How to use Microsoft Word's mail merge feature to merge into individual files.
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- เผยแพร่เมื่อ 29 ต.ค. 2019
- How to use Microsoft Word's mail merge feature to merge into individual files. A normal mail merge process merges all the records into a single file, this tutorial explains how to merge records into separate files, one file for each record. The video uses the Master document feature to achieve this. Mail merge, use heading styles which become the file titles. Only use allowable symbols. Micosoft Word tutorial. Mail merge in word. Merge to a file not a document.
How to use Microsoft Word's mail merge feature to merge into individual files. Must know heading styles before you can do this. You must know outline and master document features to use this feature.
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How to use mail merge to merge into a file rather than multiple records in one file. Courses at www.itseasy.co.uk and online courses are available at www.itseasytraining.co.uk
Thank you for your time.
View> outline >show >create > save
Thanks
I’ve already commented below but I want to say a thank you to the poster. I’ve been using this solution with a few adaptations now for about a month, mailing thousands of customers, it’s saved thousands of hours! Credit also obvs to Microsoft!
Thanks for sharing
Awesome, thank you for walking through this process. It should be easy, but kicks me in the face every time.
Did you set the heading styles
This saved me so much time. Thank you for explaining it so well!
Glad it helped!
Thanks for the video - I knew there had to be a native way of accomplishing this without coding, installing extensions/plugins or 3rd party solutions
You are welcome
Excellent - very clear, easy to follow - thanks so much!
Great to hear!
Awesome video! I can't thank you enough!
Thanks
Thanks for the vid, appreciate it
You're welcome
This will save me so much time - thank you!
Happy to help!
Thanks so much for this, it's helped me immensely!!
You're very welcome!
Very useful. Thank you for this video!
But I have a question: how do you get all the final individual files with all 3 fields (title last and first name) as a name of the file?
Thanks.
If the name etc is the first line Word should pick it up
Good video Sir! Thanks.
Thanks
Will definitely try. Thanks a mil.
Most welcome 😊
Great, it works, many thanks!
You're welcome!
Excellent vid - really appreciate the tips! My files are getting saved in a totally different place, think this might be a onedrive syncing issue though... Unless you know different? Thanks!
Glad it helped! Yes Onedrive stops it try saving to C drive
This is fantastic and might save a significant amount of time. I've noticed that when all the individual files have been created, each file has 2 pages (even though in the merge document it shows up as 1). I see in your example you had the same issue. Any thoughts on fixing this?
Hi, somebody else mentioned this and when Itried to get rid I couldn't it just keeps creating a second page. I have not been able to get rid other than manually.
I would also love to know if there’s an answer for this. I had to add a background on to my PDFs to outline that the blank was deliberate, to avoid any confusion from the recipients.
Very usefull thank you!
You're welcome!
Hi, thank you for sharing this tips. I failed doing this for the files with header (it's only at the first page of each doc). Do you have any idea why?
Are you using Office 365? You need them to save to the local drive.
Amazing thank you
You're welcome
This is so helpful, thank you for sharing! Do you happen to know how to save the individual documents as PDFs rather than word documents?
Hi Clare, I don't think you can as it does not display that option when you merge.
@@ITsEasyTraining1st Thanks for your quick reply! I will definitely refer to this video for future mail merges.
Why you need to do in in PDF, after you merge the documents in word, just use protection for the whole document and put password. Or you can save each doc as pdf, but not feasible if you too many documents. Unless, if you can save as by highlight all the documents and print as pdf. Play with it, put a few testing files in folder, highlight without opening, press print from file option and save as pdf
Thank you so much!!! This is such a life saver!
thanks
Hi Steve, thank you again. I am using a window from a standard PC. My words document has a header and that seems to disappeared. When I try to add in the individual document manually it just to two pages instead of one. Any tips please?
@@daphneho115 The header disappears because when you use the Master document create feature, a new document is created so the header would not be there. It's a bit of a pain I know, I had to think about it for a while. Once you have the separate files created you should be able to open them as normal documents and then add a header again. It is not ideal I know. The header issue throws a spanner in to the whole process. It works fine without headers.
Thank you Steve, no worries. This video is already a great help! One last question, my original template only has one page, do you know why I have now 2 pages for each document after the mail merge, and how can I delete the 2nd page I guess manually?
