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How to Cross-Reference Tables and Figures in Microsoft Word
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- เผยแพร่เมื่อ 14 ส.ค. 2024
- Learn how to cross-reference tables and figures in Microsoft Word. We will also update cross-references after adding or deleting tables and figures.
One benefit of using cross-references in Word is that they can be hyperlinked to the connected table or figure.
Plus, we will briefly look at how to insert table titles and figure captions, which are required for using Word's cross-reference tool.
These steps are for Word in Microsoft 365, Word 2019, Word 2016, Word 2013, and Word 2010.
Chapters:
0:00 Introduction
1:35 Brief Overview: How to Insert Table Titles and Figure Captions
2:21 How to Cross-reference Tables and Figures
4:11 How to Update Cross-References to Tables and Figures
📝 Companion Blog Post/Transcript for this Video
How to Cross Reference Tables and Figures in Microsoft Word
erinwrightwrit...
💻 Related Resources
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How to Update Table and Figure Numbers in Microsoft Word (Video)
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💻 Please visit my blog at erinwrightwrit... for more easy-to-follow tips on writing, editing, and document software.
Thank you for watching!
#microsoftword #microsoft365
All Rights Reserved © 2024 Erin Wright
All the steps shown in this video are listed on my blog at erinwrightwriting.com/cross-reference-tables-and-figures-in-microsoft-word/
. Thank you for watching!
Brilliant video, thanks! Writing my dissertation and got tired of manually updating my table and figure numbers--never new about this feature existed till now. This is a total game changer and time saver!
I am so happy to hear that! I wish you all the best with your dissertation!
@@erinwrightwriting Thanks! Honestly, I'm surprised this never came up during technical writing workshops.
Thank you very much for the detailed help. This is the best video, from start to finish on how to insert a caption and cross-reference it.
I appreciate your kind comment! Thank you for watching!
Your voice is very relaxing and encouraging us to learn more😊
I am so happy to hear that! Thank you for watching! 😀
This is exactly what I was looking for as I just started on my project dissertation, a huge time-saver indeed!!!
I am so glad to hear this! I wish you all the best with your dissertation!
Very helpful, thanks
I am glad it was helpful! Thank you for watching!
Thank you SO much for this tutorial. You explained it simply and clearly and I did my new task (that I was stressed about) with ease! !
I really appreciate your kind words and wish you all the best with your Word project!
Thank you very much 🙂
Thank you very much for watching!😊
Thanks Erin, This was really helpful. Afterall I found something productive. I appreciate it
I'm glad you found it helpful. Thank you for watching!
You speak very clear. Thanks.
I appreciate your kind words. Thank you for watching!
Thanks a lot, Erin! Greetings from Brasov, Transylvania, Romania!
Hello to you in Brasov, Transylvania, Romania! Thank you so much for watching!
So So So helpful. Quick and concise. Thank you very much!
I appreciate your kind comment! Thank you for watching!
very helpful video .... i recommend to article write to learn this technique to put good impression on editor...
Thank you for watching!
You are always my ultimate teacher
You have made my day! Thank you so much!
Very usefull! Thank you!
I am so glad it was useful! Thank you for watching!
Thank you so much!!
Thank you so much for watching!
Thank you!
Thank you for watching!
Great video, excellent pace & diction. Helped me out tremendously.
I really appreciate your kind words. Thank you for watching!
Explanation is very clear, thank you very much.
I am so glad to hear that! Thank you for watching!
Excellent video! You helped me a lot, thank you so much! Very well explained and perfectly understandable!
I appreciate your kind words! Thank you for watching!
Extremely helpful and exhaustively explained. God bless you Erin
I truly appreciate your kindness! Thank you for watching!
Super clear
Thank you so much!
Very specific and to the point, really helpful.
I am glad to hear that! Thank you for watching!
Thank you, dear, for the important information!
Thank you so much for watching!
Thank you so much for this...
Thank you so much for watching!
@@erinwrightwriting Really Erin I am confused about the options coming in the cross-reference window but you tell completely about them. I am again thankful to you.
Thank you so much for the brief explanation
You are very welcome. Thank you for watching!
Thank you so much. you helped me to solve the reference problem that I had. It was handy💯💯
I am so glad that it helped! I wish you all the best with your Word project!
You saved my life, thank you so much!
Thank you so much for watching!
Thank you🙌
Thank you for watching! 🙌
Thank you; Right in time!
I am glad to hear that! Thank you for watching!
Thank you👍
Thank you for watching!
Thanks Erin! Excellent help video. Thanks for making it, really helped me. [Great name too!]
