How to setup a Windows Print Server and deploy printers using Group Policy
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- เผยแพร่เมื่อ 17 พ.ย. 2023
- Learn how to setup a windows print server and then deploy the printers using group policy. In this example, I show you how to install the print and document services role, add printer drivers to the print server, create tcp/ip ports on the print server, setup the shared printer, add the printer to active directory, and then setup a group policy object to automatically install the printers to the correct users using item-level targeting and active directory security groups.
Hi, I’m Danny, a London based IT consultant and blogger. You can view all my blog posts at: www.dannymoran.com - วิทยาศาสตร์และเทคโนโลยี
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You're the goat. In an IT job and all my previous bosses have left so now I'm by myself just learning on the fly. Thank you very much.
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To the point, precise and targeted without any extra non-sense comments, buzzes and whistles. Great content!
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This is exactly what I was looking for to use for some interview prep! Top video.
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Danny this was tremendously helpful. THANK YOU!!!
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Thanks for this! It's been a minute since I setup a print server!
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Fantastic Channel and absolutely great video! Thank you!
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Great tutorial. Typically, client users in corporate intranet environments are domain users without permissions to install printers and printer drivers. There may be other group policy items that need to be supplemented.
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Very well explained to the point.
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Thank you! Very helpful.
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superb explanation
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Thank you so much for this. I have a question -- At my company, users can't install drivers. If I implemented this, would they still encounter the 'contact your administrator' message?
It depends. If the driver shows as 'packaged' in the driver list, then it should install automatically, even if the user is not a local admin.
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Hi. Great video. Im thinking about multifunctional devices. How to manage scaner driver/software installation. Is it possible to combine with printer deployment policy or just need to directly push gpo with software installation? Any adivces much appreciated. Thank you👍
Usually, we just use MFP printers that have scan to email or scan to a file share functionality. This way you don't have to mess around with scanner drivers.
If it's a desktop printer, than I just install the scanner drivers manually.
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Thanks for the useful videos.
How would you deploy printers to computers?
To deploy the printer to a computer directly so all users who login can print to it, I would do basically the same thing but instead change the group policy configuration slightly.
1. Add the computer objects to the printer security group in Active Directory.
2. Link the 'printers' group policy object to the workstation organisational unit.
3. Add the shared printer under the Computer Configuration section of the GPO and setup item-level targeting to point to the printer security group, but select the 'Computers in group' setting in the targeting editor.
4. After a reboot of the workstation, the printer should then appear for all users that login to the computer listed in the security group.
I hope that makes sense.
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@@danny_moran
Ok, thanks, i think i will test this.
Cause i dont want to use Loopback processing
Under Print Management for 'Drivers', for some reason the column where it says: "Packaged" says false. What does this mean?
If the "packaged" value is false, then you might have difficulty deploying the driver. I'm not sure why this is the case, however, it's something I've also just discovered a few weeks ago. I don't have a solution at this time. I've found this is only with older drivers, and the newer drivers "packaged" values are true.
Do you use primary server or Domain controller? And thank you for the video
I use a server that is not a domain controller to host the print server role.
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I have over 90 printers in my organization. Is it possible to create one GPO with the option of filtering based on group membership?
Yes, that's what I do in this guide.
I use item-level on the shared printer in the GPO to filter who gets the printer.
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@@danny_moran Oh, I actually didn't understand it completely... :) Thank you very much for this video.
For some reason GPO printers won't deploy on one of my computers. When I gpresult /r I see it was correctly applied but Windows 11 still won't auto map the printer on my server. Does this have anything to do with Print Nightmare or am I doing something wrong?
If the "packaged" value is false, then you might have difficulty deploying the driver. I'm not sure why this is the case, however, it's something I've also just discovered a few weeks ago. I don't have a solution at this time. I've found this is only with older drivers, and the newer drivers "packaged" values are true.
@@danny_moran Thanks for the info. I'll have to do further research on this matter.