@@daphneho115 I am not sure but it could be that when you create documents in Master view, there may be an extra line at the end of each document, which could generate an extra page. I am talking about the bit where you see the page breaks
THANK YOU SO MUCH for this video... However, I'm running into a little situation. My title was formatted as last name, first name - document name Date.When I did the save, all the file names were only showing as a last name only. Would you please assist me in understanding what may have happened?
I tried and got it to show title surname and firstname but then only the first number of the date. I think this is a limit on Word picking a file name. C:\Users\Steve\Documents\Mr Smith David 9.docx
C:\Users\Steve\Documents\Mr Collins Chris 5.docx
I could not get it to capture anymore data but if I find out I will post here. It may be a case of playing around with the style formatting
So cool
Thanks
Thanks much for this video. Very helpful! How can I produce multiple PDF files from master?
Not sure about that one
@@ITsEasyTraining1st when you save AS try to choes save as PDF file , i didnt try it but deserv a try logically/
Hi there, thank you for the detailed explanation. I have tried it but it ended up that the save file came out only with 1 file instead of the multiple individual files. I have followed the steps one by one, are there any steps that I missed?
Make sure you are saving it to the C drive and not OneDrive
I just gave this a try and was getting the "this selection does not consist of heading levels" error. Rather than select all, I did a manual select and left out the top and bottom blank lines. The error I got next was "word cannot create a subdocument within a table" - but to get good consistent formatting, I did make use of tables. Any suggestions?
It does not work within a table as far as I know as the Headings are in cells
The method works but had a lot of limitations. I am finding it strips out my header entirely.
Yes it does becuase it creates a completly new document
And if I wanted to print only certain documents in a large file how do you suggest doing that. Out of 3,000 docs, say I wanted to print 25-44, 50-75 etc.
If you are talking about mail merge and my example, you should be able to filter them as you merge. When you select merge to a document a filter box appears, type the record numbers you want in the box.
Thanks this is a very useful video, I tried it out and it worked however, an extra page gets added, can you help me fix this?
I know it does, I have not been able to stop it, sorry
Thank you for the video. My issue is that I am creating letters to send to individual clients. Before my heading has to be a date. When I go to create as the last steps, it does not like that I have a date before the actual heading. How can I fix this without changing the layout of my letter?
You need the first line to be a heading style the date would have to move
Is there a way to do this method and keep the header and footer and the general layout of the letter the same? ive done it but the files are without formatting and headers or footers.
You can't have headers and footers as a new document is created. Cut the hears out and paste them into the main document area. After that merge and the headers will appear but in the body
Good day, Mr. ITsEasyTraining1st. May I do the same, as instructed in your video, whereby my merge document is based mainly on headers and tables? I use the Word/Excel 2013 versions. Thanks, LL.
Yes, you can
@@ITsEasyTraining1st "Yes, you can"? I'd appreciate a bit more effort than that, if you don't mind, given your videos pertain to "training" the public on becoming more technologically saavy. Thank you.
This is exactly what I needed for my report cards. The only glitch I am having is there is an extra page after I complete the master document. Any ideas? I appreciate your help!
I have the same problem. How can I get rid of the extra page on each document?
not sure you can, it is looking at the section breaks in the source document, there is one at the end, which before you try you can't delete
Hi! Great video, thank you! It worked almost perfectly, however when I open my newly created word documents, it has changed a lot of my font and formatting. Do you have any suggestions on how I can avoid this from happening? I'm creating hundreds of personalized letters, so going into every one and editing the format isn't going to be best solution here. Would really appreciate if you could help.
Had the same issue and with 3000 cases live today I nearly sh&t myself. However after continually resetting the font and paragraph settings throughput the process, it worked fine with no formatting issues! I guess you’ve worked this out by now, just saying in case others have issues! Namaste
Let me check
Yes! I was able to figure out the issues as well in the end. It look quite a bit of fiddling around with the format settings. I’ll be happy to explain the steps I took if anyone else faces this issue.
The only other “issue” I had, was that it would create an additional page after the page separation break. Meaning that when I converted the document to PDF, an additional blank page would follow at the end of my document. I wondered if anyone else had this too? And if there was a way to prevent this?
@@reblfleur16 I am having this problem massively. Any tips?
@@ITsEasyTraining1st Any guides on preserving formatting?
Hello. Even though I do have a heading it keeps telling me "the selection does not consist of heading levels" please help me understand why
Your Heading must be one of the preset Heading styles from the Home Tab, you can modify these to suit , but you must use them.
@@ITsEasyTraining1st I can see where I can modify settings of the Heading Styles, but I'm not sure what it should be adjusted to?
