How to Create a Rule in Outlook to Always Move Emails from Inbox to Specific Folders | Outlook Tips

In this video I am explaining how to create a rule in outlook to move the emails from inbox always to some other folders or even sub folders under inbox.
The simplest procedure is as follows:
Always move messages from a specific sender
With a message selected and previewed in the Reading Pane or open in its own window, in the Move group, click Rules, and then click Always Move Messages From.
Select a folder, and then click OK.
However I have explained an advanced method to move outlook emails including already existing emails in outlook inbox to the specific folders.
For more outlook related tips visit this tutorial : • Outlook Tutorials
And also If you have the following queries this video will be helpful:
1. How to Create a Rule in Outlook?
2. How to create a rule in outlook 365?
3. How to create rule in outlook 2016 step by step?
4. How to create rule in outlook 2019 step by step?
5. How to create a rule in outlook to move emails to a folder?
6. How to create rules in outlook 2013?
7. How to move emails in inbox by rules?
8. How to create rules for inbox emails?
9. Move emails from specific sender always to sub folders. If you want to contribute me anything use this link : www.paypal.com/paypalme/techs...

[@kenalexander7614]

Very helpful and concise. Answered my question and solved my problem, thanks!

[@lashylimra1499]

Very easily explained.... Even a fresher can also understand this. It's sooo easy... Amazing tone. Rate of speech is perfect!!!

[@shivangisrivastava1158]

You have saved me from a decade of frustration. Hands down Sir

[@StardustSJ_]

This is very helpful and solved my issue. I wasn't clicking on "where my name is in the To or CC box." Once I did that, voila. Thank you!

[@ezking15]

Thank you for super simple and great instruction. It was fast abut slow enough to follow!

[@debrayoung244]

Hi
I am not tech savvy “at all” but this is exactly what I was looking for and you made it soo simple even for me.
Thank you

[@nyibechecornelius8024]

Thank you very much. Very helpful!

[@lindanidube8021]

Very helpful, makes management of mails easy

[@TheTechnologyZone]

Yes it does!

[@antem.7938]

Thank you. Great video!

[@michal3833]

this was super helpful! thank you so much :)

[@chloeperilla1826]

Thank you !! This worked for me!

[@plantlove8921]

This was very helpful thank you!

[@TheTechnologyZone]

Glad it was helpful!

[@cutiepiesam5682]

Thank you for this video, now I'm able to reduce my email traffic

[@aishwaryasinghe3029]

Thank you so much this was very helpful ☺️❤

[@noorgani8108]

Thank you, very helpful.

[@davidpaschall7791]

Very Helpful - Thank you!

[@TheTechnologyZone]

Glad it was helpful!

[@zachbrown5052]

Making things easy. Thank you very much sir!

[@user-it1mz3rd8h]

Excellent, great tutorial

[@kaijunior4339]

This is way better than going to settings and creating a rule. Thank you Sir!!

[@witawita.z]

Nice one! Thanks

[@i8888i8]

very helpful video - Thanks 1000s times

[@louisep4805]

Great help thanks so much!!

[@ravigoyal1866]

Thanks you. This video is super helpful for all users. thanks you for this.

[@tommyprotrampx]

Nice! Thanks!

[@TheTechnologyZone]

Welcome!

[@panthadipriya1150]

Thankyou!!! - very helpful...

[@meyj5781]

THANK YOU SO MUCH 🙏🏾

[@TheTechnologyZone]

Any time!

[@ogoslifestyle4526]

This was very useful. Thank you

[@barshapradhan7920]

Thank you … very helpful

[@mrroman1134]

Thank you very much friend

[@kirangowdak5983]

Thank you it helped a lot 🤝

[@bhuviblogger1127]

Good and Thanks for easy understanding 👍

[@prafullwagh2970]

Thanks .. nicely explained

[@yourlandladysson6395]

Thanks really helpful 😊

[@_Salaar_khan]

Thhanks man. JazakAllahu Khair.

[@navitabhatia6204]

Very helpful video!!

[@beatemup2012]

Thank you very much!

[@TheTechnologyZone]

You're welcome!

[@Abdulmajid-yn7gw]

Thank you, really it is helpful video

[@akiciao6028]

Nice. Great help.

[@TheTechnologyZone]

Glad you think so!

[@ipshita_wish]

Thank you for this..sorted my everyday problem 😅

[@elchinbaghirov]

helpful, thanks.

[@anyakawaiix]

Thank you!!

[@riyaverma2039]

Very helpful 👍👍

[@jasvindersingh2192]

Really helpful

[@AshishSharma-kg7zy]

Very helpful video, Thanks

[@TheTechnologyZone]

Glad it was helpful!

[@yogeshsharma-jy2rs]

Thank you for explaining

[@TheTechnologyZone]

You're welcome

[@hemalatha2655]

Thank you very much

[@melisahninjipa4867]

Excellent..Very helpful 🎉❤

[@juliusaprill9931]

Thanks bro you're the best

[@ramyakancharla261]

Thank you it's very useful

[@TheTechnologyZone]

You are welcome

[@Ms07426]

Very helpful 🎉

[@mandeljohntuang2754]

Question: we do have shared email, does it also apply to others who are receiving it?

[@benazirshabana4218]

This was helpful 👍

[@Naveen299]

Thanks its very help. Also could you explain how this folder rules can be executed automatically to all in coming emails. Instead us press run now option each time. As it didn't work for me.

[@nidheeshchalla4767]

I have tried the same but instead of mail i selected with a "specific word in the subject" and I have run with all the messages in the inbox....here the issue is future emails are not going to the specified folder so I have to run the rule again....is there any solution for this?