Is there a reason why DC and Print Server are separate? Can I have both on the same server?
It will work fine to have them both on the same server.
I recommend having different servers for different functions. This is better for security as well as being easier to manage, as one application is less likely to impact another.
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Are u using a virtual machine? And how you have the windows 11 and windows server at the same time?
I use Hyper-V to have multiple virtual machines running at the same time.
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Hello, Thank you for sharing this video with us.
Can I use this and Give a password for each user to print? and to do a scan?
No, this method can't be used for password printing, or scanning, unfortunately.
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why in the dashboard there is AD DS DHCP and DNS but you aint add it from the start?
This guide is adding a print server to an existing Active Directory domain.
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I already have a printer server but have built a new one, how do i get the right drivers across to the new server and printers?
I would recommend downloading the latest drivers from the printer manufacturer's website.
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@@danny_moran Ok I've done everything you did, but in group policy management, which OU do i link my GPO to? I only need to deploy to 3 servers. So shall I just link the GPO to the whole domain but only target the security group i made containing the 3 servers in it?
You will need to link it to the OU that has your users in it, as the printer settings are setup within the user configuration.
1:08 How did you copy the drivers to your Downloads map?
I just right-clicked and copied them from my local computer to the downloads folder on the server.
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Sir is there any possibility to create a secondary print server or clustering for print server?
I don't think Microsoft support print server clustering any more. I think their guidance is to host the print server virtual machine on a high availability hypervisor cluster.
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@@danny_moran is it possible to make a video on hyperv clustering of print server
I do plan on making some Hyper-V guides, however, I don't have the hardware to do so at the moment.
Is this approach protected from the PrintNightmare vulnerability?
If you're using a Type-4 driver, then it works fine with the PrintNightmare security updates and mitigations.
If you're using a Type-3 driver, then it works most of the time. I've had a small number of drivers this method didn't work for and couldn't figure out why, but, most seem to work.
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Sir, May you know the solution when I doply printer via GPO it require password admin local in comptuer to install driver of printer?
Are you using a type 3 or type 4 printer driver?
If you are using a type 3 driver, then this is likely what's causing the credential popups.
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How it was able to have win 11 and windows server at the same time?
I use Hyper-V to have multiple virtual machines running at the same time.
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Setting up a 2019 print server and GPResult /R shows success: however, I am getting printer is not installing, If I go to "Add device", it gives me Error: #740. I have a 2012 r2 print server that I setup years ago and works fine
I don't recall seeing that error before when installing printers using GPO.
You might be best to do an internet search for the error to see if anyone else has come across this error and has found a solution.
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Is there a reason you don't set up the printers, driver and port in one go (rather than separately as you have in this video) and then run the deployment in the actual Print Server settings?
I just prefer to do the three steps manually. It makes no actual difference.
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I just noticed you also mentioned the deployment of the printers.
The reason I do it all through group policy, and not through the print management console, is so that I can just have a single printer gpo use item-level targeting and specify who gets each print based on which active directory security groups a user is in.
@@danny_moran cheers mate, was just after more info - nice to learn different ways of doing things ;) I have my departments as OU's in Users and in Computers so in the printer deployment I just point them at those OU's that need that printer. Basically does the same as what you do in the end ;)
My biggest bugbear with printers is when a printer driver updates and all of a sudden it's prompting everyone for Local Admin access to install the driver ... a real pain in the backside ;)
Cheers for the great videos - really enjoy your content mate ;)
thx!!!!!!!!!!!!!
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Thanks I just have a problem the printer is not set by default
I never automatically assigned default printers and just let the user do this themselves, as I never had a situation where everyone was printing on the same printer.
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How can i know the ip address of the printer that i add?
Check the network settings on the printer and it should tell you what IP address it has been given. Usually, you can print out a status page from the printer which will give you information about the printer and usually it contains the IP address.
You could also check your DHCP server and see if it's been given a DHCP address.
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How do you get rid of the server name?
I'm not sure what you mean?