Thanks, DeShon! I'm new to SharePoint and these videos you did are really helping to fill in the blanks. Very good and timely information for a newbie.
Thank you, DeShon! Your videos are really helpful! Your pace is fast enough to keep us on our toes -- but not too fast. Looking forward to learning about making my SPO site more visually appealing. Keep 'em coming, sir!
You're welcome! I'm glad you found the video helpful. If you have any more questions or need further assistance, feel free to ask. Happy SharePointing!
Thanks a lot for uploading these three tutorials. Really helpful! Looking forward to further videos. Any update on when the next one will be available?
DeShon - wonderful courses - I really enjoyed watching them. At the end of lesson 3 you mention another one for Content Types, can you send me a link to it as well as any other lessons you may have recorded on SharePoint?
+Alka Mital ...I'm back at it. Carving out time at night and weekends to get these posted. SharePoint in the cloud is really hot...so the videos I have are going to be needed
+Muhammad Adil Siddiqui I am working on them. If you are under time pressure...check out Pluralsight. They have a lot of great courses. www.pluralsight.com/search?q=sharepoint+2013&categories=course
Thank you for this session DeShon - I need help with restricted access, i.e. to be able to grant access in such a manner where by, a list or a folder is accessible by a few, but the same people cannot access other lists / folders in the same site
Prem, breaking inheritance is the proper place to implement this. Check out Edit permission assignments on a list or library support.office.com/en-us/article/Manage-permissions-for-a-list-library-folder-document-or-list-item-9d13e7df-a770-4646-91ab-e3c117fcef45#bm7
+Dan Guimaraes thanks. Lesson 04 is out, I'm also cranking out SharePoint Developer videos...its the new modern stuff that will soon be super hot. #o365DevChallenge
Hi Deshon, thanks a lot for this very helpful information. Still some questions: when do you need to create a new document library (so next to the current default document library)? Is this depending on the metadata, I mean if certain documents need completely different metadata then others, then it's better to create a new document library? Other question: do you explain somewhere how to create icon-based filtering on document libraries, which means that by clicking on icon 1, I present all documents related to functional design and by clicking on icon 2, I show all documents related to technical design? Thanks in advance. Greetings.
+Rik De Bie thanks for watching...I really do appreciate the feedback. As far as document libraries, when to create .vs using the default really depends on the number of documents and how easy it will be for the end users. For example you can put all of HR documents in a single library and just segment them by folders of the total count was less than 200 or so. You can use content types for the different meta data requirements for the various documents in the same library, but the easy of use may be in question when you have many documents and you need both a search and browse option. Instead of having all forms, policies, procedures, and contract documents in the same library, I would create one for each type, especially if you are considering 1000s of each. Then you can further segement policies, as an example, to different types of policies within the same library. For the end user, if they are looking for policies, I have a targeted library I can point them to... As far as the other question, related to filtering docs, or refining documents by icons, you can have the icons on a site page (or any SharePoint page) and just link the icon to the various views within a document library (since each view has an url). This becomes pretty straight forward once you have the right meta data in place, one simple "category" column will allow you to tag tech specs, design, requirements, etc...for each doc. Create a view(s) filtering on the category column sorted by modified desc, and you have a powerful feature on hand....hope this helps. Great questions, let me know if there is more clarity required.
DeShon Clark We need the part 4 pleaaaase i'm administrating sharepoint in my enterprise and i really need the rest of the Tutorial for finishing my work !
Hey there! I apologize for any inconvenience, but unfortunately, I currently don't have the information on when Part 4 of the tutorial will be released. I understand the importance of finishing your work, so I'll do my best to get back to you as soon as possible with the information you need. Hang in there!
Thank you for your comment! I'm glad you enjoyed the video. I will definitely consider making a video on AppsREST API in the future. Stay tuned for more content!
Is there anyway you could tell me if there are any videos about the blog? I need to figure out how people can submit information to be published on the blog but have it go through a approval process. PLEASE HELP!
Krystal, are you using SharePoint online? Basically, you need to enable the "Content Approval" option for the Posts list in the Blog site. So on the Post list go to List Settings --> Versioning Settings --> select "Yes" for the Require content approval for submitted items. Once this is set, the users will be able to create Posts, but they will not be visible until they are approved. (note: until it is approved, only the creator of the post and the approvers will be able to see the post)...hope this helps
These videos are helpful I just do not know how one person can learn SharePoint and make it user friendly and helpful without a consultant or someone who is fluent with it. It is easy to get lost as a beginner. :(
Tanika Thank you! You are so right! It took me a while to wrap my head around SharePoint and keep up with all of the changes from version to version...with 12 years of experience with implementing and customizing SharePoint for large organizations, I still find myself on the learning side of things. No one person will know everything...you have those whom specialize in certain areas and have a general understanding in others. Whatever your role will be in SharePoint for your organization, that's the area you want to master. Feel free to reach out if your have questions or interested in tips and tricks. I will try to get lesson 4 out very soon.