You must use the Heading style that come with Word, not your own. You can modify the style to suit but it must be based on a preset style
@@rayson83 What ever you like, as long as the source is based on a current heading style, you can change it to suit
@@ITsEasyTraining1st Yep...using the pre-set Heading Style. I'm wondering if I need to modify something in the settings of said Heading Style to make it work
Hi Steve, great video and it works well if my heading is right at the start of the document. However I want to use this for letters which start with to whom it may concern and then the name follows underneath that. I want the name of the individual to be the header. When I click the create button It says "the selection does not consist of heading levels" Is there anything that I can do to work around this?
I am not sure about this one, the whole thing works be picking the heading style on the top line. There may be a way with a macor used to ad to whom it may concern after the merge. a bit of trial and error I think
@@ITsEasyTraining1st I know the original comment is older now - however, I wanted to share the work around I found which is to add white / invisible text at the top of the doc with the fields you want for the file name - set that as the header and then the file name works and no one knows the white text is even there. Hope that helps.
@@ITsEasyTraining1st i have a solution for you .: at the first start of the document write the field you need to save as and make the header format but in whited color to be invisible then you can start the document with all the fields and text you need , and continue with Mr. Steve Saxon method to save all your documents . it is just a logical solution that I tried it. hope you successes.
@@jscastell26 awesome tip!
You make the name as header. Example Dear Joe Doe(that is a field), highlight it and make a header. Make sure you delete dots, unecessary caracteres on the top and bottom to avoid the error you are having.
When I try this, the formatting in my individual documents changes (the Styles revert to the Word default presumably). Any tips for locking down the formatting before splitting the document?
Becuase it creates a new document which is based on the Normal template, it will take the formatting from Normal.dot. If you make changes to that it may help
Nice video. I've run into a problem where I have a multiple page document and when I follow these steps it adds an extra blank page at the end. I assume it has something to do with the template but I cannot figure out how to avoid the extra page.
Try selecting the Outline view and see if there is a break. You may be able to clear the break. I am not sure why it would do that but you are probably correct. Try removing the break before the merge.
@Barbara Dunseith did my suggestion fix it
@@ITsEasyTraining1st I believe your suggestion does fix it, but it is quite laborious if there are hundred of pages and therefore hundreds of breaks that need to be removed.
Thank you so much! Very helpful!!!
You're welcome!
Really helpful, but have (probably) stupid question. I want to have each of my documents with the same header and footer but so far I'm not having any luck. Any thoughts? Thanks
It won't pull the headers through as it createa new docuemnt. You woud have to add the header to the source document
I have a header with my logo and document information. Below that, I have the names of individuals. I formatted the names with the heading format and tried to follow your directions, but it keeps telling me that the selection does not consist of heading levels.. Help.
The first line has to have the heading style, that is what becomes the document
Hmm, set the heading style, its the first line of the file (apart from header/footer). I see seperate documents, it saves only one. 365 word. The only catch is my header is generated from the mail merge? Anyway I cant get this to work (9 attempts). Any ideas?
It won't work if it's saving to OneDrive, try saving to your C Drive. The header and footer will not come through as this process create a completly new document. You would have to add the header and footer into the document.
@@ITsEasyTraining1st thanks, that could be it, gonna try it. I was using onedrive. Damn on the header and footer.
hello.... thank you very much I was search for such a way to save certificates for my 800 students and finally I am don thanks to you .
but unfortunately my template has a logo of my school in the template header , so all the documents was saved without the logo in the header. have you any way to keep my header on. pleas your help.
You will have to put the header into the body of the doc becuae this pricess create a new file completely
Very good video and great channel! I use the Word mail merge feature everyday with data coming from Access. The Access file is on our physical server. Now I want to move everything in the cloud via Microsoft 365. So I created a Sharepoint list and put my Word templates in Sharepoint. But I am unable to connect the Sharepoint list as the source of my data to continue to use the Word mailmerge feature. Do you have any idea how to reach my goal? Thank you for your guidance.
I have not managed to get this feature working with OneDrive, each time I have moved the files to the C drive. A bit of a pain I know.
Sir, how can we do this mailmerge using vba?
Is this Office 365?
I don't really know, but usually if you can do things manually you can do it in VBA
im having problem bcs my files have header and footer, it says "the selection does not consist of heading level". do u know how to fix this ?