Thank you very much, Finbarr! I am so glad you found it helpful!
@erinwrightwriting WOW!!! Thank you so much!
Thank you so much for watching!
Amazing video, Friendly and competent!
You are very kind! Thank you for watching!
Be blessed!
Thank you so much!
You are the best, best videos and easy to understand 👍
I appreciate your positive feedback. Thank you for watching! 👍
Very helpful presentation indeed. Thank you
I am so glad it was helpful! Thank you for watching!
this is very detail..Thx!!!
Thank you for watching!
Thank you very much for this video. It's helping me in writing my master's thesis. :)
Wonderful! I wish you all the best with your thesis!
Thank you
Thank you for watching!
thank you !!
Thank you for watching!
Thank you for doing these videos. Really well done.
Thank you so much!
Thanks for the guide
Thank you for watching!
thank you very much.this was very helpful
I'm glad to hear it was helpful. Thank you for watching!
Very well described.
Thank you so much!
Thank you Erin
Thank you for watching!
Thank you for your wonderful vid! Helped me a lot
I am glad to hear that it helped you. Thank you so much for watching!
you are awesome very clear elaboration
Thank you so much!
thank you thank you
Thank you for watching!
Thanks for the help.
You are most welcome. Thank you for watching!
Thanks Erin
Thank you for watching!
Thank you so much... Wish i knew it before
Thank you for watching!
Thank you. very helpfull
I am glad to hear that it was helpful! Thank you for watching!
Thank you so much.
Thank you for watching!
thanks!
Thank you for watching!
From an irredeemable Luddite, thank-you.
Luddites are some of my favorite viewers.😊Thank you for watching!
Thank you very much
Thank you for watching!
outstanding
Thank you so much!
Thanks! really helpfull video!
I am so glad it was helpful! Thank you for watching!
thanks for this content.
Thank you for watching!
Very informative
Thank you so much!
thanks its really helpfull.
I'm happy to hear it was helpful. Thank you for watching!
AWESOME WAY OF TEACHING. I AM KAMRAN FROM PAKISTAN.:-)
Hello, Kamran of Pakistan. Thank you so much for watching!
teacher is there any video on "insert citation" on your channel ?
@@kamranullah3454 Yes, there sure is! Here is the link: th-cam.com/video/W_kuvEtqxwU/w-d-xo.html.
Very helpful
I'm glad it was helpful. Thank you for watching!
thank you!
Thank you for watching!
Very helpful video! I have one comment, maybe it will be useful for someone. In my case, the cross-reference was inserted in Calibri font 11 which is a defaul 'Normal' style in my Word. I needed a different font. But I already knew how to change this style to the font I need after watching your video about changing the styles of table titles and figure captions.
I appreciate your feedback. Thank you for watching!
i appriacte
Thank you!
beautiful!
Thank you so much!
Thank you, madam.
Thank you for watching!
I want to merge Figure numbers cross-referenced into one place.
For eg: Figure 6, Figure 7, Figure 8 be mentioned cross-referenced in text like Figure (6),(7),(8) in a sentence.
Is it possible in MS Word?
I've seen this kind of formatting in Mendeley while citing and merging the citations for research papers.
Thank you for watching! I don't have a tutorial on that topic yet; however, it is possible to create a cross-reference to multiple figures without repeating label. Here is an older article I found which you might find helpful: wordfaqs.ssbarnhill.com/CombineXrefs.htm. Best of luck!
Hi Erin. Great content. I'm running into an issue in cross-referencing to a captioned table following your guidance. For some reason, the style for the hyperlink does not match the style for the hyperlinks elsewhere in the document. For example, the other links are blue type and underlined. When I cross-reference a newly added table and click the Insert as hyperlink box, the hyperlink shows up as black bolded text. How to I get the hyperlinks for these new cross-references to match the hyperlinks for previously created content? Thanks!
Thank you for watching! The cross-reference links are normally styled as "Normal" text by default, so I'm afraid I don't know why yours are styled differently. You may want to run the Style Inspector to see which styles are being applied. If you don't have a lot of cross-references, you could also use the Format Painter to copy the style from the previously created links to the new ones. I wish you all the best with your Word doc!
@@erinwrightwriting Thank you so much, Erin. I have learned so much from your blog and videos.
Very good information.. Would u please make a video on how to insert page numbers in a pdf document.
Thank you for the suggestion! I actually have that topic on my list of videos to do very soon, so you should see it within the next couple of weeks. Thank you for watching!
