. I thought you would say that. I recently moved offices and haven’t gotten everything hooked back up. That’s also the scanner that I have. Was not cheap. Thanks again for your work. You’re doing an amazing job.
I have the same scanner. ScanSnap has released a new app-“ScanSnap Home.” Works like a charm! Love your tip also. I will be using both.
scansnap.fujitsu.com/global/dl/mac-1014-ix500.html
Nice tutorial but it seems to me it’s about the same as taking a pic of it. At least as long I cannot use any ocr technology
The difference is you would have to take a pic holding the camera exactly level to the paper, which is nearly impossible. Then crop it. A "scan" photo is correcting the perspective and then cropping it for you. Plus it easily allows for multiple pages and packages it into a PDF.
I scanned an 8.5 x 11 page with the iphone and the PDF file and document sizes were 3.4 MB and 24 x 31 inches respectively. I compared that with an 8.5 x 11 PDF document saved from my email which was 51 KB and size was 8.5 x 11 in preview. Is there a way to adjust the file and document size that is created during an iphone scan?
A PDF created by an app is going to be pure and clean -- it isn't a photo but the exact lines and text from the document. Scanning is always going to be bigger because it is a photo with pixels. You can play with the settings I show to reduce the size, like set it to grayscale or text.
@@macmost Yes, thanks. What about the overall dimensions? In preview, I press command+I to get info and it shows approx 24 x 31 inches. I scanned another page with Scanner Pro app which made the dimensions 8.5 x 11. It's confusing how the dimensions and resolution are related, and why the iphone scan defaults to such large dimensions.
wow that's awesome...Thanks!
I have a new folder icon instead of 3 dots
Are you sure you are using iOS 13?
@@macmost no...I have iPhone 6plus.....not the s......so mine won't update to it....
Is there a process in the Mac to convert the pdf (of an image of the text page - as per the vid) to a text pdf? Or is that a job for Adobe?
For that you need OCR (Optical Character Recognition) software. You can find them in the Mac App Store. Scanning will do it, but only for searching. You don't have access to the text.
“…pinch out to go in…”
3mb for scanned docs ?! Too much
How Big is your Brain Man???