[@JOEditzz]

Very useful information 👍

[@TheTechnologyZone]

Glad you liked it

[@lilianpapa5473]

Thank you so much

[@nja4273]

Thanks. Very useful

[@TheTechnologyZone]

Glad it was helpful!

[@hamadej]

So much helpful

[@GarbanzoBeansFan]

Nice work. Helped alot

[@TheTechnologyZone]

Glad it helped

[@mathewvarkichan45]

Thanks a Lot bro ....Indians are always great to teach

[@TheTechnologyZone]

It's my pleasure

[@saikalyan1908]

hi
This was a really helpful course

[@aiswarya4361]

Thank-you ❤️

[@TheTechnologyZone]

Wc

[@govindraj6041]

Thanks it's useful for me 👍

[@TheTechnologyZone]

Glad to hear that

[@Hiteshoot]

Very helpful thank u

[@TheTechnologyZone]

Glad it helped

[@lasyagajavelli594]

Worked..Thank you

[@lasyagajavelli594]

Coming here for the second (Of course I forgot how to do this stuff). Helpful again. Thank you

[@saddamhussainansari9380]

Thank you❤

[@purple9rain]

Does this only work on desktop? Because I can't find 'rule' on the app? Thanks!!

[@nehadwivedi6418]

A big thanks to you

[@TheTechnologyZone]

ur wc

[@arun9743]

Thanks 👍

[@reliable5349]

Thank You...😊

[@TheTechnologyZone]

Welcome 😊

[@nehamahajan3559]

Helpful

[@eljefe2423]

Thank you

[@theletov]

you da real mvp

[@snuggledash4332]

Thanks pal

[@farrukhnawaz6414]

Great video...

[@TheTechnologyZone]

Thanks for the visit

[@sushmanaidu4249]

Thank u thank u

[@anniesantony7758]

In case I choose subject and can I choose a keyword from the particular subject??

[@ephocss]

Thanks

[@maheshmahi9540]

Great..

[@NIHITHRAJ]

Hey how to check the oof status of recipient in the outlook via python before sending out the mail?

[@noreenxod]

Hi, how do I separate old emails into another folder? I tried making a rule to have all 2023 emails go to a certain inbox but it won't, what should I do?

[@keshavmalusare5133]

Thanks 😍❤️

[@TheTechnologyZone]

You're welcome 😊

[@allenbennett8735]

How do I crate a rule to move messages containing 'Bella" in the subject OR "30-Day" in the sender's address?

[@user-uy6su5bo1s]

Thankyou❤

[@TheTechnologyZone]

You're welcome 😊

[@amjagadeeshjaggu27]

Superb helpfull

[@TheTechnologyZone]

Glad to hear that

[@harshithmurali9552]

Is it possible to implement the same in a shared mailbox as well....will it work?

[@lusifortripathy5610]

Thanks for the video, I want to know - the mail should get deleted if "2 specific words" are there in the mail body, how to do it ? Suppose in the mail body 1st word is "Hello" & 2nd word is "Bye" - if this condition satisfies then only it will delete the mail otherwise if only one word is there then it will not delete... Please suggets.

[@bhargav1671]

can i set a timer like every 15 minutes, i want to move the mails to my inbox to a destinated folder

[@fabperez217]

Why do you want that? Can you tell me what you are looking to achieve? (I manage the rules on Outlook)

[@getaddicted9933]

It was very helpful thank u so much 🙂

[@TheTechnologyZone]

Wc

[@alexandrawoodard9503]

Is there any way you can create a rule for all messages that go in the To and Cc field redirect to a certain email?

[@lewisfriend1705]

Hi All,
Yes, you can automatically forward all emails received onto a different email. Or even choose specific senders emails to be forwarded. Bare in mind, that if you are transferring work data using other peoples personal information to a personal email, this could be deemed a breach of GDPR. You won’t be breaking the law, your company would be, because it would be your companies responsibility to ensure this cannot happen and to safeguard the data. However you will be heavily disciplined or even sacked if caught as it could risk the companies reputation and lead to large fines. It would not take long as the IT team to discover this as they would more than likely receive a spam report. Because of the abnormal amount of repeated traffic.
Tread carefully and evaluate if it worth it people.
The best use of this tool is moving emails internally to folders in your email app. For example, if you work with 4 clients, John Doe, Jane Doe, Elma Thud & Likkle Timi you could make folders accordingly with their names, and set it to detect Keywords like (Elma + Thud + ET + E.T + Elma.T) and if it is in the message, it will automatically move it to the corresponding folder. You can then set it to show on the folder that there is an unopened email waiting. This would massively streamline your work flow and help prioritise whilst at the same time keeping your inbox tidier.
Please anybody correct my 6000 word essay if I’m wrong or have missed key points.
Kind regards,
L

[@fiapiya5096]

what happened if i were to delete the folder? will my emails in the folder be deleted too?

[@Naj_B]

Each time I need to run the rule..its not working for future emails...any suggestions for this

[@idcard8134]

Super

[@TheTechnologyZone]

Thanks

[@dasthagirik8840]

I have one boubt , if we delete the facebook folder . In facebook folder mails will go to inbox or permanently will delete.

[@SkarduGammer]

Thanku

[@TheTechnologyZone]

Welcome

[@sathishkumar1750]

tq

[@sharangkansrikaneshan492]

how to do this on a shared mailbox?

[@zangoooz1]

I tried it, but new emails from the same sender is still going in inbox folder, the new ones are not going in the new folder automatically.

[@zangoooz1]

do we need to uncheck : "Stop processing more rules option" in the select action window? Because you didn't do that in the video?

[@sivasankaryashwanthsai4416]

👌

[@TheTyphoon365]

if only they actually worked