The header and footer will not come through because new documents are created. The first line need to be a heading style. For example a persons name. The heading style is what triggers a new document.
For some reason my sub documents don't get created. Is there a security setting or something I am missing?
Does it save to One Drive, that can sometime cause an issue try saving to the C drive
hI, HAVE 230 CERTIIFICATES THAT HAVE TO BE EMAILED TO INDIVIDUALS, AND i KEEP TRYING TO SEPARATE INTO SEPARATE FILES BUT iT WONT SEPARATE, DOES THE TOP LINE HAVE TO BE THE HEADER LINE AND DOES IT HAVE TO BE ONE OF THE MERGE FIELDS BECAUSE i HAVE MULTIPLE HEADERS ON THIS CERTIFICATE...PLEASE hELP
The top line does not have to be the heading but you will find the first record missed off, you might have to create a blank certificate. . When you higlight all the documents avoid picking up any blank lines or additional line with normal text. If it doesn't work go to me website and email me a copy of what you are trying to do and I will have ago
Hi, Tnx a lot for the video ! really awesome explanation ! I did the whole procedure and when I saved the letter I got only one file that includes all the letter as links to a different folder (not the one I saved in)
how can I save all the files in the same folder as you did ?
ru using Office 365? If you are you might have to save it to the C: drive
Hi - every time I follow this process it absolutely destroys my formatting, making changing every spacing to 2x what I had it before. Do you know why this is? I even changed my default template and went into Word settings and checked the boxes to not add a space before and after paragraphs for new documents.
I am not sure why this happens. Are you using a template for your mail merge? I would try with a blank document and see if it still does it
thanks
I am dealing with a larger (3 page) document and I am setting the top paragraph as a header. I am able to see each of the documents in their own box when I click create, but then when I save, they do not save individually. Then when I open the saved document, it just has a bunch of links that when I click them, the individual documents show up. Any ideas as to why this is happening as opposed to what happens in the video? Thank you so much!
you're not using Office 265 are you?
@@ITsEasyTraining1st Nope! Office 365. I copied and pasted the link locations in my PC and found where they're all being stored so I guess this works to an extent. Just not ideal. Please let me know if you have any ideas. Thanks you!
@@iwatatatahh will di
LOL, it became master document. You need to expand, if you want to see the master, or you go to your folder to see the subdocuments, the merged documents.
why cant i get this to work with header and footer? Works very well otherwise
It is because you are creatining new documents. A work around is to copy the header and footer and place it within the document, then all the new documents will have the information. Not perfect but it works
your final document shows page 1 of 2 - how do you get rid of the 2nd blank page?
Good question, I have not found a way of deleting that
This works perfectly for me except for one problem, it adds a blank page to every document that can't be deleted. Is there a work-around for this?
I am not sure why, I can't really answer unless I have an example of your source file. The source file doesn't have a blank page I take it?
@@ITsEasyTraining1st It does not. Can I email or post you an example?
@@susanballinger299 go to my website you will find my email there
@@ITsEasyTraining1st was there a solution for this as I am having the same problem?
Thanks for your video. I tried your tutorial but I keep getting this error "this selection does not consist of heading levels". Can you help?
You need to make sure you highlight heading style first before the mail merge, Then once that is done select mail merge. Eash heading will become a document when you follow it through, however, if you are working in 365, make sure it saves to the C:drive
@@ITsEasyTraining1st think I need a visual. Still not understanding. Still getting the error.
Another question. How can I maintain my header and footer content (text and images)?
I am not sure what you mean. If you put the header in the master file it should be on all pages
@@ITsEasyTraining1st this is so useful! I also tried this process using a document that has a header and footer and the images are lost when you save to individual documents. Any advice on how to make it show on all documents?
@@megangonzalez1854 I have had the same issue with Header as of yet I have not found a way around it, other than adding them in again which is not always practical. As soon as i know I will post it here.
@@ITsEasyTraining1st Thanks!
Hi Sharaaz, I think I now understand why the Header is removed. When you select create a master document Word create new files therefore no header. I thought about maybe putting the header and page number on the document itself. Not a perfect solution but might work for you.
I take it if the document has several section breaks that it won't work?
The breaks for the document when you select them. It works becuase you use heading styles for the first line. If it doesn't work make sure you are not saving it to OneDrive, save it to the C drive and then check it gain. It works all the time, if it doesn't it usually is one of the two issues that I have mentioned
@@ITsEasyTraining1st what does that mean, "the breaks for the document when you select them". I had a document that had a few section breaks and when I followed your instructions I ended up with hundreds and hundreds of documents instead of 50. I'm a legal word processor for a living for 25 years.
