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How to book Travel for your Executive
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- เผยแพร่เมื่อ 27 ม.ค. 2022
- In this video, I will break down best practices how administrative assistants pull together Travel for your Executive's. I will cover different flights options, hotels and ground transportation.
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DISCLAIMER: The contents in every video posted on The Exceptional Assistant are for Entertainment purposes only. All tips and tricks, better practices and all information provided in the videos are not guaranteed to be appropriate for your unique situation or for your company/corporation. It is recommended that you as an assistant or any person(s) watching the tutorials on The Exceptional Assistant refer to your Human Resources department to ensure you are in line with your company’s policies and procedures before incorporating any information published on The Exceptional Assistant.
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Love all of your videos! Currently trying to get an Exec Assistant job and these have been more than helpful! I was also taking notes! lol
Thanks Christine, I appreciate that. :)
New subscriber from south Africa
Thank you so much for the video! I'm starting in this role and while I have the basics, these deeper insights help so much!
Thanks a lot! Please, do more video like this. The information is extremey useful I even was taking notes)
That's awesome! Thanks so much for watching :)
Hi, Sheri! I love your channel. Thank you for these wonderful and helpful videos! I hope you will add closed captions next time! You're the best!
Great informational pointers definitely helped with my process
I'm so glad Stephanie. Thanks for watching. :)
@@theexceptionalassistant Can you do a video on Calendering and Expense Reporting?
@@stephaniebradford6952 I actually have one for calendaring, it’s called How to manage a complex calendar". Yes, I can do one on Expenses.
I too am trying to move up and secure a position as an Executive Asst. It would be absolute genious if you had a school or course! Yess???❤🙏🏾🙏🏾🙏🏾🙏🏾
Love this!!! I’ve got to take notes!
Hi Sheri! Thank you for the tips! Really helped me a lot! Looking for more videos! 🥰
Hi and thanks so much for watching. :)
Absolutely love these tips. New subbie
Thank you so much :)
I have a best practice question. I am going to use a room block link to book 9 rooms for C Suite Team. Should I book each person one at a time? I need a room confirmation per person for records and travel purposes. So, I was thinking one at a time. But then the credit card will have all of these charges showing instead of one single charge and my boss may think it's strange. Not sure the best way to do this.
Hi - I would call the hotel and see if they will book the 9 rooms for you with one credit card and ask them to provide you with separate reservation numbers, if they say no, then I would reserve the rooms separately so you have the individual reservation numbers.
@@theexceptionalassistant Thank you so much! Also, I keep getting push back albeit gentle from the former Incumbent on how to do things. But all of the suggestions are the exact opposite of what my Exec tells me to do. So I do things per his instructions. I feel like I’m caught in the middle.
@@hoaryhair If your executives direction is to better align with the way they work, then you're going down the right path.
What I am confused about is how is all this info typically presented to executive? On a standard Word itinerary? On an Outlook calendar appt? I know different execs will have different preferences, but could you tell us some of the ways you typically give them all info they need re: international stipulations, car rentals, etc?
Also, if there are issues with their travel (e.g. flight cancellations), do they contact you (even after hours) or do they resolve themselves?
Thank you.
Hi there - you wouldn't present all the information to your Executive, these were all examples but here is what I will tell you, set a 1:1 with your executive and ask what their preference is for flying. If the meeting location is close to the airport, Uber would work fine but if its a ways away, a rental is the way to go
Sorry, I didn't answer the second half of your message. For urgent issues, if your company uses a travel agency then they should contact them after hours but there will be times when they will call you to call for them, just an FYI.
@@theexceptionalassistant Thank you so much for the reply. I mean for their actual itinerary, not during the planning process. But I googled and saw that they typically put them on a word doc. Thank you. 😊
@@theexceptionalassistant Hm, okay. Thank you very much! 😊
Do you have courses for Executive Admins on Travel Arr for Executives?
Is there a specific App you use or platform? Or a basic internet search for airlines and hotels?
At work we have a specific travel company but the internet can provide the same information. :)
@@theexceptionalassistant thank you.