Actually the two are completely different, modern SharePoint is going to give you way more out of the box capabilities and it's responsive and mobile-friendly out-of-the-box and was built from the ground up to be cloud first mobile first of portal solution. Most organizations are moving towards modern SharePoint modern SharePoint is a new kid on the block, and will receive new features and capabilities monthly if not biweekly
We use SharePoint for purchase and travel request. The request are created via a SharePoint form and they each have unique IDs. I know you demonstrated search and indexing documents such as .docx and .pdfs however, how would I index the search option for my purchase and travel request or any data created via a form. I hope I made since. Any help on this matter from anyone is appreciated.
+D W if you are using Infopath for the form, ensure you are storing the form data inside of a list. If this is the case, then that data is searchable. With Infopath forms, there are two storage types, save the form data in a list, or save the form as a whole in a forms library...you need the former.
Deshon, Thanks for your quick response. Yeah I am new to SharePoint and this environment however, I believe the forms were originally created in infopath so I will try what you suggested. They also told us going forward we have to start using nintex workflows. Have you used this process yet? Would this same process you mention be applicable to nintex forms?
For SharePoint 2013, the easiest way to do this is to use Internet Explorer and view the libraries in Windows Explorer view (in two separate windows) and then copy and paste the documents from site a to site b in the Windows Explorer view th-cam.com/video/3yM974e6CMY/w-d-xo.html
+APA Wood working on Lessons 4 & 5 now. SharePoint is super hot these days and have been keeping me pretty busy. New Year Resolution...get 30 videos posted by 3/19 (my birthday...lol)
John denver the arrow does not show if you do not have access to add in new terms. You want to make sure you have termstore admin access. I walk through this at min 7:37
Haha, thanks! I'm glad you enjoyed that! It was definitely a struggle to come up with test documents for the video. If you have any suggestions or know of any tools that can generate test documents, please let me know!
+Carl Pierce have you gotten this figured out? Make sure you enable external sharing (this is under the SharePoint Admin section)...let me know if this is still an issue for you
Some good, but creates a lot of friction when abused... You know those types 20 required fields to upload a document. It became so bad that they dropped custom columns for OneDrive and added better support for folders. Someone spreaded the gospel that it was good, it got abused, now they are reigning it back.
![เป็นไปได้ไหม - WanMai [Teaser] | 05-12-24](http://i.ytimg.com/vi/P5Uto6e453w/mqdefault.jpg)
Thanks, DeShon! I'm new to SharePoint and these videos you did are really helping to fill in the blanks. Very good and timely information for a newbie.
+Scott Drinkard thanks man!
Thank you, DeShon! Your videos are really helpful! Your pace is fast enough to keep us on our toes -- but not too fast. Looking forward to learning about making my SPO site more visually appealing. Keep 'em coming, sir!
+Teija Huttunen-Green thank you for the kind words. I have a few more videos in the "cutting room" now...hope to get them out this weekend.
One of the best IT tutorials I've ever watched. Thanks a lot.
I guess I'm quite randomly asking but does anybody know a good place to watch newly released series online ?
@Asher Emanuel i use Flixzone. Just google for it =)
@Grayson Vincenzo Yea, I have been watching on FlixZone for months myself :D
@Grayson Vincenzo thank you, I signed up and it seems to work =) I appreciate it!
@Asher Emanuel No problem =)
Great series of videos! Thanks for your work DeShon!
Thank you! Content Type one coming soon...
Good even 6 years later, thanks
lol! thanks for watching
Thanks so much, DeShon. It's very useful to beginner like me.
You're welcome! I'm glad you found the video helpful. If you have any more questions or need further assistance, feel free to ask. Happy SharePointing!
Thanks a lot for uploading these three tutorials. Really helpful! Looking forward to further videos. Any update on when the next one will be available?
I will commit to this...will have them in less than 2 weeks. (8/9/2016)
Just discovered them and was let down when it stopped at 3. Subscribing for future updates for sure.
Just uploaded Lesson 4...working on Lesson 5
Thank you, DeShon! waiting for lesson 4.
You're welcome! Lesson 4 will be coming soon. Stay tuned!