Hi I save as test file but it's not saving to individual files. What am I doing wrong?
Did you use heading styles before the merge for the first line of the address? Are you using Office 365? You need to save them to your computer not OneDrive
Try as I might, I've followed your steps exactly using the out of the box Heading Styles. It only deposits one file (akin to the one you named "Test" with the entire document. I'm using Word 2016 (on my computer), not Officeonline.com. Please help! Otherwise I'm going to spend the night renaming 1560 files!
Did you do the Master document bit? When you highlight all the records and then create, you should see them all in the same location, i.e. where I saved my Test file, whatever you called your file.
I think I may have figured it out. I was attempting to export to OneDrive. It would only drop the "Master" file. But when I used local storage (i.e., C:\) it worked! And now I'm testing the ability to batch convert to PDFs.
I do have a follow-up question, however; the final letters may have logos, etc. Will those also be in the final (files) or will they be dropped?
@@mbhupatrai If the logos are in the files it should but if they are in the header it will not, because it creates new documents
@@ITsEasyTraining1st Yes thanks!
I just removed stuff from the header, reduced the top margin and pasted the header stuff into the main body, above the main language, BUT I inserted the mergefields that I want to use for the file naming conventions above the new (pseudo-header).
And of course now that I'm saving locally, the files are forming as needed!
Many thanks for your wonderful guidance. You are now a friend!
@@mbhupatrai Great
Tried and tried and tried! Does this only work with single-page documents? I'm trying to create 28 4-page documents. I get a single file full of hyperlinks to my c drive. I'm goinbto have to do it the old way deleting 27 and saving the one left 😢
Those hyperlinks will lijnk to the standalone files, that's how this works
@@ITsEasyTraining1st okay I see - I was expecting to see document icons like in your demo. I'll keep trying thanks.
Can you do this if the document has headers & footers? if so how?
No becuase it create new documents. You will have to put the header and footer in the document
@@ITsEasyTraining1st If I put the header and footer in the document is there a way to keep it from moving/shifting when more text is added/ typed into the document?
Hi
I tried this feature but when I save the alignment of the letter changes I’m not able to fix this issue
I have single page letter but after using outline it saves as three pages with all alignment changed
Could I help
Does the final document have alignment issues?
@@ITsEasyTraining1st yes
I tried it. My file name comes out wrong and it is not saved it where I wish but somewhere deep in the Microsoft . Can you suggest where am I wrong?
Ru saving to your C drive. Make sure you use a heading style before your do the merge, then when you highlight the records, make sure that you only select the records and not any blank lines at the start or end. It definately works but Office 365 tries to save it somewhere else, try to diret the save and you mmake have to turn auto save off
@@ITsEasyTraining1st Thanks, I am saving in the cloud. But the file gets saved in the some directory not suggested by me. I tried but failed again. Let me do it form start, I shall update you, when I am successful.
I am facing an issue with heading1 style.
So i want to create documents which start with the "Product Code" - "product Description" - "Company Name".
e.g.
AB-9999 - N&A Apple Flavor - ABC Company
I did follow your steps but turns out all files were created with only the 1st 2 Characters of the 1st merged field (Product Code) before "-".
After a couple of tries with different scenarios, the conclusion is, Outlined files only create with only one merged field as document name and without special characters like "-&@...etc".
Please if you know how to work around, do let me know because I don't want to use Macros.
It is because Windows will not let you use those symbols when you save a file. try one, it will nt let you. It should work without the hyphen. N A would also work
@@ITsEasyTraining1st thanks for prompt response and info.
@@murtazaiqbal7267 you are welcome
hi, when i try to save the file, the separate files does not appear. It is saved as one file. How can I fix this?
If you look into the saved folder each hyperlinks is a file
@@ITsEasyTraining1st it is not a folder, it is just a file
When I do this I get an error message " Word cannot create a subdocument within a table." Any idea what I'm doing wrong?
Did you use heading styles?
@@ITsEasyTraining1st yes
@@patriciamayorga300 There should not be a table anywhere, I don't why that would come up. You should just select all the records and then create sub doc. If you are doing that It must be Word playing up.
Thank you for a great instruction.
Everything is as you said until this question >>> the final result is not showing file name as the first line. Instead, it is showing File Name 1, File Name 11, File Name 12 ... File Name 111, File Name 112, etc.