I am stil having issue with cross-referencing. I have referenced up to chapter 3 in my writing - now chapter 4 but each time I try to insert my figure and label the new image in a new chapter, it either takes me to chapter 3 (as Figure 3-11) instead of Figure 4-1 in the new chapter 4. Kindly help. Thank you!
Thank you for watching! I am sorry to hear that you are having this problem. I tried to replicate the issue but wasn't able to do so on my end, so it may be a software glitch. If possible, I strongly encourage you to contact Microsoft support in case it is an issue others are dealing with also.
hello, i want to cross-reference the citations too. I am using Endnote software. How to cross-reference these citations?
Thank you for watching! I don't currently use Endnote, so I'm afraid I can't offer any suggestions. Perhaps Endnote has a community forum that may be able to help you. I wish you all the best with your Word doc!
nice video
Thank you for watching!
Helpful however, the cross reference I am trying to make is missing? How do I correct that?
Thank you for watching! I'm sorry to hear that you are having trouble. If the table or figure is missing from the "For which caption" menu in the Cross-reference dialog box, ensure that your table title or figure caption was created with Word's caption tool.
@@erinwrightwriting Thank you for quick response!! I'm not sure why my figure wasn't showing up so that I could cross reference it (it did appear in the list of figures however), after an hour of messing with it, I decided to bring in a new file for the same image. Once I placed the image and inserted the caption, I was able to cross-reference it. I'm guessing the image had formatting I couldn't see. Hope that can help someone else with the same issue, or if someone knows why, that would be even better.
how can i cross reference multiple figure in the same chapter without altering figure chapter number. examaple; figure 3.1,3.2, 3.3
Great question! If your figure numbers already have the chapter number included, you can move your cursor and insert additional cross-references while the Cross-reference dialog box is open.
@@erinwrightwriting Thank you ma'am for your response, but each time I tried I keep getting a new chapter number. and I cant edit the number from the dialog box. if you wouldn't' mind I can share with you my experience via email
Hi,
I'm using Word for Mac 16.6, I cannot find the "select" in the editing group.
Thank you so much for watching! The steps shown here are only for Microsoft Word on a PC. To select text with similar formatting in Word for Mac, select the text, select Home > Styles Pane. The text style should then be selected in the Styles pane where you can select the Select All button. I plan to create a Mac version of this tutorial in the near future.
@@erinwrightwriting I found it on the Mac version. It is in "Style Pane" button between heading styles and "create and share adobe PDF" in the menu ribbon. Similar to the Windows except it is in a drop-down menu after you click the big button.
👍
Thank you for watching! 👍
Do you know how I can click the hyperlink in 1 click? Instead of "CTRL + Left click"
That is a great question. If you don't want to use Ctrl + Click, go to File > Options > Advanced > and then uncheck "Use Ctrl + Click to follow hyperlinks." The drawback is that you won't be able to edit the hyperlink text as you normally would. If you need to edit the text, right-click it and then select Edit Hyperlink from the shortcut menu. Best of luck!
so how Table 1 will be shown as a real ''blue underlined'' hyperlink?
Thank you for watching! Word doesn't provide a direct way to add regular hyperlinks to tables. However, you can insert a bookmark near the table and then hyperlink to that bookmark. I have a separate tutorial about bookmarks with a section showing that process: th-cam.com/video/xJh6TtRhnwc/w-d-xo.html. I wish you all the best with your Word project!
@@erinwrightwriting so how some pdf files have hyperlink in them, leading to the specific table?
Hi Erin. I was wondering, how can i change all of my cross-reference across a thesis from Capital 1st letter to lower case. For example "Based on Figure 1.1" to "Based on figure 1.1". Any clue?
Thank you for watching my video. That is a great question...and one I have been trying to figure out for quite some time. Unfortunately, I haven't found a satisfactory answer, yet. I will definitely make a tutorial if I stumble across a solution. Best of luck!
The reason that you cannot do this it that you are supposed to capitalise the 't' or 'f' when referring to a table or figure within your own text.
She actually answered it in the tutorial already. I selected all the text with similar formatting and then made it to sentence case. it worked for me. In your case, selecting lower case should work.
what if we need to cite multiple reference at one site? Like see Figure 1-5
Thank you for watching my video! Without editing the cross-reference field code, I'm not aware of a way to create a reference in the 1-5 format. However, after you select the first reference in the Cross-reference dialog box, you can select the Insert button and then continue to select additional references (and continue to select the Insert button) before closing the dialog box. Best of luck!
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Thank you so much for this...
Very helpful presentation indeed. Thanks
I'm happy it was helpful. Thank you for watching!
Thank you
Thank you for watching!