DeShon - wonderful courses - I really enjoyed watching them. At the end of lesson 3 you mention another one for Content Types, can you send me a link to it as well as any other lessons you may have recorded on SharePoint?
+Alka Mital ...I'm back at it. Carving out time at night and weekends to get these posted. SharePoint in the cloud is really hot...so the videos I have are going to be needed
Thanks Really good stuff. You helped me a lot !!!! Thx Bra!!
I really do appreciate you taking a look
Thanks for these videos DeShon, where are the rest of videos? I am waiting for complete series to learn sharePoint
+Muhammad Adil Siddiqui I am working on them. If you are under time pressure...check out Pluralsight. They have a lot of great courses. www.pluralsight.com/search?q=sharepoint+2013&categories=course
Thank you for this session DeShon - I need help with restricted access, i.e. to be able to grant access in such a manner where by, a list or a folder is accessible by a few, but the same people cannot access other lists / folders in the same site
Prem, breaking inheritance is the proper place to implement this. Check out Edit permission assignments on a list or library support.office.com/en-us/article/Manage-permissions-for-a-list-library-folder-document-or-list-item-9d13e7df-a770-4646-91ab-e3c117fcef45#bm7
DeShon, did you ever get a hold of a document generator tool? If not, let me know as I may develop one.
Hey Artys, no I never came across one. Let me know what you come-up with...thanks
Do you have a working email. I have an application that I have created. Cheers
wow very cool! can you hit me up on linked-in ?
Hi, Thank you for great tutorials. Exactly what I was looking for. When are you releasing the Content Type session?
+woj misi working on the content type and search videos this weekend...stay tuned.
Thank you, how long have you been using SharePoint?
+DeShon Clark About 2 years, in-house 2007 version. O365 is new to me and the videos are really helpful in understanding how to get it configured.
I was wondering if you are not going to continue the sharepoint videos
+Rodrigo Nicolás Giraudo I'm on it...stay tuned buddy.
Thanks for the videos! Hope you continue.. =)
+Dan Guimaraes thanks. Lesson 04 is out, I'm also cranking out SharePoint Developer videos...its the new modern stuff that will soon be super hot. #o365DevChallenge
Hi Deshon, thanks a lot for this very helpful information. Still some questions: when do you need to create a new document library (so next to the current default document library)? Is this depending on the metadata, I mean if certain documents need completely different metadata then others, then it's better to create a new document library? Other question: do you explain somewhere how to create icon-based filtering on document libraries, which means that by clicking on icon 1, I present all documents related to functional design and by clicking on icon 2, I show all documents related to technical design? Thanks in advance. Greetings.
+Rik De Bie thanks for watching...I really do appreciate the feedback. As far as document libraries, when to create .vs using the default really depends on the number of documents and how easy it will be for the end users. For example you can put all of HR documents in a single library and just segment them by folders of the total count was less than 200 or so. You can use content types for the different meta data requirements for the various documents in the same library, but the easy of use may be in question when you have many documents and you need both a search and browse option. Instead of having all forms, policies, procedures, and contract documents in the same library, I would create one for each type, especially if you are considering 1000s of each. Then you can further segement policies, as an example, to different types of policies within the same library. For the end user, if they are looking for policies, I have a targeted library I can point them to...
As far as the other question, related to filtering docs, or refining documents by icons, you can have the icons on a site page (or any SharePoint page) and just link the icon to the various views within a document library (since each view has an url). This becomes pretty straight forward once you have the right meta data in place, one simple "category" column will allow you to tag tech specs, design, requirements, etc...for each doc. Create a view(s) filtering on the category column sorted by modified desc, and you have a powerful feature on hand....hope this helps.
Great questions, let me know if there is more clarity required.
DeShon Clark We need the part 4 pleaaaase i'm administrating sharepoint in my enterprise and i really need the rest of the Tutorial for finishing my work !
Hey there! I apologize for any inconvenience, but unfortunately, I currently don't have the information on when Part 4 of the tutorial will be released. I understand the importance of finishing your work, so I'll do my best to get back to you as soon as possible with the information you need. Hang in there!
great job sir.....i am waiting for your next video .. can you plz next video for apps/rest api...
Thank you for your comment! I'm glad you enjoyed the video. I will definitely consider making a video on AppsREST API in the future. Stay tuned for more content!
Is there anyway you could tell me if there are any videos about the blog? I need to figure out how people can submit information to be published on the blog but have it go through a approval process. PLEASE HELP!