How do I configure to show the first line?
Thank you!!
Did you highlight only the documentntext an not any blank spaces. Also did you set te first line as a heading style?
I realized that when there is a punctuation, it would stop. Example: If the field data is "123 Main Street, NYC", it would only show "123 Main Street" in the file name. Any way to get around it?
@@edwardsun3314 I will have a play and get back to you
@@edwardsun3314 It worked fine for me, I had to make sure that I din't select any area outside of the highlighted addresess. I know Office 365 doesn't work unless you save to the C drive
@@EdwardSun1 You are using Google doc I see, i have never used it but i will play again to see if I can get it to work
I'm wondering if you can help me. This tactic worked great until I realized the individual documents don't carry over my header and footer from the original mail merge. Can you offer any advice to get the same result, but have the header and footer there too?
Unfortunately the headers don't come across becuase you are creating new documents when you use the master document feature and create. The way round it, is to add the header and footer into your document then it will work
@@ITsEasyTraining1st can you please further explain the way around sir?
@@sakshishrivastava6626 If you have a header in your source document, remove it by cutting. Then come out of the header and paste the contents into the top of the document. If that pushes the pages details down too far, reduce the header space
If you save as PDF file, will it generate multiple PDFs?
I could not get it to work in Word because once you save as a PDF it is just one document, but I am not going to say no for definately because if you have a PDF editor maybe you can.
I tried it too - no go. You can save the master as a pdf though and then use a pdf splitter. I suppose you could also somehow use a batch processor to convert all the Word sub documents to pdfs. Looking into that. (My interest in this is because I am using mail merge to build individualized assessments for my classes.)
@@tomeisenmenger7048 Let me know if it works, good luck
I also work in a school, and I need each file to be saved as the individual student's name. If you make the top merge field the first and last name (then turn it small and white to hide it) it will save each file as the student's name, which is great. BUT when Word creates those individual files, it saves them as this weird textedit file, not as a .doc or .docx file. I can't attach this file type to the system we use to communicate with families. Can't find a batch converter that works with this file type either. With a PDF splitter, are you able to automate it so the file saves with specific info on each page (like a student's name)? Or do you have to manually save each file yourself? I am creating a mailing for about 600 kids, and really at a loss at how to do this efficiently. Any ideas? Thanks!
When I try to save it, it doesn't create ALL documents to the given directory, just the first one. Anyone here who tackled the same issue? Would be very important. Thanks!
Did you create heading styles and you need to save it to your computer not one drive. Hope this helps
@@ITsEasyTraining1st OneDrive it is! Thank you Sir!
doesn't work for me... i don't know what i'm doing wrong.
Are you saving to one dive because that won't work, try saving to your computer
found it... it was working all along but it was saving it in Windows\INetCache\Content.MSO.
How to make 16 pages individual document through mail merge in word
Is that a question or a statement
@@ITsEasyTraining1st it's question
@@ITsEasyTraining1st I mean to say that , for example I have one file of 100 pages that I want to make it separate file of 10 pages Can we create an individual name wise file of 10 pages at a time through mail merge in word file plz help 🙏🙏
@@Ranveerkumar-wd5wr Yes, you can. Name each ten page group and make sure it has a headig style, then proceed with the ,ail merge and it should work
@@ITsEasyTraining1st plz make an video for help
THIS DOES NOT WORK FOR ME. Tried repeatedly. It still saves as one document. Happy for those who got it to function correctly though, must be a huge relief!
When you select merge, it is one document, you should then select all your data and go to the view tab and select outline. Last step is to select create new document. If you have used heading styles in your source document it will create a document per record
@@ITsEasyTraining1st Thank you. Tried that. Didn't work out.
@@kiahmorris4706 I am sorry about that, I can't really help without seeing it for myself, it will be some small issue no doubt, I get frustrated sometimes, then all of a sudden it works.
@@ITsEasyTraining1st Do you have a second to peek at it? I have 70 records to deal with. It would be nice to have a solution that works for me. Tried multiple times for over 90 minutes and I have to move on. Is there a problem with Office 365 or something? I get all the way up to the point of saving, everything matches your instructions, save the file and it is still combined.
@@kiahmorris4706 Everything still looks combined in Word but if you look in to the folder where you saved the file there should be the records. If you are using 365, you may need to save to your C drive to get the results. You can then copy them back to 365. I am rememebring someone else mentioning this issue with 365