Krystal, are you using SharePoint online? Basically, you need to enable the "Content Approval" option for the Posts list in the Blog site. So on the Post list go to List Settings --> Versioning Settings --> select "Yes" for the Require content approval for submitted items. Once this is set, the users will be able to create Posts, but they will not be visible until they are approved. (note: until it is approved, only the creator of the post and the approvers will be able to see the post)...hope this helps
WOUDL ALSO Like to know of a way to quickly create test documents!!!
Awesome! Thanks friend for watching...I think we have a way using Power Automate!!!!
Good videos. I'm disappointed though that you haven't continued the series.
Gabe, just uploaded Lesson 4 and Lesson 5 is on the way....yahoo!
I agree. Great stuff! Thanks for the first 3 lessons. I can hardly wait for #4! :)
You're welcome! I'm glad you're finding the lessons helpful. Lesson 4 will be coming soon, so stay tuned!
These videos are helpful I just do not know how one person can learn SharePoint and make it user friendly and helpful without a consultant or someone who is fluent with it. It is easy to get lost as a beginner. :(
Tanika Thank you! You are so right! It took me a while to wrap my head around SharePoint and keep up with all of the changes from version to version...with 12 years of experience with implementing and customizing SharePoint for large organizations, I still find myself on the learning side of things. No one person will know everything...you have those whom specialize in certain areas and have a general understanding in others. Whatever your role will be in SharePoint for your organization, that's the area you want to master. Feel free to reach out if your have questions or interested in tips and tricks. I will try to get lesson 4 out very soon.
Is this relevant for the Modern Sharepoint?
Actually the two are completely different, modern SharePoint is going to give you way more out of the box capabilities and it's responsive and mobile-friendly out-of-the-box and was built from the ground up to be cloud first mobile first of portal solution. Most organizations are moving towards modern SharePoint modern SharePoint is a new kid on the block, and will receive new features and capabilities monthly if not biweekly
@@DeShonClark thank you. I just emailed you. Hopefully, you are available for a consultation. I have a few questions.
We use SharePoint for purchase and travel request. The request are created via a SharePoint form and they each have unique IDs. I know you demonstrated search and indexing documents such as .docx and .pdfs however, how would I index the search option for my purchase and travel request or any data created via a form. I hope I made since. Any help on this matter from anyone is appreciated.
+D W if you are using Infopath for the form, ensure you are storing the form data inside of a list. If this is the case, then that data is searchable. With Infopath forms, there are two storage types, save the form data in a list, or save the form as a whole in a forms library...you need the former.
Deshon,
Thanks for your quick response. Yeah I am new to SharePoint and this environment however, I believe the forms were originally created in infopath so I will try what you suggested. They also told us going forward we have to start using nintex workflows. Have you used this process yet? Would this same process you mention be applicable to nintex forms?
Great, thanks!
You're welcome! I'm glad you found the video helpful. If you have any more questions or need further assistance, feel free to let me know.
I need some help. If I have two subsites and I want to send a paste from subsite A to subsite B with all the documents inside, how can I do that?
For SharePoint 2013, the easiest way to do this is to use Internet Explorer and view the libraries in Windows Explorer view (in two separate windows) and then copy and paste the documents from site a to site b in the Windows Explorer view th-cam.com/video/3yM974e6CMY/w-d-xo.html
is there a link to a Lesson 04 and others beyond that?
+APA Wood working on Lessons 4 & 5 now. SharePoint is super hot these days and have been keeping me pretty busy. New Year Resolution...get 30 videos posted by 3/19 (my birthday...lol)
+DeShon Clark only 4 days left. just saying!
the small drop down arrow at minute 6:58 is not showing next to department. any ideas?
John denver the arrow does not show if you do not have access to add in new terms. You want to make sure you have termstore admin access. I walk through this at min 7:37
lol on the test document creation. Good one.
Haha, thanks! I'm glad you enjoyed that! It was definitely a struggle to come up with test documents for the video. If you have any suggestions or know of any tools that can generate test documents, please let me know!
how can you add user to your SharePoint
+Carl Pierce have you gotten this figured out? Make sure you enable external sharing (this is under the SharePoint Admin section)...let me know if this is still an issue for you
DeShon Clark yes
Meta meta meta! Meta data rules for both bad and good. Y' know what I mean?
Some good, but creates a lot of friction when abused... You know those types 20 required fields to upload a document. It became so bad that they dropped custom columns for OneDrive and added better support for folders. Someone spreaded the gospel that it was good, it got abused, now they are reigning it back.
sorry for me it was too fast :(
understood Jiri, I try to cram as much as possible in under 30 mins. Some folks just re-watch the videos until they are comfortable.